HP DeskJet Plus Ink Advantage 6400 All-in-One Printer series User guide

User Guide

HP DeskJet Plus Ink Advantage

6400 All-in-One series

HP company notices

THE INFORMATION CONTAINED HEREIN IS SUBJECT TO CHANGE WITHOUT NOTICE.

HP, EXCEPT AS ALLOWED UNDER THE COPYRIGHT LAWS. THE ONLY WARRANTIES FOR HP PRODUCTS AND SERVICES ARE SET FORTH IN THE EXPRESS

WARRANTY STATEMENTS ACCOMPANYING SUCH PRODUCTS AND SERVICES. NOTHING HEREIN SHOULD BE CONSTRUED AS CONSTITUTING AN ADDITIONAL

WARRANTY. HP SHALL NOT BE LIABLE FOR TECHNICAL OR EDITORIAL ERRORS OR OMISSIONS CONTAINED HEREIN.

Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Mac, OS X, macOS, and AirPrint are trademarks of Apple Inc., registered in the U.S. and other countries.

ENERGY STAR and the ENERGY STAR mark are registered trademarks owned by the U.S. Environmental Protection Agency.

Android and Chromebook are trademarks of Google LLC.

Amazon and Kindle are trademarks of Amazon.com, Inc. or its ailiates.

iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license.

Safety information

Always follow basic safety precautions when using this product to reduce risk of injury from re or electric shock.

- Read and understand all instructions in the documentation that comes with the printer.

- Observe all warnings and instructions marked on the product.

- Unplug this product from wall outlets before cleaning.

- Do not install or use this product near water, or when you are wet.

- Install the product securely on a stable surface.

- Install the product in a protected location where no one can step on or trip over the line cord, and the line cord cannot be damaged.

- If the product does not operate normally, see Solve a problem on page 80.

- There are no user-serviceable parts inside. Refer servicing to qualied service personnel.

Table of contents

1 Printer parts ................................................................................................................................................. 1

Printer overview ..................................................................................................................................................... 2

Buttons ................................................................................................................................................................... 4

Print reports from control panel ........................................................................................................................... 7

Edge lighting and status lights .............................................................................................................................. 8

Quiet Mode ........................................................................................................................................................... 13

Auto-O ............................................................................................................................................................... 14

Sleep mode .......................................................................................................................................................... 15

Adjust printer lights or volume ............................................................................................................................ 16

2 Load media and paper basics ........................................................................................................................ 17

Load media .......................................................................................................................................................... 18

Load original ........................................................................................................................................................ 21

Change the default paper size detected by the printer ...................................................................................... 23

Paper basics ......................................................................................................................................................... 24

3 Connect your printer .................................................................................................................................... 25

Connect using the HP Smart app ......................................................................................................................... 26

Connect to a wireless network with a router ...................................................................................................... 27

Connect wirelessly without a router .................................................................................................................... 30

Change the connection type ................................................................................................................................ 34

Wireless settings ................................................................................................................................................. 35

Advanced printer management tools (for wireless printers) ............................................................................. 36

Tips for setting up and using a wireless printer .................................................................................................. 37

4 Printer management tools ........................................................................................................................... 38

Use the HP Smart app to print, copy, scan, and troubleshoot ............................................................................ 39

Open the HP printer software (Windows) ............................................................................................................ 40

Toolbox (Windows) .............................................................................................................................................. 41

Embedded web server ......................................................................................................................................... 42

Update the printer ............................................................................................................................................... 44

ENWW iii

5 Print ........................................................................................................................................................... 45

Print using the HP Smart app .............................................................................................................................. 46

Print from mobile devices .................................................................................................................................... 47

Print with Print Anywhere ................................................................................................................................... 48

Print using a computer ........................................................................................................................................ 49

Tips for print success ........................................................................................................................................... 54

6 Manage cartridges ....................................................................................................................................... 56

Information on cartridges and the printhead ..................................................................................................... 57

Check the estimated ink levels ............................................................................................................................ 58

Order ink supplies ................................................................................................................................................ 59

Replace the cartridges ......................................................................................................................................... 60

Use single cartridge mode ................................................................................................................................... 62

Cartridge warranty information .......................................................................................................................... 63

Tips for working with cartridges ......................................................................................................................... 64

7 Copy, Scan, and Mobile Fax ........................................................................................................................... 65

Copy and scan using HP Smart ............................................................................................................................ 66

Copy from the printer .......................................................................................................................................... 68

Scan ...................................................................................................................................................................... 69

Tips for copy and scan success ............................................................................................................................ 73

Mobile Fax ............................................................................................................................................................ 74

8 Web Services ............................................................................................................................................... 75

What are Web Services? ....................................................................................................................................... 76

Set up Web Services ............................................................................................................................................. 77

Print with HP ePrint ............................................................................................................................................. 48

Remove Web Services .......................................................................................................................................... 79

9 Solve a problem ........................................................................................................................................... 80

Get help from the HP Smart app ......................................................................................................................... 81

Get help in this guide ........................................................................................................................................... 82

Understand printer reports ............................................................................................................................... 103

Solve problems using Web Services .................................................................................................................. 105

Maintain the printer ........................................................................................................................................... 106

Restore original factory defaults and settings ................................................................................................. 109

HP support ......................................................................................................................................................... 110

10 HP EcoSolutions (HP and the Environment) ................................................................................................ 112

Energy Save Mode ............................................................................................................................................. 113

iv ENWW

Appendix A Technical information ................................................................................................................. 114

HP Company notices .......................................................................................................................................... 115

Specications ..................................................................................................................................................... 116

Regulatory notices ............................................................................................................................................. 118

Environmental product stewardship program .................................................................................................. 124

Index ........................................................................................................................................................... 133

ENWW v

vi ENWW

1 Printer parts

This section contains the following topics:

●

Printer overview

●

Buttons

●

Print reports from control panel

●

Edge lighting and status lights

●

Quiet Mode

●

Auto-O

●

Sleep mode

●

Adjust printer lights or volume

ENWW 1

Printer overview

●

Top and front view

●

Back view

Top and front view

Feature Description

1 Scanner lid

2 Lid-backing

3 Output tray

4 Document feeder paper-width guides

5 Document feeder input tray

6 Paper-width guides

7 Paper tray

8 Paper tray door

9 Ink cartridges

10 Control panel

11 Output tray extender (also referred to as the tray extender)

12 Cartridge access door

13 Scanner glass

2 Chapter 1 Printer parts ENWW

Back view

1 Power connection

2 Wi-Fi button

3 Power button

4 USB port

5 Document feeder input tray

ENWW Printer overview 3

Buttons

●

Control panel buttons

●

Buttons on the back of the printer

●

Button combinations

Control panel buttons

Feature Description

1

(Wireless light): Lights blue. Indicates the status of the printer wireless connection. Lights up solid when

connected, blinks when not connected.

2

(Resume button): When it lights up, press to resume a job after a disruption (for example, after loading

paper or clearing a paper jam).

For more information, see Printer warning or error status on page 99.

3

(Start Copy Black): Lights white. Starts a black-and-white copy job. To increase the number of copies,

press the button multiple times.

4

(Number counter indicator): Used to show copy count and error codes (lights white).

For more information, see Printer warning or error status on page 99.

5

(Document feeder error indicator): Warning icon to indicate a document feeder error, like a paper jam or

mis-pick.

6

(Start Copy Color): Lights colored, slowly changing color. Starts a color copy job. To increase the number

of copies, press the button multiple times.

4 Chapter 1 Printer parts ENWW

Feature Description

7

(Cancel button): When it lights up, press to stop the current operation.

8

(Information button): Prints out a printer information page on the current status.

If it is blinking white, press to conrm a connection attempt from other devices.

Buttons on the back of the printer

(Power connection)

Use only the power cord supplied by HP.

(Power button)

Press to turn the printer on or o.

(USB port)

Use a USB cable to connect the printer to other devices.

(Wi-Fi button)

● Press to turn on or o the printer wireless capabilities of connecting to a wireless network

with a router or an access point.

● Press and hold for at least three seconds to restore the network settings to default

settings. This will also put the printer back into the Auto Wireless Connect (AWC) setup

mode. The printer must be in the AWC setup mode to connect to the HP Smart app and your

network. For more information, see Connect using the HP Smart app on page 26.

Button combinations

Function Button combination Instruction

Wi-Fi Auto Wireless Connect (AWC) network

reset

Press and hold the Wi-Fi button for at least three

seconds to restore the network settings to default

settings. This will also put the printer back into the Auto

Wireless Connect (AWC) setup mode.

Enter Wi-Fi Protected Setup (WPS) Push

Button mode

+

Press and hold the Wi-Fi button and Power button on

the back of the printer for three seconds.

Enter Wi-Fi Protected Setup (WPS) PIN mode

and print a page with PIN code

+

Press and hold the Information button for at least three

seconds to light all the buttons, then press the

Information and Resume buttons at the same time for

ve seconds.

Turn Wi-Fi Direct on or o

+ +

Press and hold the Information button for at least three

seconds to light all the buttons, then press the

Information, Cancel and Resume buttons at the same

time.

ENWW Buttons 5

Function Button combination Instruction

Complete product reset A complete product reset will clear all your personal

data, settings, and network information from the

printer.

With the cartridge access door open, press and hold the

Power button for at least ve seconds.

Restore factory defaults

+

Restoring the printer to factory defaults will remove all

settings and functions previously set up on the printer.

With the cartridge access door open, press and hold the

Wi-Fi and Power buttons for at least three seconds.

6 Chapter 1 Printer parts ENWW

Print reports from control panel

NOTE: Before printing reports, press and hold (the Information button) for at least three seconds to

light up all the buttons on the control panel, and then follow the instructions in the table.

Printer report How to print Description

Printer Information Page

Press .

For this report, do not hold the Information

button for three seconds rst.

Printer Information Page provides the summary

information about various aspects of the printer and their

current status.

The general status of Network, Wi-Fi Direct, and Mobile

Printing is mainly included in this report.

Printer Status Report

Press and at the same time.

Printer Status Report provides the current printer

information, cartridge status, or recent events. It can also

help troubleshoot printer problems.

Wireless Network Test

Report and Network

Conguration Page

Press and at the same time.

Wireless Network Test Report shows the diagnostics

results for the status of the wireless network, wireless

signal strength, detected networks, and more.

Network Conguration Page shows the network status,

hostname, network name, and more.

Wireless Quick Start Guide

Press .

Wireless Quick Start Guide provides the step-by-step

instructions to help you set up the wireless connection.

Wi-Fi Direct Guide

Press and at the same time.

Wi-Fi Direct Guide provides the instructions to help you set

up and use Wi-Fi Direct.

Web Services Reports

Press .

Depending on Web Services status, Web Services Reports

provide dierent instructions to help you turn on Web

Services, set up Web Services, or x connection issues,

and more.

Print Quality Report To print the Print Quality Diagnostic Report:

● Embedded web server (EWS): Click the Tools tab,

click Print Quality Toolbox under Utilities, and then

click the Print Quality Report button.

● HP Smart app (Win10): In the Printer settings, click

Printer Reports, click Print Quality Diagnostics, and

then click Print.

ENWW Print reports from control panel 7

Edge lighting and status lights

●

Status lights overview

●

Edge lighting

Status lights overview

Feature Description

1 Edge lighting: Can glow blue, white, green, amber, or purple to show various printer statuses. For more

information, see the following section.

2 Cartridge access door light: The cartridge access door light is a curved strip of lighting in the top right corner.

When lit, it indicates an ink error.

Ink cartridge lights: The black and color ink cartridges have a light for each that blinks to indicate an error. Open

the door to investigate the issue. For more information, see Printer warning or error status on page 99.

3 Paper tray light: The paper tray light blinks to the right of the control panel, on the side, above the edge of the

paper tray. When lit, it indicates media errors or warnings such as media size mismatch, paper width mismatch,

or paper length mismatch. For more information, see Printer warning or error status on page 99.

Edge lighting

The printer Edge lighting consists of a large light bar across the front of the printer. These lights communicate

printer states with color and movement.

Table

1-1 Edge lighting - purple

Light behavior Description

The light bar glows purple from the middle outward, repeating. The printer is in Wi-Fi setup mode, waiting for the HP Smart app

or HP printer software to connect. This lighting pattern means

your printer is beaconing and ready to be found for setup.

Complete setup using the HP Smart app or HP printer software.

The printer will stay in Wi-Fi setup mode for two hours. To reset

Wi-Fi setup mode, press the Wi-Fi button on the back of the

printer.

8 Chapter 1 Printer parts ENWW

Table 1-1 Edge lighting - purple (continued)

Light behavior Description

The light bar glows purple in the center. Printer is connecting to the HP Smart app and this state persists

until network credentials are passed to the printer. After three

minutes with no activity, the printer will return to the waiting

state.

The outside edges of the light bar pulse purple, repeating. The printer is connected to a wireless network and WPS Push

Button mode is in progress.

Amber ashes in the center with two persistent purple light bars

at the outside edges.

An error occurred during WPS Push Button mode.

Table 1-2 Edge lighting - amber

Light behavior Description

Amber glows across the large light bar. There is a warning or printer blocking error. For more information

on amber Edge lighting, causes, and solutions, see Printer

warning or error status on page 99. When the printer exits the

error state, the amber light will transition to green in the center.

The light bar glows amber towards the edges, and then

transitions to green.

The printer is restored to factory defaults and will automatically

restart after it is done.

ENWW Edge lighting and status lights 9

Table 1-2 Edge lighting - amber (continued)

Light behavior Description

The light bar fast blinks amber. There is a serious printer error. All LEDs on the printer fast blink.

Turn the printer o and then on again to resolve the issue.

Three quick amber ashes in the center of the light bar. Currently disabled button is pressed.

Table 1-3 Edge lighting - blue

Light behavior Description

The light bar pulses blue towards the center, ends with one small

light bar glowing blue.

Wi-Fi Direct is on by default for your printer. It can also be turned

on again by pressing buttons from the control panel.

TIP: To turn on Wi-Fi Direct from the printer control panel, press

and hold until all the buttons light up, and then press

, , and at the same time.

The light bar pulses blue towards the center, ends with a small

light bar glowing amber in the center.

Wi-Fi Direct is turned o by pressing buttons from the control

panel.

TIP: To turn o Wi-Fi Direct from the printer control panel, press

and hold until all the buttons light up, and then press

, , and at the same time.

The light bar glows blue and moves towards the edges, pulses

amber in the center.

The printer has either lost Wi-Fi connection, or there is a

connection error during setup.

10 Chapter 1 Printer parts ENWW

Table 1-3 Edge lighting - blue (continued)

Light behavior Description

The light bar blinks blue and amber quickly three times in the

center.

The number of Wi-Fi Direct connections has reached the

maximum of ve devices. To use Wi-Fi Direct from other devices,

you must disconnect currently connected devices.

The light bar pulses blue from the center, ends with light bar

glowing green, repeating.

The printer is identifying itself, when triggered by an iOS device

through Printer Settings.

Table 1-4 Edge lighting - white

Light behavior Description

The light bar glows blue-white in the center. The printer is idle and connected to a wireless network.

The computer or HP Smart app is directly connected to

the printer using Wi-Fi Direct.

The light bar glows white in the center. The printer is idle and not connected to a wireless

network.

For how to connect the printer to your wireless

network, see Connect using the HP Smart app

on page 26.

For how to connect your device to the printer directly

using Wi-Fi Direct, see Connect wirelessly without a

router on page 30.

ENWW Edge lighting and status lights 11

Table 1-4 Edge lighting - white (continued)

Light behavior Description

The light bar pulses white and moves outwards. Bar stays lit during printing. The printer is processing and printing a print job.

The light bar pulses white in the center, repeating. The printer is processing a scan job.

Table 1-5 Edge lighting - green

Light behavior Description

Green glows across the light bar, then transitions into other

relevant lighting pattern (setup, idle, so on). Green glow appears

and fades out when powering o.

The printer is powering on or o. Do not unplug the power cord

until the printer is turned on or o.

Green pulses in the center of the light bar. The printer is updating rmware or is in update mode. One of the

following might occur:

● The printer is downloading an update.

● An update is in progress.

● There is an update error. The printer will restart and try to

update later.

NOTE: The printer must be on during the process of updating.

Do not unplug the power cord before the update is complete.

12 Chapter 1 Printer parts ENWW

Quiet Mode

Quiet Mode slows down printing to reduce overall noise without aecting print quality. Quiet Mode only works

for printing with Better print quality on plain paper. To reduce printing noise, turn on Quiet Mode. To print at

normal speed, turn Quiet Mode o. Quiet Mode is o by default.

NOTE: In Quiet Mode, if you print on plain paper with the Draft or Best print quality, or if you print photos or

envelopes, the printer works in the same way as when Quiet Mode is o.

To turn Quiet Mode on or o from an Android or iOS device

1. Open HP Smart. For more information, see Use the HP Smart app to print, copy, scan, and troubleshoot

on page 39.

2. Tap the printer image on the Home screen.

3. Tap Quiet Mode, and then change the setting.

To turn Quiet Mode on or o from the embedded web server (EWS)

1. Open the EWS. For more information, see Open the embedded web server on page 36.

2. Click the Settings tab.

3. In the Preferences section, select Quiet Mode, and then select On or O.

4. Click Apply.

ENWW Quiet Mode 13

Auto-O

This feature turns the printer o after 2 hours of inactivity to help reduce energy use. Auto-O turns the

printer o completely, so you must use the Power button to turn the printer back on. If your printer

supports this energy-saving feature, Auto-O is automatically enabled or disabled depending on printer

capabilities and connection options. Even when Auto-O is disabled, the printer enters Energy Save Mode

on page 113 after 5 minutes of inactivity to help reduce energy use.

● Auto-O is always enabled if the printer does not have network or fax capability.

● Auto-O is disabled when a printer’s wireless or Wi-Fi Direct capability is turned on or when a printer

with fax, USB, or Ethernet network capability establishes a fax, USB, or Ethernet network connection.

14 Chapter 1 Printer parts ENWW

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HP DeskJet Plus Ink Advantage 6400 All-in-One Printer series User guide

HP DeskJet Plus Ink Advantage 6400 All-in-One Printer series User guide

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