Ricoh Aficio MP C2500 Series Settings Manual

Category
Multifunctionals
Type
Settings Manual

This manual is also suitable for

Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Connecting the Machine
System Settings
Copier / Document Server Features
Facsimile Features
Printer Features
Scanner Features
Registering Addresses and Users for Facsimile/Scanner Functions
Other User Tools
Appendix
1
2
3
4
5
6
7
8
9
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Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual.
Type 1: MP C2500/Aficio MP C2500/ISC 2525
Type 2: MP C3000/Aficio MP C3000/ISC 3030
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
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Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
Facsimile Reference
Explains Facsimile functions and operations.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
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Other manuals
Quick Reference Copy Guide
Quick Reference Fax Guide
Quick Reference Printer Guide
Quick Reference Scanner Guide
PostScript3 Supplement
•UNIX Supplement
Manuals for DeskTopBinder Lite
DeskTopBinder Lite Setup Guide
DeskTopBinder Introduction Guide
•Auto Document Link Guide
Note
Manuals provided are specific to machine types.
Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
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TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Display Panel..........................................................................................................2
Accessing User Tools (System Settings)............................................................3
Changing Default Settings .........................................................................................3
Quitting User Tools ....................................................................................................4
Menu Protect..............................................................................................................4
1. Connecting the Machine
Connecting to the Interfaces ................................................................................5
Connecting to the Ethernet Interface .........................................................................6
Connecting to the USB Interface................................................................................7
Connecting to the IEEE 1394 Interface......................................................................8
Connecting to the IEEE 1284 Interface......................................................................9
Connecting to the IEEE 802.11b (Wireless LAN) Interface......................................10
Network Settings..................................................................................................13
Settings Required to Use the Printer/LAN-Fax ........................................................13
Settings Required to Use Internet Fax .....................................................................16
Settings Required to Use E-mail Function ...............................................................20
Settings Required to Use Scan to Folder Function ..................................................24
Settings Required to Use the Network Delivery Scanner.........................................27
Settings Required to Use Network TWAIN Scanner ................................................30
Settings Required to Use Document Server ............................................................32
Using Utilities to Make Network Settings .................................................................35
Connecting the Machine to a Telephone Line and Telephone ........................44
Connecting the Telephone Line ...............................................................................44
Selecting the Line Type............................................................................................44
2. System Settings
General Features..................................................................................................45
Output tray settings ..................................................................................................48
Tray Paper Settings .............................................................................................49
Timer Settings......................................................................................................54
Interface Settings.................................................................................................56
Network ....................................................................................................................56
Parallel Interface ......................................................................................................60
IEEE 1394 ................................................................................................................61
IEEE 802.11b ...........................................................................................................63
Print List ...................................................................................................................64
File Transfer .........................................................................................................66
Administrator Tools.............................................................................................73
Program / Change/Delete LDAP Server ..................................................................81
Programming the LDAP server ................................................................................82
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3. Copier / Document Server Features
General Features..................................................................................................87
Reproduction Ratio..............................................................................................92
Edit ........................................................................................................................96
Stamp ..................................................................................................................102
Background Numbering .........................................................................................102
Preset Stamp .........................................................................................................103
User Stamp ............................................................................................................106
Date Stamp ............................................................................................................107
Page Numbering ....................................................................................................109
Input/Output .......................................................................................................112
Adjust Colour Image..........................................................................................115
Settings for the Document Server....................................................................116
4. Facsimile Features
General Features................................................................................................117
Scan Settings .....................................................................................................120
Send Settings .....................................................................................................121
Reception Settings ............................................................................................124
Initial Settings ....................................................................................................130
Reception File Setting .......................................................................................135
Reception Report e-mail ........................................................................................136
Program / Change / Delete Scan Size ..............................................................137
Deleting a scan size ...............................................................................................138
Registering Fax Information .............................................................................139
Registering Fax Information...................................................................................140
Deleting Fax Information ........................................................................................142
Forwarding .........................................................................................................143
Programming an End Receiver ..............................................................................144
Quitting the forwarding function .............................................................................146
Forwarding Mark ....................................................................................................146
Parameter Settings ............................................................................................147
Changing the User Parameters..............................................................................153
Special Senders to Treat Differently ................................................................154
Authorized Reception.............................................................................................155
Reception File Print Quantity .................................................................................156
Forwarding .............................................................................................................156
Print 2 Sided...........................................................................................................156
Memory Lock..........................................................................................................157
Paper Tray .............................................................................................................157
Programming/Changing Special Senders ..............................................................157
Authorized RX (Authorized Reception) ..................................................................159
Reception File Print Qty .........................................................................................159
Forwarding .............................................................................................................160
Print 2 Sided...........................................................................................................161
Memory Lock..........................................................................................................161
Paper Tray .............................................................................................................161
Programming Initial Set Up of a Special Sender....................................................162
Deleting a Special Sender......................................................................................165
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Box Settings .......................................................................................................166
Programming/Changing Personal Boxes ...............................................................166
Deleting Personal Boxes........................................................................................169
Programming/Changing Information Boxes ...........................................................170
Deleting Information Boxes ....................................................................................173
Programming/Changing Transfer Boxes................................................................174
Deleting Transfer Boxes.........................................................................................177
Printing the Box List ...............................................................................................178
5. Printer Features
Test Print ............................................................................................................179
Printing the configuration page ..............................................................................180
Interpreting the configuration page ........................................................................180
Maintenance .......................................................................................................182
System ................................................................................................................183
Host Interface .....................................................................................................187
PCL Menu ...........................................................................................................188
PS Menu..............................................................................................................190
PDF Menu ...........................................................................................................191
6. Scanner Features
General Settings ................................................................................................193
Scan Settings .....................................................................................................195
Send Settings .....................................................................................................197
7. Registering Addresses and Users for Facsimile/Scanner Functions
Address Book.....................................................................................................199
Managing names in the Address Book ..................................................................202
Sending fax by Quick Dial ......................................................................................202
Sending e-mail by Quick Dial .................................................................................202
Sending scanned files to a shared folder directly...................................................203
Preventing unauthorized user access to shared folders from the machine ...........203
Managing users and machine usage .....................................................................203
Registering Names ............................................................................................204
Registering Names.................................................................................................204
Changing a Registered Name................................................................................205
Deleting a Registered Name ..................................................................................206
Authentication Information ...............................................................................207
Registering a User Code........................................................................................208
Changing a User Code...........................................................................................209
Deleting a User Code.............................................................................................211
Displaying the Counter for Each User....................................................................212
Printing the Counter for Each User ........................................................................212
Printing the Counter for All User ............................................................................214
Clearing the Number of Prints................................................................................215
Fax Destination ..................................................................................................216
Fax Destination ......................................................................................................218
IP-Fax Destination..................................................................................................224
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E-mail Destination..............................................................................................229
Registering an E-mail Destination..........................................................................229
Changing an E-mail Destination.............................................................................231
Deleting an E-mail Destination...............................................................................232
Registering Folders ...........................................................................................233
Using SMB to Connect...........................................................................................233
Using FTP to Connect............................................................................................239
Using NCP to Connect ...........................................................................................244
Registering Names to a Group .........................................................................250
Registering a Group ...............................................................................................250
Registering Names to a Group...............................................................................251
Adding a Group to Another Group .........................................................................253
Displaying Names Registered in a Group ..............................................................254
Removing a Name from a Group ...........................................................................255
Deleting a Group Within Atnother Group ...............................................................256
Changing a Group Name .......................................................................................258
Deleting a Goup .....................................................................................................259
Registering a Protection Code .........................................................................260
Registering a Protection Code to a Single User.....................................................260
Registering a Protection Code to a Group User.....................................................262
Registering SMTP and LDAP Authentication..................................................263
SMTP Authentication .............................................................................................263
LDAP Authentication ..............................................................................................265
8. Other User Tools
Maintenance .......................................................................................................267
Changing the Display Language ......................................................................268
Enquiry................................................................................................................269
Counter ...............................................................................................................271
Displaying the Total Counter..................................................................................271
9. Appendix
Specifications for the Main Unit .......................................................................273
Auto Document Feeder ..........................................................................................277
Specifications for Options ................................................................................278
Information about Installed Software...............................................................283
expat ......................................................................................................................283
NetBSD ..................................................................................................................284
Sablotron................................................................................................................286
JPEG LIBRARY .....................................................................................................286
SASL ......................................................................................................................287
MD4........................................................................................................................288
MD5........................................................................................................................288
Samba(Ver 3.0.4)...................................................................................................289
RSA BSAFE
®
.........................................................................................................289
Open SSL...............................................................................................................290
Open LDAP ............................................................................................................295
INDEX....................................................................................................... 297
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[ ]
Indicates the names of keys that appear on the machine’s display panel.
{ }
Indicates the names of keys on the machine’s control panel.
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Display Panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
Important
A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
To display the following screen, press the {User Tools/Counter} key to display the
User Tools menu, and then press [System Settings].
Using the System Settings menu screen as an example, this section explains how
to use the machine’s display panel.
1. The menu tabs for various set-
tings appear. To display the setting
you want to specify or change, press
the appropriate menu tab.
2. A list of settings appears. To spec-
ify or change a setting, press the ap-
propriate key in the list.
3. Press this to quit the User Tools
menu.
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Accessing User Tools (System Settings)
This section is for Administrators in charge of this machine.
User Tools allow you to change or set defaults.
Note
Operations for system settings differ from normal operations. Always quit
User Tools when you have finished.
Any changes you make with User Tools remain in effect even if the main
power switch or operation switch is turned off, or the {Energy Saver} or {Clear
Modes} key is pressed.
Default settings are shown in bold type.
Reference
p.4 “Quitting User Tools”
Changing Default Settings
This section describes how to change the settings of User Tools.
Important
If Administrator Authentication Management is specified, contact your administrator.
A Press the {User Tools/Counter} key.
B Select the menu.
To change the System Settings, Press [System Settings].
To change the Copier / Document Server Features, Press [Copier / Document
Server Features].
To change the Facsimile Features, Press [Facsimile Features].
To change the Printer Features, Press [Printer Features].
To change the Scanner Features, Press [Scanner Features].
To adjust colour registration or gradation, press [Maintenance].
To change the language used on the display, press [English].
To check the telephone numbers to contact for repairs, or to order consuma-
bles, press [Enquiry].
To check the counter, press [Counter].
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C Select the user tool you want to change.
D Change settings by following instructions on the display, and then press
[OK].
Note
To cancel changes made to settings and return to the initial display, press
the {User Tools/Counter} key.
Reference
p.45 “System Settings”
p.87 “Copier / Document Server Features”
p.117 “Facsimile Features”
p.179 “Printer Features”
p.193 “Scanner Features”
p.267 “Other User Tools”
Quitting User Tools
This section describes how to end User Tools.
A Press the {User Tools/Counter} key.
Note
You can also quit User Tools by pressing [Exit].
Menu Protect
Using Menu Protect, you can prevent unauthenticated users from changing the
user tools. Menu Protect can be specified for each of the following user tools
menus.
Copier / Document Server Features
Facsimile Features
•Printer Features
Scanner Features
For details, consult your administrator.
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1. Connecting the Machine
This chapter describes how to connect the machine to the network and specify
the network settings.
Connecting to the Interfaces
This section explains how to identify the machine’s interface and connect the
machine according to the network environment.
1. IEEE 1394 ports (optional)
Ports for connecting the IEEE 1394 inter-
face cable
2. USB2.0 port
Port for connecting the USB2.0 interface
cable
3. 10BASE-T/100BASE-TX port
Port for connecting the 10BASE-T or
100BASE-TX cable
4. IEEE 1284 port (optional)
Port for connecting the IEEE 1284 inter-
face cable
5. Wireless LAN port (optional)
Port for using the wireless LAN
Note
You cannnot install two or more of the
options below: IEEE 1394 interface
board, IEEE 1284 interface board,
IEEE 802.11b wireless LAN
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Connecting the Machine
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1
Connecting to the Ethernet Interface
Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface.
Important
If the main power switch is on, turn it off.
A A ferrite core for the Ethernet cable is supplied with this machine. Make a
loop in the cable about 15cm (5.9 inch) ( ) from the machine end of the ca-
ble. Attach the ferrite core.
B Make sure the main power switch of the machine is off.
C Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
D Connect the other end of the Ethernet cable to a network connection device
such as a hub.
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Connecting to the Interfaces
7
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E Turn on the main power switch of the machine.
A Indicator (green)
Lights up green when the machine is connected correctly to the network.
B Indicator (yellow)
Lights up yellow when 100 BASE-TX is in operation. Goes off when 10
BASE-T is in operation.
Note
For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
Reference
“Turning On the Power”, About This Machine
“Preparing the Machine”, Printer Reference
Connecting to the USB Interface
Connect the USB2.0 interface cable to the USB2.0 port.
A Connect the USB2.0 interface cable to the USB2.0 port.
B Connect the other end to the USB2.0 port on the host computer.
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Connecting the Machine
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1
Note
This machine does not come with a USB interface cable. Make sure you
purchase the appropriate cable for the machine and your computer.
The USB2.0 interface board is supported by Windows 98SE / Me / 2000 /
XP, Windows Server 2003, Mac OS X 10.3.3 or higher.
For Windows 98SE / Me:
Make sure to install “USB Printing Support”. When used with Windows
98SE / Me, only a speed equal to that of USB1.1 is possible.
•For Mac OS:
To use Macintosh, the machine must be equipped with the optional
PostScript 3 unit. When used with Mac OS X 10.3.3 or higher, a transfer
speed of USB2.0 is supported.
For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
Reference
“Preparing the Machine”, Printer Reference
Connecting to the IEEE 1394 Interface
Connect the IEEE 1394 interface cable to the IEEE 1394 interface board.
A Connect the IEEE 1394 interface cable to the IEEE 1394 port.
B Connect the other end of the cable into the interface connector on the host
computer.
Check the shape of the connector to the computer. Connect the cable firmly.
Note
Use the interface cable supplied with the IEEE 1394 interface board.
Two interface ports are available for connecting the IEEE 1394 interface ca-
ble. Either is suitable.
For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
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Connecting to the Interfaces
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1
Reference
“Turning On the Power”, About This Machine
“Preparing the Machine”, Printer Reference
Connecting to the IEEE 1284 Interface
Connect the IEEE 1284 interface cable to the IEEE 1284 interface board.
A Make sure the main power switch on the machine is off.
If the main power switch is on, turn it off.
B Turn off the main power switch of the host computer.
C Connect the IEEE 1284 interface cable to the IEEE 1284 port.
Use the conversion connector (1) supplied with the IEEE 1284 interface board.
D Connect the other end of the cable into the interface connector on the host
computer.
Check the shape of the connector to the computer. Connect the cable firmly.
E Turn on the main power switch of the machine.
F Turn on the host computer.
When using Windows 95/98/Me/2000/XP and Windows Server 2003, a
printer driver installation screen might appear when the computer is turned
on. If this happens, click [Cancel] on the screen.
Note
For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
Reference
“Turning On the Power”, About This Machine
“Preparing the Machine”, Printer Reference
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Connecting the Machine
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Connecting to the IEEE 802.11b (Wireless LAN) Interface
Connect to the IEEE 802.11b (wireless LAN) interface.
Note
Check the settings of the IPv4 address and subnet mask of this machine.
For details about how to set the IPv4 address and subnet mask from the con-
trol panel of the machine, see “Interface Settings”.
Reference
p.56 “Network”
Setup Procedure
Set up IEEE 802.11b (wireless LAN) according to the following procedure:
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Connecting to the Interfaces
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Note
Select [802.11 Ad-hoc Mode] mode when connecting Windows XP as a wireless
LAN client using Windows XP standard driver or utilities, or when not using
the infrastructure mode.
For details about how to specify wireless LAN settings from the control panel
on the machine, see “IEEE 802.11b”.
For details about how to specify wireless LAN settings from other than the
control panel on the machine, see “Using Utilities to Make Settings”.
For details about the setting items, see “IEEE 802.11b”.
Reference
p.63 “IEEE 802.11b”
p.35 “Using Utilities to Make Network Settings”
Checking the Connection
Check the wireless LAN connection.
Make sure the LED of the IEEE 802.11b interface unit is lit.
When using in infrastructure mode
1. If [LAN Type] on the [Interface Set-
tings] / [Network] screen is not set to
[IEEE 802.11b], it does not light, even
if the main power is on.
2. If it is connected properly to the
network, the LED is green when in
infrastructure mode. If the LED is
blinking, the machine is searching
for devices.
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Connecting the Machine
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When using in adhoc mode / 802.11 ad hoc mode
1. If the IEEE 802.11b interface unit
is functioning, the LED lights up in
orange.
2. If it is connected properly to the
network, the LED is green when in
ad hoc mode or 802.11 ad hoc mode.
If the LED is blinking, the machine
is searching for devices. The LED
will light after a few seconds.
Print the configuration page to verify settings.
Note
For more information about printing a configuration page, see “Print List”.
Reference
p.180 “Printing the configuration page”
Checking the Signal
When using in infrastructure mode, you can check the machine's radio wave sta-
tus using the control panel.
A Press [System Settings].
B Press [Interface Settings].
C Press [IEEE 802.11b].
D Press [Wireless LAN Signal].
The machine's radio wave status appears.
E After checking radio wave status, press [Exit].
F Press the {User Tools/Counter} key to return to the User Tools / Counter / En-
quiry menu.
Note
To check the radio wave status, press [IEEE 802.11b] under [LAN Type] in Net-
work menu of Interface Settings.
Reference
p.35 “Using Utilities to Make Network Settings”
p.63 “IEEE 802.11b”
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Ricoh Aficio MP C2500 Series Settings Manual

Category
Multifunctionals
Type
Settings Manual
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