Aastra 5360 User manual

Category
Telephones
Type
User manual
A150
A300
2025
2045
2065
Aastra Communications Systems
Aastra 5360 / Aastra 5360ip
User's Guide
Operating and Display Elements
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2
Operating and Display Elements
Operating elements
1Display
Status display with symbols, current displays on telephone traffic, displays
the available Foxkey functions.
2Indicator LED
•Left LED flashes: Call.
Right LED flashes: Voice Mail, message, or callback.
3Key block
Enters digits or letters.
4Navigation key
•Upward: Resetting activated features.
•To the right: Opens the menu.
•Downward: Opens settings.
General: Scrolls forwards/backwards in the menu, navigates lists.
5Foxkey
Executes displayed function using the key.
6Correction key
Deletes the last character or goes back one step in the menu.
7Foxmenu
Opens the menu or calls up other Foxkey functions.
Operating and Display Elements
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8Absence key with LED
Preconfigured as call forwarding. The Absence key can be configured as a
function key or digit key.
9 Phone book key
Opens phone books.
10 Redialkey
Selects the phone numbers last dialled.
11 Microphone key
Switches handset microphone off/on.
12 Loudspeaker key
Open listening mode on/off.
13 Volume/cursor keys
Adjustsvolume.
14 Call key
Set up / answer a call.
15 End key
•Ends a call.
Exits input without saving and goes back to the idle state.
16 Configurable Keys
Freely configurable as a number or function key:
Number key with 2 storage locations: (1. Phone number: 1 press once,
2nd phone number: 2 Press twice).
Function key: Activate / Deactivate function.
Configure key: press and hold down.
17 Write-on labels
Write-on labels for the configurable keys can be found on the internet at
www.aastra.com/docfinder as an electronic document. You can fill out the
fields directly on your PC and then print out the labels.
Operating and Display Elements
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Display symbols
More text information available
Foxmenu: Access to the menu or
the available Foxkey functions
Other menu entries available Loudspeaker activated
Text mode activated Function activated
Entries on the call list Search mode
Microphone deactivated Activate discreet ringing
Forwarding activated New text messages
New Voice Mail
Security
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Security
Safety Information
Failure to observe this information can be hazardous and infringe existing laws.
Connections
Always plug the phone cable connectors into the appropriate sockets. Do not modify
the connections in any way.
Mains connection
Use the original power supply only. Connect the power supply only to power sources
that conform to the indications on the device.
Maintenance
Make sure all installation and repair work is carried out by a specially qualified techni-
cian.
Always use a soft, moistened, or antistatic cloth to clean your device. Do not use chem-
icals or other chemical products.
Cost control
You should protect your telephone with a PIN so that no-one can make phone calls at
your expense. A code will also protect your personal settings.
Ambient conditions
Do not operate the device outside the temperature range of +5 °C to approx. +40 °C.
Avoid direct sunlight and other sources of heat.
Protect your device against the wet, excessive dust, corrosive liquids and steam.
Do not expose your device to electromagnetic fields (electric motors, household appli-
ances). The speech quality could be affected. To prevent interference, avoid placing
your handset in the immediate vicinity of computers, radios, TV sets, VCRs, and other
telephone sets.
Disposal
Be sure to dispose of your device and its packaging in an environmentally compatible
way; alternatively send it back to your supplier or servicing agent.
Accessories
Use original accessories or specifically approved accessories only. The use of other
accessories may decrease performance or pose a risk to your health or safety.
Security
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User information
Your terminal has been supplied with a Quick User’s Guide, safety information and, where appli-
cable, with other terminal-specific information. You will find this and other documents for your
device at
http://www.aastra.com/docfinder.
More information on your terminal can be found in the documentation or your dealer’s
homepage. It is your responsibility to inform yourself about the scope of functions, operation
and proper use of your equipment.
Check whether you have all the user information available on your terminal, whether it con-
forms to your terminal’s version and whether it is up to date.
Read through the user information carefully before putting your terminal into operation.
Store the user information within easy reach and refer to it whenever uncertainties arise in
connection with the use of the terminal.
When handing over your terminal to others, make sure you enclose the relevant user infor-
mation.
New
Changing Terminal Names Please note that with implementing the I7.7 system, the
Office 60IP / Office 60IP is renamed in Aastra 5360ip / Aastra 5360ip.
Your system administrator can set up several terminals for you that hold all the same phone
number. If you are busy on one of these terminals, you are busy for all further incoming calls.
But you are able to make further outgoing calls on the other terminals.
Intended Purpose
This phone is part of the Ascotel® IntelliGate® communication system and is intended to be
operated on that system.
Ascotel® IntelliGate® is an open, modular and comprehensive communication system that com-
prises the IP-PBX (referred to in the end-user information as “the system”), a vast number of
expansion cards and modules, and a complete series of system terminals including IP system
terminals. The system and all its component parts were designed to cover in full all the telecom-
munication requirements of companies and organisations with a single user-friendly solution.
The individual components of the overall system are fully compatible and must not be used for
other purposes or replaced by third-party components (except when connecting other author-
ized networks, applications and terminals to the interfaces provided specifically for that pur-
pose).
Security
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System and software-related functions
Some systems or system versions do not support all the features. The corresponding text sec-
tions are identified by a letter inside square brackets. The Chapter "System and Software-Related
Functions", page 61 indicates which system versions support the relevant features.
Disclaimer
This product was manufactured in accordance with ISO 9001 quality guidelines.
This product and the user information belonging to it have been produced with the utmost
care. The products functions have been tested and approved after comprehensive conformity
tests. Nonetheless errors cannot be entirely excluded. The warranty is limited to the replace-
ment of defective hardware.
The manufacturers shall not be liable for any direct or indirect damage that may be caused by
incorrect handling, improper use, or any other faulty behaviour on the part of a product. Poten-
tial hazards are mentioned in the relevant places in the user information. Liability for loss of
profit shall be excluded in any case.
Document information
Document number: eud-0840
Document version: 2.1
Valid upwards: I7.7
© 10.2008
Contents
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Dialling and Phoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Answering Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Using the Display and Operating Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Menu-Guided Navigation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Supplementary features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Making and answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Using functions while in a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Organising absences from the desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Functions for special situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Setting functions by remote control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Personalizing Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Setting the Ringing Properties (Audio) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
General settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Phone Book Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Configuring Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Configuring Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Formulating Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Further information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Declaration Open Source Software (Aastra 5360ip).. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
System and Software-Related Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Installation and First-Time Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Equipment provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Setting up and mounting the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Connecting Aastra 5360 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Connecting Aastra 5360ip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
ContentsInhalt
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Dialling and Phoning
The following sections explain how to make phone calls simply and the functions your phone offers
you whenever you receive a call.
Answering Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Dialling and Phoning
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Answering Calls
This section explains the procedure for answering a call.
Answering a Call
Your phone is ringing and the indicator LED is flashing. To answer the call, proceed as follows.
Ending a Call
You want to end the call.
After the call the call duration is indicated. Call charges are also displayed after any external call
which you initiated, provided your provider supports this function.
Pick up the handset.
Note:
If the caller's phone number is received, it is shown on the display. If the phone
number is stored in the private phone book or in the system, the display also
shows the corresponding name.
Put the handset on-hook.
Dialling and Phoning
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Making calls
This section explains the different ways you can make a call with your phone.
Dialling with the Phone Number
You want to call someone and key in that person's phone number.
With call preparation you can enter a phone number without it being dialled automatically, so
you have time to check the number and, if necessary, correct it. The number is not dialled until
you go off-hook, for example by picking up the handset.
Dialling with Redial
You want to call a person you have already called.
In the last-number redial list your phone automatically stores the phone numbers of the per-
sons you have already called, complete with their names, where available. You can now call the
person in question using this last-number redial list.
The last-number redial list has a maximum of 4 entries.
Enter a phone number in call preparation.
You can use the Correction key to delete any incorrect character.
Pick up the handset.
Or:
Press the Call key or the Foxmenu>Foxkey Call.
The enquiry call party is called.
Press the Redial key.
Redial list is displayed.
Press the Redial key several times or press the down navigation key to scroll
through all the phone numbers you last dialled.
Pick up the handset.
The phone number displayed is dialled.
Dialling and Phoning
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Using Your Phone in Open Listening Mode
You want other people in the room to be able to listen in to the call.
The open listening function lets you activate the loudspeaker in addition to the handset.
Muting the Microphone
In the middle of a call you want to talk briefly with other persons in the room without your call
partner hearing your conversation.
You can switch the microphone on and off during a call.
During a call:
Press the Loudspeaker key.
Open listening is now activated, is displayed.
Note:
You can continue with the call as usual using the handset.
Deactivating open listening:
Press the Loudspeaker key a second time.
Open listening is now deactivated.
Note:
To end a call in open listening mode, you need to press the Loudspeakerkey
and hang up the phone.
Switching the microphone off:
Press Microphone key.
The microphone is now deactivated, is displayed.
Switching the microphone back on:
Press the Microphone key once again.
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Using the Display and
Operating Elements
The following sections explain how to operate your phone quickly and simply.
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Menu-Guided Navigation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Using the Display and Operating Elements
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Display
Display symbols and display text
New events such as a call in your absence, a new message or activated functions (e.g. Forward-
ing) are signalled on the display in the idle state by a symbol or a display text. You can then use
the relevant Foxkey to call up the information.
You have access to the menu or the Foxkey functions available in each case.
To see the rest of the text:
Press the horizontal navigation key.
End
Deleting the display text:
Foxmenu > Press the End Foxkey.
The display returns to the idle state; the function remains activated.
Function activated:
The activated function or selected setting is indicated by a check mark.
Using the Display and Operating Elements
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Keys
Pressing a Key
A key may have various functions depending on the situation and the operating mode. The
function activated depends on the number of times the key is pressed or whether it is pressed
quickly or held down for a moment. Here are some examples:
Using the Foxmenu key
The Foxmenu key gives you access to the menu or the Foxkey functions available in each case.
Press the key directly on the Fox symbol.
Using the Foxkey
The Foxkey has variable functions. These functions are displayed above the key.
Several contacts are stored under the broad Foxkey, which means you need to press the Foxkey
precisely under the function you want.
Press the Foxkey.
<long>
Keep the Foxkey held down for a moment (about 2 seconds).
<2x short>
Press the key twice in quick succession.
Pressing the Foxmenu:
In the idle state: Opens the menu.
In the menu/during a call: Retrieves available Foxkey functions.
is displayed.
Press the Foxkey under the position where the display shows the function you
want.
Using the Display and Operating Elements
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Input
Enters digits
The digit keys are used to enter the digits 0 to 9.
Enter the letters
You can also use the digit keys to enter letters and special characters. A number of letters and
special characters are assigned to each key.
To enter letters using the digit keys, you need to be in text mode. The text mode is activated
automatically if the phone is expecting a text input. You can switch back and forth between
number mode and letter mode during your input.
Digit keys
The characters are assigned to the digit keys as follows. Press the relevant digit key repeatedly
until the character you want is displayed.
abc-->123
Switching between number mode and letter mode during your input:
Press Foxmenu> Foxkey abc-->123 or 123-->abc.
is displayed.
Note:
Only capital letters for Aastra 5360.
- . ? 1 ! , : ; ’ " ¿ ¡
A B C 2 Ä Æ Å Ç
a b c 2 ä æ å à ç
D E F 3 É
d e f 3 é è ê
G H I 4
g h i 4 ì
J K L 5
j k l 5
M N O 6 Ñ Ö Ø
m n o 6 ñ ö ø ò
P Q R S 7
p q r s 7 ß
T U V 8 Ü
t u v 8 ü ù
W X Y Z 9
w x y z 9
+ 0
@ * / ( ) < = > % £ $ ¥ ª & § <Space> #
Using the Display and Operating Elements
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Switching between Upper and Lower Case
You want to switch between upper and lower case while making an input in text mode.
Upper-case input is automatically activated when the first letter is entered. The text mode then
automatically switches to lower-case input. You can use the Foxkey to switch manually between
upper-case and lower-case input.
Correcting your Input
You notice you have entered a wrong digit or character. You can either delete the input one
character at a time or cancel the entire input.
Moving the Cursor
You want to go to a certain character for an input or correction.
With the navigation key you can move the cursor to the left or right.
a>A
Switching between upper case and lower case in text mode:
Press Foxmenu > Fox key a>A and A>a respectively.
Note:
Only capital letters for Aastra 5360.
To delete the last character:
Press the correction key.
Note:
With the navigation key you can go straight to the character you want to
delete.
End input without saving:
Press the End key.
Move the cursor with the horizontal navigation key.
Using the Display and Operating Elements
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Menu-Guided Navigation
Accessing the menu
The phone is in standby mode:
Navigating with the navigation key
You can retrieve a particular menu entry even more simply and efficiently using the navigation
key. You can scroll vertically and horizontally through the different menu entries.
Undoing Actions
To cancel operating steps, proceed as follows:
Press the Foxmenu.
The menu is displayed.
Menu
Press the Menu Foxkey.
The first menu entry is displayed.
Use the vertical navigation key to scroll through the menu entries.
Select
Press the Select Foxkey.
Accessing the displayed menu.
Horizontal navigation key:
Left: scrolls back through the menu.
Right: opens displayed menu, scrolls forward through the menu, retrieves
detailed information.
Vertical navigation key:
Bottom: opens Settings, scrolls downwards in the list.
Top: opens Activated features, scrolls upwards in the list.
End input without saving:
Press the End key.
Back to the idle state in the menu:
Press the End key.
Using the Display and Operating Elements
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Other navigation possibilities
Resetting activated features
You can deactivate again all the activated functions (e.g. Forwarding, Barring).
Signals
Indicator LED Signals
Depending on the situation the indicator LEDs either flash or remain steadily lit.
Scrolling back through the menu:
Press the correction key.
Menu
Press Foxmenu, then the Foxkey.
Activated features
Scroll to Activated features and press the Select Foxkey.
All the activated functions are now displayed.
Reset/Delete
Reset or Delete the function in question.
The function is now deactivated.
Left LED flashes:
Phone is ringing.
Right LED flashes:
New Voice Mail, message, or callback received.
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20
Supplementary features
The following sections explain the supplementary features provided by your phone for more efficient use.
Making and answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Using functions while in a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Organising absences from the desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Functions for special situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Setting functions by remote control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
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Aastra 5360 User manual

Category
Telephones
Type
User manual

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