Ricoh Aficio MP 2500 User guide

Category
Multifunctionals
Type
User guide
Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Connecting the Machine
System Settings
Copier Features
Fax Features
Printer Features
Scanner Features
Registering Addresses and Users for Facsimile/Scanner Functions
Other User Tools
Appendix
1
2
3
4
5
6
7
8
9
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
Media differ according to manual.
The printed and electronic versions of a manual have the same contents.
Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
Security Reference
This manual is for administrators of the machine. It explains security func-
tions that you can use to prevent unauthorized use of the machine, data tam-
pering, or information leakage.
For enhanced security, we recommend the following settings.
Install the Server Certificate.
Enable SSL (Secure Sockets Layer) Encryption.
Change the user name and password of the administrator using Web Im-
age Monitor.
For details, see "Setting Up the Machine", Security Reference.
Be sure to read this manual when setting the enhanced security functions, or
user and administrator authentication.
Copy Reference
Explains Copier functions and operations. Also refer to this manual for expla-
nations on how to place originals.
Facsimile Reference
Explains Facsimile functions and operations.
ii
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
Other manuals
Quick Reference Copy Guide
Quick Reference Fax Guide
Quick Reference Printer Guide
Quick Reference Scanner Guide
PostScript 3 Supplement
•UNIX Supplement
Manuals for DeskTopBinder Lite:
DeskTopBinder Lite Setup Guide
DeskTopBinder Introduction Guide
Auto Document Link Guide
Note
Manuals provided are specific to machine types.
For "UNIX Supplement", please visit our Web site or consult an authorized
dealer.
"PostScript 3 Supplement" and "UNIX Supplement" include descriptions of
functions and settings that might not be available on this machine.
*1
Optional
Product name General name
DeskTopBinder Lite and DeskTopBinder
Professional
*1
DeskTopBinder
ScanRouter EX Professional
*1
and ScanRouter
EX Enterprise
*1
the ScanRouter delivery software
iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Display Panel..........................................................................................................2
Reading the Display and Using Keys.........................................................................3
Accessing User Tools ...........................................................................................4
Changing Default Settings .........................................................................................4
Exiting User Tools ......................................................................................................5
Menu Protect..............................................................................................................5
Changing Default Settings Using Web Image Monitor...............................................6
1. Connecting the Machine
Connecting to the Interfaces ................................................................................7
Connecting to the Ethernet Interface .........................................................................8
Connecting to the USB Interface..............................................................................10
Connecting to the IEEE 1284 Interface....................................................................11
Connecting to the IEEE 802.11b (Wireless LAN) Interface......................................12
Network Settings..................................................................................................15
Settings Required to Use the Printer/LAN-Fax ........................................................15
Settings Required to Use Internet Fax .....................................................................17
Settings Required to Use E-mail Function ...............................................................20
Settings Required to Use Scan to Folder Function ..................................................23
Settings Required to Use the Network Delivery Scanner.........................................25
Settings Required to Use Network TWAIN Scanner ................................................27
Using Utilities to Make Network Settings .................................................................29
Connecting the Machine to a Telephone Line and Telephone ........................36
Connecting the Telephone Line ...............................................................................36
Selecting the Line Type............................................................................................36
2. System Settings
General Features..................................................................................................37
Output tray settings ..................................................................................................39
Tray Paper Settings .............................................................................................40
Timer Settings ......................................................................................................42
Interface Settings.................................................................................................44
Network ....................................................................................................................44
Parallel Interface ......................................................................................................47
IEEE 802.11b ...........................................................................................................48
Print I/F Settings List ................................................................................................49
File Transfer .........................................................................................................50
Administrator Tools.............................................................................................54
Program/Change/Delete LDAP Server ....................................................................58
Programming the LDAP Server................................................................................61
3. Copier Features
Copier Features....................................................................................................67
iv
4. Fax Features
General Settings/Adjust ......................................................................................71
Reception Settings ..............................................................................................73
E-mail Settings .....................................................................................................74
IP-Fax Settings .....................................................................................................76
Administrator Tools.............................................................................................79
Registering Fax Information ...............................................................................82
Registering Fax Information .....................................................................................83
Deleting Fax Information ..........................................................................................85
Forwarding ...........................................................................................................87
Programming an End Receiver ................................................................................88
Canceling Receiver Settings ....................................................................................89
Printing a Forwarding Mark ......................................................................................90
Parameter Setting ................................................................................................91
Changing the User Parameters................................................................................94
Printing the Parameter Settings List.........................................................................96
Home Position......................................................................................................97
Changing the Home Position ...................................................................................99
Program Special Sender ...................................................................................101
Authorized Reception.............................................................................................102
Forwarding .............................................................................................................103
Memory Lock..........................................................................................................103
Programming/Changing Special Senders ..............................................................104
Authorized RX (Authorized Reception) ..................................................................106
Forwarding .............................................................................................................106
Memory Lock..........................................................................................................108
Programming Initial Set Up of a Special Sender....................................................108
Deleting a Special Sender......................................................................................109
Printing Special Sender List ...................................................................................111
5. Printer Features
List/Test Print .....................................................................................................113
Printing the List/Test page .....................................................................................114
Maintenance .......................................................................................................115
System ................................................................................................................116
Host Interface .....................................................................................................119
PCL Menu ...........................................................................................................120
PS Menu..............................................................................................................122
PDF Menu ...........................................................................................................123
6. Scanner Features
Scan Settings .....................................................................................................125
Destination List Settings...................................................................................127
Send Settings .....................................................................................................128
v
7. Registering Addresses and Users for Facsimile/Scanner Functions
Address Book.....................................................................................................131
Managing names in the Address Book ..................................................................133
Sending fax by Quick Dial ......................................................................................133
Sending e-mail by Quick Dial .................................................................................134
Sending scanned files to a shared folder directly...................................................134
Preventing unauthorized user access to shared folders from the machine ...........134
Managing users and machine usage .....................................................................135
Registering Names ............................................................................................136
Registering Names.................................................................................................136
Changing a Registered Name................................................................................138
Deleting a Registered Name ..................................................................................139
Authentication Information ...............................................................................141
Registering a User Code........................................................................................141
Changing a User Code...........................................................................................144
Deleting a User Code.............................................................................................147
Displaying the Counter for Each User....................................................................149
Printing the Counter for Each User ........................................................................150
Printing the Counter for All User ............................................................................152
Clearing the Number of Prints................................................................................154
Fax Destination ..................................................................................................157
Fax Destination ......................................................................................................158
IP-Fax Destination..................................................................................................170
E-mail Destination..............................................................................................179
Registering E-mail Destination...............................................................................179
Changing a Registered E-mail Destination ............................................................182
Deleting a Registered E-mail Destination ..............................................................185
Registering Folders ...........................................................................................188
Using SMB to Connect...........................................................................................189
Using FTP to Connect............................................................................................202
Using NCP to Connect ...........................................................................................213
Registering Names to a Group .........................................................................227
Registering a New Group.......................................................................................227
Registering Names to a Group...............................................................................229
Adding a Group to Another Group .........................................................................231
Displaying Names Registered in Groups ...............................................................233
Removing a Name from a Group ...........................................................................234
Deleting a Group within Another Group .................................................................237
Changing a Group Name .......................................................................................239
Deleting a Group ....................................................................................................241
Registering a Protection Code .........................................................................243
Registering a Protection Code to a Single User.....................................................243
Registering a Protection Code to a Group User.....................................................247
Registering SMTP and LDAP Authentication..................................................250
SMTP Authentication .............................................................................................250
LDAP authentication ..............................................................................................254
vi
Searching............................................................................................................258
Searching by Name................................................................................................258
Searching from the List ..........................................................................................259
Searching by Registration Number ........................................................................260
Searching by User Code ........................................................................................261
Searching by Fax Number .....................................................................................262
Searching by E-mail Address.................................................................................263
Searching by Destination Folder Name .................................................................264
Using Web Image Monitor.................................................................................265
8. Other User Tools
Changing the Display Language ......................................................................267
Counter ...............................................................................................................268
Displaying the Total Counter..................................................................................268
9. Appendix
Copyright Information about Installed Software.............................................269
expat ......................................................................................................................269
NetBSD ..................................................................................................................270
Sablotron................................................................................................................272
JPEG LIBRARY .....................................................................................................272
SASL ......................................................................................................................273
MD4........................................................................................................................274
MD5........................................................................................................................274
Samba(Ver 3.0.4)...................................................................................................275
RSA BSAFE
®
.........................................................................................................275
Open SSL...............................................................................................................276
Open SSH ..............................................................................................................278
Open LDAP ............................................................................................................283
IPS™ print language emulations............................................................................284
INDEX....................................................................................................... 285
1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the "Safety Information" section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
"Safety Information" section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
This symbol indicates information or preparations required prior to operating.
Indicates supplementary explanations of the machine's functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
{ }
Indicates the names of keys on the machine's control panel.
2
Display Panel
The display panel shows machine status, error messages, and function menus.
Important
A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
If you press the {User Tools/Counter} key, the User Tools Menu screen appears.
Using the System Settings menu screen as an example, this section explains how
to use the machine's display panel.
1. The settings menu appears. Press
the {U} or {T} key to scroll to the
setting you want to specify or
change, and then press the {OK} key
to display the screen for specifying
that setting.
2. The number of pages in the dis-
played settings menu appears. If you
cannot see the entire menu, press the
{U} or {T} key to scroll the screen.
ARG001S
3
Reading the Display and Using Keys
This section explains how to read the display and use the Selection keys.
If you press the {Copy} key, the initial copy screen appears.
Using the initial copy screen menu as an example, this section explains how to
use the machine's control panel.
1. Selection keys
Correspond to items at the bottom line on
the display.
When the instruction "press [100%]"
appears in this manual, press the left
selection key.
When the instruction "press [R/E]" ap-
pears in this manual, press the centre
selection key.
When the instruction "press [Auto R/E]"
appears in this manual, press the right
selection key.
2. {Escape} key
Press to cancel an operation or return to
the previous display.
3. {OK} key
Press to set a selected item or an entered
numeric value.
4. Scroll keys
Press to move the cursor in each direc-
tion, step by step.
When the {U}, {T}, {V} or {W} key ap-
pears in this manual, press the scroll key
of the same direction.
BAD002S
4
Accessing User Tools
User Tools allow you to change or set defaults.
Note
Operations for system settings differ from normal operations. Always quit
User Tools when you have finished.
Any changes you make with User Tools remain in effect even if the main
power switch or operation switch is turned off, or the {Clear Modes} key is
pressed.
Reference
p.4 “Changing Default Settings”
Changing Default Settings
This section describes how to change the settings of User Tools.
Important
If Administrator Authentication Management is specified, contact your ad-
ministrator.
A Press the {User Tools/Counter} key.
B Select the menu using {U} or {T}, and then press the {OK} key.
To change the System Settings, select [System Settings].
To change the Copier Features, select [Copier Features].
To change the Fax Features, select [Fax Features].
To change the Printer Features, select [Printer Features].
To change the Scanner Features, select [Scanner Features].
To change the language used on the display, select [Language].
To check the counter, select [Counter].
ARG011S
5
C Select the item using {U} or {T}, and then press the {OK} key.
D Change settings by following instructions on the display, and then press
the {OK} key.
Note
Press the {Escape} key to return to the previous display.
To discontinue the operation and return to the initial display, press the
{User Tools/Counter} key.
Exiting User Tools
This section describes how to end User Tools.
A Press the {User Tools/Counter} key.
Menu Protect
Using Menu Protect, you can prevent unauthenticated users from changing the
User Tools. Menu Protect can be specified for each of the following User Tools
menus.
•Copier Features
Fax Features
•Printer Features
Scanner Features
For details, consult your administrator.
ARG011S
6
Changing Default Settings Using Web Image Monitor
This section describes how to access the Web Image Monitor.
You can also change the settings of this machine using Web Image Monitor.
A Start your Web browser.
B Enter “http://(machine's address)/” in the address bar of a Web browser.
Top page of Web Image Monitor appears.
If the machine's host name has been registered on the DNS or WINS server,
you can enter it.
When setting SSL, a protocol for encrypted communication, under environ-
ment which server authentication is issued, enter "https://(machine's ad-
dress)/".
C Click [Login].
D Enter a login user name and password, and then click [Login].
For details about the login user name and password, consult your network
administrator.
E Click [Configuration].
F Click the menu.
G Change settings.
For details about how to use Web Image Monitor, see "Using Web Image
Monitor", Network Guide and Web Image Monitor Help.
7
1. Connecting the Machine
This chapter describes how to connect the machine to the network and specify
the network settings.
Connecting to the Interfaces
This section explains how to identify the machine's interface and connect the
machine according to the network environment.
1. USB port
Port for connecting the USB 2.0 cable
2. 10BASE-T/100BASE-TX port
Port for connecting the 10BASE-T or
100BASE-TX cable
3. IEEE 1284 port (optional)
Port for connecting the IEEE 1284 inter-
face cable
4. IEEE 802.11b (wireless LAN) port
(optional)
Port for using the wireless LAN
Note
You cannot install these two options at the same time: IEEE 802.11b wireless
LAN board, IEEE 1284 interface board.
ARG003S
Connecting the Machine
8
1
Connecting to the Ethernet Interface
Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface.
Important
If the main power switch is on, turn it off.
A Attach the supplied ferrite core at the machine end of the Ethernet cable.
B Make sure the main power switch of the machine is off.
C Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
D Connect the other end of the Ethernet cable to a network connection device
such as a hub.
BAD003S
ARG005S
Connecting to the Interfaces
9
1
E Turn on the main power switch of the machine.
A Indicator (green)
Lights up green when the machine is connected correctly to the network.
B Indicator (yellow)
Lights up yellow when 100 BASE-TX is in operation. Goes off when 10
BASE-T is in operation.
Note
For details about installing the printer driver, see "Preparing the Machine",
Printer Reference.
Reference
"Turning On the Power" About This Machine
"Preparing the Machine", Printer Reference
AME005S
Connecting the Machine
10
1
Connecting to the USB Interface
Connect the USB 2.0 interface cable to the USB 2.0 port.
A Connect the USB 2.0 interface cable to the USB 2.0 port.
B Connect the other end to the USB port on the host computer.
Note
This machine does not come with a USB interface cable. Make sure you
purchase the appropriate cable for the machine and your computer.
The USB 2.0 interface board is supported by Windows Me / 2000 / XP, Win-
dows Server 2003, Mac OS X10.3.3 or higher.
For Windows Me:
Make sure to install "USB Printing Support". When used with Windows
Me, only a speed equal to that of USB 1.1 is possible.
•For Mac OS:
To use Macintosh, the machine must be equipped with the optional
PostScript 3 unit. When used with Mac OS X10.3.3 or higher, a transfer
speed of USB 2.0 is supported.
For details about installing the printer driver, see "Preparing the Machine",
Printer Reference.
Reference
"Preparing the Machine", Printer Reference
ARG006S
Connecting to the Interfaces
11
1
Connecting to the IEEE 1284 Interface
Connect the IEEE 1284 interface cable to the IEEE 1284 interface board.
A Make sure the main power switch on the machine is off.
If the main power switch is on, turn it off.
B Turn off the main power switch of the host computer.
C Connect the IEEE 1284 interface cable to the IEEE 1284 port.
Use the conversion connector (1) supplied with the IEEE 1284 interface board.
D Connect the other end of the cable into the interface connector on the host
computer.
Check the shape of the connector to the computer. Connect the cable firmly.
E Turn on the main power switch of the machine.
F Turn on the host computer.
When using Windows 95/98/Me/2000/XP and Windows Server 2003, a
printer driver installation screen might appear when the computer is turned
on. If this happens, click [Cancel] on the screen.
Note
For details about installing the printer driver, see "Preparing the Machine",
Printer Reference.
Reference
"Turning On the Power", About This Machine
"Preparing the Machine", Printer Reference
ARG007S
Connecting the Machine
12
1
Connecting to the IEEE 802.11b (Wireless LAN) Interface
Connect to the IEEE 802.11b (wireless LAN) interface.
Note
Check the settings of the IPv4 address and subnet mask of this machine.
For details about how to set the IPv4 address and subnet mask from the con-
trol panel of the machine, see "Interface Settings".
Reference
p.44 “Network”
Setup Procedure
Set up IEEE 802.11b (wireless LAN) according to the following procedure:
ARH007S
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Ricoh Aficio MP 2500 User guide

Category
Multifunctionals
Type
User guide

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