CODELOCKS KL1100 Smart Card Reader User manual

Brand: CODELOCKS

Model: KL1100 Smart Card Reader

Type: User manual

This manual is also suitable for

KL1100 RFID KitLock

KL11OO RFID

Codelocks Desktop Client

User Manual

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ABOUT CODELOCKS DESKTOP CLIENT (CDC)

Codelocks Desktop Client (CDC) is an oine software application used for the management of the KL1100 RFID KitLock

when operating in Remote Card Authorisation (RCA) Mode. RCA Mode gives the ability to remotely set-up and allocate Card

Clients to locks or lock groups.

CDC is available to download via the Codelocks NetCode Portal.

Important Note: If you do not have an account already, you will need to create one and log in to access the Codelocks

Desktop Client download. For instructions on how to download CDC and redeem your Product Key, see Section 1.

Features

• Congure up to 250 KL1100 RFID locks via a single MIFARE

compatible card

• Create multiple User Proles and track which user created which cards

• Congure Card Clients to only have access to specic locks or groups of locks

• Set Card Clients to automatically expire on a set date

• Use the Audit Card to retrieve audit trails from individual locks

• Use the Block Card to block lost cards and unblock them when found

• Limit Card Clients so only registered cards on the system can be used when operating in Public Function

• Create Master Cards to update the settings on KL1100 RFID locks without the need to use an external programmer

CONTENTS: QUICK LINKS

Click the links below to jump to the required section:

CDC INSTALLATION REQUIREMENTS

Runtime

Microsoft Visual C++ 2015 Redistributable Update 3 RC

Operating System

• Windows 7 or later

• Not supported for Mac OS/X

• Not supported for Linux

Minimum Requirements

• Processor: 1.5GHz 32-bit or 64-bit processor

• Recommended Memory: 4GB or greater

• Recommended HDD Space: 1GB

• Recommended Display: 1366 X 768 resolution or better

1. Redeeming Product Key and Downloading Codelocks Desktop Client

2. Creating, Editing and Deleting Users

3. Creating a Lock Group and Initialisation Card Client

4. Creating Card Clients

5. Clearing Card Clients

p. 4 - 6

p. 7

p. 8

p. 9 - 13

p. 14

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1 REDEEMING PRODUCT KEY AND DOWNLOADING CDC

1. Login to the portal www.codelocksportal.net. Click on Open Codelocks Portal (located on the left hand page).

2. Click on Software, located on the right hand side of the screen:

3. Scroll down to locate the section and icon called Software. Click on the icon.

4. Select Activate Product Key in the top right hand corner.

a) Enter your 16 digit Product Key and click Activate.

b) The system will conrm your Product Key will contain 1 x license.

5. Once your Product Key has been activated you will be asked to download the software. Click Download Software.

Select Codelocks Desktop Client (Ofine) and click Continue.

6. The application will appear at the bottom of your web browser and begin downloading. Once it has downloaded,

click on the le to open it and follow the instructions to begin installing.

Note: A “Windows protected your PC message” may appear*. Click More Info then click Run Anyway.

Once successfully installed, you will see the Codelocks icon appear on your desktop:

*Codelocks Desktop Client (CDC) software has been signed with an organisation validated certicate that meets CA/Browser Forum authentication standards and Microsoft specications.

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Double click on the icon to open the software and you will be presented with a login page. Log in using the default

username and password details below:

Username: admin

Password: password

Note: Once logged in, it is recommended that you change your password. To do this, in the CDC, select System in the

left hand navigation bar and choose Users. Click the Edit icon ( ) on the User that requires a password change. Enter

your new password and click Save.

7. Once logged in, a red banner at the top will notify you that you are using a unregistered version of the software. Click to

begin the registration process.

8. Select Registration in the left hand panel.

9. Ensure you have the CDC software and the Codelocks Portal open. To complete the registration process, both systems

require an exchange of information.

a) In the Codelocks Portal, enter a Client Name. This will help to identify the PC you are installing the software on e.g.

‘receptiondesk’. Important Note: The Client Name must be between 8-20 characters long, lowercase only and not contain

any special characters.

b) Copy and paste the Organisation ID from the Codelocks Portal to the CDC. See red box and arrow below for

reference.

c) Copy and paste the PC Unique Identier from the CDC to the Codelocks Portal. See green box and arrow below for

reference.

d) In the Codelocks Portal, click Register.

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10. In the Codelocks Portal, select Download License File. The le will appear at the bottom of your web browser and

begin downloading. Once completed, it will be saved in your downloads folder on your PC.

a) In the CDC click Import License. Navigate to your downloads folder, locate and select the license le.

b) Once the import is complete, your License Information will appear, similar to below:

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2 CREATING, EDITING AND DELETING USER PROFILES

The Codelocks Desktop Client (CDC) allows you to create, edit and manage multiple User Proles. A CDC User can

authorise, allocate and manage Card Clients.

Create a User Prole

1. In the CDC, select System in the left hand navigation bar.

2. Select Users.

3. Select Create User and complete the elds accordingly.

4. Choose which role is most suitable for this User:

Admin - Has no restrictions on functionality within CDC.

Operator - Has all functionality apart from they are unable to manage users within CDC.

5. Click Save.

Note: Repeat the above steps as many times as necessary to create all User Proles required.

Edit a User Prole

1. In the CDC, select System in the left hand navigation bar.

2. Select Users.

3. Locate the User you wish to delete and click the Edit icon:

4. Make the desired edits to the User and click Save.

Delete a User Prole

1. In the CDC, select System in the left hand navigation bar.

2. Select Users.

3. Locate the User you wish to delete and click the Bin icon:

4. You will be asked to conrm the deletion of the User. Click Yes.

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3 CREATING A LOCK GROUP AND INITIALISATION CARD CLIENT

Ensure you are logged in to the Codelocks Desktop Client (CDC).

Note: If this is your rst Lock Group, you will have a notication at the top prompting you to create one.

Create a Lock Group

1. In the CDC, select Groups in the left hand navigation bar.

2. Select Add New to create a new Lock Group.

3. Enter the desired Lock Group Name and click Save.

Add Locks to a Group / Create an Initialisation Card

Add locks to your group by creating an Initialisation Card.

1. In the CDC, select Cards in the left hand navigation bar and choose Initialisation.

2. Select New Card, located in the top right hand corner.

3. Name your Initialisation Card for easy identication (e.g. Locker Bank 1).

4. Select the Lock Group you would like to associate the card with.

5. Select your Lock Range (total number of locks that will be associated with this Lock Group / Initialisation Card).

Important Note: A maximum of 250 locks can be initialised per lock group. If you are adding additional locks to an

existing Lock Group, take care to ensure that Lock IDs are not duplicated across multiple Initialisation Cards.

6. From the drop down list, select the desired Operating Mode for your Lock Group. Congure the desired functions and

click Save.

Note: The available functions for your Initialisation Card are determined based on the chosen Operating Mode.

7. If you haven’t done so already, ensure your USB Card Reader is plugged in to the PC.

8. Place a blank compatible card on the USB Card Reader.

9. Locate the pending card you wish to complete in the list, and click the Send icon:

10. A pop-up will appear notifying you that the Card Reader is ready. Click Write. This card is now an Initialisation Card

ready to set up the locks in it’s associated Lock Group.

Note: Your card will now appear in the default view of completed cards, and be given a physical ID.

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OPERATING MODE(S) AVAILABLE FUNCTIONS

Private RCA and Private Standalone Dual Authorisation

When enabled, two valid cards must be presented to gain access.

Re-Lock Delay

Adjust the time the lock is set to re-lock after being opened. The default re-lock delay

is 4 seconds. The re-lock delay can be set to between 2 and 30 seconds.

Public RCA and Public Standalone Maximum Locked Period

Congure the lock to automatically unlock after a predened period.

Note: This is a time based feature and requires the internal clock to be set. This is

set automatically when in RCA Mode, but you will need to run program 12 to correct

any potential time dierences.

Auto-Unlock at a Set Time

Congure the lock to automatically unlock at a predened time.

Note: This is a time based feature and requires the internal clock to be set. This is

set automatically when in RCA Mode, but you will need to run program 12 to correct

any potential time dierences.

LED Locked Indicator

When in a locked state, the Red LED will ash every 5 seconds by default.

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4 CREATING CARD CLIENTS

Ensure you have logged into the Codelocks Desktop Client (CDC). We recommend creating an Initialisation Card Client

and initialising your locks before creating further Card Clients. For instructions on how to create an Initialisation Card,

see Section 3.

Card Clients

Master Card

• Opens the lock (deletes current User Card in Public Function)

• All programming including Technician and User Card registration

Technician Card

• Opens the lock (retains current User Card in Public Function)

User Card

• Opens the lock

• Locks the lock (in Public Function)

Block Card

• The Block Card can be used to block and unblock other Card Clients from accessing locks it is presented to.

Audit Card

• The Audit Card is used to read an individual locks audit. This card can then upload the audit data to the

software when presented to the USB Card Reader.

IMPORTANT

Once a Master Card is registered, it should be kept in a safe location.

Master Card Client

If the Master Card is used to open the lock, the existing User Card will be deleted.

1. In the CDC, select Cards in the left hand navigation bar and choose Master.

2. Select New Card, located in the top right hand corner.

3. Name your Master Card for easy identication (e.g. Locker Bank 1).

4. Select the Lock Group you would like to associate the card with.

5. From the drop down list, select the desired Operating Mode for your Master Card. Congure the desired functions

and click Save.

Note: The available functions for your Master Card are determined based on the chosen Operating Mode.

OPERATING MODE(S) AVAILABLE FUNCTIONS

Private RCA and Private Standalone Dual Authorisation

When enabled, two valid cards must be presented to gain access.

Re-Lock Delay

Adjust the time the lock is set to re-lock after being opened. The default re-lock delay

is 4 seconds. The re-lock delay can be set to between 2 and 30 seconds.

Public RCA and Public Standalone Maximum Locked Period

Congure the lock to automatically unlock after a predened period.

Note: This is a time based feature and requires the internal clock to be set. This is set

automatically when in RCA Mode, but you will need to run program 12 to correct any

potential time dierences.

Auto-Unlock at a Set Time

Congure the lock to automatically unlock at a predened time.

Note: This is a time based feature and requires the internal clock to be set. This is set

automatically when in RCA Mode, but you will need to run program 12 to correct any

potential time dierences.

LED Locked Indicator

When in a locked state, the Red LED will ash every 5 seconds by default.

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6. If you haven’t done so already, ensure your USB Card Reader is plugged in to the PC.

7. Place a blank compatible card on the USB Card Reader.

8. Locate the pending card you wish to complete in the list, and click the Send icon:

9. A pop-up will appear notifying you that the Card Reader is ready. Click Write. This card is now a Master Card ready to

be used with it’s associated Lock Group.

Note: Your card will now appear in the default view of completed cards, and be given a physical ID.

Technician Card Client

If the Technician Card is used to open the lock, the existing User Card will be retained and after 5 seconds, the lock will

re-lock.

Note: Multiple permissions can be set on one Technician Card Client. For example, you can set one card to act as a

Technician Card for multiple Lock Groups.

1. In the CDC, select Cards in the left hand navigation bar and choose Technician.

2. Select New Card, located in the top right hand corner.

3. Name your Technician Card for easy identication (e.g. Locker Bank 1).

4. Select the Lock Group you would like to associate the card with.

Note: A Technician Card can be assigned to all locks within a group or for a specic lock within a group. To assign

a Technician Card to a specic lock, click on the toggle to enable this feature and select the lock from the dropdown

menu.

5. Select which days of the week and hours the Technician Card will be active.

6. Select the expiry date for the Technician Card. This can be any date as long as its in the future.

7. Select Add to List. These set permissions for the Technician Card will show within the Permissions List in the right

hand panel.

Important Note: If this Technician Card is required to have dierent permissions for multiple Lock Groups, select New

Permissions and set the permissions before saving. Repeat as many times necessary.

8. Click Save.

9. If you haven’t done so already, ensure your USB Card Reader is plugged in to the PC.

10. Place a blank compatible card on the USB Card Reader.

11. Locate the pending card you wish to complete in the list, and click the Send icon:

12. A pop-up will appear notifying you that the Card Reader is ready. Click Write. This card is now a Technician Card

ready to be used with it’s associated Lock / Lock Group.

Note: Your card will now appear in the default view of completed cards, and be given a physical ID.

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User Card Client

Set up access credentials either to individual locks or to lock groups with a maximum combination of 20 permissions.

Access credentials can be time and date specic.

Important Note: User Card Clients must be set to expire on a set date.

1. In the CDC, select Cards in the left hand navigation bar and choose User.

2. Select New Card, located in the top right hand corner.

3. Name your User Card for easy identication (e.g. Client Name 1).

4. Select the Lock Group you would like to associate the card with.

Note: A User Card can be assigned to all locks within a group or for a specic lock within a group. To assign a User

Card to a specic lock, click on the toggle to enable this feature and select the lock from the dropdown menu.

5. Select which days of the week and hours the User Card will be active.

6. Select the expiry date for the User Card. This can be any date as long as its in the future.

7. Select Add to List. These set permissions for the User Card will show within the Permissions List in the right hand

panel.

Important Note: If this User Card is required to have dierent permissions for multiple Lock Groups, select New

Permissions and set the permissions before saving. Repeat as many times necessary.

8. Click Save.

9. If you haven’t done so already, ensure your USB Card Reader is plugged in to the PC.

10. Place a blank compatible card on the USB Card Reader.

11. Locate the pending card you wish to complete in the list, and click the Send icon:

12. A pop-up will appear notifying you that the Card Reader is ready. Click Write. This card is now a User Card ready to

be used with it’s associated Lock / Lock Group.

Note: Your card will now appear in the default view of completed cards, and be given a physical ID.

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Block Card Client

A Block Card can be used to block and unblock other Card Clients from accessing locks it is presented to.

1. In the CDC, select Cards in the left hand navigation bar and choose Block.

2. Select New Card, located in the top right hand corner.

3. Name your Block Card for easy identication (e.g. Block Card 1).

4. Select the Lock Group you would like to associate the card with.

5. Select the card you wish to add to the Block List. Click Add.

6. If desired, repeat Step 5 to add another card to the Block List. Repeat as many times necessary.

Note: You can edit this Block List to unblock a card by clicking the (allow) toggle, at any time.

7. Click Save.

8. If you haven’t done so already, ensure your USB Card Reader is plugged in to the PC.

9. Place a blank compatible card on the USB Card Reader.

10. Locate the pending card you wish to complete in the list, and click the Send icon:

11. A pop-up will appear notifying you that the Card Reader is ready. Click Write. This card is now a Block Card ready to

be used with it’s associated Lock Group.

Note: Your card will now appear in the default view of completed cards, and be given a physical ID.

To block / unblock the selected cards, present your Block Card to the lock(s) in the allocated Lock Group.

Audit Card Client

The Audit Card is used to read an individual locks audit. This card can then upload the audit data to the software when

presented to the USB Card Reader. An Audit Card can download the 80 most recent events on a single lock.

1. In the CDC, select Cards in the left hand navigation bar and choose Audit.

2. Select New Card, located in the top right hand corner.

3. Name your Audit Card for easy identication (e.g. Audit Card 1).

4. Select the Lock Group you would like to associate the card with.

5. Click Save.

6. If you haven’t done so already, ensure your USB Card Reader is plugged in to the PC.

7. Place a blank compatible card on the USB Card Reader.

8. Locate the pending card you wish to complete in the list, and click the Send icon:

9. A pop-up will appear notifying you that the Card Reader is ready. Click Write. This card is now an Audit Card ready to

be used with it’s associated Lock Group.

Note: Your card will now appear in the default view of completed cards, and be given a physical ID.

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Using and Reading the Audit Card

The Audit Card Client can only read one lock’s audit at a time.

1. Present the Audit Card to the lock. The LED will ash once to conrm the audit data has transferred to the Audit Card.

1. In the CDC, select Dashboard in the left hand navigation bar.

2. Place the Audit Card onto the USB Card Reader.

3. Select Read Card located in the top right hand corner of the CDC.

4. A pop-up will appear notifying you that the Card Reader is ready. Click Read.

5. To view the audit data, click Show Audit Card.

Note: Once the Audit Card has been used to download a lock’s audit and uploaded to the CDC, the card’s formatting will

be cleared. If you wish to use this same card as an Audit Card, it will require reformatting. See page 12 for instructions on

how to create an Audit Card Client.

Note: The lock will not retain it’s data once it has been transferred to an Audit Card. After an Audit Card has downloaded a

lock’s data, the lock will begin storing data until the next time it is downloaded.

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5 CLEARING A CARD CLIENT

Ensure you are logged in to the Codelocks Desktop Client (CDC).

1. In the CDC, select Dashboard in the left hand navigation bar.

2. Place the Audit Card onto the USB Card Reader.

3. Select Read Card located in the top right hand corner of the CDC.

4. A pop-up will appear notifying you that the Card Reader is ready. Click Read.

Note: At this stage, if you wish to view the card’s data, click the Show button. This can be helpful to check what is

on the card before you clear it.

5. If you still wish to proceed with clearing the card, click Clear. This card is now blank ready for reformatting.

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If you would like to know more about Codelocks and how you can benet from the control and

convenience the locks provide, contact one of our international oces.

CODELOCKS UK

HEADQUARTERS

Tel: +44 (0) 1635 239645

Fax: +44 (0) 1635 239644

[email protected]

www.codelocks.com

Helpline, service & spares

Freephone: 0800 393 405

CODELOCKS INC

(UNITED STATES)

Tel: +1 714 979 2900

Fax: +1 714 979 2902

[email protected]

www.codelocks.us

Helpline, service & spares

Toll free: 1.877.codelock

CODELOCKS PTY LTD

(AUSTRALIA)

Tel: +61 2 9882 1009

Fax: +61 2 9882 6030

[email protected]

www.codelocks.com.au

Helpline, service & spares

Toll free: 1800 052 131

CDC_Manual_v1:0820

CODELOCKS KL1100 Smart Card Reader User manual

Brand: CODELOCKS

Model: KL1100 Smart Card Reader

Type: User manual

This manual is also suitable for

KL1100 RFID KitLock

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CODELOCKS KL1100 Smart Card Reader User manual

This manual is also suitable for

CODELOCKS KL1100 Smart Card Reader User manual

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