Avaya Using the New Abbreviated Dialing Program Feature User manual

Brand: Avaya

Model: Using the New Abbreviated Dialing Program Feature

Type: User manual

USING THE NEW ABBREVIATED DIALING

PROGRAM FEATURE

For Users of the Following Display Telephones:

8405D, 8405D Plus, 8410D, 8411D, and 8434DX Voice Terminals

AND 6408D Plus, 6416D Plus, and 6424D Plus Telephones

Connected to a DEFINITY® ECS and/or PROLOGIX™

Release 6.3 or later

555-233-705

Comcode 108343294

Issue 2, June 1999

Introduction

Beginning with Release 6.3 of the DEFINITY

ECS and/or PROLOGIX™

software, the following enhancements have been made to the Abbreviated Dialing

(AD) Program feature:

• Messages appear on the display to step you through the programming

procedure. When you program a softkey, you can also program a label of

up to five characters that will appear on the display directly above it.

• To be programmable for abbreviated dialing, a button, whether it is a

softkey or a hardkey (feature button), must be administered for the

Abbreviated Dialing feature. You can use the Button View feature to find

the Abbreviated Dialing buttons on your set. (To do this, select BtnVu from

the softkey menu; then press the button you want to check.)

NOTE: If the speaker on your set has been deactivated, this feature will not work as

described below. See your system manager to activate your speaker.

Programming an Abbreviated Dialing button on Softkeys

(the four buttons immediately below the display

)

NOTE: If you make a mistake while programming, you CANNOT move back a

space to erase it. Instead, save whatever you have entered by pressing the “#” key

and start over.

1. Enter Programming mode. (To do this, press the button labeled Prog, if

your set has one, or select Prog from the softkey menu by pressing the

Menu button, then the Next or Prev button, if necessary, until you see Prog

on the display. Then press the softkey below Prog.)

Your telephone will go off-hook, and the light next to

will go on. You

will see the message,

Press button to program

on the display

NOTE: If you do not see this message once you have entered

Programming mode, your telephone is probably NOT connected to a

Release 6.3 switch. For help, contact your system manager.

2. Select the softkey/feature button you want to program. (To do this, press the

Menu button again, then press Next or Prev, if necessary, until you see the

label of the softkey you want on the display; then press the softkey below

that label.)

You will see the message,

Change number? Yes=1 No=2

on the display.

3. If you want to enter a new number or change an existing number, press the

“1” key on the dial pad and continue with Step 3A. If you do not want to

change the number, press the “2” key and skip to step 3B.

CFrwd CPark Prog AD8

These are the four softkeys

Spkr

— 3A.

You will see the message

Enter number:

on the display.

Enter the

number you want that button to call. See the “Helpful Hints” section on the

last page for information on the numbers you can enter.

When you have finished entering the number, press the “

#” key.

You will hear the confirmation tone (three beeps), and you will see the

message

Number saved

for one second and then the message

Change label? Yes=1 No=2. Skip to Step 4.

— 3B.

You will see the message

Change label? Yes=1 No=2.

Continue with Step 4.

4. If you want to change the label for that softkey, press the “1” key on the dial

pad and continue with Step 4A. If you do not want to change the label,

press the “2” key and skip to Step 4B.

— 4A.

You will see the message

Enter label

on the display.

Use the dial

pad to enter the label you want, up to five characters. (Pressing a dial pad

key once enters the first letter on the key; if you want a different

letter or the number, press the key repeatedly until the character you want

appears on the display.) If the next letter of the label is on the same dial pad

key, press the “

” key to advance to the next space.

When you have finished entering the label, press the “

#” key.

You will hear the confirmation tone (three beeps), and you will see the

message

Label saved

for one second, then the message

Hang up to

update display

for two seconds and then the message

Press button to

program. If you want to program another button, go back to Step 2;

otherwise, skip to Step 5.

NOTE: When you program a label, it does not appear on the display until

you hang up.

— 4B.

You will see the message

Press button to program. If you want to

program another button, go back to Step 2; otherwise, continue with

Step 5.

5. To exit from Programming mode, hang up your telephone. (To do this, press

the Speaker button or lift the handset and then put it back.)

Note: Pressing the Exit button does not exit you from Programming mode.

Programming Abbreviated Dialing on hardkeys (feature buttons) (the

buttons next to paper label strips such as )

NOTE: If you make a mistake while programming, you CANNOT move back a

space to erase it. Instead, save whatever you have entered by pressing the “#” key

and start over.

1. Enter Programming mode. (To do this, press the button labeled Prog, if

your set has one, or select Prog from the softkey menu by pressing the

Menu button, then press Next or Prev, if necessary, until you see Prog on

the display, and then press the softkey below Prog.)

Your set will go off-hook, and the light next to the

Speaker

button will go on.

You will see the message

Press button to program

on the display.

Jim x1234

NOTE: If you do not see this message once you have entered Programming mode,

your telephone is probably NOT connected to a Release 6.3 switch. For help,

contact your system manager.

2. Select the hardkey (feature button) you want to program. (To do this, press

the button.)

You will see the message

Enter number:

on the display.

Enter the number

you want that button to call. See the “Helpful Hints” section below for

information on the numbers you can enter.

When you have finished entering the number, press the “

#” key.

You will hear the confirmation tone (three beeps), and you will see the

message

Number Saved

for one second and then the message

Press but-

ton to program.

If you want to program another button, go back to Step 2; otherwise,

continue with Step 4.

NOTE: When you have changed the number called by a hardkey, you may

want to change its label on the paper strip too.

4. To exit from Programming mode, hang up your telephone. (To do this, press

the Speaker button, or lift the handset and then put it back.)

NOTE: Pressing the Exit button does not exit you from Programming mode.

Helpful Hints

• If the number you are entering for an Abbreviated Dialing button is an out-

side number, be sure to include any applicable trunk codes, for example,

a “9.”

• Numbers programmed on softkeys may be up to 24 digits in length;

numbers programmed on hardkeys (feature buttons) may be up to

16 digits if the hardkey will be used as an auto-dial button or up to

24 digits if associated with a list. If you need help. see your system

manager.

• Special functions such as Pause, Mark, and Wait, may be available on

your softkey menu; if so, they can be inserted in the numbers you

program. These functions may be accessed during programming by

pressing the Menu button.

• You can enter feature access codes on Abbreviated Dialing buttons

instead of telephone numbers so that the button initiates a feature rather

than placing a call.

BCS Product Publications Lucent Technologies

Middletown, NJ 07748-1998 Printed in USA

Avaya Using the New Abbreviated Dialing Program Feature User manual

Avaya Using the New Abbreviated Dialing Program Feature User manual

Avaya Using the New Abbreviated Dialing Program Feature User manual

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