Ricoh D6520 Operating instructions

Type
Operating instructions
Operating Instructions
Controller Features
For safe and correct use, be sure to read the Safety Information in Read
This First before using the machine.
TABLE OF CONTENTS
Introduction......................................................................................................................................................... 7
Administrator Password................................................................................................................................. 7
How to Read This Manual................................................................................................................................. 8
Symbols...........................................................................................................................................................8
Disclaimer........................................................................................................................................................8
Notes...............................................................................................................................................................8
Terminology......................................................................................................................................................10
1. Overview
Things You Can Do with Interactive Whiteboard.......................................................................................... 11
How to Use the Welcome Screen...................................................................................................................15
Screen Configuration.......................................................................................................................................16
Icons Displayed on the Interactive Whiteboard............................................................................................ 18
Operating the Screen...................................................................................................................................... 25
Inserting a USB Flash Memory Device...........................................................................................................27
2. Using a Whiteboard
Basic Operations..............................................................................................................................................29
Writing on the Screen..................................................................................................................................29
Deleting Strokes........................................................................................................................................... 35
Enlarging, Reducing, or Moving the Strokes.............................................................................................41
Cutting, Copying, or Pasting Strokes......................................................................................................... 43
Changing Colors of Strokes........................................................................................................................44
Changing the Display Magnification/Moving the Display Area............................................................45
Undoing Operations....................................................................................................................................48
Rotating the Screen......................................................................................................................................49
Operating a Page............................................................................................................................................ 51
Adding a Page.............................................................................................................................................51
Adding a Template...................................................................................................................................... 52
Deleting a Page............................................................................................................................................54
Turning Pages...............................................................................................................................................54
Operating a Page from the Page List Screen.............................................................................................55
Operating a File............................................................................................................................................... 58
Saving Pages................................................................................................................................................58
Saving Pages Temporarily.......................................................................................................................... 61
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Importing a File............................................................................................................................................ 63
Importing a Temporarily Saved File........................................................................................................... 67
Sending Pages by E-mail............................................................................................................................ 70
Specifying Destinations............................................................................................................................... 73
Printing.......................................................................................................................................................... 76
Linking with a Smart Device........................................................................................................................ 78
3. Connecting Devices
Devices That Can Be Connected to the Machine..........................................................................................81
Connecting a Computer or Tablet to the Machine........................................................................................91
Connecting a Video Conferencing Device to the Machine..........................................................................93
Sharing the Whiteboard Screen in a Video Conference..........................................................................95
Using a Projector to Project a Screen............................................................................................................. 97
4. Using the Web Page of the Machine
Things You Can Do on the Web Page........................................................................................................... 99
Displaying the Top Page...........................................................................................................................100
Downloading Temporarily Saved Files........................................................................................................102
Managing Temporarily Saved Files.............................................................................................................103
Opening Administrator Settings....................................................................................................................105
Restarting or Shutting Down the Machine from Its Web Page...................................................................106
5. Operating a Computer Screen from the Machine
IWB Remote Desktop Software Overview...................................................................................................107
Downloading IWB Remote Desktop Software............................................................................................108
Installing IWB Remote Desktop Software.................................................................................................... 109
Installing the Software to Windows Operating Systems........................................................................109
Installing the Software to Mac Operating Systems................................................................................ 110
Using IWB Remote Desktop Software......................................................................................................... 112
Starting IWB Remote Desktop Software..................................................................................................112
Using the Machine to Perform Operations on a Computer Screen...................................................... 112
Uninstalling IWB Remote Desktop Software............................................................................................... 115
Uninstalling the Software from Windows Operating Systems...............................................................115
Uninstalling the Software from Mac Operating Systems....................................................................... 115
6. Using a Remote Whiteboard to Share the Screen
Overview of Remote Whiteboard................................................................................................................ 117
2
Opening a Remote Whiteboard Session.....................................................................................................120
Closing a Remote Whiteboard Session....................................................................................................... 122
Participating in a Remote Whiteboard Session...........................................................................................123
Participating from the Interactive Whiteboard........................................................................................123
Participating from the Web Browser........................................................................................................126
Leaving a Remote Whiteboard Session.......................................................................................................128
Checking the Remote Whiteboard Information...........................................................................................129
7. Changing the Interactive Whiteboard Settings
Changing the Detailed Settings.................................................................................................................... 131
Displaying the Desktop..................................................................................................................................133
Icons on the Desktop.................................................................................................................................133
Opening Information.....................................................................................................................................134
Opening Administrator Settings....................................................................................................................135
Administrator Settings................................................................................................................................135
Changing the System Settings.......................................................................................................................138
Configuring Network Settings.......................................................................................................................142
Changing the Whiteboard Settings..............................................................................................................147
Changing the Import/Save File Settings......................................................................................................152
Changing the Email Settings......................................................................................................................... 154
Settings for Using the Mail to Print Function............................................................................................ 157
Changing the Print Settings........................................................................................................................... 158
Changing the External Connections Settings...............................................................................................160
Changing the Main Unit Management Settings..........................................................................................171
Adding or Deleting Your Remote License.................................................................................................... 173
Adding Your Remote License....................................................................................................................173
Deleting a Remote License........................................................................................................................173
Managing a Remote Contact List................................................................................................................. 174
Creating a Remote Contact List................................................................................................................ 174
Adding a Remote Contact List.................................................................................................................. 176
Exporting a Remote Contact List...............................................................................................................177
Managing an Email Address Book.............................................................................................................. 178
Creating an Email Address Book............................................................................................................. 178
Adding an Email Address Book............................................................................................................... 180
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Exporting an Email Address Book............................................................................................................181
Managing a Shared Folder List....................................................................................................................182
Creating a Shared Folder List...................................................................................................................182
Importing a Shared Folder List................................................................................................................. 186
Performing a Connection Test on a Shared Folder.................................................................................186
Exporting a Shared Folder List................................................................................................................. 187
Managing a Template...................................................................................................................................188
Creating a Template File...........................................................................................................................188
Importing a Template................................................................................................................................ 190
Exporting a Template................................................................................................................................ 191
Displaying the Template when the Interactive Whiteboard Starts........................................................ 191
Managing a Custom Stamp..........................................................................................................................193
Importing a Custom Stamp....................................................................................................................... 193
Exporting a Custom Stamp....................................................................................................................... 194
Deleting a Custom Stamp......................................................................................................................... 194
Managing a Display Guide for External Input............................................................................................195
Importing a Display Guide for External Input......................................................................................... 195
Deleting a Display Guide for External Input........................................................................................... 195
Collecting Logs...............................................................................................................................................197
Saving the Log to a USB Flash Memory Device..................................................................................... 198
Attaching the Log to E-mail.......................................................................................................................198
Updating Your System...................................................................................................................................200
Updating the System Using a USB Flash Memory Device.....................................................................200
Updating the System Using a Web Page................................................................................................201
Managing Certificates...................................................................................................................................203
Creating a File for Uploading.................................................................................................................. 203
Uploading Certificates.............................................................................................................................. 205
Downloading Certificates......................................................................................................................... 205
Managing Devices Connected via Bluetooth..............................................................................................207
Adding a device........................................................................................................................................207
Deleting a device.......................................................................................................................................207
Managing the Device Settings......................................................................................................................208
Performing a Configuration Settings Backup.......................................................................................... 209
4
Restoring Configuration Settings.............................................................................................................. 210
Synchronizing Settings on Multiple Whiteboards.................................................................................. 211
Restoring the Factory Default Settings..........................................................................................................216
8. Troubleshooting
If a Message is Displayed during Operation..............................................................................................217
If an Error Message is Displayed during Startup....................................................................................217
Error Messages Related to Drawing/Editing/Erasing Strokes............................................................. 218
Error Messages Related to Remote Whiteboard....................................................................................219
Error Messages Related to PDF File Importing/Saving......................................................................... 222
Error Messages Related to Temporarily Saved Files..............................................................................231
Error Messages Related to the Authentication Function Using RICOH Streamline NX....................... 232
Error Messages Related to the System.................................................................................................... 236
Error Messages Related to Configuration Settings.................................................................................236
Error Messages Related to Web Page.................................................................................................... 247
Other Error Messages...............................................................................................................................247
Error Massages Related to IWB Remote Desktop Software..................................................................251
When You Cannot Use the Interactive Whiteboard As You Want........................................................... 254
When Turning the System On/Off.......................................................................................................... 254
When Displaying an Image..................................................................................................................... 255
When Using the System as a Whiteboard.............................................................................................. 256
When Using the System as a Monitor..................................................................................................... 258
While Using Remote Whiteboard............................................................................................................259
When Using a USB Flash Memory Device............................................................................................. 259
When Accessing the Web Page.............................................................................................................. 259
When Printing............................................................................................................................................ 261
When Using the User Authentication Function........................................................................................262
When Connecting to a Network Using 802.1X Authentication............................................................263
When Using IWB Remote Desktop Software..........................................................................................264
When Performing a Windows Update....................................................................................................264
9. Appendix
Using the Security Functions of the Machine...............................................................................................265
Using the Anti-virus Software....................................................................................................................265
Using Windows Update........................................................................................................................... 265
5
Managing the Machine by Using the User Authentication Function.........................................................267
Preparing for Use...................................................................................................................................... 267
Logging in.................................................................................................................................................. 268
Logging out................................................................................................................................................ 269
Using the Crestron Function.......................................................................................................................... 270
Using the Application Linking Function........................................................................................................ 271
Maintenance..................................................................................................................................................272
Cleaning the Display.................................................................................................................................272
Adjusting the Display.....................................................................................................................................273
List of Video Input Signals Supported by the Machine...............................................................................274
Specifications................................................................................................................................................. 279
RICOH Collaboration Board Controller Type 3.....................................................................................279
Information for Copyright of Software included in the Machine...............................................................281
Trademarks.....................................................................................................................................................283
About Added or Changed Features.............................................................................................................284
6
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Administrator Password
The configuration screen for the administrator password appears when the machine's power is turned on
for the first time or the machine's settings are restored to the factory defaults. Make sure that the
administrator password is configured. If the administrator password is not set, you cannot use the
whiteboard function.
• The administrator password is not set in the factory defaults.
• The administrator password must fulfill the following conditions:
• Specify an administrator password that is 4 to 20 characters long.
• You cannot specify a blank space as the administrator password.
• You cannot specify "admin" as the administrator password.
7
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the software. Be sure to read these explanations.
Indicates supplementary information that you may find helpful, but not essential to completing a task.
[ ]
Indicates the names of screens, menus, settings, and buttons.
Disclaimer
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
Notes
Contents of this manual are subject to change without prior notice.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
Unless specifically mentioned in this manual, there are no differences between following models:
• RICOH Interactive Whiteboard D3210 and RICOH Interactive Whiteboard D3210BK
• RICOH Interactive Whiteboard D8600 and RICOH Interactive Whiteboard D8600BK
8
• RICOH Collaboration Board D5530 and RICOH Collaboration Board D5530BK
• RICOH Collaboration Board D6520 and RICOH Collaboration Board D6520BK
• RICOH Collaboration Board D7510 and RICOH Collaboration Board D7510BK
This manual uses screen samples that are not rotated by 90 or 180 degrees, unless specifically
mentioned. Therefore, if you are using your machine with the screen rotated by 90 or 180 degrees,
some screen samples in this manual may differ from your machine.
9
Terminology
This section explains the terms used in this manual.
Captured page
A page captured to the machine.
Touch pen
A pen that is used to draw strokes on the whiteboard and operate the machine. Some features of
the whiteboard cannot be used when the touch pen is used.
Stroke
A line can be drawn with the touch pen or your fingers. A stroke starts when you start drawing and
ends when the tip of the touch pen, your fingers, or the mouse is moved away from the surface of
the screen.
10
1. Overview
This chapter provides an overview of the whiteboard function of RICOH Interactive Whiteboard
products. It also explains how to view the screen.
Things You Can Do with Interactive
Whiteboard
You can use the Interactive Whiteboard in a variety of ways to fit your needs.
Use a Whiteboard
This chapter provides an overview of the
whiteboard function of Interactive Whiteboard
products. It also explains how to view the screen.
In addition to drawing freehand lines, you can also
convert freehand-written characters to text data,
correct or align freehand-drawn shapes and lines,
and enter stamps and figures.
See page 29 "Writing on the Screen".
Y440IA0104
Operate pages
You can add or delete pages. You can switch
between pages to write, draw, or edit text and
figures. You also can change the display
magnification of the displayed page.
See page 51 "Operating a Page".
DAB002
Save pages
You can combine all the pages within a single PDF
file. This file can be saved to a USB flash memory
device or sent by e-mail. You also can temporarily
save the page you are currently using on the solid-
state drive of the machine.
See page 58 "Saving Pages".
See page 70 "Sending Pages by E-mail".
See page 61 "Saving Pages Temporarily".
DAB003
11
Print pages
You can print the currently displayed page or all
pages.
See page 76 "Printing".
DAB034
Import a file and write text or draw figures
You can import and display a PDF or PowerPoint file
on the screen, and write text or draw figures on the
displayed file.
See page 63 "Importing a File".
Y440IA0105
Display the screen of a computer and write text or
draw figures
You can display an image from a computer, tablet,
or document camera. You can also write text or
draw figures on the image that is displayed.
See page 91 "Connecting a Computer or Tablet
to the Machine".
Y440IA0106
Use Video/Audio devices
You can display an image from a video
conferencing device or share the screen image of
the machine with other devices at remote locations
(RICOH UCS screen sharing). You also can use a
projector to project the screen of the machine.
See page 93 "Connecting a Video Conferencing
Device to the Machine".
See page 95 "Sharing the Whiteboard Screen in
a Video Conference".
See page 97 "Using a Projector to Project a
Screen".
DEC015
1. Overview
12
Share a screen with other devices via remote
whiteboard
You can share a screen with multiple devices
connected via a network. You can also perform
operations on the shared screen.
See page 117 "Using a Remote Whiteboard to
Share the Screen".
See RICOH Interactive Whiteboard Client Start
Guide.
View the screen of a remote whiteboard session
You can view the screen of a remote whiteboard
session.
See page 126 "Participating from the Web
Browser".
Upload image files and PDF files to the machine
Photos taken with a smart device, stored image files,
or PDF files can be uploaded to the machine.
See RICOH Interactive Whiteboard Client Start
Guide.
DAB006
Display the screen of a computer connected via a
network
You can use IWB Remote Desktop Software to
display the screen of a computer connected via a
network. You can also operate the computer from
the machine.
See page 112 "Using IWB Remote Desktop
Software".
Y440IA0107
Link with a smart device to display or save files
By scanning the QR code that is displayed on the
machine by a smart device, you can display the files
shown on a smart device on the machine or save the
pages displayed on the machine in the smart device.
See page 78 "Linking with a Smart Device".
DQN012
Things You Can Do with Interactive Whiteboard
13
Manage the machine by using the user
authentication function
You can use the user authentication function to
manage the machine by using an IC card or
keyboard-input-based authentication function.
See page 267 "Managing the Machine by Using
the User Authentication Function".
DSQ002
Control IWB from Crestron system
As a Crestron supported device, you can connect
and control the machine from Crestron system.
See page 270 "Using the Crestron Function".
DMT204
• Before using this machine, configure the time, date, network, and other settings. For details about
these settings, see page 135 "Opening Administrator Settings".
1. Overview
14
How to Use the Welcome Screen
Depending on the settings, the Welcome Screen may appear when the machine power is turned on or
the machine exits the standby mode. The icons of the machine's representative functions are displayed
on the Welcome Screen.
Y420OA0101
1
2 3
1. Date/Time
Displays the current date and time.
2. Draw
Touch the icon to close the Welcome Screen and display the whiteboard screen. You can perform basic
operations, such as writing, on the whiteboard screen.
3. Share Screen
Touch the icon to close the Welcome Screen and display the Display Guide for External Input on the
whiteboard screen. The guide lets you know how to display externally input images on the whiteboard screen.
• You can specify whether to display the Welcome Screen under [Whiteboard] in Administrator
Settings. For details, see page 147 "Changing the Whiteboard Settings".
• You can set any image as the Display Guide for External Input. For details, see page 147
"Changing the Whiteboard Settings".
How to Use the Welcome Screen
15
Screen Configuration
4
3
1
2
Y440IA0150
1. Information display area
This area displays the following information:
• Date and time
This area displays the current date and time.
The date and time can be changed in Administrator Settings. For details, see page 138 "Changing the
System Settings".
• Host name
Indicates the host name of this machine. If no host name is specified, this area is blank. The host name is
displayed only when information about this machine is registered in a reverse record on the DNS server.
• IP address
Indicates the IP address of this machine.
• Passcode
Indicates the passcode. The passcode is used to join in a remote whiteboard session. In the administrator
settings, you can choose whether to manually enter or automatically set the passcode when the machine
starts up. For details about changing the settings, see page 147 "Changing the Whiteboard Settings".
The host name, IP address, and passcode can be shown or hidden by pressing , the Information display
icon. The information is automatically hidden one minute after it is displayed by selecting this icon. To continue
displaying the information, change the settings for [Whiteboard] in Administrator Settings. For details about
how to change the settings, see page 147 "Changing the Whiteboard Settings".
2. Main operation panel
The icons in this area are used to draw a stroke and perform various other operations on the screen. For
details about the icons displayed, see page 18 "Icons Displayed on the Interactive Whiteboard".
The main operation panel can be shown or hidden by pressing / , the Show and Hide icons.
1. Overview
16
3. Page operation panel
The icons and thumbnails in this area are used to switch and edit pages. For details about the icons displayed,
see page 18 "Icons Displayed on the Interactive Whiteboard".
While an externally input image is displayed, the Page operation panel will disappear automatically if no
operations are performed for 10 seconds.
The page operation panel can be shown or hidden by pressing / , the Show and Hide icons.
4. Move the main operation panel icon
Moves the main operation panel to the opposite side. The IP address, passcode, and date and time also move
together with the panel.
By default, this icon is located on the bottom-left corner of the screen. When the main operation panel is
moved to the left, the icon moves to the bottom-right corner of the screen.
Screen Configuration
17
Icons Displayed on the Interactive Whiteboard
Main operation panel
Icon Description
Share
• This icon is used to:
• host a remote whiteboard session
• participate in the hosted remote whiteboard session
• The number of antenna bars that are displayed when connecting from a
remote whiteboard may change depending on the communication status
of the network.
• See page 120 "Opening a Remote Whiteboard Session".
• See page 123 "Participating in a Remote Whiteboard Session".
• See page 129 "Checking the Remote Whiteboard Information".
• See page 95 "Sharing the Whiteboard Screen in a Video Conference".
Marker Entry
Mode
• Used to draw markers with your finger or touch pen.
• This icon appears when marker entry mode is selected from the pen
submenu.
• See page 29 "Writing on the Screen".
• See page 31 "Writing in marker entry mode".
1. Overview
18
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Ricoh D6520 Operating instructions

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