Ricoh D8600 Operating instructions

Operating Instructions

TABLE OF CONTENTS

How to Read This Manual................................................................................................................................. 5

Symbols...........................................................................................................................................................5

Disclaimer........................................................................................................................................................5

Notes...............................................................................................................................................................5

Terminology........................................................................................................................................................ 6

1. Overview

Things You Can Do with Interactive Whiteboard.............................................................................................7

Starting/Ending RICOH Interactive Whiteboard Lt for Open Controller...................................................... 9

Starting RICOH Interactive Whiteboard Lt for Open Controller................................................................ 9

Ending RICOH Interactive Whiteboard Lt for Open Controller................................................................. 9

Screen Configuration.......................................................................................................................................10

Screen Display Modes.................................................................................................................................... 13

Capturing the Desktop Screen of the Interactive Whiteboard................................................................. 13

Capturing the Screen of the Device Connected to the Whiteboard........................................................14

Icons Displayed on the Interactive Whiteboard............................................................................................ 16

Operating the Screen...................................................................................................................................... 21

Inserting a USB Flash Memory Device...........................................................................................................23

Devices That Can Be Connected to the Capture Board and Controller Unit..............................................24

2. Using a Whiteboard

Basic Operations..............................................................................................................................................27

Writing on the Screen..................................................................................................................................27

Deleting Strokes........................................................................................................................................... 34

Enlarging, Reducing, or Moving the Strokes.............................................................................................39

Cutting, Copying, or Pasting Strokes......................................................................................................... 41

Changing Colors of Strokes........................................................................................................................42

Changing the Display Magnification/Moving the Display Area............................................................43

Undoing Operations....................................................................................................................................46

Operating a Page............................................................................................................................................ 48

Adding a Page.............................................................................................................................................48

Adding a Template...................................................................................................................................... 49

Deleting a Page............................................................................................................................................50

Turning Pages...............................................................................................................................................51

Operating a Page from the Page List Screen.............................................................................................52

1

Operating a File............................................................................................................................................... 55

Saving Pages................................................................................................................................................55

Importing a File............................................................................................................................................ 56

Sending Pages by E-mail............................................................................................................................ 57

Specifying Destinations............................................................................................................................... 60

3. Operating a Computer Screen from the Machine

IWB Remote Desktop Software Overview.....................................................................................................65

Installing IWB Remote Desktop Software.......................................................................................................66

Installing the Software to Windows Operating Systems.......................................................................... 66

Installing the Software to Mac Operating Systems...................................................................................67

Using IWB Remote Desktop Software............................................................................................................68

Starting IWB Remote Desktop Software.................................................................................................... 68

Using the Machine to Perform Operations on a Computer Screen.........................................................68

Uninstalling IWB Remote Desktop Software..................................................................................................71

Uninstalling the Software from Windows Operating Systems................................................................. 71

Uninstalling the Software from Mac Operating Systems..........................................................................71

4. Using a Remote Whiteboard to Share the Screen

Overview of Remote Whiteboard...................................................................................................................73

Opening a Remote Whiteboard Session....................................................................................................... 76

Closing a Remote Whiteboard Session..........................................................................................................78

Participating in a Remote Whiteboard Session............................................................................................. 79

Participating from the Interactive Whiteboard.......................................................................................... 79

Leaving a Remote Whiteboard Session......................................................................................................... 82

Checking the Remote Whiteboard Information............................................................................................. 83

5. Changing the Interactive Whiteboard Settings

Changing the Detailed Settings.......................................................................................................................85

Starting RICOH Interactive Whiteboard Lt for Open Controller Settings....................................................86

Icons Displayed in RICOH Interactive Whiteboard Lt for Open Controller Settings............................. 86

Changing General Settings.............................................................................................................................88

Changing the Security Settings....................................................................................................................... 91

Changing the Email Settings............................................................................................................................93

Settings for Using the Mail to Print Function...............................................................................................95

Adding or Deleting Your Remote License.......................................................................................................96

2

Adding Your Remote License...................................................................................................................... 96

Deleting a Remote License.......................................................................................................................... 96

Managing a Remote Contact List....................................................................................................................98

Creating a Remote Contact List...................................................................................................................98

Adding a Remote Contact List.................................................................................................................. 100

Exporting a Remote Contact List...............................................................................................................101

Managing an Email Address Book.............................................................................................................. 102

Creating an Email Address Book............................................................................................................. 102

Adding an Email Address Book............................................................................................................... 104

Exporting an Email Address Book............................................................................................................105

Managing a Template...................................................................................................................................106

Creating a Template File...........................................................................................................................106

Importing a Template................................................................................................................................ 108

Expoting a Template................................................................................................................................. 109

Displaying the Template when the Interactive Whiteboard Starts........................................................ 109

Managing a Custom Stamp..........................................................................................................................110

Importing a Custom Stamp....................................................................................................................... 110

Exporting a Custom Stamp....................................................................................................................... 111

Deleting a Custom Stamp......................................................................................................................... 111

Collecting Logs...............................................................................................................................................112

Saving the Log........................................................................................................................................... 112

6. Troubleshooting

If a Message is Displayed during Operation..............................................................................................113

Error Messages Related to Drawing/Editing/Erasing Strokes............................................................. 113

Error Messages Related to Remote Whiteboard....................................................................................114

Error Messages Related to PDF File Importing/Saving......................................................................... 116

Error Messages Related to the System.................................................................................................... 118

Error Messages Related to Configuration Settings.................................................................................120

Other Error Messages...............................................................................................................................122

When You Cannot Use the Interactive Whiteboard As You Want........................................................... 125

When Starting RICOH Interactive Whiteboard Lt for Open Controller................................................125

When Using the System as a Whiteboard.............................................................................................. 126

While Using Remote Whiteboard............................................................................................................127

3

When Using IWB Remote Desktop Software..........................................................................................127

7. Appendix

List of Video Input Signals Supported by the Machine...............................................................................129

Trademarks.....................................................................................................................................................134

4

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the software. Be sure to read these explanations.

Indicates supplementary information that you may find helpful, but not essential to completing a task.

[ ]

Indicates the names of screens, menus, settings, and buttons.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any

damages whatsoever arising out of failures of this product, losses of documents or data, or the use or

non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of important documents or data. Documents or data

might be erased due to your operational errors or malfunctions of the machine. Also, you are

responsible for taking protective measures against computer viruses, worms, and other harmful software.

In no event will the manufacturer be responsible for any documents created by you using this product or

any results from the data executed by you.

Notes

Contents of this manual are subject to change without prior notice.

Some illustrations or explanations in this guide may differ from your product due to improvement or

change in the product.

The manufacturer shall not be responsible for any damage or expense that might result from the use of

parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

5

Terminology

This section explains the terms used in this manual.

Captured page

A page captured to the RICOH Interactive Whiteboard Lt for Open Controller.

Touch pen

A pen that is used to draw strokes on the whiteboard and operate the machine.

Stroke

A line can be drawn with the touch pen, your fingers, or the mouse. A stroke starts when you start

drawing and ends when the tip of the touch pen, your fingers, or the mouse is moved away from

the surface of the screen.

6

1. Overview

This chapter provides an overview of the whiteboard function of RICOH Interactive Whiteboard

products. It also explains how to view the screen and devices that can be connected to the capture

board and controller unit.

Things You Can Do with Interactive

Whiteboard

You can use the Interactive Whiteboard in a variety of ways to fit your needs.

Use a Whiteboard

This chapter provides an overview of the

whiteboard function of Interactive Whiteboard

products. It also explains how to view the screen.

In addition to drawing freehand lines, you can also

convert freehand-written characters to text data,

correct or align freehand-drawn shapes and lines,

and enter stamps and figures.

See page 27 "Writing on the Screen".

Y440IA0104

Operate pages

You can add or delete pages. You can switch

between pages to write, draw, or edit text and

figures. You also can change the display

magnification of the displayed page.

See page 48 "Operating a Page".

DAB002

Save pages

You can combine all the pages within a single PDF

file. This file can be saved or sent by e-mail.

See page 55 "Saving Pages".

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7

Import a file and write text or draw figures

You can import and display a PDF file on the screen,

and write text or draw figures on the displayed file.

See page 56 "Importing a File".

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Display the screen of a computer and write text or

draw figures

You can display an image from a computer, tablet,

or document camera. You can also write text or

draw figures on the image that is displayed.

See page 13 "Screen Display Modes".

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Share a screen with other devices via remote

whiteboard

You can share a screen with multiple devices

connected via a network. You can also perform

operations on the shared screen.

See page 73 "Using a Remote Whiteboard to

Share the Screen".

DAB006

Display the screen of a computer connected via a

network

You can use IWB Remote Desktop Software to

display the screen of a computer connected via a

network. You can also operate the computer from

the machine.

See page 68 "Using IWB Remote Desktop

Software".

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1. Overview

8

Starting/Ending RICOH Interactive

Whiteboard Lt for Open Controller

To configure settings to use RICOH Interactive Whiteboard Lt for Open Controller, see the manual that is

provided with the installer.

Starting RICOH Interactive Whiteboard Lt for Open Controller

Start RICOH Interactive Whiteboard Lt for Open Controller, and display the whiteboard screen.

• You cannot start the RICOH Interactive Whiteboard Lt for Open Controller when whiteboard

power is turned off.

• To start RICOH Interactive Whiteboard Lt for Open Controller, 300 MB or more of free disk or

memory space is required.

1. From the [Start] menu of your Interactive Whiteboard, touch [RICOH IWB Lt OP] under

[Ricoh].

RICOH Interactive Whiteboard Lt for Open Controller starts.

• Depending on your environment, two arrows may be displayed on the upper-right corner of the

short cut icon. This is a specification of Windows, and does not affect operations of the application.

Ending RICOH Interactive Whiteboard Lt for Open Controller

RICOH Interactive Whiteboard Lt for Open Controller ends.

1. Touch , the Close icon.

2. On the screen that appears, touch [Close].

• To save the whiteboard contents that have been drawn or the screen that has been captured

before exiting the whiteboard, touch [Save File] on the screen that appears, and then specify

where to save the file. For details about saving files, see page 55 "Saving Pages".

Starting/Ending RICOH Interactive Whiteboard Lt for Open Controller

9

Screen Configuration

1

5

4

2

3

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1. Floating toolbar

The floating toolbar can be dragged anywhere on the screen, and it can be folded by touching .

The following icons are displayed:

Icon Description

Capture Full

Screen

• Captures an entire desktop screen of the Interactive Whiteboard or an

entire image from the connected device, and displays the captured image

on the whiteboard.

• See page 13 "Screen Display Modes".

Capture Part of

the Screen

• Captures a part of the desktop screen of the Interactive Whiteboard or a

part of the image from the connected device, and displays the captured

image on the whiteboard.

• See page 13 "Screen Display Modes".

1. Overview

10

Icon Description

• Desktop

Mode

• Displayin

g External

Input

Mode

• Switches the screen to desktop mode or to the screen of the device that is

connected to the whiteboard.

• See page 13 "Screen Display Modes".

Whiteboard

Mode

• Switches the screen to whiteboard mode.

• See page 13 "Screen Display Modes".

2. Information display area

This area displays the following information:

• Date and time

This area displays the current date and time.

• IP address

Indicates the IP address of the Interactive Whiteboard.

• Host name

Indicates the host name of the Interactive Whiteboard. If no host name is specified, this area is blank.

• Passcode

Indicates the passcode. The passcode is used to join in a remote whiteboard session. In the General

Settings, you can choose whether to manually enter or automatically set the passcode when the machine

starts up. For details about changing the settings, see page 91 "Changing the Security Settings".

The host name, IP address, and passcode can be shown or hidden by pressing , the Information display

icon. The information is automatically hidden one minute after it is displayed by selecting this icon. To continue

displaying the information, change the security settings in RICOH Interactive Whiteboard Lt for Open

Controller Settings. For details about how to change the settings, see page 91 "Changing the Security

Settings".

3. Main operation panel

Captures and displays the desktop screen image on the whiteboard. For details about the icons displayed, see

page 16 "Icons Displayed on the Interactive Whiteboard".

The main operation panel can be shown or hidden by pressing / , the Show and Hide icons.

4. Page operation panel

Icons and thumbnails in this area are used to switch and edit pages. For details about the icons displayed, see

page 16 "Icons Displayed on the Interactive Whiteboard".

The page operation panel can be shown or hidden by pressing / , the Show and Hide icons.

Screen Configuration

11

5. Move main operation panel icon

Moves the main operation panel to the opposite side.

By default, this icon is located on the bottom-left corner of the screen. When the main operation panel is

moved to the left, the icon moves to the bottom-right corner of the screen.

• If you move the floating tool bar to a different position from the default, the floating tool bar

remains in that position even after you restart RICOH Interactive Whiteboard Lt for Open

Controller.

1. Overview

12

Screen Display Modes

You can switch between different display modes of the screen.

Available display modes are as follows:

Display Mode Description Selection Method

Whiteboard Mode

Displays the whiteboard

screen on the whiteboard.

Touch , the Whiteboard icon, on the floating

toolbar while the desktop screen mode or

Displaying External Input Mode is selected.

• Desktop Mode

• Displaying

External Input

Mode

Displays the desktop

screen of the Interactive

Whiteboard or the screen

of the device that is

connected to the

Interactive Whiteboard.

For details, see page 13 "Capturing the

Desktop Screen of the Interactive Whiteboard"

and page 14 "Capturing the Screen of the

Device Connected to the Whiteboard".

Capturing the Desktop Screen of the Interactive Whiteboard

You can capture the desktop screen image of the Interactive Whiteboard as a "Captured page" or

"Captured image", and display the captured image on the whiteboard.

1. Touch , the Desktop Mode icon.

2. Display the application screen that you want to capture.

3. To capture the entire desktop screen to a page, touch , the Capture Full Screen icon on

the floating toolbar. To capture a part of the desktop screen to a page, touch , the

Screen Display Modes

13

Capture Part of the Screen icon on the floating toolbar, and then specify the area to

capture.

Y419OA8100

When you capture a page by touching , the Capture Full Screen icon, the captured page is

added at the end of the page list and displayed on the screen. When you capture a part of a page

by touching

, the Capture Part of the Screen icon, the captured image is pasted in the currently

displayed whiteboard screen.

Screen mode changes to whiteboard mode if desktop mode has been used.

• When you touch , the Capture Full Screen icon or , the Capture Part of the Screen icon, you

can capture the screen on which the floating toolbar is displayed. If [Extended] is selected in the

display setting on the Interactive Whiteboard and if the floating toolbar is not displayed on the

desktop screen that you want to capture, move the toolbar to the screen you want to use.

Capturing the Screen of the Device Connected to the Whiteboard

You can capture the screen of the device connected to the whiteboard as a "Captured page" or

"Captured image", and display the captured image on the whiteboard.

You can use this function when RICOH Interactive Whiteboard Controller OP-5/OP-10 is connected to

RICOH Interactive Whiteboard Capture Box Type 1 or RICOH Collaboration Board 4K Capture Box.

You can also use this function when you are using IWB Remote Desktop Software to display the screen

of an external input device.

1. Connect the external input device to the capture box, or connect the external input device

by using IWB Remote Desktop Software.

The screen of the connected device is displayed on the Interactive Whiteboard.

1. Overview

14

If you only want to display the screen of the connected device, without using the capture function,

you can connect the device to the input terminal of the Interactive Whiteboard.

2. To capture the entire screen to a page, touch , the Capture Full Screen icon on the

floating toolbar. To capture a part of the screen to a page, touch , the Capture Part of

the Screen icon on the floating toolbar, and then specify the area to capture.

• To continue to capture other screens, touch , the Displaying External Input Mode icon on

the whiteboard screen, and then repeat Step 2.

• If multiple external input devices are connected, select the input source by touching , the

Displaying External Input Mode icon on the floating toolbar on the whiteboard screen.

Screen Display Modes

15

Icons Displayed on the Interactive Whiteboard

Main operation panel

Icon Description

Share

• This icon is used to:

• host a remote whiteboard session

• participate in the hosted remote whiteboard session

• During a remote whiteboard session, an icon similar to the following

appears:

• See page 76 "Opening a Remote Whiteboard Session".

• See page 79 "Participating in a Remote Whiteboard Session".

• See page 83 "Checking the Remote Whiteboard Information".

Marker Entry

Mode

• Used to draw markers with your finger or touch pen.

• This icon appears when marker entry mode is selected from the pen

submenu.

• See page 27 "Writing on the Screen".

• See page 29 "Writing in marker entry mode".

Pen

Handwritten Entry

Mode

• Used to draw strokes, or figures, or enter a stamp.

• This icon appears when handwritten entry mode is selected from the pen

submenu.

• Used to change the colors and thickness of the drawing.

• Used to display a grid on the screen.

• The color of the icon changes according to the selected color. Also, the

line width of the icon changes according to the selected line width.

• See page 27 "Writing on the Screen".

• See page 30 "Writing in handwritten entry mode".

1. Overview

16

Icon Description

Handwriting-to-text

Entry Mode

• This icon appears when handwriting-to-text entry mode is selected from

the pen submenu.

• Used to write handwritten text and have the text recognized and

converted to typed text data.

• The color of the icon changes according to the selected color.

• See page 27 "Writing on the Screen".

• See page 31 "Writing in handwriting-to-text entry mode".

Line Entry Mode

• This icon appears when line entry mode is selected from the pen submenu.

• Used to draw lines, dotted lines, and arrows.

• The color of the icon changes according to the selected color. Also, the

shape of the icon changes according to the selected line type.

• See page 27 "Writing on the Screen".

• See page 33 "Writing in line entry mode".

Stamp Entry Mode

• This icon appears when stamp entry mode is selected from the pen

submenu.

• Used to select and enter a stamp.

• The color of the icon changes according to the selected color. Also, the

shape of the selected stamp is displayed. If the entered text is too long, an

icon similar to the following appears:

• See page 27 "Writing on the Screen".

• See page 33 "Writing in stamp entry mode".

Icons Displayed on the Interactive Whiteboard

17

Icon Description

Select and Delete

• Used to select a stroke, figure, or stamp to edit.

• Used to delete a stroke, figure, or stamp.

• Used to draw strokes, figures, or cut/copy/paste stamps.

• Depending on the function that is selected on the select or delete submenu,

one of the following icons appears:

DQN021

1. Delete

2. Partially Delete

3. Select

4. Paste

• See page 39 "Enlarging, Reducing, or Moving the Strokes".

• See page 34 "Deleting Strokes".

• See page 41 "Cutting, Copying, or Pasting Strokes".

Undo/Redo

• Used to undo a drawn, edited, or deleted stroke, figure, or stamp.

• Used to redo the operation that was undone.

• See page 46 "Undoing Operations".

Loupe

• Used to change the display magnification.

• Used to move a displayed area.

• See page 45 "Changing the display magnification from the menu".

Remote

Whiteboard

• This icon appears when an externally input image of the whiteboard that is

connected via remote whiteboard is displayed.

• See page 73 "Using a Remote Whiteboard to Share the Screen".

1. Overview

18

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Ricoh D8600 Operating instructions

Ricoh D8600 Operating instructions

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