Cisco Small Business Pro SPA 504G User manual

Brand: Cisco

Model: Small Business Pro SPA 504G

Category: Telephones

Type: User manual

This manual is also suitable for

SPA509

Cisco Small Business Pro

SPA 504G IP Phone

for 8x8 Virtual Office

USER GUIDE

Cisco and the Cisco Logo are trademarks of Cisco Systems, Inc. and/or its affiliates in the U.S. and other countries. A listing of Cisco's trademarks can be found at www.cisco.com/

go/trademarks. Third party trademarks mentioned are the property of their respective owners. The use of the word partner does not imply a partnership relationship between Cisco and

any other company. (1005R)

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) i

Contents

Chapter 1: Getting Started 1

About This Document 1

Overview of the Cisco SPA 504G 3

Understanding Your Phone’s Lines and Buttons 4

Phone Components 4

Softkey Buttons 6

Using Keypad Shortcuts 8

Caring for Your Phone 8

Chapter 2: Installing Your Phone 9

Before You Begin 10

Phone Connections 10

Connecting the Handset 11

Installing the Stand (Optional) 11

Mounting the Phone to the Wall (Optional) 12

Reversing the Handset Retention Tab 16

Connecting the Power 17

Connecting Your Phone to the Network 18

Connecting the Phone to the Wireless Network 18

Connecting a PC to Your Phone (Optional) 19

Connecting Wired and Wireless Headsets (Optional) 19

Verifying Phone Startup 20

Upgrading Your Phone’s Firmware 21

Determining Your Current Firmware Version 21

Download the Firmware 21

Get Your Phone’s IP Address 22

Install the Firmware 22

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) ii

Contents

Chapter 3: Using Basic Phone Functions 23

Using Phone Hardware and Accessories 24

Using the Speakerphone 24

Using the Headset with Your IP Phone 24

Switching Between the Handset/Headset/Speakerphone During a Call 24

Sending Audio to the Phone Speaker 25

Choosing Your Preferred Audio Device 25

Adjusting Call Volume and Muting 26

Adjusting Call Volume 26

Adjusting the Ringer Volume 26

Using Mute 26

Placing or Answering a Call 26

Using Dial Assistance 27

Putting a Call on Hold 27

Resuming a Call 27

Ending a Call 28

Transferring Calls 28

Performing an Attended Transfer 29

Performing an Unattended (Blind) Transfer 29

Performing an Transfer to Voicemail 29

Transferring a Held Call to an Active Call 30

Redialing 30

Viewing and Returning Missed Calls 31

Turning the Missed Calls Shortcut On and Off 32

Using the Intercom 32

Forwarding Calls — Online Setup 33

Forwarding Calls — Phone-based Setup 33

Forwarding All Calls 33

Forwarding Calls When Your Phone is Busy 34

Forwarding Calls When You Don’t Answer the Phone 35

Delaying Call Forwarding When You Don’t Answer the Phone 35

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) iii

Contents

Stopping Call Forwarding 36

Setting Do Not Disturb 36

Activating Do Not Disturb 36

Deactivating Do Not Disturb 37

Turning Call Waiting On and Off 37

Parking a Call 38

Placing a Three-Way Conference Call 38

Conferencing a Held Call with an Active Call 39

Using Conference Bridges 39

Conference Menu Options 39

Using the Phone Directories 41

Using Your Personal Directory 41

Using the Corporate Directory 42

Using the Call History Lists 42

Viewing the Call History Lists 42

Calling from the Call History Lists 43

Deleting a Number from the Call History Lists 43

Saving a Call History List Number to Your Directory 43

Setting or Changing a Phone Password 44

Accessing Voicemail 44

Recording Calls (Virtual Office Pro Users Only) 44

Chapter 4: Using Advanced Phone Features 45

Enabling Dial Assistance 45

Creating Speed Dials 46

Creating Speed Dials on Unused Line Buttons 46

Creating Numerical Speed Dials 46

Using Speed Dials 47

Customizing Your LCD Screen 47

Changing the LCD Screen Contrast 47

Changing the Screen Backlight Settings 48

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) iv

Contents

Configuring the Phone Screen Saver 48

Turning on the Screen Saver 50

Using Ring Tones 50

Changing Your Ring Tone 50

Configuring Date and Time Parameters on Your Phone 51

Setting Your Phone’s Date and Time 51

Advanced Procedures for Technical Support Personnel 51

Rebooting Your Phone 53

Chapter 5: Using the Web Interface 54

Logging in to the Web Interface 54

Setting Do Not Disturb 56

Configuring Call Forwarding 56

Configuring Call Waiting 57

Using Your Personal Directory 58

Viewing Call History Lists 58

Creating Speed Dials 59

Adjusting Audio Volume 59

Changing the LCD Contrast 60

Configuring the Phone Screen Saver 60

Appendix A: Where to Go From Here 61

Product Resources 61

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 1

Getting Started

This chapter provides an overview of this document and basic information about your Cisco

Small Business Pro IP phone. It contains the following sections:

• About This Document, page 1

• Overview of the Cisco SPA 504G, page 3

• Understanding Your Phone’s Lines and Buttons, page 4

About This Document

This guide describes the concepts and tasks necessary to use and configure your Cisco Small

Business Pro IP Phone.

Getting Started

About This Document

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 2

This document describes using the Cisco SPA 504G with the 8x8 Virtual Office.

Organization

This table describes the contents of each chapter in this document.

Title Description

Chapter 1 Getting Started A description of this book and an

overview of the Cisco Small

Business Pro IP Phones.

Chapter 2 Installing Your Phone How to connect and install your

phone.

Chapter 3 Using Basic Phone Functions How to perform basic phone

tasks, such as placing and

answering calls, transferring calls,

setting up call forwarding, and

picking up calls.

Chapter 4 Using Advanced Phone Features How to perform advanced phone

tasks, such as configuring, speed

dials, and ring tones.

Chapter 5 Using the Web Interface How to log in to and use the

phone’s web user interface.

Appendix A Where to Go From Here Lists of and links to related

documentation.

Getting Started

Overview of the Cisco SPA 504G

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 3

Overview of the Cisco SPA 504G

The Cisco SPA504G is a full-featured VoIP (Voice over Internet Protocol) phone that provides

voice communication over an IP network. The phone provide traditional features, such as call

forwarding, redialing, speed dialing, transferring calls, conference calling and accessing voice

mail. Calls can be made or received with a handset, headset or over a speaker.

IP phones also have special features not available in traditional phones. The Cisco SPA504G

containsan Ethernet port, or a port that allows them to be linked to the computer network.

They also have an additional Ethernet port that allows a computer to be connected to the

network through the IP phone.

Unlike traditional phones, Cisco Small Business Pro IP phones require a separate power

source. You can power the phones by connecting them to a switch that provides Power over

Ethernet (PoE), or by using an optional PA100 power adapter.

The Cisco SPA 504G has the following features:

• 128 X 64 monochrome LCD with backlight

• 4 lines

• 4 dynamic softkeys

• 4-way navigation button

Getting Started

Understanding Your Phone’s Lines and Buttons

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 4

Understanding Your Phone’s Lines and Buttons

Use the following graphic and table to identify the parts of your phone.

Phone Components

Figure 1 Phone Components

Numbered objects in the photo are explained in the following table.

# Phone Feature Description

1 Handset Pick up to place or answer a call.

2 Message Waiting

Indicator

Displays solid red when you have a new voice mail message.

Flashes red during an incoming call.

3 LCD Screen Displays date and time, phone station name, line extensions, and

softkey options.

Getting Started

Understanding Your Phone’s Lines and Buttons

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 5

4 Line keys Indicates phone line status.

When lit:

Green: Line is idle.

Red (steady): Line is active or in use.

Red (blinking): Line is on hold.

Orange: Line is unregistered (cannot be used).

These keys can also be programmed by your phone system

administrator to perform functions such as speed dial, call

pickup, or monitoring an extension.

5 Softkey buttons Press a softkey button to perform the action shown on the label

on the LCD screen above.

6 Navigation button Press an arrow key to scroll left, right, up, or down through items

shown on the LCD screen.

7 Messages button Press to access voice mail (must be set up by your phone system

administrator).

8 Hold button Press to place a call on hold.

9 Setup button Press to access a menu to configure features and preferences

(such as your directory and speed dials), access your call history,

and set up functions (such as call forwarding).

10 Mute button Press to mute or unmute the phone. When phone is muted, the

button glows red. A flashing mute button indicates the network

connection cannot be found.

11 Volume button Press + to increase the volume and - to lower the volume of the

handset, headset, speaker (when the handset is off the phone, or

ringer volume (when the handset is on the phone).

12 Headset button Push to turn the headset on or off. When the headset is on, the

button glows green.

13 Speaker button Push to turn the speaker on or off. When the speaker is on, the

button glows green.

14 Keypad Use to dial phone numbers, enter letters, and choose menu items.

# Phone Feature Description

Getting Started

Understanding Your Phone’s Lines and Buttons

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 6

Softkey Buttons

The softkey buttons on your phone display may vary depending on your phone model and the

phone system setup. (Softkey buttons are not available on the Cisco SPA 501G.) Press the

Right Arrow or Left Arrow keys on the navigation button to view additional softkey buttons.

Below is a partial listing of softkey buttons that may be available on your phone. You may not

have all of these softkey buttons on your phone, and you may have additional buttons that are

not listed here. For example, your phone administrator may also provide custom softkey

buttons on your phone, such as buttons that provide a speed dial to a company number, or that

access a specialized program that runs on your phone. Contact your phone administrator for

more information.

Button Function

<< or >> Move left or right through an entry without deleting characters.

activ Activates screen saver mode.

add Add an entry.

apps Accesses supported 8x8 Virtual Office applications.

bxfer Performs a blind call transfer (transferring a call without speaking to the party to

whom you are transferring the call.)

callpark Puts a call on hold at a designated “park” number. The call is parked on the line

until you unpark it or the caller disconnects. Must be configured by your phone

system administrator.

cancel Cancels any changes you have made (press before ok or save).

cfwd Forwards all calls coming to your phone to a specified number.

-cfwd Clears call forwarding.

clear Clears the entry.

conf Initiates a conference call.

confLx Conferences active lines on the phone together.

confserv Dials into the 8x8 conference bridge.

delChr Deletes the last number or letter.

delete Deletes an entire item (for example, a number from the Call History list).

Getting Started

Understanding Your Phone’s Lines and Buttons

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 7

dial Dials a number.

dir Provides access to phone directories.

dnd Do Not Disturb; prevents incoming calls from ringing your phone.

-dnd Clears Do Not Disturb.

edit Opens an item so that you can edit numbers or letters, or enable or disable a

feature.

endCall Ends the call in progress.

exit Closes a menu.

hold Places a call on hold.

ignore Ignores an incoming call.

intercom Allows you to automatically connect to a remote extension.

join Joins the two calls in conference and drops you from the call.

lcr Dials the Last Call Received.

miss Shows the Missed Calls list.

option Press this button to display options. To choose the displayed option, press OK.

record Records the call in progress.

redial Displays a list of recently dialed numbers.

resume Resumes a call that is on hold.

save Saves your changes.

select Selects the highlighted item on the LCD screen.

xfer Performs a call transfer.

xfer2vm Transfers an active call to voice mail.

y/n Enters a submenu and when pressed, toggles between Yes or No to enable or

disable an option.

Button Function

Getting Started

Caring for Your Phone

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 8

Using Keypad Shortcuts

When using the phone menus, you can use the keypad to enter the number shown next to the

menu or sub-menu item on the LCD screen.

For example, to obtain your IP address on the Cisco SPA 504G, press the Setup button and dial

The IP address is displayed on the Network screen.

Caring for Your Phone

The Cisco Small Business Pro IP phones are electronic devices that should not be exposed to

excessive heat, sun, cold or water. To clean the equipment, use a slightly moistened paper or

cloth towel. Do not spray or pour cleaning solution directly onto the hardware unit.

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 9

Installing Your Phone

This chapter describes how to install your Cisco Small Business Pro IP Phone and connect it to

your network. It contains the following sections:

• Before You Begin, page 10

• Phone Connections, page 10

• Connecting the Handset, page 11

• Installing the Stand (Optional), page 11

• Mounting the Phone to the Wall (Optional), page 12

• Connecting the Power, page 17

• Connecting Your Phone to the Network, page 18

• Connecting a PC to Your Phone (Optional), page 19

• Connecting Wired and Wireless Headsets (Optional), page 19

• Verifying Phone Startup, page 20

• Upgrading Your Phone’s Firmware, page 21

Installing Your Phone

Before You Begin

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 10

Before You Begin

Before you install and connect your phone, verify with your System Administrator (if

applicable) that the network is ready for the phone, read the safety notices, and make sure you

have all the phone parts and documentation available.

NOTE The RJ-11 port marked “AUX” is reserved for connection with the Cisco SPA 500S Attendant

Console that works with the IP phones. It is not for use as a telephone line port.

CAUTION CAUTION: Do not plug a telephone line cord into the port marked “AUX.”

Phone Connections

The following photo shows where you need to connect parts of the phone.

Figure 1 Phone Connections

Installing Your Phone

Connecting the Handset

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 11

Connecting the Handset

STEP 1 Turn the phone body over to expose the ports on the back of the unit.

CAUTION Do not insert a telephone line cord into the auxiliary port.

STEP 2 Insert the long end of the phone cord into the handset port on the phone body that is marked

with a phone symbol.

STEP 3 (Optional) Route the phone cord through the cable slot.

STEP 4 Insert the other end of the phone cord into the port at the bottom of the handset (not shown).

Installing the Stand (Optional)

NOTE Do not attach the desk stand if you want to mount the phone to the wall. If you are attaching a

Cisco SPA 500S attendant console, attach the console before attaching the desk stand.

STEP 1 Connect the phone stand by lining up the tabs on the stand with the slots on the phone body.

STEP 2 Slide the bottom tabs into the lower slots on the phone body and lightly press down on the

stand. It should easily slide into the upper stand slots. Do not force.

Installing Your Phone

Mounting the Phone to the Wall (Optional)

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 12

Mounting the Phone to the Wall (Optional)

To mount the phone to the wall, you must purchase the MB100 wall mount bracket kit.

Figure 2 MB100 Wall Mount Kit

Installing Your Phone

Mounting the Phone to the Wall (Optional)

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 13

STEP 1 To attach the Mounting Bracket (MB), align the two cleats on the MB with the holes in the

phone’s base.

STEP 2 Orient the MB such that the phone’s Ethernet and handset ports are accessible after

installation.

STEP 3 Push the MB onto the phone’s base. Slide the MB upwards to lock it in place.

Installing Your Phone

Mounting the Phone to the Wall (Optional)

Cisco Small Business Pro IP Phone SPA 504G User Guide (SIP) 14

STEP 4 (Optional) If a Wi-Fi or PoE dongle is installed, place in the tray.

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Cisco Small Business Pro SPA 504G User manual

Brand: Cisco

Model: Small Business Pro SPA 504G

Category: Telephones

Type: User manual

This manual is also suitable for

SPA509

Download PDF

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Cisco Small Business Pro SPA 504G User manual

This manual is also suitable for

Cisco Small Business Pro SPA 504G User manual

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