SMART Technologies Notebook 10 Reference guide

SMARTNotebook™ 10.8

Windows® operating systems

User’s guide

Trademark notice

SMARTNotebook, SMARTResponse, SMARTBoard, SMARTDocumentCamera, SMARTExchange, SMARTClassroomSuite, DViT, smarttech, the SMART logo and

all SMART taglines are trademarks or registered trademarks of SMARTTechnologiesULC in the U.S. and/or other countries. Windows, WindowsVista, InternetExplorer

and PowerPoint are either registered trademarks or trademarks of Microsoft Corporation in the U.S. and/or other countries. Mac, MacOS and QuickTime are trademarks

of Apple Inc., registered in the U.S. and other countries. Adobe, Flash and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the U.S.

and/or other countries. All other third-party product and company names may be trademarks of their respective owners.

Copyright notice

translated into any language in any form by any means without the prior written consent of SMARTTechnologiesULC. Information in this manual is subject to change

without notice and does not represent a commitment on the part of SMART.

One or more of the following patents: US6320597; US6326954; US6741267; US7151533; US7757001; USD616462; and USD617332. Other patents pending.

06/2011

Contents

Chapter 1: Getting started 1

About SMARTNotebook software, SMARTProductDrivers and SMART Tools 2

Getting started with SMARTNotebook software 3

Chapter 2: Creating and working with files 9

Creating files 9

Opening files 10

Saving files 10

Saving files automatically 12

Exporting files 13

Exporting files automatically 16

Printing files 19

Attaching files to e-mail messages 20

Reducing file sizes 20

Undoing and redoing actions 22

Changing the default program for .notebook files 22

Chapter 3: Creating and working with pages 25

Displaying pages 26

Zooming in and out 27

Creating pages 28

Cloning pages 29

Rearranging pages 29

Grouping pages 30

Renaming pages 32

Extending pages 32

Recording pages 32

Deleting pages 34

Clearing pages 34

Displaying student page borders 35

Working with page backgrounds and themes 36

Chapter 4: Creating basic objects 41

Writing or drawing digital ink 42

Creating shapes and lines 46

Creating text 50

Creating tables 55

i

Chapter 5: Working with objects 65
Selecting objects 66
Changing objects’ properties 68
Positioning objects 71
Locking objects 74
Cutting, copying and pasting objects 76
Cloning objects 76
Resizing objects 77
Rotating objects 80
Flipping objects 81
Grouping objects 82
Adding links to objects 83
Adding sounds to objects 84
Animating objects 85
Deleting objects 85
Chapter 6: Using your own content 87
Inserting pictures 88
Inserting multimedia files 90
Using content from other programs 93
Attaching files and web pages 98
Adding your content to the Gallery 100
Sharing your content on the SMARTExchange website 104
Chapter 7: Using content from SMART resources 107
Finding and using content from the Gallery 107
Finding and using content from the SMARTExchange website 109
Chapter 8: Using SMARTNotebook software in your classroom 111
Presenting files to students 111
Displaying files in different views and modes 114
Using presentation tools 118
Displaying links 129
Enabling two people to use an interactive whiteboard 130
Chapter 9: Customizing the toolbar 133
Customizing the toolbar buttons 133
Controlling how the toolbar displays available options 134
Index 135
C O N T E N T S
ii

Chapter 1: Getting started

About SMARTNotebook software, SMARTProductDrivers and SMART Tools 2

About SMARTNotebook software 2

About SMARTProductDrivers 3

About SMART Tools 3

Getting started with SMARTNotebook software 3

Menu 4

Toolbar 4

Page Sorter 5

Opening the Page Sorter 5

Customizing the Page Sorter 5

Gallery tab 6

Opening the Gallery tab 6

Customizing the Gallery tab 6

Attachments tab 6

Opening the Attachments tab 6

Customizing the Attachments tab 6

Properties tab 7

Opening the Properties tab 7

Customizing the Properties tab 7

Page area 8

This chapter introduces you to SMARTNotebook™ collaborative learning software,

SMARTProductDrivers and SMART Tools and explains the basics of using your interactive product.

Chapter 1

1

About SMARTNotebook software,

SMARTProductDrivers and SMART Tools

SMARTNotebook software, SMARTProductDrivers and SMART Tools are programs that you can

use with your interactive product.

About SMARTNotebook software

Use SMARTNotebook software to create lessons or presentations. Each .notebook file contains a

series of pages, and each page has its own objects, properties and settings. You can add freehand

objects, geometric shapes, straight lines, text, pictures, Adobe®Flash® Player compatible content

and tables to a page. You can manipulate and edit these objects at any time.

You can save your files in the .notebook format, which you can open in any Windows®, Mac or

Linux® computer running SMARTNotebook software. You can also export your files to a variety of

formats.

The Page Sorter displays thumbnails of all of the pages in the current file. The software automatically

updates these thumbnails when you change the contents of the pages.

Copy clip art, backgrounds, multimedia content and .notebook files and pages to your page from the

Gallery. The Gallery also provides access to the following resources:

l Gallery Essentials – a collection of thousands of subject-specific images and multimedia

content

l Lesson Activity Toolkit – a collection of customizable tools and templates that you can use to

create professional-looking and interactive lessons

l Online Resources – online content for educators who use SMART products, including lesson

activities, educational software and advice for using your product

You can attach a copy of a file, a shortcut to a file or a link to a web page. This enables you to quickly

find and open files and web pages when you present your file.

C H A P T E R 1

Getting started

2

You can install SMARTNotebook Tools, which add special features to the software. These tools

include the following:

l SMARTDocumentCamera™

l Mixed Reality Tools

l SMARTNotebook MathTools software

l SMARTResponse™ assessment software

About SMARTProductDrivers

Your interactive product detects contact with its screen and sends each contact point, along with Pen

tool information, to the connected computer. SMARTProductDrivers translates the information into

mouse clicks and digital ink. SMARTProductDrivers enables you to perform normal computer

operations by pressing the screen with your finger (on interactive whiteboards) or a tethered pen (on

interactive pen displays).

You can also write or draw on the screen in digital ink using a pen tray pen (on interactive

whiteboards) or tethered pen (on interactive pen displays), and then save or erase your notes.

About SMART Tools

Draw attention to specific parts of a page using SMART Tools, such as the Screen Shade, Spotlight,

Magnifier and Pointer.

Getting started with SMARTNotebook software

You can start SMARTNotebook software by double-clicking the SMARTNotebook 10 icon on the

desktop.

When you start SMARTNotebook software the first time, a tutorial file opens automatically. You can

read the contents of this file to learn more about the software and the new features in the latest

release. When you start the software subsequent times, a new, blank file opens automatically. You

can create another file (see Creating files on page 9) or open a file (see Opening files on page 10) at

any time.

The SMARTNotebook software window consists of the following sections:

l Menu

l Toolbar

l Tabs (Page Sorter, Gallery, Attachments and Properties)

l Page area

C H A P T E R 1

Getting started

3

Menu

The menu contains all the commands you can use to manipulate files and objects in

SMARTNotebook software.

Toolbar

The toolbar enables you to select and use a variety of commands and tools within SMARTNotebook

software.

Previous Page*

Next Page*

Add Page*

Open File*

Save*

Print

Paste*

Undo*

Redo*

Delete*

Delete Page

Show/Hide Screen Shade*

Full Screen*

Transparent Background*

Zoom

Dual/Single Page Display*

Screen Capture*

SMARTDocumentCamera*

Show All Links

Insert Table*

Show/Hide Alignment

Select*

Pens*

Calligraphic Pens*

Creative Pens*

Eraser*

Lines*

Shapes*

Magic Pen*

Fill*

Text*

Properties*

Move Toolbar*

Adjust Volume

Pin Page

Customize

Welcome Center

SMART Keyboard

SMART Recorder

SMART Video Player

Clear Page

Instant Conferencing

Shape Recognition Pen*

Clone Page

Measurement Tools*

Regular Polygons

SMARTExchange*

Clear Ink

C H A P T E R 1

Getting started

4

N  N O T E S

l Buttons marked with an asterisk (*) appear in the toolbar by default. You can customize the

toolbar to include the buttons you use most often (see Customizing the toolbar on page 133).

l Additional buttons are available if SMARTNotebook Tools are installed on your computer.

For more information on these buttons, see the Using SMARTNotebook Tools section of the

Help.

By default, the toolbar appears at the top of the SMARTNotebook software window. However, you

can move it to the bottom of the window by pressing Move Toolbar . This is useful in situations

where you or your students can’t reach the toolbar when it’s at the top of the window.

Page Sorter

The Page Sorter displays all of the pages in the open file as thumbnails and automatically updates

these thumbnails as you change the contents of the pages.

Using the Page Sorter, you can do the following:

l Display pages

l Create pages

l Clone pages

l Clear pages

l Delete pages

l Rename pages

l Rearrange pages

l Move objects from one page to another

l Group pages

Opening the Page Sorter

To open the Page Sorter, press Page Sorter .

Customizing the Page Sorter

You can move the Page Sorter from one side of the SMARTNotebook software window to the other

by pressing Move Sidebar .

You can resize the Page Sorter by dragging its border left or right. You can also hide the Page Sorter

when you’re not using it by selecting the Auto-hide check box. (To display the Page Sorter when it’s

hidden, press Page Sorter .)

C H A P T E R 1

Getting started

5

N  N O T E

If you reduce the Page Sorter to its minimum size, the auto-hide feature turns on automatically.

Gallery tab

The Gallery tab contains clip art, backgrounds, multimedia content, files and pages that you can use

in your lessons, and displays preview images of this content. The Gallery tab also provides access to

other online resources. For more information, see Using content from SMART resources on page

107.

You can also include your own content and content from other teachers in your school in the Gallery

tab (see Adding your content to the Gallery on page 100).

Opening the Gallery tab

To open the Gallery tab, press Gallery .

Customizing the Gallery tab

You can move the Gallery tab from one side of the SMARTNotebook software window to the other by

pressing Move Sidebar .

You can resize the Gallery tab by dragging its border left or right. You can also hide the Gallery tab

when you’re not using it by selecting the Auto-hide check box. (To display the Gallery tab when it’s

hidden, press Gallery .)

N  N O T E

If you reduce the Gallery tab to its minimum size, the auto-hide feature turns on automatically.

Attachments tab

The Attachments tab displays the files and web pages attached to the current file. For more

information, see Attaching files and web pages on page 98.

Opening the Attachments tab

To open the Attachments tab, press Attachments .

Customizing the Attachments tab

You can move the Attachments tab from one side of the SMARTNotebook software window to the

other by pressing Move Sidebar .

C H A P T E R 1

Getting started

6

You can resize the Attachments tab by dragging its border left or right. You can also hide the

Attachments tab when you’re not using it by selecting the Auto-hide check box. (To display the

Attachments tab when it’s hidden, press Attachments .)

N  N O T E

If you reduce the Attachments tab to its minimum size, the auto-hide feature turns on automatically.

Properties tab

The Properties tab enables you to format objects on a page, including digital ink, shapes, lines, text

and tables. Depending on the object you select, you can change the following:

l The color, thickness and style of lines

l The transparency and fill effects of objects

l The font type, size and style of text

l The animation of objects

The Properties tab displays only the options that are available for the object you select. For more

information on displaying and setting object properties in the Properties tab, see Changing objects’

properties on page 68.

The Properties tab also includes a Page Recording button. You can use this feature to record your

actions on the current page (see Recording pages on page 32).

Opening the Properties tab

To open the Properties tab, press Properties .

Customizing the Properties tab

You can move the Properties tab from one side of the SMARTNotebook software window to the

other by pressing Move Sidebar .

You can resize the Properties tab by dragging its border left or right. You can also hide the Properties

tab when you’re not using it by selecting the Auto-hide check box. (To display the Properties tab

when it’s hidden, press Properties .)

N  N O T E

If you reduce the Properties tab to its minimum size, the auto-hide feature turns on automatically.

C H A P T E R 1

Getting started

7

Page area

The page area displays the contents of a selected page in a file. This is the area of the page where

you create and work with objects (see Creating basic objects on page 41).

C H A P T E R 1

Getting started

8

Chapter 2: Creating and working with files

Creating files 9

Opening files 10

Saving files 10

Saving files automatically 12

Exporting files 13

Exporting files automatically 16

Printing files 19

Attaching files to e-mail messages 20

Reducing file sizes 20

Undoing and redoing actions 22

Changing the default program for .notebook files 22

In SMARTNotebook software, you can create or open SMARTNotebook software (.notebook) files.

After creating or opening a .notebook file, you can save it, print it, export it to other formats and

complete other common tasks. In addition, you can work with the pages within the .notebook file.

Creating files

When you start SMARTNotebook software for the first time, a tutorial file opens automatically. When

you start the software subsequent times, a new .notebook file opens automatically. However, you

can create a new file at any time.

g To create a file

1. Select File > New.

If you’re working on a file with unsaved changes, a dialog box appears and prompts you to save

the current file.

2. Press Yes to save your changes, and then follow the on-screen instructions.

Chapter 2

9

Opening files

With SMARTNotebook software 10, you can open:

l .notebook files (the default file format for SMARTNotebook software 9.5, 9.7 and 10)

l .xbk files (the default file format for SMARTNotebook software 8, 9.0 and 9.1)

After you open a file, you can save the file as a .notebook or .xbk file.

The method by which you open a file is the same for all versions of SMARTNotebook software.

g To open a file

1.

Press Open File .

The Open dialog box appears.

2. Browse to and select the file you want to open.

3. Press Open.

T  T I P

You can open a recently opened document by selecting the File menu, and then selecting the

file name.

Saving files

By default, SMARTNotebook software saves your files in .notebook format. Anyone with

SMARTNotebook software 9.5 or later for Windows operating systems, MacOSX operating

system software or Linux operating systems installed on his or her computer can open a .notebook

file.

You can also set SMARTNotebook software to save your file automatically when you select a

different page or after a specified period of time (see Saving files automatically on page 12).

C H A P T E R 2

Creating and working with files

10

N  N O T E

The default file format for SMARTNotebook software 10 is .notebook, but the default file format for

versions 8, 9.0 and 9.1 is .xbk. If you want to open your file in SMARTNotebook software 8, 9.0 or

9.1, save your file with the .xbk extension. However, the .xbk format doesn’t support some of the

objects and properties available in SMARTNotebook software 10. If you save your file in the .xbk

format, SMARTNotebook software doesn’t save the objects or properties in your file that the .xbk

format doesn’t support. Also, if you create text in SMARTNotebook software 10 and save your file

in .xbk format, you’re unable to edit the text in SMARTNotebook software 8, 9.0 or 9.1.

g To save a new file

1.

Press Save .

The Save As dialog box appears.

2. Browse to the folder where you want to save the new file.

3. Type a name for the file in the File name box.

4. If you want to make sure that your file retains its formatting, select the .notebook format.

OR

If you want to create a file that you can open with SMARTNotebook software 8, 9.0 and 9.1,

select the .xbk format.

5. Press Save.

If you’re saving your file in the .xbk format and there are objects or properties in your file that the

.xbk format doesn’t support, a dialog box appears indicating that SMARTNotebook software

won’t save these objects or properties if you continue. Press Yes.

g To save an existing file

Press Save .

g To save an existing file with a new name or location

1. Select File > Save As.

The Save As dialog box appears.

2. Browse to the folder where you want to save the new file.

3. Type a name for the file in the File name box.

C H A P T E R 2

Creating and working with files

11

4. If you want to make sure that your file retains its formatting, select the .notebook format.

OR

If you want to create a file that you can open with SMARTNotebook software 8, 9.0 and 9.1,

select the .xbk format.

5. Press Save.

If you’re saving your file in the .xbk format and there are objects or properties in your file that the

.xbk format doesn’t support, a dialog box appears indicating that SMARTNotebook software

won’t save these objects or properties if you continue. Press Yes.

Saving files automatically

You can manually save your file at any time (see Saving files on page 10). You can also set

SMARTNotebook software to save your file automatically when you display a different page or after

a specified period of time.

N  N O T E

You can also set SMARTNotebook software to export a file automatically in a variety of formats,

including HTML and PDF (see Exporting files automatically on page 16).

g To save files automatically

1. Select File > Timed Saves.

The Timed Save Wizard dialog box appears.

2. Select Every time I move to a different page to save your file automatically every time you

select a different page.

OR

Select 1 minute, 5 minutes, 15 minutes or 30 minutes to save your file automatically after a

specified period of time.

3. Press Next.

4. Select Notebook Document.

5. Press Next.

The Save As dialog box appears.

6. Browse to the folder where you want to save the new file.

C H A P T E R 2

Creating and working with files

12

7. Type a name for the file in the File name box. SMARTNotebook software automatically saves

the file with the .notebook file extension.

N  N O T E

The default file format for SMARTNotebook software versions 8, 9.0 and 9.1 is .xbk. If you

want to open your file in one of these versions, save your file with the .xbk extension.

However, the .xbk format doesn’t support some of the objects and properties available in this

version of SMARTNotebook software. If you save your file in the .xbk format,

SMARTNotebook software doesn’t save the properties in your file that the .xbk format

doesn’t support or else it saves them as images that you’re unable to edit when you open the

file.

8. Press Save.

g To cancel automatic file saving

1. Select File > Timed Saves.

The Timed Save Wizard dialog box appears.

2. Select Do not save the document automatically.

3. Press Next.

Exporting files

You can export your .notebook files to the following formats:

l HTML

l Picture formats

o

PNG

o

JPEG

o

GIF

o

BMP

l PDF

l Interactive Whiteboard Common File Format (CFF)

l PowerPoint®

C H A P T E R 2

Creating and working with files

13

N  N O T E S

l SMARTNotebook software doesn’t include attachments when you export files as pictures.

To include attachments, you must export your file as either HTML or PDF (Adobe Reader®

6.0 or later).

l SMARTNotebook software doesn’t export files that you attach to your .notebook file as a

shortcut. If you want to include an attachment, attach a copy of the file (see Attaching files

and web pages on page 98).

l SMARTNotebook software doesn’t export some gradient, pattern and image effects. These

effects may appear as a solid fill or appear incorrectly in the exported file.

You can also set SMARTNotebook software to export a .notebook file automatically when you

display a different page or after a specified period of time (see Exporting files automatically on page

16).

g To export a file as HTML

1. Select File > Export > Web Page.

The Save As dialog box appears.

2. Browse to the folder where you want to export the file.

3. Type a name for the file in the File name box.

4. Press Save.

g To export a file as picture files

1. Select File > Export > Image Files.

The Export Image Files dialog box appears.

2. Select a folder where you want to export the files.

3. Select a picture format in the Image Type drop-down list.

4. Select a picture size in the Size drop-down list.

5. Press OK.

C H A P T E R 2

Creating and working with files

14

g To export a file as a PDF file

1. Select File > Export > PDF.

The Export PDF dialog box appears.

2. Press Thumbnails, Handouts or Full Page.

3. Optionally, type header text in the Header box, footer text in the Footer box and the current

date in the Date box.

4. Optionally, select the Show page numbers check box to show a page number on each page.

5. If you pressed Thumbnails or Handouts in step 2, specify a layout in the Layout section.

If you pressed Thumbnails or Handouts in step 2, select a thumbnail size in the Thumbnail

size drop-down list and, optionally, select the Page borders check box to show a border

around each thumbnail and the Thumbnail titles check box to show titles under each

thumbnail.

6. Select All to include all pages.

OR

Select Pages to include select pages, and then type the page numbers in the box. Separate

individual page numbers with commas and separate page ranges with a hyphen (for example,

1,2,4-7).

7. Press Save.

The Print as PDF dialog box appears.

8. Browse to the folder where you want to export the file.

9. Type a name for the file in the File name box.

10. Press Save.

g To export a file as a CFF file

1. Select File > Export > CFF.

The Save As dialog box appears.

2. Browse to the folder where you want to export the file.

3. Type a name for the file in the File name box.

C H A P T E R 2

Creating and working with files

15

4. Press Save.

N  N O T E

You can also import CFF files (see Importing files from other interactive whiteboard programs

on page 97).

g To export a file as a PowerPoint file

1. Select File > Export > PowerPoint.

The Save As dialog box appears.

2. Browse to the folder where you want to export the file.

3. Type a name for the file in the File name box.

4. Press Save.

N  N O T E

You can also import PowerPoint files (see Importing PowerPoint files on page 97).

Exporting files automatically

You can export your .notebook files to a variety of formats, including HTML and PDF (see Exporting

files on page 13). You can also set SMARTNotebook software to export a file automatically when

you display a different page or after a specified period of time.

N  N O T E S

l SMARTNotebook software doesn’t include attachments when you export files as pictures.

To include attachments, you must export your file as either HTML or PDF (Adobe Reader

6.0 or later).

l SMARTNotebook software doesn’t export files that you attach to your .notebook file as a

shortcut. If you want to include an attachment, attach a copy of the file (see Attaching files

and web pages on page 98).

l SMARTNotebook software doesn’t export some gradient, pattern and image effects. These

effects may appear as a solid fill or appear incorrectly in the exported file.

g To export a file automatically as HTML

1. Select File > Timed Saves.

The Timed Save Wizard dialog box appears.

C H A P T E R 2

Creating and working with files

16

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