Kodak T6000 User manual

Brand: Kodak

Model: T6000

Type: User manual

This manual is also suitable for

1516756

t6000 Client Software

User’s

Guide

A-61543

Part No. 9E4408

CAT No. 894 0132

A-61543 December 2005 i

Contents

1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Starting the software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Exiting the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

2 Using the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

The Kodak t6000 Client Software window . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Capturing transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Opening the processing date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Scanning deposits or payments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

The main viewing window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Correcting amounts and balancing transactions . . . . . . . . . . . . . . . . . . 10

Releasing unbalanced transactions. . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Correcting unbalanced transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

The Zoom function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Image quality issues for transactions . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Duplicate item checking for transactions . . . . . . . . . . . . . . . . . . . . . . . . 15

Deferring transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

The Deferred Transactions window . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Processing deferred deposits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Transmitting transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

The Transmit window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Transmitting transactions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Closing the processing date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

End of the day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Printing and exporting reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Researching transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Accessing the Image Viewer window . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Buttons on the Image Viewer window . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Deleting transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Selecting a different date other than the current date . . . . . . . . . . . . . . 30

Searching for a specific item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Virtual endorsement deposit and payment transactions . . . . . . . . . . . . 31

A-61543 December 2005 1

1 Introduction

The Kodak t6000 Software is a set of client/server software products

that enable companies to transmit images of checks as soon as they

are scanned to the appropriate financial institution for digital processing

and settlement. This enables money to be moved the same day, which

generally speeds cash flow. In addition this software provides

operational efficiencies, greater security and accuracy, less labor and

reduced costs and time because checks no longer have to be

physically transported for processing.

This User’s Guide will provide information and procedures for:

• Logging into and exiting the Kodak t6000 Client Software

• Capturing images of checks received using the Kodak t6000 Client

Software and Kodak i6030 Check Scanner

• Correcting item data after capture, if necessary

• Balancing the deposit or the payment

• Electronically transmitting deposit or payment balances to the bank

or third-party clearing house

• Ending the processing day

• Creating processing reports

• Researching captured items

Starting the software To start the Kodak t6000 Client Software:

1. Double-click on the Kodak t6000 Client Software icon.

2. Type the login name assigned to you in the Login field and press

Tab.

3. Enter your password and press Enter.

NOTE: If your security configuration contains more than one domain,

you may also see a Domain field. If the Domain field is

displayed, select the correct domain from the drop-down list.

2 A-61543 December 2005

The main Kodak t6000 Client Software window will be displayed:

NOTE: The main Kodak t6000 Client Software window only displays the

processing functions assigned to you. The windows that are

illustrated in this User’s Guide will describe all features of the

Kodak t6000 Client Software.

Exiting the software To exit the Kodak t6000 Client Software:

• Click the Close box in the upper right-hand corner of the Kodak t6000

Client Software window.

A-61543 December 2005 3

2 Using the Software

This chapter provides an overview of the windows you can access

when using the client software, as well as procedures for your typical

workflow process:

• Open a processing date

• Capture transactions (deposits or payments)

• Transmit transactions (deposits or payments)

• Print or export production reports, if required

• View images of transactions

• Close the processing date

• End of the day processing

The Kodak t6000

Client Software

window

When you log into the client software, the Kodak t6000 Client Software

window is displayed.

NOTE: Whether you are scanning and processing deposits or scanning

and processing payments, the dialog boxes that are displayed

and the workflow process, are basically the same. This User’s

Guide illustrates the “Deposits version” of the dialog boxes. If

you are scanning payments, you will see the “Payments

version” of the dialog boxes.

This dialog box provides access to the following options:

Capture Deposit — allows you to open and close processing days and

capture items for deposit. See the section entitled, “Capturing

transactions” for more information.

Capture Payments — allows you to open and close processing days

and capture items for payment. See the section entitled, “Capturing

transactions” for more information.

Transmit — allows you to send all pending batches to the bank or

processing center. See the section entitled, “Transmitting transactions”

for more information.

4 A-61543 December 2005

Reports — allows you to run a report for a selected day and/or print or

export the report. See the section entitled, “Printing reports” for more

information.

Research — allows you to view the images of the deposits or

payments. See the section entitled, “Researching transactions” for

more information.

Settings — if you have access to this option, refer to the

Administrator’s Guide for Kodak t6000 Server Software for more

information.

End of Day — after you have transmitted all batches for the current

processing or receive date, select this option to end the day. See the

section entitled, “End of the day” for more information.

Capturing

transactions

1. From the Kodak t6000 Client Software dialog box, select Capture

Deposit or Capture Payments. The Capture Deposits/Capture

Payments window will be displayed:

Scan Deposits/Scan Payments — displays the Scan Deposits/Scan

Payments window which allows you to set up your scan session and

scan checks.

Continue Deferred — allows you to resume scanning of previously

deferred deposits/payments.

Open Processing Date — displays the Select Processing Date dialog

box which allows you to select the date that you want to process

transactions.

Close Processing Date — allows you to close a selected processing

date after all transactions have been completed.

Exit — when selected, closes the capture function of the Kodak t6000

Client Software.

A-61543 December 2005 5

Opening the processing

date

Before scanning and processing transactions, you must open a

processing date.

1. From the Capture window, click Open Processing Date. The Select

Processing Date dialog box will be displayed. The current date will

be highlighted on the calendar.

2. If you are not processing using the current date, select the desired

date.

3. Click OK. The Confirm dialog box will be redisplayed.

4. Click Yes.

6 A-61543 December 2005

Scanning deposits or

payments

After your have opened your processing date, use the Scan Deposits/

Scan Payments function to start scanning your checks.

1. Click Scan Deposits/Scan Payments. The Scan Deposits/Scan

Payments dialog box will be displayed:

2. Select the Account Number from the drop-down list and press Tab.

3. Enter the amount of the deposit/payment in the Enter Deposit

Amount (or Enter Payment Amount) field. You do not need to

enter a decimal if the amount is a whole number (e.g., $450.00,

enter 450).

4. Place the checks into the automatic feeder of the scanner.

A-61543 December 2005 7

5. Click Begin Capture. The scanner will begin scanning the checks.

As the checks are being scanned, the scanned checks will be listed

in the top portion of the main viewing window.

If you select Keying, the check image will be displayed in the

bottom portion of the main viewing window and the Amount field will

be open for editing.

8 A-61543 December 2005

The main viewing

window

Whether you are capturing deposits or payments the windows that you

access are the same with the exception of the title of the window.

For the purpose of this manual, this section describes the “capture

deposit” functionality of the software. If you are processing payments,

the functionality is the same, but the title of the displayed window is

different.

• The main viewing window for capturing deposits is called the

Commercial Deposit window.

• The main viewing window for capturing payments is called the

Lockbox Payment window.

Following is a description of the fields and buttons on the main viewing

window.

Message bar — located at the top of the main viewing window,

displays the status and or any related messages.

Item status — the fields at the top of the main viewing window are filled

in with information retrieved from the check as it is being scanned.

• If the software cannot read the amount on the check, a red “x” will be

displayed in the # field.

• If a green checkmark is displayed, the check has been successfully

read.

• If the Rescan icon is displayed, rescan the check.

When you select Keying, the Amount field will be opened for editing

and you can enter the correct amount.

Status bar — provides the status of the transaction and whether CAR/

LAR is enabled or disabled.

Message bar

Status bar

Item status

A-61543 December 2005 9

Top tool bar

Bottom tool bar

Rescan — click Rescan when you need to rescan the

check.

AutoClean — click AutoClean and rescan the item to

obtain a sharper image.

Darker (-) and Lighter (+) — if the image is difficult to

read, click the Darker or Lighter buttons to adjust the

resolution. As you click Darker or Lighter, the number in

the middle changes: 1 = darkest, 14 = lightest. When the

value is set as you like, rescan.

Flip — displays the back of the image.

Details — displays the Details window which provides

information about the selected image (i.e., Item name,

Bin #, Pocket #, User ID, etc.).

Delete — deletes the image.

Total — displays the total amount of the deposit or payment.

Remaining — if the amount that you entered in the Scanned Deposit dialog

box matches the actual total amount scanned, the value in the field will be 0.

If any other amount is displayed, make the necessary corrections to balance

the Remaining value to 0.

Scanning — starts the scanning process.

Keying — when selected, will display an image of the

scanned check and open the Amount field at the top of the

main viewing window for editing.

Free Track — runs the transport of the scanner to clear any

jammed documents from the paper path.

Scanner Info — displays the Scanner Settings dialog box

which provides technical information about the scanner.

Defer — postpones a transaction and will place the item in a

Defer status to finish processing at a later time.

10 A-61543 December 2005

Correcting amounts and

balancing transactions

After all checks for deposit/payment have been scanned:

1. Select Keying to open the Amount field on the main viewing window

for editing.

2. Enter or correct the amounts of checks where the software was

unable to read the amount. Items with the red “x” or a Rescan icon

are the only ones that need to be corrected.

3. Make all the necessary corrections. Press Enter after each amount

that you correct. When the deposit/payment is in balance, the

following message will be displayed.

4. Click OK to save the deposit/payment.

Release Unbalanced — provides several options of what you

can to do with the transaction. See the section entitled,

“Releasing unbalanced transactions” later in this section.

Add Info Item — if this option is enabled at installation, you

will be able to scan paper deposit tickets. At the beginning of

a transaction, after scanning the paper deposit ticket, you can

click this button to scan an additional deposit slip or other

document that is informational and does not affect balancing.

Cancel — deletes the transaction. When you click Cancel, a

confirmation box will be displayed asking you if you are sure

that you want to delete this transaction.

A-61543 December 2005 11

Releasing unbalanced

transactions

Depending upon the setup of your system, you may have the ability to

release transactions that are not balanced to the central site.

1. From the main viewing window, select the transaction you want to

release.

2. Click the Released Unbalanced button. The Reason for

Unbalanced Transaction dialog box will be displayed.

3. Select a reason why the transaction does not balance.

4. Click OK.

12 A-61543 December 2005

Correcting unbalanced

transactions

Situations may occur during processing that could cause the

transaction to be out of balance. Some reasons for this are:

• a check amount was read or keyed incorrectly

• checks were double-fed during the scanning process

• the initial amount of the deposit/payment was entered incorrectly

Your application may be configured to allow you to release unbalanced

transactions. However, if you must balance before release, follow the

steps below:

1. When you reach the last check in the transaction and press Enter, a

message box will be displayed showing you the amount entered

and the scanned amount.

2. Select which amount is correct, either Entered Amount or

Scanned Amount.

Scanned Amount is Correct

1. If the Scanned Amount is correct, click Scanned Amount and the

Scan Deposits/Scan Payments dialog box will be displayed:

2. Enter the correct amount in the Enter Deposit Amount field.

3. Click Begin Capture. The main viewing window will be redisplayed

so you can complete the transaction.

Entered Amount is Correct

If the entered amount is correct, click Entered Amount and the main

viewing window will be displayed.

1. Edit any of the check amounts and press Enter, or scan any missed

or double-fed checks.

The message Deposit amount XX has been accepted will be

displayed.

2. Click OK.

A-61543 December 2005 13

The Zoom function Occasionally you may encounter a check that does not scan well. You

can:

• use the AutoClean button and rescan the item to see if you can

obtain a clearer image or,

• use the Darker or Lighter buttons to change the resolution and then

rescan the item to obtain a clearer image.

After you have obtained the clearest image possible, if you cannot read

the check amount, you can zoom in on a specific area of the image.

• Hold down the left mouse button and drag a rectangle around the

area of the image you want to enlarge and release the mouse button.

The image area of the screen is filled with the enlarged portion of the

image.

NOTE: To return the image to its original size, double-click the image.

14 A-61543 December 2005

Image quality issues for

transactions

As you capture both deposit and payment transactions, it is very

important to capture clear images of the items you are scanning. The

images you create may be used in the future to verify the amount of an

item or payment, so the legibility of the item is key to the success of

remote capture.

Always look at each image to make certain it is readable as you capture

transactions. The image quality safeguard of the Kodak t6000 Client

Software can assist you in maintaining the image quality of your

payment or deposit checks.

The Kodak t6000 Client Software can be configured to check for a

variety of image quality conditions such as items that are too dark or too

light, clipped corners and torn items, etc. The examples below display

poor image quality:

When the software detects a poor quality image, the following message

is displayed:

When this message is displayed, review the image and the physical

item and decide if you need to rescan the item to capture a better

quality, delete the item from the transaction or keep the poor quality

image and continue.

• If you keep the image, click Rescan and rescan the item to try and

capture a better quality image.

• If you want to delete the image and remove it from the transaction,

click Delete.

• If you want keep the poor quality image, click Continue Anyway.

Clipped corner Image too light

A-61543 December 2005 15

Duplicate item checking

for transactions

The Kodak t6000 Client Software helps you maintain the integrity of

your deposit and payment transactions by automatically checking for

duplicate items as you are capturing items. This feature reviews

specific criteria as it looks for duplicate items across transactions,

batches and dates. Duplicate checking can help protect you from

fraudulent practices and from accidentally including the same item in

multiple transactions.

When the duplicate checking feature detects an item that matches a

previously processed item, a window will be displayed with both images

and descriptions and the message, Is this a duplicate item? will be

displayed.

1. Compare the current item (the image at the top and the description

at the right) to the possible match (the image on the bottom and the

description at the right) and decide if the item is a duplicate.

2. Click Yes if the item is a duplicate and it will be removed from the

transaction or, click No, if the item is not a duplicate. This item will

remain in the transaction and be flagged for review at the central

site.

16 A-61543 December 2005

Deferring

transactions

A deferred transaction is a deposit or payment in which all of the checks

were not scanned when you initially began to process the transaction.

Deferring a transaction allows you to save what you have captured so

far and come back to it later to finish the processing.

1. From the Capture Deposit/Payment window, click Defer. The

message, Enter the estimated number of documents remaining,

will be displayed.

2. Enter the approximate number of documents and click OK. You can

estimate the number of checks in a bundle. It does not have to be

exact.

3. When you are ready to process the deferred deposit/payment,

access the Capture Deposits/Capture Payments dialog box:

4. Click Continue Deferred. The Deferred Transactions window will

be displayed. Any deposits/payments that were deferred, but not yet

processed will be listed.

A-61543 December 2005 17

The Deferred Trans-

actions window

The Deferred Transactions window displays the following information:

Seq # — the number of the deposit/payment in the order it was

captured.

Account # — the number you selected when you setup scanning the

checks for deposit or payment from the Scan Deposits/Scan Payments

dialog box.

Amount — displays the total amount of the deferred transaction.

# Items — the number of checks scanned in the batch.

# Remaining — the number of additional checks to be scanned.

Status — displays the status of the deferred transactions:

• Unprocessed: no items have been scanned.

• High-speed captured: you are in “Keying” mode and no items have

an amount associated with them.

• Partial entry/high speed: you are in “Keying” mode and some items

have an amount associated with them.

• Partial high speed captured: you are in “Scanning” mode and some

items have been scanned already.

• Partial slow speed processed: you are in “Scanning” mode and

some items have been scanned and have an amount.

• Processing - User name: currently processing.

User Name — name of the user that placed the transaction in a

deferred status.

18 A-61543 December 2005

Buttons:

Continue — displays the main viewing window (Commercial Deposit or

Lockbox Payments) which allows you to scan the remaining number of

checks.

Refresh List — refreshes and redisplays the information in the

Deferred Transactions window with the most current information.

Show Credit Ticket — the Credit Ticket Preview window will be

displayed showing the deposit or payment ticket associated with the

select deferred transaction.

Close — closes the Deferred Transactions window.

Processing deferred

deposits

1. Double-click a deposit to open it. The main viewing window will be

displayed.

2. Continue processing the deferred deposit by scanning more items

and complete and balance the deposit as described earlier in the

section entitled, “Scanning deposits or payments”.

3. When finished, you can go back to the Deferred Transactions

window and select another deferred transaction for processing.

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Kodak T6000 User manual

Brand: Kodak

Model: T6000

Type: User manual

This manual is also suitable for

1516756

Download PDF

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Kodak T6000 User manual

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Kodak T6000 User manual

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