HP Officejet Pro 8000 Printer series

A809

User Guide

OFFICEJET PRO 8000

HP Officejet Pro 8000 (A809) Printer

Series

User Guide

Copyright information

Development Company, L.P.

Hewlett-Packard Company

notices

The information contained in this

document is subject to change without

notice.

adaptation, or translation of this

material is prohibited without prior

written permission of Hewlett-

Packard, except as allowed under

copyright laws.

The only warranties for HP products

and services are set forth in the

express warranty statements

accompanying such products and

services. Nothing herein should be

construed as constituting an

additional warranty. HP shall not be

liable for technical or editorial errors

or omissions contained herein.

Acknowledgements

Windows and Windows XP are U.S.

registered trademarks of Microsoft

Corporation. Windows Vista is either a

registered trademark or trademark of

Microsoft Corporation in the United

States and/or other countries.

Safety information

Always follow basic safety

precautions when using this product

to reduce risk of injury from fire or

electric shock.

1. Read and understand all

instructions in the documentation that

comes with the device.

2. Observe all warnings and

instructions marked on the product.

3. Unplug this product from wall

outlets before cleaning.

4. Do not install or use this product

near water, or when you are wet.

5. Install the product securely on a

stable surface.

6. Install the product in a protected

location where no one can step on or

trip over the line cord, and the line

cord cannot be damaged.

7. If the product does not operate

normally, see

Maintain and

troubleshoot.

8. There are no user-serviceable parts

inside. Refer servicing to qualified

service personnel.

9. Use only the external power

adaptor/battery provided with the

device.

Contents
1 Get started
Find other resources for the product .........................................................................................7
Find the device model number .................................................................................................8
Accessibility ..............................................................................................................................9
Understand the device parts .....................................................................................................9
Front view .........................................................................................................................10
Control panel ....................................................................................................................10
Back view .........................................................................................................................11
Connection information ...........................................................................................................11
Turn off the device ..................................................................................................................12
Eco-Tips .................................................................................................................................12
2 Install the accessories
Install the duplexer .................................................................................................................13
Install Tray 2 ...........................................................................................................................13
Turn on accessories in the printer driver .................................................................................14
To turn on accessories on Windows computers ...............................................................14
To turn on accessories on Macintosh computers .............................................................. 14
3 Use the device
Select print media ...................................................................................................................15
Recommended papers for printing .................................................................................... 15
Tips for selecting and using print media ...........................................................................17
Understand specifications for supported media ................................................................18
Understand supported sizes .......................................................................................18
Understand supported media types and weights ........................................................20
Set minimum margins .......................................................................................................21
Load media .............................................................................................................................22
Configure trays .......................................................................................................................23
Change print settings ..............................................................................................................24
To change settings from an application for current jobs (Windows) .................................. 25
To change default settings for all future jobs (Windows) ..................................................25
To change settings (Mac OS X) ........................................................................................25
Print on both sides (duplexing) ...............................................................................................25
Guidelines for printing on both sides of a page .................................................................26
Perform duplexing .............................................................................................................26
Print on special and custom-sized media ...............................................................................27
Print borderless ......................................................................................................................28
To print a borderless document (Windows) ......................................................................28
To print a borderless document (Mac OS X) ....................................................................28
Print a Web page (Windows only) ..........................................................................................29
Cancel a print job ....................................................................................................................29
1

4 Configure and manage
Manage the device .................................................................................................................31
Monitor the device ............................................................................................................32
Administer the device .......................................................................................................33
Use device management tools ...............................................................................................34
Embedded Web server .....................................................................................................34
To open the embedded Web server ...........................................................................34
Embedded Web server pages ....................................................................................35
HP Toolbox (Windows) .....................................................................................................36
Open the HP Toolbox .................................................................................................36
HP Toolbox tabs .........................................................................................................37
Network Toolbox .........................................................................................................38
Use the HP Solution Center (Windows) ............................................................................38
HP Printer Utility (Mac OS X) ............................................................................................38
Open the HP Printer Utility ..........................................................................................38
HP Printer Utility panels ..............................................................................................39
Use the HP Device Manager ......................................................................................40
Understand the self-test diagnostic page ................................................................................40
Understand the network configuration or wireless (some models only) status report .............41
Configure the device (Windows) .............................................................................................43
Direct connection ..............................................................................................................43
To install the software before connecting the device (recommended) ........................43
To connect the device before installing the software ..................................................43
To share the device on a locally shared network ........................................................44
Network connection ..........................................................................................................44
Install the device on a network .................................................................................... 45
Install the device software on client computers ........................................................... 45
Install the printer driver using Add Printer ...................................................................46
Install the device in a pure IPV6 network environment ...............................................46
Configure the device (Mac OS X) ...........................................................................................47
To install the software for network or direct connection ....................................................47
To share the device on a locally shared network ..............................................................47
Set up the device for wireless communication (some models only) ........................................48
Understand 802.11 wireless network settings ..................................................................49
To set up wireless communication using the installer (Windows) .....................................50
To set up the device for wireless communication using the installer (Mac OS X) .............50
Connect the device using an ad hoc wireless network connection ...................................51
To turn off wireless communication ..................................................................................51
Configure your firewall to work with HP devices ...............................................................51
Change the connection method ........................................................................................52
Guidelines for ensuring wireless network security ............................................................53
To add hardware addresses to a wireless access point .............................................53
Other guidelines ..........................................................................................................53
Uninstall and reinstall the software .........................................................................................54
5 Maintain and troubleshoot
Supported ink cartridges .........................................................................................................57
Replace the ink cartridges ......................................................................................................58
2

Maintain the printheads ..........................................................................................................59
To check printhead health ................................................................................................59
To print the print quality diagnostic page ..........................................................................59
To align the printheads .....................................................................................................61
To clean the printheads ....................................................................................................61
To clean the printhead contacts manually ........................................................................62
To calibrate the linefeed ...................................................................................................64
To replace the printheads .................................................................................................64
Store printing supplies ............................................................................................................66
Store ink cartridges ...........................................................................................................66
Store printheads ...............................................................................................................66
Troubleshooting tips and resources ........................................................................................66
Solve printing problems ..........................................................................................................67
The device shuts down unexpectedly ...............................................................................67
The device is not responding (nothing prints) ...................................................................67
Printer lights are blinking ..................................................................................................68
Device takes a long time to print .......................................................................................68
Placement of the text or graphics is wrong .......................................................................69
The device prints half a page, then ejects the paper ........................................................69
Device is printing from the wrong input tray ......................................................................70
Poor print quality and unexpected printouts ............................................................................70
General print quality troubleshooting ................................................................................70
Meaningless characters print ............................................................................................71
Ink is smearing .................................................................................................................71
Ink is not filling the text or graphics completely .................................................................72
Output is faded or dull colored ..........................................................................................72
Colors are printing as black and white ..............................................................................72
Wrong colors are printing ..................................................................................................72
Printout shows bleeding colors .........................................................................................72
The printout has a horizontal band of distortion near the bottom of a borderless print .....73
Colors do not line up properly ...........................................................................................73
Text or graphics are streaked ...........................................................................................74
Something on the page is missing or incorrect .................................................................74
Solve paper-feed problems .....................................................................................................74
Optional Tray 2 cannot be inserted ...................................................................................74
Media stops halfway .........................................................................................................74
Another paper-feed problem is occurring ..........................................................................74
Solve device management problems ......................................................................................76
Embedded Web server cannot be opened .......................................................................76
Solve network problems .........................................................................................................77
Contents
3

Solve wireless problems .........................................................................................................77
Basic wireless troubleshooting .........................................................................................78
Advanced wireless troubleshooting ..................................................................................78
Make sure your computer is connected to your network .............................................79
Make sure that the HP device is connected to your network ......................................80
Check to see if the firewall software is blocking communication .................................81
Make sure the HP device is online and ready .............................................................81
Your wireless router is using a hidden SSID ...............................................................82
Make sure the wireless version of the HP device is set as the default printer
driver (Windows only) .................................................................................................82
Make sure the HP Network Devices Support service is running (Windows only) ........82
Add hardware addresses to a wireless access point (WAP) .......................................83
Troubleshoot installation issues ..............................................................................................83
Hardware installation suggestions ....................................................................................83
Software installation suggestions ...................................................................................... 84
Solve network problems ...................................................................................................84
Clear jams ..............................................................................................................................86
Clear a jam in the device ..................................................................................................86
Tips for avoiding jams .......................................................................................................87
Errors ......................................................................................................................................87
Printhead(s) Missing - The following printhead appears to be missing, not detected,
or incorrectly installed .......................................................................................................88
Incompatible Printhead - The following printhead is not intended for use in this
printer ...............................................................................................................................88
Printhead problem - The following printhead has a problem .............................................88
Device Disconnected ........................................................................................................88
Replace Cartridge(s) Soon - Replace the following cartridge soon ................................... 88
Cartridge Problem - The following cartridge appears to be missing or damaged ..............89
Cartridge Problem - The following cartridge must be replaced .........................................89
Paper Mismatch - Paper detected does not match paper size or type selected ...............89
The cartridge cradle cannot move. Please turn device power off. Check device for
paper jam or other obstruction ..........................................................................................89
Paper Jam - There is a paper jam (or misfeed). Clear the jam and press the
Resume button on the printer ...........................................................................................89
The printer is out of paper. Load more paper and press the Resume button on the
front of the printer .............................................................................................................89
Incompatible Cartridge(s) - The following cartridge is not intended for use in this
printer. ..............................................................................................................................90
Printer Offline - Your printer is currently offline .................................................................90
Printer Paused - Your printer is currently paused .............................................................90
Document failed to print - The job failed to print due to an error in the printing
system ..............................................................................................................................91
General printer error..........................................................................................................91
6 Control-panel lights reference
Interpreting control-panel lights ..............................................................................................92
A HP supplies and accessories
Order printing supplies online .................................................................................................97
Accessories ............................................................................................................................97
4

Supplies ..................................................................................................................................98
Ink cartridges and printheads ...........................................................................................98
HP media ..........................................................................................................................98
B Support and warranty
Obtain electronic support ........................................................................................................99
Hewlett-Packard limited warranty statement .........................................................................100
Ink cartridge warranty information ......................................................................................... 101
Obtain HP telephone support ...............................................................................................102
Before you call ................................................................................................................102
Support process .............................................................................................................. 102
HP support by phone ......................................................................................................103
Phone support period ...............................................................................................103
Telephone support numbers .....................................................................................104
Placing a call .............................................................................................................105
After the phone support period .................................................................................105
Additional warranty options .............................................................................................105
HP Quick Exchange Service (Japan) ..............................................................................106
HP Korea customer support ...........................................................................................106
Prepare the device for shipment ...........................................................................................107
Remove the ink cartridges and printheads before shipment ...........................................107
Pack the device ....................................................................................................................109
C Device specifications
Physical specifications ..........................................................................................................111
Product features and capacities ...........................................................................................112
Processor and memory specifications ..................................................................................112
System requirements ............................................................................................................112
Network protocol specifications ............................................................................................113
Embedded Web server specifications ................................................................................... 114
Print resolution ......................................................................................................................114
Environmental specifications ................................................................................................114
Electrical specifications .........................................................................................................114
Acoustic emission specifications (print in Draft mode, noise levels per ISO 7779) ...............115
D Regulatory information
FCC statement .....................................................................................................................116
Notice to users in Korea .......................................................................................................117
VCCI (Class B) compliance statement for users in Japan ....................................................117
Notice to users in Japan about the power cord .....................................................................117
Toxic and hazardous substance table ..................................................................................117
Regulatory information for wireless products ........................................................................118
Exposure to radio frequency radiation ............................................................................118
Notice to users in Brazil ..................................................................................................118
Notice to users in Canada ..............................................................................................118
Notice to users in Taiwan ...............................................................................................119
European Union regulatory notice ..................................................................................120
Regulatory model number ....................................................................................................120
Declaration of conformity ......................................................................................................121
Contents
5

Environmental product stewardship program .......................................................................123
Paper use .......................................................................................................................123
Plastics ...........................................................................................................................123
Material safety data sheets .............................................................................................123
Recycling program ..........................................................................................................123
HP inkjet supplies recycling program ..............................................................................123
Disposal of waste equipment by users in private households in the European Union ....124
Power consumption ........................................................................................................125
Chemical Substances .....................................................................................................125
Third-party licenses ..............................................................................................................126
Index...........................................................................................................................................131
6

1

Get started

This guide provides details about how to use the device and to resolve problems.

•

Find other resources for the product

•

Find the device model number

•

Accessibility

•

Understand the device parts

•

Connection information

•

Turn off the device

•

Eco-Tips

Find other resources for the product

You can obtain product information and further troubleshooting resources that are not

included in this guide from the following resources:

Resource Description Location

Setup poster Provides illustrated setup

information.

A printed version of this

document is provided with

the device, it is also available

on the HP Web site

www.hp.com/support.

Readme file and release notes

Provide late-breaking

information and

troubleshooting tips.

Included on the Starter CD.

Wireless Getting Started

Guide (some models only)

Provides instructions for

setting up the device’s

wireless function.

A printed version of the

document is provided with

the device.

Device management tools

(network connection)

Allows you to view status

information, change settings,

and manage the device.

For more information, see

Embedded Web server.

Available from a connected

computer.

HP Toolbox (Microsoft

®

Windows

®

)

Provides information about

printhead health and access

to maintenance services.

For more information, see

HP

Toolbox (Windows).

Typically installed with the

device software.

HP Printer Utility (Mac OS X) Contains tools to configure

print settings, calibrate the

device, clean the printheads,

print the configuration page,

and find support information

from the Web site.

For more information, see

HP

Printer Utility (Mac OS X).

Typically installed with the

device software.

Get started

7

Resource Description Location

Control panel Provides status, error, and

warning information about

operations.

For more information, see

Control panel.

Logs and reports Provides information about

events that have occurred.

For more information, see

Monitor the device.

Configuration page

•

Device information:

◦

Product name

◦

Model number

◦

Serial number

◦

Firmware version

number

•

Accessories installed (for

example, Tray 2)

•

Number of pages printed

from the trays and

accessories

•

Printing supply status

For more information, see

Understand the self-test

diagnostic page.

Print quality diagnostic page Diagnoses issues affecting

print quality and helps you

decide whether to run any

maintenance services to

improve the print quality of

your printouts.

For more information, see To

print the print quality

diagnostic page.

HP Web sites Provide the latest printer

software, and product and

support information.

www.hp.com/support

www.hp.com

HP telephone support Lists information to contact

HP.

For more information, see

Obtain HP telephone support.

HP Solution Center (Windows) Allows you to change device

settings, order supplies, start,

and access the onscreen

Help. Depending on the

devices you have installed,

the HP Solution Center

provides additional features,

such as access to the HP

photo and imaging software

and the Fax Setup Wizard.

For more information, see

Use the HP Solution Center

(Windows).

Typically installed with the

device software.

Find the device model number

In addition to the model name that appears on the front of the device, this device has a

specific model number. You can use this number to help determine which supplies or

accessories are available for your product, as well as when obtaining support.

Chapter 1

(continued)

8

Get started

The model number is printed on a label located inside the device, near the ink

cartridges area.

Accessibility

The device provides a number of features that make it accessible for people with

disabilities.

Visual

The device software is accessible for users with visual impairments or low vision

through the use of your operating-system's accessibility options and features. It also

supports most assistive technology such as screen readers, Braille readers, and voice-

to-text applications. For users who are color blind, colored buttons and tabs used in

the software and on the control panel have simple text or icon labels that convey the

appropriate action.

Mobility

For users with mobility impairments, the device software functions can be executed

through keyboard commands. The software also supports Windows accessibility

options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The device

doors, buttons, paper trays, and paper guides can be operated by users with limited

strength and reach.

Support

For more details about the accessibility of this product and HP's commitment to

product accessibility, visit HP's Web site at

www.hp.com/accessibility.

For accessibility information for Mac OS X, visit the Apple Web site at

www.apple.com/

accessibility.

Understand the device parts

• Front view

•

Control panel

•

Back view

Understand the device parts

9

Front view

1 Control panel

2 Output tray

3 Tray 1

4 Width guides

5 Ink cartridge door

6 Ink cartridges

7 Printhead latch

8 Printheads

9 Tray 2 (Tray 2 is sold as an accessory. For ordering information, see Accessories.)

Control panel

For more information about interpreting control-panel lights, see Control-panel lights

reference.

1 Ink cartridge lights

2 Printhead lights

Chapter 1

10

Get started

NOTE: The printhead lights are only visible when a printhead needs attention.

3

Network button (available with some models)

Wireless button

(available with some models)

4

Cancel button

5

Resume button and light

6 Power button and light

Back view

1 Power input

2 Ethernet network port

3 Rear universal serial bus (USB) port

4 Automatic two-sided printing accessory (duplexer)

5 Duplex rear access door latch

Connection information

Description Recommended

number of connected

computers for best

performance

Supported software

features

Setup instructions

USB connection

One computer

connected with a USB

cable to the rear USB

2.0 high-speed port on

the device.

All features are

supported.

Follow the setup poster

guide for detailed

instructions.

Ethernet (wired)

connection

Up to five computers

connected to the device

using a hub or router.

All features are

supported.

Follow the instructions

in the getting started

guide, and then see

To

share the device on a

locally shared network

in this guide for further

instructions.

(continued)

Connection information

11

Description Recommended

number of connected

computers for best

performance

Supported software

features

Setup instructions

Printer sharing

Up to five computers.

The host computer must

be turned on at all

times, or the other

computers cannot print

to the device.

All features resident on

the host computer are

supported. Only print is

supported from the

other computers.

Follow the instructions

in To share the device

on a locally shared

network.

802.11 wireless (some

models only)

Up to five computers

connected to the device

using a hub or router.

All features are

supported.

Follow the instructions

in

Set up the device for

wireless communication

(some models only).

Turn off the device

Turn off the HP product by pressing the Power button located on the product. Wait

until the Power light turns off before unplugging the power cord or turning off a power

source. If you improperly turn off the HP product, the print carriage might not return to

the correct position, which might cause problems with the printheads and print quality

issues.

Eco-Tips

HP is committed to helping customers reduce their environmental footprint. HP has

provided the Eco-Tips below to help you focus on ways to assess and reduce the

impact of your printing choices. In addition to specific features in this product, please

visit the HP Eco Solutions website for more information on HP's environmental

initiatives.

www.hp.com/hpinfo/globalcitizenship/environment/

• Duplex printing: Use Paper-saving Printing to print two-sided documents with

multiple pages on same sheet to reduce paper usage. For more information, see

Print on both sides (duplexing).

• Smart Web printing: The HP Smart Web Printing interface includes a Clip Book

and Edit Clips window where you can store, organize, or print clips you have

gathered from the Web. For more information, see

Print a Web page (Windows

only).

• Energy Savings Information: To determine the ENERGY STAR® qualification

status for this product, see

Power consumption.

• Recycled Materials: For more information regarding recycling of HP products,

please visit:

www.hp.com/hpinfo/globalcitizenship/environment/recycle/

Chapter 1

(continued)

12

Get started

2

Install the accessories

This section contains the following topics:

•

Install the duplexer

•

Install Tray 2

•

Turn on accessories in the printer driver

Install the duplexer

You can print on both sides of a sheet of paper automatically. For information on using

the duplexer, see

Print on both sides (duplexing).

To install the duplexer

▲ Slide the duplexer into the device until the unit locks into place. Do not press the

buttons on either side of the duplexer when installing the unit; use them only for

removing the unit from the device.

Install Tray 2

NOTE: Tray 2 is sold as an accessory. For ordering information, see Accessories.

Tray 2 can hold up to 250 sheets of plain paper.

To install Tray 2

1. Unpack the tray, remove the packing tapes and materials, and move the tray to the

prepared location. The surface must be sturdy and level.

2. Turn off the device, and disconnect the power cord.

3. Set the device on top of the tray.

CAUTION: Be careful to keep your fingers and hands clear of the bottom of

the device.

4. Connect the power cord and turn on the device.

5. Enable Tray 2 in the printer driver. For more information, see

Turn on accessories

in the printer driver.

Install the accessories

13

Turn on accessories in the printer driver

• To turn on accessories on Windows computers

•

To turn on accessories on Macintosh computers

To turn on accessories on Windows computers

After you install the device software on Windows computers, Tray 2 must be turned on

in the print driver in order for it to work with the device. (The duplexer does not need to

be turned on.)

1. Click Start, point to Settings, and then click Printers or Printers and Faxes.

- Or -

Click Start, click Control Panel, and then double-click Printers.

2. Right-click the icon for the preferred printer driver, and then click Properties.

3. Select one of these tabs: Configure, Device Settings, or Device Options. (The

name of the tab depends on the printer driver and the operating system.)

4. On the selected tab, click the accessory that you want to turn on, click Installed

from the drop-down menu, and then click OK.

To turn on accessories on Macintosh computers

Mac OS X automatically turns on all accessories in the printer driver when you install

the device software. If you add a new accessory later, follow these steps:

Mac OS X (v10.4)

1. Double-click Macintosh HD, double-click Applications, double-click Utilities, and

then double-click Printer Setup Utility.

2. On the Printer List window, click once on the device you want to set up to select it.

3. From the Printers menu, select Show info.

4. Click the Names and Location drop-down menu and select Installable Options.

5. Check the accessory that you want to turn on.

6. Click Apply Changes.

Mac OS X (v10.5)

1. Open the System Preferences and then select Print & Fax.

2. Click Options & Supplies.

3. Click the Driver tab.

4. Select the options you want to install, and then click OK.

Chapter 2

14

Install the accessories

3

Use the device

This section contains the following topics:

•

Select print media

•

Load media

•

Configure trays

•

Change print settings

•

Print on both sides (duplexing)

•

Print on special and custom-sized media

•

Print borderless

•

Print a Web page (Windows only)

•

Cancel a print job

Select print media

The device is designed to work well with most types of office media. It is best to test a

variety of print media types before buying large quantities. Use HP media for optimum

print quality. Visit the HP Web site at

www.hp.com for more information about HP

media.

HP recommends plain papers with the ColorLok logo for printing

and copying of everyday documents. All papers with the

ColorLok logo are independently tested to meet high standards

of reliability and print quality, and produce documents with crisp,

vivid color, bolder blacks & dry faster than ordinary plain papers.

Look for papers with the ColorLok logo in a variety of weights

and sizes from major paper manufacturers.

This section contains the following topics:

•

HP Officejet Pro 8000 Printer series - A809 Owner's manual

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