Avid iNews 5.0 User guide

Avid

®

iNEWS

®

User’s Guide

2

Legal Notices

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Party Software directory on the installation CD.

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Trademarks

003, 192 Digital I/O, 192XD I/O, 888 I/O, Adrenaline, AirPlay, AirSPACE, AirSPACE HD, AirSpeed, ALEX, Alienbrain, AniMatte,

AudioMarket, AudioPages, AudioSuite, AudioVision, AutoSync, Avid, Avid Advanced Response, Avid DNA, Avid DNxcel,

Avid DNxHD, AVIDdrive, Avid DS Assist Station, Avid EditStar, Avid Learning Excellerator, Avid Liquid,

Avid Liquid Chrome Xe, Avid MEDIArray, Avid Mojo, AvidNet, AvidNetwork, Avid NewStar, Avid Remote Response,

AVIDstripe, Avid Unity, Avid Unity ISIS, Avid VideoRAID, Avid Xpress, AVoption, AVX, Beauty Without The Bandwidth,

Blacktooth, Boom, C|24, CamCutter, CaptureManager, ChromaCurve, ChromaWheel, Command|24, Conectiv, CountDown,

DAE, Dazzle, Dazzle Digital Video Creator, Deko, DekoCast, D-Fi, D-fx, DigiDelivery, Digidesign, Digidesign Audio Engine,

Digidesign Intelligent Noise Reduction, DigiDrive, DigiLink, DigiMeter, DigiSerial, Digital Nonlinear Accelerator, DigiTranslator,

DINR, DNxchange, do more, DVD Complete, D-Verb, Eleven, Equinox, EveryPhase, ExpertRender, Fastbreak, Fast Track,

FieldPak, Film Composer, FilmScribe, Flexevent, FluidMotion, FXDeko, G7, G-Rack, HD Core, HD Process, HDPack,

Hollywood DV-Bridge, Hybrid, HyperControl, HyperSPACE, HyperSPACE HDCAM, IllusionFX, Image Independence, iNEWS,

iNEWS Assign, iNEWS ControlAir, Instantwrite, Instinct, Intelli-sat Broadcasting Recording Manager, Intelli-Sat, InterFX,

Interplay, inTONE, Intraframe, iS9, iS18, iS23, iS36, ISIS, IsoSync, KeyRig, KeyStudio, LaunchPad, LeaderPlus, Lightning,

ListSync, Lo-Fi, Magic Mask, Make Anything Hollywood, make manage move | media, Marquee, M-Audio, M-Audio Micro,

Maxim, Mbox, MCXpress, Media Browse, Media Composer, MediaDock, MediaDock Shuttle, Media Fusion, Media Illusion,

MediaLog, Media Reader, Media Recorder, MEDIArray, MediaShare, MediaStream, Media Suite, Meridien, MetaFuze,

MetaSync, MicroTrack, Midiman, MissionControl, Mix Rack, MixLab, Moviebox, Moviestar, NaturalMatch, Nearchive,

NetReview, NewsCutter, Nitris, NRV-10 interFX, Octane, OMF, OMF Interchange, OMM, OnDVD, Open Media Framework,

Open Media Management, Palladium, Pinnacle, Pinnacle DistanTV, Pinnacle Geniebox, Pinnacle HomeMusic,

Pinnacle MediaSuite, Pinnacle Mobile Media, Pinnacle PCTV, Pinnacle PCTV HD Ultimate Stick, Pinnacle PCTV Nano Stick,

Pinnacle PCTV To Go, Pinnacle Scorefitter, Pinnacle Studio, Pinnacle Studio MovieBoard, Pinnacle Systems, Pinnacle

VideoSpin, ProEncode, ProServices, ProSessions, Pro Tools, QuietDrive, Recti-Fi, Reel Tape Delay, Reel Tape Flanger,

Reel Tape Saturation, RetroLoop, rS9, rS18, Salesview, Sci-Fi, Scorch, Scorefitter, ScriptSync,

SecureProductionEnvironment, Session, Show Center, Sibelius, SIDON, Soft SampleCell, Soft-Clip Limiter,

Sound Designer II, SPACE, SPACEShift, SpectraGraph, SpectraMatte, Starplay, SteadyGlide, Streamfactory, Streamgenie,

StreamRAID, Strike, Structure, Studiophile, SubCap, Sundance Digital, Sundance, Symphony, SYNC HD, SynchroScience,

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SynchroScope, Syntax, Targa, TDM FlexCable, Thunder, Titan, Titansync, TL Aggro, TL AutoPan, TL Drum Rehab,

TL Everyphase, TL Fauxlder, TL In Tune, TL MasterMeter, TL Metro, TL Space, TL Utilities, Torq, Torq Xponent, Transfuser,

Trigger Finger, Trillium Lane Labs, TruTouch, UnityRAID, Vari-Fi, Velvet, Venom, VideoRAID, Video Slave Driver, VideoSPACE,

VideoSpin, Vortx, Xdeck, X-Form, Xmon, Xponent, X-Session, and X-Session Pro are either registered trademarks or

trademarks of Avid Technology, Inc. in the United States and/or other countries.

Footage

Arri — Courtesy of Arri/Fauer — John Fauer, Inc.

Bell South “Anticipation” — Courtesy of Two Headed Monster — Tucker/Wayne Atlanta/GMS.

Canyonlands — Courtesy of the National Park Service/Department of the Interior.

Eco Challenge Morocco — Courtesy of Discovery Communications, Inc.

It’s Shuttletime — Courtesy of BCP & Canadian Airlines.

Nestlé Coffee Crisp — Courtesy of MacLaren McCann Canada.

Saturn “Calvin Egg” — Courtesy of Cossette Communications.

“Tigers: Tracking a Legend” — Courtesy of www.wildlifeworlds.com

, Carol Amore, Executive Producer.

"The Big Swell" — Courtesy of Swell Pictures, Inc.

Windhorse — Courtesy of Paul Wagner Productions.

Arizona Images — KNTV Production — Courtesy of Granite Broadcasting, Inc.,

Editor/Producer Bryan Foote.

Canyonlands — Courtesy of the National Park Service/Department of the Interior.

Ice Island — Courtesy of Kurtis Productions, Ltd.

Tornados + Belle Isle footage — Courtesy of KWTV News 9.

WCAU Fire Story — Courtesy of NBC-10, Philadelphia, PA.

Women in Sports – Paragliding — Courtesy of Legendary Entertainment, Inc.

News material provided by WFTV Television Inc.

GOT FOOTAGE?

Editors — Filmmakers — Special Effects Artists — Game Developers — Animators — Educators — Broadcasters — Content

creators of every genre — Just finished an incredible project and want to share it with the world?

Send us your reels and we may use your footage in our show reel or demo!*

For a copy of our release and Avid’s mailing address, go to

www.avid.com/footage.

*Note: Avid cannot guarantee the use of materials submitted.

Avid iNEWS v5.0 User’s Guide • 9329-65435-00 Rev A • Created 6/12/14 • This document is distributed by

Avid in online (electronic) form only, and is not available for purchase in printed form.

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Contents

Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

If You Need Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

How to Order Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Avid Training Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Chapter 1 iNEWS System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Newsroom System Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

The iNEWS Workstation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

The iNEWS Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

The iNEWS Community . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Terms and Concepts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Chapter 2 Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Logging In to iNEWS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

The iNEWS Workstation’s Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Status Bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Displaying or Hiding the Status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

iNEWS Navigation Made Easy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Using the Directory Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Opening a Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Closing a Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Using the Go To Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Using the Destination Command. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Changing Your Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Logging Out of iNEWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Chapter 3 The iNEWS Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Overview of an iNEWS Workspace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Opening an iNEWS Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Changing Workspace Color Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Working with Panels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

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Changing the Layout of Panels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Resizing a Panel in the Workspace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Zooming in on a Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Moving From Panel to Panel in Zoom Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Zooming out of a Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Displaying a Context Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Arranging Multiple Workspaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Switching Between Workspaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Closing a Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Working with Multiple Monitors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Chapter 4 Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Standard Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Displaying or Hiding a Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Moving a Toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Custom Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Creating a Custom Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Modifying a Custom Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Creating a Shortcut Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Shortcut Button Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Chapter 5 Working with Queues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Changing Forms for Viewing Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Changing the Width of a Queue Form Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Easy Locking a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Key Locking a Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Moving a Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Opening a Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Refreshing a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Searching for Text in a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Specifying a Destination Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Unlocking a Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Using Abstract Display in Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Using Currency Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Viewing Queue Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

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Chapter 6 Working with Wires . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Viewing Priority Wire Stories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Viewing the Ten Most Recent Priority Wires. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Chapter 7 Stories - Creation and Modification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Understanding the Story Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Displaying Story Form Sub-Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Displaying Instruction Sub-Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Navigating the Story Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing Tab Settings for Story Text Sub-panel. . . . . . . . . . . . . . . . . . . . . . . . 75

Creating a New Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Creating Story Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Opening a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Changing Case of Text in Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Formatting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Searching for Text in a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Replacing Text in a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Using iNEWS Scratchpad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Pasting Text from the iNEWS Scratchpad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Erasing the iNEWS Scratchpad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Inserting a Time Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Adding Page Breaks to a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Spell-Checking a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Creating a Custom Dictionary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Saving a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Saving a Message as a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Chapter 8 Moving Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Selecting a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Selecting Several Stories in a Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Selecting Several Stories out of Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Copying a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Copying Several Stories in a Sequence. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Copying Several Stories out of Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Moving a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

10

Moving Several Stories in a Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Moving Several Stories out of Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Grouping Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Importing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Exporting a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Exporting Multiple Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Mailing a Copy of a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Chapter 9 Stories - Protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Easy Locking a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Edit Locking a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Key Locking a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Removing an Edit lock from a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Unlocking a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Protecting a Story from Being Deleted. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Backing up a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Recovering a Backed-Up Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Killing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Retrieving a Killed Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Versions of Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Chapter 10 iNEWS Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Overview of Projects and Facets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Creating Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Date Variables for Searching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Creating Facets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Creating a New Story inside a Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Associating Stories with Projects or Facets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Creating a Navigation Shortcut Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Chapter 11 Scripted Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Displaying a Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Enabling Autoscript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Adding a Production Cue to a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Adding a CG Production Cue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Adding a Video Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

11

Adding a Still Store Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Moving a Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Deleting a Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Using Script Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Using CG Title Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Primary Machine Control Event Placeholder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Using MOS Placeholders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Unscripting a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Chapter 12 Production Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Producer Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Endorsing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Inserting a Break Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Ordering a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Calculating Backtime from Out Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Displaying the Show Timing Clocks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Establishing Broadcast Control in a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Loading a Rundown Queue into Broadcast Control . . . . . . . . . . . . . . . . . . . . . . . . 140

Placing a Rundown Queue in Show Timing Mode . . . . . . . . . . . . . . . . . . . . . . . . . 141

Production Locking a Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Setting Clock for Show Timing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Setting Story Start Times in a Rundown Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Synchronizing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Synchronizing the First Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Synchronizing a Rundown Queue During Broadcast . . . . . . . . . . . . . . . . . . . . . . . 144

Timing Story Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Timing a Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Floating a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Tracking a Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Chapter 13 Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Local Printing Dialog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Local Printing a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Local Printing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Chapter 14 Messages and Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

12

Checking User Names for Validity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Message Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Replying to a Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Recalling a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Saving a Message as a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Sending an Intersystem Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Sending Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Reading Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Replying to Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Forwarding Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Deleting Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Setting Mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Chapter 15 Sessions and Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Working with Sessions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Customizing User Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Setting Session Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Setting Confirmation Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Setting Backup Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Setting Refresh Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Setting Layout Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Setting Search Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Chapter 16 Macros. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Types of Macros. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Creating a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

Using the State Keys in Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Chapter 17 Searching in iNEWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Types of Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Basic Word Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Seek Queries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Indexed Queries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Pattern Matching Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

Phrase Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

13

The Find/Find Next Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Find/Find Next Search String . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Using Find/Find Next in the Story Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Using Find/Find Next in the Queue Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Using the Find All Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Find All Search String. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Find All Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Managing Your Favorite Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Date Variables for Searching. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Using the Find Global Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Search Results Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Search Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Word Delimiters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Basic Proximity Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Field Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Searching Older Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Chapter 18 Local Databases. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Local Database Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Forms and Print Styles for Local Databases . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Local Database Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Creating a Local Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Logging into a Local Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Creating a Folder in Your Local Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Creating a Queue in Your Local Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Deleting a Folder or Queue from a Local Database . . . . . . . . . . . . . . . . . . . . . . . . 209

Chapter 19 Connecting to a Remote Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Disconnecting from a Remote Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Appendix A System Shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Directory Panel Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Message and Mail Shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Queue Panel Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Story Panel Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Project Shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

14

Workspace Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Search Keyboard Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Appendix B Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Directory Panel Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Messaging and Mail Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Queue Panel Icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Using This Guide

Congratulations on your purchase of your Avid iNEWS newsroom computer system.

Avid iNEWS newsroom computer system offers a considerable amount of functionality for the

state-of-the-art newsroom, including newsroom system integration with playout control

software, and mobile or web-based applications. With Avid iNEWS, newsroom personnel can

easily create and manage rundowns for news broadcasts, create and edit stories, monitor wires,

and so forth.

This publication provides information on how to use the Avid iNEWS system.

n

The documentation describes the standard features of a basic system configuration. Therefore,

your system might contain certain features and hardware that are not covered in the

documentation.

Symbols and Conventions

Avid documentation uses the following symbols and conventions:

Symbol or Convention Meaning or Action

n

A note provides important related information, reminders,

recommendations, and strong suggestions.

c

A caution means that a specific action you take could cause harm to

your computer or cause you to lose data.

w

A warning describes an action that could cause you physical harm.

Follow the guidelines in this document or on the unit itself when

handling electrical equipment.

> This symbol indicates menu commands (and subcommands) in the

order you select them. For example, File > Import means to open the

File menu and then select the Import command.

This symbol indicates a single-step procedure. Multiple arrows in a list

indicate that you perform one of the actions listed.

If You Need Help

16

If You Need Help

If you are having trouble using your Avid product:

1. Retry the action, carefully following the instructions given for that task in this guide. It is

especially important to check each step of your workflow.

2. Check the latest information that might have become available after the documentation was

published. You should always check online for the most up-to-date release notes or ReadMe

because the online version is updated whenever new information becomes available. To view

these online versions, select ReadMe from the Help menu, or visit the Knowledge Base at

www.avid.com/support.

3. Check the documentation that came with your Avid application or your hardware for

maintenance or hardware-related issues.

4. Visit the online Knowledge Base at

www.avid.com/support. Online services are available 24

hours per day, 7 days per week. Search this online Knowledge Base to find answers, to view

error messages, to access troubleshooting tips, to download updates, and to read or join

online message-board discussions.

(Windows), (Windows

only), (Macintosh), or

(Macintosh only)

This text indicates that the information applies only to the specified

operating system, either Windows or Macintosh OS X.

Bold font Bold font is primarily used in task instructions to identify user interface

items and keyboard sequences.

Italic font Italic font is used to emphasize certain words and to indicate variables.

Courier Bold font

Courier Bold font identifies text that you type.

Ctrl+key or mouse action Press and hold the first key while you press the last key or perform the

mouse action. For example, Command+Option+C or Ctrl+drag.

| (pipe character) The pipe character is used in some Avid product names, such as

Interplay | Production. In this document, the pipe is used in product

names when they are in headings or at their first use in text.

Symbol or Convention Meaning or Action

How to Order Documentation

17

How to Order Documentation

To order additional copies of this documentation from within the United States, call Avid Sales

at 800-949-AVID (800-949-2843). If you are placing an order from outside the United States,

contact your local Avid representative.

Avid Training Services

Avid makes lifelong learning, career advancement, and personal development easy and

convenient. Avid understands that the knowledge you need to differentiate yourself is always

changing, and Avid continually updates course content and offers new training delivery methods

that accommodate your pressured and competitive work environment.

For information on courses/schedules, training centers, certifications, courseware, and books,

please visit

www.avid.com/support and follow the Training links, or call Avid Sales at

800-949-AVID (800-949-2843).

1 iNEWS System

The iNEWS system is a modular newsroom computer system that is a powerful tool for

aggregating research material, creating rundowns, and editing stories. When combined with

other Avid systems, such as iNEWS | Command or MediaCentral | UX, it provides journalists,

producers, directors, and various technical personnel in the newsroom an array of high quality

tools to make their jobs easier.

While daily work is done at an iNEWS Workstation, it is still useful for you to have an

understanding of the larger architecture, which makes up the system.

The following topics provide more information on the iNEWS system:

•

Newsroom System Overview

• Terms and Concepts

Newsroom System Overview

19

Newsroom System Overview

Before discussing basic procedures and operations of iNEWS, it is important to describe the

components that make up the system and to review common terms and concepts specific to

iNEWS.

The iNEWS Workstation

The iNEWS newsroom computer system primarily consists of iNEWS Workstations, which

connect to iNEWS Servers. Journalists working at iNEWS Workstations can simultaneously

monitor news wires, work on stories, search archives, and access an array of online information

sources.

From individual workstations, producers and news directors can plan and monitor the progress of

shows by viewing their rundowns. Color highlights on the workstation screen show critical status

information, making it easy to see the current state of the show and production devices.

The iNEWS system enables users to collaborate on all aspects of the show production process.

Mail and messaging capabilities make group communication fast and efficient. And with the

iNEWS Community feature, personnel in various newsrooms can communicate and share data

across multiple iNEWS systems.

Access to the iNEWS database is not limited to workstations in the newsroom because iNEWS

seamlessly integrates with another Avid product; MediaCentral | UX is a cloud-based, web

front-end that lets you connect from a desktop computer, laptop, or mobile device for real-time

access to production assets, metadata, and iNEWS stories.

The iNEWS Server

The iNEWS Server manages all of the day-to-day activities of the newsroom. System

administrators can create forms-based displays and customize rundowns specific to their

newsrooms.

The data you and others in your newsroom create—stories, scripts, news rundowns, etc.—are

saved in a database (file system) on the iNEWS Server. When the iNEWS Server receives new

information, such as additions or changes to stories, that information is immediately available to

all newsroom personnel.

n

Although iNEWS Server is referred to as a singular unit, an iNEWS system typically consists of

two or more computers called servers—all of which run the iNEWS Server software. Each

computer acts as a backup for the other to protect the overall stability of the system as a whole.

Terms and Concepts

20

The iNEWS system protects your information by mirroring the database across all of the servers

within the system. The mirroring process provides redundancy, ensuring that any information

you add to your stories or rundowns is actually stored in multiple locations. Should anything

happen to one of the servers, the other servers can maintain services and ensure the integrity of

the database.

The iNEWS Community

The fast-paced nature of the news business requires the ability to turn content around quickly and

efficiently. Broadcasters must be able to gather news from a vast range of resources and engage

in collaborative efforts with others located in remote newsrooms.

The iNEWS Community feature eliminates communication barriers by allowing news teams to

drag and drop stories directly between systems, easily access and duplicate stories from other

iNEWS systems, and build shortcuts to remote locations. Journalists and producers at station

groups and large broadcast sites can access, view, edit, monitor and search for content across

various locations in a seamless fashion, thus enabling them to identify breaking news more

quickly, reducing the time and costs associated with getting stories to air. Users logged in to

systems within the same community can also communicate via the messaging feature of iNEWS.

Terms and Concepts

The following iNEWS terms and concepts are used throughout iNEWS documentation and are

provided here as a convenience.

Term Description

Directory Panel The Directory panel is one of the three primary panels that make up the

iNEWS workspace. It has two tabs: the Directory tab, which is your guide to

the iNEWS database, organized in a tree-style structure and consisting of

directories, sub-directories, and queues; and the Projects tab, which displays

projects and facets in a similar tree-style structure.

Directories Like a file drawer in a file cabinet, a directory is a storage space. Directories

can contain several levels of subdirectories and one or more queues.

Queues Like a folder in a file drawer, queues are the lowest level in a file structure and

contain one or more stories. A queue is an area of the database that contains

related stories, such as wire stories, search queries, or a show rundown of

scripts. The name assigned to a queue should identify its contents. Whatever a

queue’s contents, the detailed information of each story is visible only in the

Story panel. Use the Queue panel to manage stories in a queue, such as the

order, and so forth.

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Avid iNews 5.0 User guide

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