Lexmark X925 User manual

X925

User's Guide

August 2010 www.lexmark.com

Machine type(s):

7541

Model(s):

032, 036

Contents

Safety information.............................................................................7

Learning about the printer...............................................................9

Finding information about the printer...........................................................................................................................9

Selecting a location for the printer...............................................................................................................................10

Printer configurations........................................................................................................................................................11

Basic functions of the scanner........................................................................................................................................13

Understanding the ADF and scanner glass................................................................................................................14

Understanding the printer control panel...................................................................................................................15

Understanding the home screen...................................................................................................................................16

Using the touch-screen buttons....................................................................................................................................17

Additional printer setup..................................................................21

Installing internal options................................................................................................................................................21

Installing optional trays.....................................................................................................................................................33

Attaching cables..................................................................................................................................................................46

Verifying printer setup.......................................................................................................................................................47

Setting up the printer software......................................................................................................................................47

Setting up wireless printing.............................................................................................................................................49

Installing the printer on a wired network...................................................................................................................53

Changing port settings after installing a new network Internal Solutions Port...........................................56

Setting up serial printing..................................................................................................................................................57

Setting up and using the home screen applications................59

Making the home screen applications work for you..............................................................................................59

Configuring Forms and Favorites..................................................................................................................................59

Configuring Scan to Network..........................................................................................................................................61

Exporting and importing a configuration using the Embedded Web Server...............................................62

Minimizing your printer's environmental impact.....................63

Saving paper and toner.....................................................................................................................................................63

Saving energy.......................................................................................................................................................................64

Recycling.................................................................................................................................................................................67

Contents

2

Loading paper and specialty media.............................................69

Setting the paper size and type.....................................................................................................................................69

Configuring Universal paper settings..........................................................................................................................69

Loading the standard or optional 550-sheet tray....................................................................................................70

Loading the multipurpose feeder.................................................................................................................................73

Linking and unlinking trays.............................................................................................................................................76

Paper and specialty media guidelines.........................................78

Paper guidelines..................................................................................................................................................................78

Supported paper sizes, types, and weights...............................................................................................................81

Printing...............................................................................................84

Printing a document..........................................................................................................................................................84

Printing on specialty media.............................................................................................................................................84

Printing confidential and other held jobs...................................................................................................................87

Supported flash drives and file types...........................................................................................................................89

Printing from a flash drive................................................................................................................................................89

Printing information pages..............................................................................................................................................90

Printing in black and white..............................................................................................................................................91

Adjusting toner darkness..................................................................................................................................................91

Using Max Speed and Max Yield....................................................................................................................................91

Canceling a print job..........................................................................................................................................................92

Copying...............................................................................................94

Making copies.......................................................................................................................................................................94

Copying film photos...........................................................................................................................................................95

Copying on specialty media............................................................................................................................................95

Customizing copy settings...............................................................................................................................................96

Placing information on copies.....................................................................................................................................101

Canceling a copy job........................................................................................................................................................101

Understanding the copy screens and options.......................................................................................................102

E-mailing..........................................................................................105

Getting ready to e-mail...................................................................................................................................................105

Creating an e-mail shortcut...........................................................................................................................................106

E-mailing a document.....................................................................................................................................................107

Customizing e-mail settings.........................................................................................................................................108

Contents

3

Canceling an e-mail..........................................................................................................................................................109

Understanding e-mail options.....................................................................................................................................109

Faxing...............................................................................................112

Getting the printer ready to fax...................................................................................................................................112

Sending a fax......................................................................................................................................................................118

Creating shortcuts............................................................................................................................................................118

Using shortcuts and the address book......................................................................................................................119

Customizing fax settings................................................................................................................................................120

Canceling an outgoing fax.............................................................................................................................................122

Understanding fax options............................................................................................................................................122

Holding and forwarding faxes......................................................................................................................................124

Scanning to an FTP address.........................................................126

Scanning to an FTP address..........................................................................................................................................126

Creating shortcuts............................................................................................................................................................127

Understanding FTP options..........................................................................................................................................128

Scanning to a computer or flash drive......................................131

Scanning to a computer.................................................................................................................................................131

Scanning to a flash drive................................................................................................................................................132

Understanding the Scan Center features.................................................................................................................132

Using the ScanBack Utility.............................................................................................................................................133

Understanding scan profile options..........................................................................................................................133

Understanding printer menus.....................................................136

Menus list.............................................................................................................................................................................136

Supplies menu...................................................................................................................................................................137

Paper menu.........................................................................................................................................................................139

Reports menu.....................................................................................................................................................................148

Network/Ports menu.......................................................................................................................................................149

Security menu....................................................................................................................................................................162

Settings menu....................................................................................................................................................................167

Help menu...........................................................................................................................................................................216

Securing the hard disk and other installed memory..............218

Statement of Volatility.....................................................................................................................................................218

Erasing volatile memory.................................................................................................................................................219

Contents

4

Erasing non-volatile memory.......................................................................................................................................219

Erasing printer hard disk memory...............................................................................................................................219

Configuring printer hard disk encryption................................................................................................................221

Maintaining the printer.................................................................222

Cleaning the exterior of the printer............................................................................................................................222

Cleaning the scanner glass............................................................................................................................................222

Cleaning the ADF parts...................................................................................................................................................223

Cleaning the printhead lenses.....................................................................................................................................224

Adjusting scanner registration.....................................................................................................................................227

Storing supplies.................................................................................................................................................................229

Checking the status of supplies...................................................................................................................................229

Ordering supplies..............................................................................................................................................................230

Replacing Supplies...........................................................................................................................................................232

Moving the printer............................................................................................................................................................238

Administrative support.................................................................239

Finding advanced networking and administrator information.......................................................................239

Using the Embedded Web Server...............................................................................................................................239

Checking the virtual display..........................................................................................................................................239

Checking the printer status...........................................................................................................................................240

Setting up e-mail alerts...................................................................................................................................................240

Viewing reports..................................................................................................................................................................240

Restoring factory default settings...............................................................................................................................241

Clearing jams...................................................................................242

Avoiding jams.....................................................................................................................................................................242

Understanding jam numbers and locations...........................................................................................................242

200 paper jam.....................................................................................................................................................................244

201 paper jam.....................................................................................................................................................................245

203 paper jam.....................................................................................................................................................................246

230 paper jam.....................................................................................................................................................................247

231–239 paper jams.........................................................................................................................................................247

24x paper jam.....................................................................................................................................................................248

250 paper jam.....................................................................................................................................................................251

280–289 paper jams.........................................................................................................................................................251

290–292 paper jams.........................................................................................................................................................252

Contents

5

451 paper jam.....................................................................................................................................................................252

Troubleshooting.............................................................................253

The indicator light is blinking.......................................................................................................................................253

Solving basic printer problems....................................................................................................................................253

Understanding printer messages................................................................................................................................253

Solving printing problems.............................................................................................................................................267

Solving copy problems...................................................................................................................................................271

Solving scanner problems.............................................................................................................................................273

Solving fax problems.......................................................................................................................................................275

Solving home screen applications problems..........................................................................................................279

Solving option problems................................................................................................................................................282

Solving paper feed problems.......................................................................................................................................284

Solving print quality problems....................................................................................................................................285

Solving color quality problems....................................................................................................................................298

Embedded Web Server does not open.....................................................................................................................301

Contacting customer support......................................................................................................................................301

Notices..............................................................................................302

Product information.........................................................................................................................................................302

Edition notice.....................................................................................................................................................................302

Power consumption.........................................................................................................................................................305

Index.................................................................................................319

Contents

6

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.

You must understand the section in your operating instructions that discusses the guidelines for selecting print media

to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a

danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a

lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury

or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ-11) cord provided

with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public

switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the

wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,

and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system

connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific

manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not

responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do

not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture

and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly

for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug

the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

Safety information

7

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product

or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning

storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You

must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an

input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies,

and faxes, you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray

separately. Keep all other drawers or trays closed until needed.

SAVE THESE INSTRUCTIONS.

Safety information

8

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Setup documentation—The setup documentation

came with the printer and is also available on the

Lexmark Web site at http://support.lexmark.com.

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network (depending on your

printer model)

• Caring for and maintaining the printer

• Troubleshooting and solving problems

User's Guide—The User's Guide is available on the

Software and Documentation CD.

For updates, check our Web site at

http://support.lexmark.com.

Instructions for:

• Installing the printer using Guided or Advanced wireless

setup

• Connecting the printer to an Ethernet or a wireless network

• Troubleshooting printer connection problems

Networking Guide— Open the Software and

Documentation CD, and then look for Printer and

Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

Help using the printer software Windows or Mac Help—Open a printer software

program or application, and then click Help.

Click

?

to view context-sensitive information.

Notes:

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

Program folder or on the desktop, depending on

your operating system.

Learning about the printer

9

What are you looking for? Find it here

Latest supplemental information, updates, and technical

support:

• Documentation

• Driver downloads

• Live chat support

• E-mail support

• Telephone support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select your

product to view the appropriate support site.

Support telephone numbers and hours of operation for

your country or region can be found on the Support Web

site or on the printed warranty that came with your

printer.

Record the following information (located on the store

receipt and at the back of the printer), and have it ready

when you contact support so they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install

any options, then leave enough room for them too. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer:

– Away from the direct airflow of air conditioners, heaters, or ventilators

– Free from direct sunlight, humidity extremes, or temperature fluctuations

– Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer

10

1

2

3

5

4

1 348 mm (13.7 in.)

2 609.6 mm (24 in.)

3 100 mm (3.94 in.)

4 100 mm (3.94 in.)

5 285 mm (11.22 in.)

Printer configurations

Basic model

Notes:

• The printer stand is a cabinet that can be converted into a caster base.

• If used with a printer stand, then the printer supports only one optional 550-sheet tray.

• If used with a caster base, then the printer supports a maximum of three optional 550-sheet trays.

Learning about the printer

11

1

2

3

4

5

6

7

8

1

Automatic Document Feeder (ADF)

2

ADF input tray

3

ADF exit bin

4 Multipurpose feeder

5

Standard 150-sheet tray (Tray 1)

6 Standard 250-sheet tray (Tray 2)

7

Standard exit bin

8

Printer control panel

Configured model

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You

must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an

input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies,

and faxes, you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

Learning about the printer

12

9

10

11

9

Optional 550-sheet trays

10 Caster base (converted from a printer stand)

11

Printer stand

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.

• Scan documents and send them to another printer (PDF by way of FTP).

Learning about the printer

13

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple-page documents, including duplex

pages.

Use the scanner glass for single pages or book pages, small

items (such as postcards or photos), transparencies, photo

paper, or thin media (such as magazine clippings).

Using the ADF

• Load documents into the ADF faceup, as indicated by the ADF paper icon.

• Load up to 100 sheets of plain paper in the ADF input tray.

• Scan sizes from 76.2 x 139.7 mm (3.0 x 5.5 in.) to 296.9 x 431.8 mm (11.69 x 17 in.).

• Scan documents with mixed page sizes (Letter and Legal).

• Scan media weights from 64 to 120 g/m

2

(16 to 32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

Using the scanner glass

• Unlock the scanner glass by sliding the button to the left.

1 2

• Place documents facedown on the scanner glass in the upper left corner.

• Scan or copy documents up to 296.9 x 431.8 mm (11.69 x 17 in.).

• Copy books up to 25.4 mm (1 in.) thick.

Learning about the printer

14

Understanding the printer control panel

1

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2

ABC

3

DEF

4

GHI

5

JKL

6

MNO

7

PQRS

8

TUV

9

WXYZ

*

0

#

1 2 3 4

6

7

5

Item Description

1 Display Shows the status of the printer, and allows printer setup and operation

2

Indicator light

• Off—The printer is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—The printer requires operator intervention is needed.

3 Sleep Enables Sleep Mode or Hibernate Mode

The following are the statuses of the indicator light and the Sleep button:

• Entering or waking from Sleep Mode—The indicator light is illuminated solid green, Sleep

button is unilluminated.

• Operating in Sleep Mode—The indicator light is illuminated solid green, Sleep button is

illuminated solid amber.

• Entering or waking from Hibernate Mode—The indicator light is illuminated solid green, Sleep

button is illuminated blinking amber.

• Operating in Hibernate Mode—The indicator light is unilluminated, Sleep button is blinking

amber for 1/10 of a second, then go completely unilluminated for 1.9 seconds in pulsing

pattern.

The following actions wake the printer from Sleep Mode:

• Touching the screen or any hard button presses.

• Opening an input tray, cover, or door.

• Sending a print job from the computer.

• Performing a Power On Reset (POR) with the main power switch.

4 Keypad Lets you enter numbers, letter, or symbols

5

Submit Lets you submit changes made in the printer settings

6 Stop/Cancel Stops all printer activity

Note: A list of option is displayed once Stopped appears on the display.

Learning about the printer

15

Item Description

7

Home Lets you navigate back to the home screen

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home

screen buttons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to

messages.

Note: Buttons appearing on the home screen may vary depending on home screen customization settings.

Display item Description

Copy Opens the Copy menus

E-mail Opens the E-mail menus

Fax Opens the Fax menus

Opens the printer menus. These menus are available only when the printer is in the Ready state.

FTP Opens the File Transfer Protocol (FTP) menus

Status message bar

• Shows the current printer status such as Ready or Busy.

• Shows printer conditions such as Toner Low.

• Shows intervention messages so the printer can continue processing.

Status/Supplies Displays a warning or error message whenever the printer requires intervention to continue

processing. Touch this button to access the messages screen for more information on the message.

USB Displays the files on a USB drive

Bookmarks Lets you create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.

Held Jobs Displays all current held jobs

Learning about the printer

16

Other buttons that may appear on the home screen:

Display item Function

Release Held Fax If this button is shown, then there are held faxes with a scheduled

hold time previously set. To access the list of held faxes, touch this

button.

Lock Device This button appears on the screen when the printer is unlocked and

password has been set.

Touching this button opens a password entry screen. Enter the

correct password to lock the printer control panel.

Unlock Device This button appears on the screen when the printer is locked. The

printer control panel buttons and shortcuts cannot be used while this

appears.

Touching this button opens a password entry screen. Enter the

correct password to unlock the printer control panel.

Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows three

headings: Print, Fax, and Network.

The following items are available under the Print, Fax, and Network

headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can

show only three jobs per screen. If more than three jobs exist in a

column, then an arrow appears enabling you to scroll through the

jobs.

Change Language Launches the Change Language pop-up window that allows you to

change the primary language of the printer.

Using the touch-screen buttons

Note: Your screens and buttons may vary depending on your options and administrative setup.

Learning about the printer

17

Sample touch screen

Submit

Button Function

Submit Submits changes made in the printer settings

Sample Copy Prints a sample copy

Right arrow Scrolls to the right

Left arrow Scrolls to the left

Home Returns to the home screen

Right increase Lets you select a higher value

Left decrease Lets you select a lower value

Exit Lets you exit from the current screen

Learning about the printer

18

Button Function

Tips Opens a context-sensitive Help dialog on the touch screen

Other touch-screen buttons

Button Function

Accept Saves a setting

Cancel

• Cancels an action or a selection

• Exits a screen and lets you return to the previous screen without saving

changes

Reset Resets values on the screen

Unselected radio button Indicates that an item is not selected

Selected radio button Indicates a selection

Search Lets you search current held jobs

Warning Indicates a warning or error condition

Learning about the printer

19

Features

Feature Description

Menu trail line:

Menus > Settings > Copy Settings >

Number of Copies

A Menu trail line is located at the top of each menu screen. This feature shows the

path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu or menu item.

The Number of Copies is not underlined since this is the current screen. If you touch

an underlined word on the Number of Copies screen before the Number of Copies

is set and saved, then the selection is not saved, and it does not become the default

setting.

Attendance message alert If an attendance message affects a function, this icon appears and the red indicator

light blinks.

Learning about the printer

20

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Lexmark X925 User manual

Lexmark X925 User manual

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