Philips 4000 User manual

DVT4000

DVT6000

DVT6500

DVT8000

EN User manual

Register your product and get support at

www.philips.com/dictation

2

Table of contents

3

Table of contents

1 Important safety information 5

1.1 Safety instructions 5

2 About this user manual 7

2.2 Symbols used 7

3 Your recorder 8

3.1 Product highlights 8

3.2 Package contents 9

3.3 Product overviews 10

3.3.1 Front and rear sides 10

3.3.2 Keys 11

3.3.3 Remote control (DVT6500, DVT8000) 12

3.4 Start-up screen 13

3.4.1 Menu overview 14

4 First steps 15

4.1 Charge device 15

4.2 Power on/o 15

4.3 Initial installation process 16

4.3.1 Select language 16

4.3.2 Set date & time 16

4.4 Show recording and device information 17

4.5 Enable/disable the keypad lock 17

4.6 Insert microSD card 17

4.7 Pull out the stand (DVT6000–DVT8000) 18

4.8 Using the remote control (DVT6500,DVT8000) 19

4.9 How to use the remote control (DVT6500, DVT8000) 19

4.10 Accessories 20

4.10.1 How to connect headphones 20

4.10.2 Connecting an external microphone 20

4.10.3 How to use the phone pick-up microphone 21

4.10.4 How to use the meeting microphone 22

4.11 Connecting to a computer 23

4.11.1 Transferring ﬁles from or to the device 24

4.11.2 Disconnecting from a computer 24

5 Record 25

5.1 Record settings 25

5.1.1 Recording using an external microphone 26

5.1.2 Add index marks 27

5.1.3 Recording using the Zoom function

(DVT6000 – DVT8000) 27

5.1.4 Using the pre-recording function 27

5.2 Start recording automatically 28

5.2.1 Use Timer function 28

5.2.2 Use voice activation 28

6 Playback 29

6.1 Select a recording 29

6.1.1 Find recording with calendar search 30

6.2 Playback a recording or music ﬁle 30

6.3 Adjusting playback speed 31

6.4 Quick search 31

6.5 Repeat a ﬁle / repeat a sequence 31

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7 Edit & delete 33

7.1 Edit a recording 33

7.1.1 Add to or overwrite a recording 33

7.1.2 Split a recording 34

7.2 Deleting recordings on the device 34

8 Radio (DVT6000 – DVT8000) 35

8.1 Radio mode 35

8.2 Saving a radio station pre-set 35

8.2.1 Saving radio stations automatically 35

8.2.2 Saving a radio station manually 36

8.2.3 Deleting a pre-set radio station 36

8.3 Set output devices for radio playback 36

8.4 Record from FM radio 37

9 Settings 38

9.1 Recording settings 38

9.1.1 Set ﬁle location 38

9.1.2 Automatically adjusting recording settings 38

9.1.3 Setting recording quality 39

9.1.4 Set microphone sensitivity 39

9.1.5 Enabling/disabling the wind ﬁlter 40

9.1.6 Enabling/disabling noise reduction 41

9.1.7 Setting editing mode 41

9.1.8 Switching silent recording on and o 42

9.1.9 Enabling/disabling the pre-recording function 42

9.1.10 Setting the timer 43

9.1.11 Enabling/disabling voice-activated recording 43

9.1.12 Setting auto divide 44

9.1.13 Enabling/disabling the record indicator 45

9.1.14 Selecting an external sound source 45

9.2 Display settings 46

9.2.1 Select language 46

9.2.2 Adjusting the display contrast 46

9.2.3 Adjusting the backlight 46

9.2.4 Setting Demonstration mode 47

9.3 Device settings 48

9.3.1 Set date & time 48

9.3.2 Enabling/disabling ClearVoice 48

9.3.3 Adjusting the equalizer 49

9.3.4 AUTO-OFF 49

9.3.5 Alarm clock 50

9.3.6 Enabling/disabling key and signal tones 50

10 Service 51

10.1 Service functions 51

10.1.1 Display device information 51

10.1.2 Memory formatting 51

10.2 Replacing the remote control battery (DVT6500, DVT8000) 52

10.3 Updating the ﬁrmware 52

10.4 Troubleshooting 54

11 Appendix 55

11.1 Technical data 55

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Table of contents

1 Important safety information

Do not make any adjustments and modiﬁcations that are not described

in this manual. Follow all safety instructions to ensure proper

operation of the device. The manufacturer assumes no liability for

damages resulting from non-compliance with the safety instructions.

1.1 Safety instructions

• Protect the device from rain or water to prevent a short circuit.

• Do not expose the device to excessive heat caused by placing it on a

heating device or in direct sunlight.

• Protect the cables from damage by being trapped, particularly at the

plugs and where cables exit the housing.

• Back up your data and recordings. The manufacturer cannot be held

responsible for any loss of data.

• Do not perform any maintenance operations that are not

described in this user manual. Do not disassemble the device into

its component parts to carry out repairs. The device may only be

repaired in authorised service centres.

1.1.1 Batteries and rechargeable batteries

• Fully charge the rechargeable battery before ﬁrst use. A full recharge

cycle takes about 3.5 hours when the device is connected to a

computer.

• Only use CR2025 type batteries for the remote control (DVT6500,

DVT8000).

• Batteries and rechargeable batteries contain substances that may

pollute the environment. Used batteries and rechargeable batteries

should be disposed of at an ocial collection point.

1.1.2 Memory cards

• The device supports microSD memory cards up to 32 GB in

capacity.

• Make sure that the card has a suciently high data transfer rate. The

manufacturer makes no guarantee for trouble free operation.

• Formatting a memory card erases all data on the card. The memory

card must always be formatted in the device to ensure that the

format is correct. Formatting the memory card using a computer

can lead to eventual errors when reading or writing data.

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1.1.3 Hearing protection

Observe the following guidelines when using headphones:

• Set the volume to a moderate level and do not use headphones to

listen for excessively long periods of time.

• Be particularly careful to avoid adjusting the volume to a level that

your hearing cannot deal with.

• Do not turn the volume up so high that you cannot hear what is

going on around you.

• In potentially dangerous situations you must be very careful, or

temporarily discontinue use.

• Do not use headphones while operating a motorised vehicle, cycling,

or skateboarding, etc. You could be a hazard to yourself and other

road users, and possibly be breaking the law.

1.1.4 Maximum sound power

• The manufacturer guarantees compliance with the maximum sound

power of its audio players as determined by relevant regulatory

bodies, but only with the original model of headphones supplied. If

you need to replace these headphones, we recommend contacting

your dealer to order the respective original Philips model.

1.1.5 Legal restrictions on recording

• The use of the device's recording function is subject to the legal

restrictions that may apply in your country. You should also respect

the privacy and personal rights of the third parties if you record

talks or lectures.

• Please note that, in certain countries, you may be legally required

to inform the person you are conversing with on the telephone

that you are recording the conversation, or that the recording of

telephone conversations is illegal. Please check if the use of such

data is legal in your country prior to recording telephone calls.

7About this user manual

Table of contents

2 About this user manual

You can ﬁnd a quick overview of your device in the following pages.

For detailed description, see the following chapters of this user

manual. Read this user manual carefully.

2.1 Model-speciﬁc features and diagrams

This user manual describes a number of models of the device product

range. Please note that some features are only available on certain

models.

2.2 Symbols used

Tip

• This symbol identiﬁes information that helps you to use your

device more eciently and simply.

Note

• This symbol indicates notices which you must observe when

handling or operating the device.

Caution

• This symbol warns of damage to the device and possible data loss.

Damage can be caused by improper handling.

Warning

• This symbol warns of danger to persons. Bodily injury or damage

could be caused by improper handling.

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Table of contents

3 Your recorder

We are delighted that you have chosen a Philips device. Visit our

website for comprehensive support such as user manuals, software

downloads, warranty information and much more:

www.philips.com/dictation.

3.1 Product highlights

• Stereo recording in MP3 format for excellent sound quality

• Zoom microphone feature for recording at distances of up to 15

metres / 50 feet

• ClearVoice for clear and natural reproduction of speech

• Motion sensor for automatic microphone sensitivity adjustment

• Voice-activated recording mode without pressing buttons (hands-

free operation)

• Pre-recording feature, to avoid missing a single word

• Recording and power supply via a USB port for unlimited recordings

• Large color display for clear status information of recording

• Slot for microSD card for extra storage

• Highlight important parts of your recording using index marks

• Calendar search to ﬁnd all recordings quickly

• Robust and ergonomic metal design for extra durability

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3.2 Package contents

a DVT4000: Device

b DVT6000 – DVT8000: Device

c USB cable to connect to a computer

d Quick start guide

e DVT6000 – DVT8000: Stereo headphones

f DVT8000: Meeting microphone

g DVT6500: Line-in cable

h DVT6500, DVT8000: Carry case

i DVT6500, DVT8000: Remote control (battery inserted)

Note

• Please note that some individual components may not be included

in delivery with your model. If any item is missing or damaged,

please contact your distributor.

MENU INDEX/ a

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Table of contents

3.3 Product overviews

3.3.1 Front and rear sides

a ON/OFF switch / HOLD (keypad lock)

b Slot for memory card (microSD card)

c Microphone

d DVT6000 – DVT8000: Zoom microphone

e Status LED:

Red–device is recording

Green–device is playing back

Orange–data is being transferred to/from the computer

f Display

g Operating panel with keys

h Speaker

i Eye for wrist strap

j Reset key

k DVT6500, DVT8000: Infra-red remote control signal sensor

window

l Headphone socket (stereo jack plug, 3.5 mm)

m External microphone socket, line-in socket (stereo jack plug,

3.5 mm)

n DVT6000 – DVT8000: Fold-out stand

o Micro USB connection for the computer (not shown)

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3.3.2 Keys

a Short press: call up menu functions (MENU key);

Long press: switch on radio

bg Start recording (record key); conﬁrm selection

c Stop mode: change folder; recording: set index mark

(INDEX/a key)

d DVT6000 – DVT8000: Soft function key F1

e DVT6000 – DVT8000: Soft function key F2

The function of the soft function keys depends on the

operating condition; the assigned function is shown on the

display

fe Short press: playback recording (playback key), pause playback

(pause key);

Long press: set the playback speed

gh Short press: jump to the previous index mark, jump to the

previous recording;

Menu navigation: display previous menu tab;

Press and hold: fast seek rewind mode

+ Increase volume; menu navigation: select menu function,

change value

b Short press: jump to the next index mark, jump to the next

recording;

Menu navigation: display next menu tab;

Press and hold: fast seek forward mode

– Reduce volume, menu navigation: select menu function,

change value

hj Stop playback (stop key); close menu

iz Delete recording (delete key)

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3.3.3 Remote control (DVT6500, DVT8000)

a Start recording (record key), pause recording (pause key)

b Stop recording (stop key)

c Battery compartment (not shown)

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3.4 Start-up screen

aj Playback: S–Normal, {–Pause, j–Stop, c –Slow, U–Fast,

g–Recording, |–Recording paused, VW–Search

bƒ Set recording quality: ‡–PCM, …–SHQ, ƒ–HQ,

ˆ–SP, †–LP, „–MP3 (music playback),

‰–WMA (music playback)

c ‚–Voice activation switched on

d Microphone sensitivity °–Dictation, ±–Speech to text,

¯–Conversation, ²–Auto zoom function, µ–Zoom

function: Lecture, ·–Zoom function: long distance,

¸–Manual microphone sensitivity, Ë–Line-in source

e Editing mode set: Å–Add recording, Æ–Overwrite

recording

f Ç–ClearVoice turned on (for better playback quality)

g Set repeat mode / continuous loop: Â–Repeat ﬁle playback,

Á–Repeat folder playback, Ã–Repeat selection/sequence,

Ä–Random repeat mode

h À–Timer on, ¿–Alarm on

i Equalizer mode set (for music playback) È–Pop, É–Jazz,

Ê–Classic

j Battery charge level

ku Selected folder, depending on the selected storage medium

(u–internal memory, à–microSD card)/ number of the

current recording / total number of recordings in the folder

l Position indicator of current playback/recording

m Recording index markers set

n Playback/recording duration, total time of recording

o Playback/recording level of the right and left channels

p DVT6000 – DVT8000: Function of the soft function keys

Note

• The position and appearance of the symbols may vary, depending

on the model, the mode and the selected functions.

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Table of contents

3.4.1 Menu overview

Note

• The symbol of the selected menu tab is

highlighted in blue.

aØ Folder and ﬁle menu:

Find recording with calendar search

Split a recording

Repeat a ﬁle / repeat a sequence

bÓ Recording settings:

Record settings

Set microphone sensitivity

Setting recording quality

Enabling/disabling the wind ﬁlter

Enabling/disabling noise reduction

Setting editing mode

Switching silent recording on and o

Enabling/disabling the pre-recording function

Setting the timer

Enabling/disabling voice-activated recording

Setting auto divide

Selecting an external sound source

cÔ Display settings:

Select language

Adjusting the display contrast

Adjusting the backlight

Setting Demonstration mode

d× Device settings:

Set date & time

Enabling/disabling ClearVoice

Adjusting the equalizer

AUTO-OFF

Alarm clock

Memory formatting

Enabling/disabling the record indicator

Enabling/disabling key and signal tones

Set ﬁle location

Display device information

eÖ Radio settings:

Radio mode

Saving a radio station pre-set

Set output devices for radio playback

f Title of the selected menu tab

g List of available menu functions

15

First steps

Table of contents

4 First steps

Use the installation guide on the following pages to start using your

device quickly and easily.

Caution

• Follow the instructions on handling the device, especially the

batteries and rechargeable batteries (see also chapter 1.1.1

Batteries and rechargeable batteries, page 5).

4.1 Charge device

Note

• Connect the device to a computer or use an external battery

charger.

• Fully charge the device before ﬁrst use.

• A complete charging cycle takes about 3.5 hours. The computer

must be turned on when charging the batteries. If the USB port

of the computer does not supply enough power, use an external

battery charger.

1

Plug the USB connector into a USB port on your computer.

2

Insert the micro USB plug into the USB port on the bottom of the

device.

4.2 Power on/o

1

Slide the on/o switch on the side of the device downwards for

approximately two seconds.

X The device turns on and the start-up screen is displayed.

2

To power o, pull down the power switch on the side of the device

again and hold for about two seconds.

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First steps

Table of contents

Note

• The device switches itself o automatically if no key is pressed

within a pre-set period of time (see also chapter 9.3.4 AUTO-

OFF, page 49).

4.3 Initial installation process

The initial installation process starts when ﬁrst using the device or

possibly if there has been a long interruption to the power supply. The

date and time entered are saved with each recording as the recording

time.

4.3.1 Select language

1

Use the + / – keys to select the display language you want.

2

Press the record key, g, to conﬁrm.

Note

• Your language might not be available. Select an alternative one.

4.3.2 Set date & time

1

Press + / – to set the year.

2

Press b.

3

Press + / – to set the month.

4

Press b.

5

Press + / – to set the day.

6

Press b.

7

Press + / – to switch between the 12/24-hour system.

8

Press b.

9

Press + / – to set the hours.

10

Press b.

11

Press + / – to set the minutes.

12

Press the record key, g, to conﬁrm.

Tip

• You can change the language, date and time at any time using the

settings menu (see also chapter 9.2.1 Select language, page 46) (see

also chapter 9.3.1 Set date & time, page 48).

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First steps

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4.4 Show recording and device information

1

Press the stop key in the stop mode (start-up screen) j.

aThe display shows the properties of the selected recording:

Symbol for the storage location, recording date and time,

recording quality, recording length, and ﬁle size in megabytes.

bThe display shows general device-related data: Date and time,

remaining recording time in the selected memory, ﬁrmware

version and serial number of the device.

2

Press the stop key j to return to the stop mode.

4.5 Enable/disable the keypad lock

The keypad lock deactivates all keys on the device. The timer function

of the device continues to function.

1

Slide the HOLD switch up into the HOLD position to lock the

keypad of the device.

X The display brieﬂy shows ‘On Hold’ and turns o.

2

Slide the HOLD switch down to the O position to disengage the

keypad lock.

X The display brieﬂy shows ‘O Hold’ and turns o.

4.6 Insert microSD card

Caution

• Do not remove the memory card while recording is in progress. If

you do this, data may be damaged or lost.

1

Flip the memory card slot cover to the side.

2

Insert the microSD card into the card slot with the contacts facing

upwards.

18

First steps

Table of contents

3

Insert the memory card until it snaps into place.

4

To remove the card press the memory card slightly until the

snapping mechanism unlocks and the card is ejected.

Note

• To ensure that the device stores the recordings on the memory

card, you must switch from the internal memory to microSD

memory card (see also chapter 9.1.1 Set ﬁle location, page 38). The

display shows a folder icon which indicates where the recordings

are currently being stored: u, v, w, x, y–internal memory,

à, á, â, ã, ä–memory card.

4.7 Pull out the stand (DVT6000–DVT8000)

Use the stand on the rear side of the device when you stand it on a

table, for example to record a meeting. This way you can get the most

of the microphone on the rear side of the device.

1

Pull out the stand on the back of the unit.

2

Place the unit on a ﬂat surface, such as a table.

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First steps

Table of contents

4.8 Using the remote control (DVT6500,DVT8000)

The battery is already inserted in the remote control. It is protected

by a plastic strip to ensure that no power is consumed during

transportation.

1

Pull out the plastic strip from the battery compartment on the

bottom of the remote control.

4.9 How to use the remote control (DVT6500,

DVT8000)

Note

• Replace the battery when the remote control stops working

(see also chapter 10.2 Replacing the remote control battery

(DVT6500, DVT8000), page 52).

• Remove the battery from the remote control if it will be stored

unused for an extended period of time. The remote control can

be damaged by a leaking battery.

• Used batteries and rechargeable batteries should be disposed of

at an ocial collection point.

Point the remote control at the receiver on the side of the device. The

angle of the device should not exceed 80 degrees; the distance should

not exceed three meters. Make sure there are no objects located

between the remote control and the device.

EAR MIC

If the device is operated using the remote control, large symbols are

displayed on the screen instead of the normal views.

20

First steps

Table of contents

4.10 Accessories

Depending on the type of the device, the product package may include

various accessories. Additional accessories may be obtained directly

from your retailer.

4.10.1 How to connect headphones

Scope of delivery: DVT6000 – DVT8000

Warning

• Set the volume to a moderate level and do not use headphones

to listen for excessively long periods of time. Exposure to intense

sound can cause hearing damage. Observe the Hearing safety

instructions (see also chapter 1.1.3 Hearing protection, page 6).

1

Turn down the volume of the device before you plug in the

headphones.

2

Insert the stereo jack into the headphone connection EAR on the

side of the device.

3

Turn up the volume until you reach a comfortable listening level.

The speaker is switched o when headphones are connected.

4.10.2 Connecting an external microphone

Note

• If you connect an external microphone to the device, the

recording source will switch automatically and the device

microphone will turn o.

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