Dell B3465DNF User manual

Category
Multifunctionals
Type
User manual

This manual is also suitable for

Dell B3465dn-dnf Laser MFP
User's Guide
March 2014 www.dell.com | dell.com/support/printers
Trademarks
Information in this document is subject to change without notice.
© 2014 Dell, Inc. All rights reserved.
Reproduction of this material in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, Inspiron, Dell Precision, Dimension, OptiPlex, Latitude, PowerEdge, PowerVault, PowerApp, and Dell OpenManage are trademarks
of Dell Inc.; Intel, Pentium, and Celeron are registered trademarks of Intel Corporation; Microsoft and Windows are registered trademarks of Microsoft Corporation; AirPrint and
the AirPrint logo are trademarks of Apple, Inc.
Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary
interest in trademarks and trade names other than its own.
Contents
Safety information.......................................................................................7
Learning about the printer...........................................................................9
Finding information about the printer......................................................................................................9
Selecting a location for the printer..........................................................................................................10
Printer configurations.............................................................................................................................11
Using the Embedded Web Server...........................................................................................................13
Understanding the basic functions of the scanner..................................................................................14
Using the ADF and scanner glass.............................................................................................................14
Understanding the printer control panel....................................................15
Using the printer control panel...............................................................................................................15
Understanding the colors of the Sleep button and indicator lights........................................................15
Understanding the home screen.............................................................................................................16
Using the touch-screen buttons..............................................................................................................18
Setting up and using the home screen applications....................................20
Finding the IP address of the computer..................................................................................................20
Finding the IP address of the printer.......................................................................................................20
Accessing the Embedded Web Server.....................................................................................................20
Customizing the home screen.................................................................................................................21
Understanding the different applications...............................................................................................21
Activating the home screen applications................................................................................................22
Finding information about the home screen applications................................................................................22
Setting up Forms and Favorites ........................................................................................................................22
Setting up Card Copy ........................................................................................................................................22
Using MyShortcut .............................................................................................................................................23
Setting up Multi Send .......................................................................................................................................24
Setting up Scan to Network ..............................................................................................................................24
Setting up Remote Operator Panel.........................................................................................................25
Exporting and importing a configuration................................................................................................25
Additional printer setup.............................................................................27
Installing internal options........................................................................................................................27
Installing hardware options.....................................................................................................................42
Setting up the printer software...............................................................................................................44
Contents 2
Attaching cables......................................................................................................................................45
Networking..............................................................................................................................................46
Verifying printer setup............................................................................................................................50
Loading paper and specialty media............................................................51
Setting the paper size and type...............................................................................................................51
Configuring Universal paper settings......................................................................................................51
Loading trays...........................................................................................................................................51
Loading the multipurpose feeder............................................................................................................56
Using the standard bin and paper stop...................................................................................................61
Linking and unlinking trays......................................................................................................................62
Paper and specialty media guide................................................................65
Using specialty media..............................................................................................................................65
Paper guidelines......................................................................................................................................67
Supported paper sizes, types, and weights.............................................................................................70
Printing......................................................................................................74
Printing forms and a document...............................................................................................................74
Printing from a flash drive or mobile device...........................................................................................75
Printing confidential and other held jobs................................................................................................78
Printing information pages......................................................................................................................80
Canceling a print job................................................................................................................................80
Copying......................................................................................................81
Making copies.........................................................................................................................................81
Copying photos........................................................................................................................................82
Copying on specialty media.....................................................................................................................82
Customizing copy settings.......................................................................................................................83
Placing information on copies.................................................................................................................89
Canceling a copy job................................................................................................................................89
Understanding the copy options.............................................................................................................90
E-mailing....................................................................................................92
Setting up the printer to e-mail...............................................................................................................92
Creating an e-mail shortcut.....................................................................................................................93
E-mailing a document..............................................................................................................................94
Customizing e-mail settings.....................................................................................................................95
Contents 3
Canceling an e-mail.................................................................................................................................96
Understanding the e-mail options..........................................................................................................96
Faxing........................................................................................................99
Setting up the printer to fax....................................................................................................................99
Sending a fax.........................................................................................................................................113
Creating shortcuts.................................................................................................................................116
Customizing fax settings........................................................................................................................116
Canceling an outgoing fax.....................................................................................................................118
Holding and forwarding faxes...............................................................................................................118
Understanding the fax options..............................................................................................................119
Scanning...................................................................................................122
Using Scan to Network..........................................................................................................................122
Scanning to an FTP address...................................................................................................................122
Scanning to a computer or flash drive..................................................................................................124
Understanding the scan options...........................................................................................................126
Understanding the printer menus............................................................129
Menus list..............................................................................................................................................129
Paper menu...........................................................................................................................................130
Reports Menu........................................................................................................................................140
Network/Ports menu.............................................................................................................................141
Security menu.......................................................................................................................................149
Settings menu........................................................................................................................................154
Help menu.............................................................................................................................................199
Saving money and the environment.........................................................200
Saving paper and toner.........................................................................................................................200
Saving energy........................................................................................................................................200
Recycling................................................................................................................................................204
Securing the printer..................................................................................205
Statement of Volatility..........................................................................................................................205
Erasing volatile memory........................................................................................................................205
Erasing nonvolatile memory................................................................................................................206
Erasing printer hard disk memory.........................................................................................................206
Configuring printer hard disk encryption..............................................................................................207
Contents 4
Finding printer security information.....................................................................................................208
Maintaining the printer............................................................................209
Cleaning printer parts............................................................................................................................209
Checking the status of parts and supplies.............................................................................................211
Estimated number of remaining pages.................................................................................................211
Ordering supplies..................................................................................................................................211
Storing supplies.....................................................................................................................................212
Replacing supplies.................................................................................................................................213
Moving the printer................................................................................................................................219
Managing the printer...............................................................................221
Managing printer messages..................................................................................................................221
Accessing Status Monitor Center..........................................................................................................221
Checking the virtual display...................................................................................................................221
Setting up email alerts.........................................................................................................................222
Viewing reports.....................................................................................................................................222
Configuring supply notifications from the Embedded Web Server.......................................................222
Restoring factory default settings.........................................................................................................223
Clearing jams............................................................................................224
Avoiding jams........................................................................................................................................224
Understanding jam messages and locations.........................................................................................225
[x]page jam, open automatic feeder top cover. [28y.xx].....................................................................226
[x]page jam, clear standard bin. [20y.xx].............................................................................................227
[x]page jam, open rear door. [20y.xx]..................................................................................................227
[x]page jam, open front door. [20y.xx]................................................................................................229
[x]page jam, remove tray 1 to clear duplex. [23y.xx]...........................................................................232
[x]page jam, clear manual feeder. [25y.xx]..........................................................................................233
[x]page jam, open tray [x]. [24y.xx].....................................................................................................234
[x]-page jam, remove all pages from the output bin. Leave paper in bin. [45y.xx]...............................235
Troubleshooting.......................................................................................240
Understanding the printer messages....................................................................................................240
Solving printer problems.......................................................................................................................254
Solving print problems..........................................................................................................................261
Solving copy problems..........................................................................................................................286
Contents 5
Solving fax problems.............................................................................................................................290
Solving scanner problems.....................................................................................................................296
Solving home screen application problems...........................................................................................301
Embedded Web Server does not open.................................................................................................301
Contacting technical support................................................................................................................302
Appendix..................................................................................................303
Index........................................................................................................305
Contents 6
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local
regulations.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching it.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.
Disconnect all cords and cables from the printer before moving it.
If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on the
right side of the tray toward the front of the tray until it clicks into place.
Use the handholds located on both sides of the printer to lift it.
Make sure your fingers are not under the printer when you set it down.
Before setting up the printer, make sure there is adequate clearance around it.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Safety information 7
Refer service or repairs, other than those described in the user documentation, to a service representative.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using multiple input options. If you purchased a
multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more
information, contact the place where you purchased the printer.
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer,
unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.
SAVE THESE INSTRUCTIONS.
Safety information 8
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
Connecting the printer
Installing the printer software
Setup documentation—The setup documentation came
with the printer.
Additional setup and instructions for using the printer:
Selecting and storing paper and specialty media
Loading paper
Configuring printer settings
Viewing and printing documents and photos
Setting up and using the printer software
Configuring the printer on a network
Caring for and maintaining the printer
Troubleshooting and solving problems
User's Guide and Quick Reference Guide—The guides may
be available on the Software and Documentation CD.
For more information, visit our Web site at
www.dell.com/support/manuals.
Instructions for:
Connecting the printer to an Ethernet network
Troubleshooting printer connection problems
Networking Guide—Open the Software and
Documentation CD, and then navigate to:
Documentation > User’s Guide and other publications >
Networking Guide
Help using the printer software Windows or Mac Help—Open a printer software program
or application, and then click Help.
Click
?
to view contextsensitive information.
Notes:
Help is automatically installed with the printer
software.
The printer software is located in the printer
program folder or on the desktop, depending on
your operating system.
The latest supplemental information, updates, and technical
support:
Documentation
Driver downloads
Product upgrades
Service call and repair information
Order status
Live chat support
Email support
Voice support
Dell support Web site—
www.dell.com/support/printers
Support telephone numbers and hours of operation for
your country or region can be found on the support Web
site.
Have the following information ready when you contact
support so that they may serve you faster:
Service tag
Express service Code
Note: The service tag and express service code appear
on labels located on your printer.
Learning about the printer 9
What are you looking for? Find it here
Software and Drivers—Certified drivers for your printer and
installers for Dell printer software
Readme files—Lastminute technical changes, or advanced
technical reference materials for experienced users or
technicians
Software and Documentation CD
Supplies and accessories for your printer
Replacement cartridges
Dell printer supplies Web site–
www.dell.com/printers
You can purchase printer supplies online, by telephone,
or in select retail stores.
Safety information for preparing to operate your printer
Regulatory information
Warranty information
Product Information Guide
Note: The Product Information Guide may not be
available in your country or region.
Selecting a location for the printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, then leave enough room for them also. It is important to:
Set up the printer near a properly grounded and easily accessible electrical outlet.
Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee
156 standard.
Provide a flat, sturdy, and stable surface.
Keep the printer:
Clean, dry, and free of dust.
Away from stray staples and paper clips.
Away from the direct airflow of air conditioners, heaters, or ventilators.
Free from direct sunlight and humidity extremes.
Observe the recommended temperatures and avoid fluctuations:
Ambient temperature 15.6 to 32.2°C (60 to 90°F)
Storage temperature 1 to 35°C (34 to 95°F)
Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer 10
4
3
2
1
5
1
1 Right side 304.8 mm (12 in.)
2 Front 508 mm (20 in.)
3 Left side 203.2 mm (8 in.)
4 Rear 203.2 mm (8 in.)
5 Top 800 mm (31.49 in.)
Printer configurations
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using multiple input options. If you purchased a
multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more
information, contact the place where you purchased the printer.
Learning about the printer 11
Basic model
1
2
3
4
5
6
7
1 Display
2 Automatic document feeder (ADF)
3 ADF tray
4 ADF bin
5 Standard bin
6 Multipurpose feeder
7 Standard 550sheet tray
Note: A lockable 550sheet tray is also available. For more information, contact the place where you purchased
the printer.
Learning about the printer 12
Configured model
2
1
1
1 Optional 550sheet tray
2 Optional stapler
Using the Embedded Web Server
Note: This feature is available only in network printers or printers connected to print servers.
If the printer is installed on a network, then you can use the Embedded Web Server to do the following:
View the virtual display of the printer control panel.
Check the status of the printer supplies.
Configure supply notifications.
Configure printer settings.
Configure network settings.
View reports.
To access the Embedded Web Server for your printer:
1 Obtain the printer IP address:
From the TCP/IP section in the Network/Ports menu
By printing a network setup page or menu settings page, and then finding the TCP/IP section
Notes:
An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Open a Web browser, and then type the printer IP address in the address field.
3 Press Enter.
The Embedded Web Server page appears.
Learning about the printer 13
Understanding the basic functions of the scanner
Make quick copies or set the printer to perform specific copy jobs.
Send a fax using the printer control panel.
Send a fax to multiple fax destinations at the same time.
Scan documents and send them to your computer, an e-mail address, or an FTP destination.
Scan documents and send them to another printer (PDF through an FTP).
Using the ADF and scanner glass
Automatic document feeder (ADF) Scanner glass
ABC
Use the ADF for multiplepage documents including two-
sided (duplex) pages.
Use the scanner glass for singlepage documents, book pages,
small items (such as postcards or photos), transparencies, photo
paper, or thin media (such as magazine clippings).
Using the ADF
When using the ADF:
Load the document into the ADF tray faceup, short edge first.
Load up to 50 sheets of plain paper into the ADF tray.
Scan sizes from 105 x 148 mm (4.1 x 5.8 inches) wide to 216 x 368 mm (8.5 x 14.5 inches) long.
Scan media weights from 52 to 120 g/m
2
(14–32 lb).
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF tray. Place these items on the scanner glass.
Using the scanner glass
When using the scanner glass:
Place a document facedown on the scanner glass in the corner with the green arrow.
Scan or copy documents up to 216 x 355.6 mm (8.5 x 14 inches) long.
Copy books up to 25.3 mm (1 inch) thick.
Learning about the printer 14
Understanding the printer control panel
Using the printer control panel
1
2
3
4
5
6
7
8
Use the To
1 Display
View the printer status and messages.
Set up and operate the printer.
2 Home button Go to the home screen.
3 Sleep button Enable Sleep mode or Hibernate mode.
Do the following to wake the printer from Sleep mode:
Press any hard button.
Open a door or cover.
Send a print job from the computer.
Perform a poweron reset (POR) with the main power switch.
Attach a device to the USB port on the printer.
4 Keypad Enter numbers, letters, or symbols.
5 Indicator light Check the status of the printer.
6 Start button Start a job, depending on which mode is selected.
7 Cancel button Stop all printer activity.
8 Clear All / Reset button Reset the default settings of a function, such as printing, copying, or e-mailing.
Understanding the colors of the Sleep button and indicator
lights
The colors of the Sleep button and indicator lights on the printer control panel signify a certain printer status or condition.
Indicator light Printer status
Off The printer is off or in Hibernate mode.
Blinking green The printer is warming up, processing data, or printing.
Understanding the printer control panel 15
Indicator light Printer status
Solid green The printer is on, but idle.
Blinking red The printer requires user intervention.
Sleep button light Printer status
Off The printer is off, idle or in Ready state.
Solid amber The printer is in Sleep mode.
Blinking amber The printer is entering or waking from Hibernate mode.
Blinking amber for 0.1 second, then goes
completely off for 1.9 seconds in a slow,
pulsing pattern
The printer is in Hibernate mode.
Understanding the home screen
When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen
buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to
messages.
Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and
active embedded solutions.
6
1
12
11
10
7
8
2 3 4 5
9
13
14
Touch To
1 Change Language Launch the Change Language popup window that lets you change the primary language of
the printer.
2 Copy Access the Copy menus and make copies.
3 Fax Access the Fax menus and send fax.
4 E-mail Access the E-mail menus and send emails.
5 FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.
6 Arrows Scroll up or down.
7 Forms and Favorites Quickly find and print frequently used online forms.
8 Menu icon Access the printer menus.
Note: The menus are available only when the printer is in Ready state.
Understanding the printer control panel 16
Touch To
9 Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.
Note: The tree view supports only bookmarks created from this function, and not from any
other application.
10 USB Drive View, select, print, scan, or email photos and documents from a flash drive.
Note: This icon appears only when you return to the home screen while a memory card or
flash drive is connected to the printer.
11 Held Jobs Display all current held jobs.
12 Status/Supplies
Show a warning or error message whenever the printer requires intervention to continue
processing.
Access the messages screen for more information on the message, and how to clear it.
13 Tips Open a context-sensitive Help dialog.
14 Search held jobs Search for one or more of the following items:
User name for held or confidential print jobs
Job names for held jobs, excluding confidential print jobs
Profile names
Bookmark container or print job names
USB container or print job names for supported file types
Features
Feature Description
Menu trail line
Example:
Menus > Settings > Copy Settings >
Number of Copies
A menu trail line is located at the top of each menu screen. This feature shows the
path taken to arrive at the current menu.
Touch any of the underlined words to return to that menu.
Number of Copies is not underlined because it is the current screen. If you touch an
underlined word on the “Number of Copies” screen before the number of copies is
set and saved, then the selection is not saved, and it does not become the default
setting.
Attendance message alert
If an attendance message affects a function, then this icon appears and the red
indicator light blinks.
Warning
If an error condition occurs, then this icon appears.
Status message bar
Show the current printer status such as Ready or Busy.
Show printer conditions such as Toner Low or Cartridge Low.
Show intervention messages so the printer can continue processing.
Understanding the printer control panel 17
Feature Description
Printer IP address
Example:
123.123.123.123
The IP address of your network printer is located at the upper left corner of the
home screen and appears as four sets of numbers separated by periods. You can
use the IP address when accessing the Embedded Web Server so you can view and
remotely configure printer settings even when you are not physically near the
printer.
Using the touch-screen buttons
Note: Your home screen, icons, and buttons may vary, depending on your home screen customization settings,
administrative setup, and active embedded solutions.
7
6
3
4
1
5
2
Touch To
1 Arrows View a list of options.
2 Copy It Print a copy.
3 Advanced Options Select a copy option.
4 Home Go to the home screen.
5 Increase Select a higher value.
6 Decrease Select a lower value.
7 Tips Open a context-sensitive Help dialog.
Other touch-screen buttons
Touch To
Accept
Save a setting.
Understanding the printer control panel 18
Touch To
Cancel
Cancel an action or a selection.
Exit a screen and return to the previous screen without saving changes.
Reset
Reset values on the screen.
Understanding the printer control panel 19
Setting up and using the home screen applications
Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and
active applications. Some applications are supported only in select printer models.
Finding the IP address of the computer
For Windows users
1 In the Run dialog box, type cmd to open the command prompt.
2 Type ipconfig, and then look for the IP address.
For Macintosh users
1 From System Preferences in the Apple menu, select Network.
2 Select your connection type, and then click Advanced > TCP/IP.
3 Look for the IP address.
Finding the IP address of the printer
Note: Make sure your printer is connected to a network or to a print server.
You can find the printer IP address:
From the top left corner of the printer home screen.
From the TCP/IP section in the Network/Ports menu.
By printing a network setup page or menu settings page, and then finding the TCP/IP section.
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
Accessing the Embedded Web Server
The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even
when you are not physically near the printer.
1 Obtain the printer IP address:
From the printer control panel home screen
From the TCP/IP section in the Network/Ports menu
By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
2 Open a Web browser, and then type the printer IP address in the address field.
3 Press Enter.
Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.
Setting up and using the home screen applications 20
1 / 1

Dell B3465DNF User manual

Category
Multifunctionals
Type
User manual
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