Lexmark C950de User manual

C950 Series

User's Guide

May 2013 www.lexmark.com

Machine type(s):

5058

Model(s):

030

Contents

Safety information.......................................................................................6

Learning about the printer...........................................................................8

Thank you for choosing this printer!.........................................................................................................8

Finding information about the printer......................................................................................................8

Selecting a location for the printer............................................................................................................9

Printer configurations.............................................................................................................................11

Using the printer control panel...............................................................................................................14

Understanding the home screen................................................................15

Understanding the home screen.............................................................................................................15

Using the touch-screen buttons..............................................................................................................16

Setting up and using the home screen applications....................................18

Accessing the Embedded Web Server.....................................................................................................18

Showing or hiding icons on the home screen.........................................................................................18

Activating the home screen applications................................................................................................19

Using Background and Idle Screen ...................................................................................................................19

Setting up Forms and Favorites ........................................................................................................................19

Understanding Eco‑Settings .............................................................................................................................20

Understanding Showroom................................................................................................................................20

Setting up Remote Operator Panel...................................................................................................................20

Exporting and importing a configuration................................................................................................21

Additional printer setup.............................................................................22

Turning on the printer.............................................................................................................................22

Installing internal options........................................................................................................................23

Installing hardware options.....................................................................................................................37

Attaching cables......................................................................................................................................40

Verifying printer setup............................................................................................................................41

Setting up the printer software...............................................................................................................42

Setting up wireless printing.....................................................................................................................44

Installing the printer on an Ethernet network........................................................................................49

Changing port settings after installing a new network Internal Solutions Port......................................52

Setting up serial printing.........................................................................................................................53

Contents 2

Minimizing your printer's environmental impact........................................56

Saving paper and toner...........................................................................................................................56

Saving energy..........................................................................................................................................57

Recycling..................................................................................................................................................60

Loading paper and specialty media............................................................61

Setting the paper size and type...............................................................................................................61

Configuring Universal paper settings......................................................................................................61

Loading the standard or optional 520‑sheet tray...................................................................................61

Loading the optional 850‑ and 1,150‑sheet trays...................................................................................64

Loading the 2000‑sheet high‑capacity feeder.........................................................................................67

Loading the multipurpose feeder............................................................................................................69

Linking and unlinking trays......................................................................................................................72

Paper and specialty media guide................................................................75

Paper guidelines......................................................................................................................................75

Storing paper...........................................................................................................................................78

Supported paper sizes, types, and weights.............................................................................................79

Printing......................................................................................................86

Printing a document................................................................................................................................86

Printing from a mobile device.................................................................................................................87

Printing from a flash drive.......................................................................................................................88

Printing on specialty media.....................................................................................................................90

Printing confidential and other held jobs................................................................................................92

Printing information pages......................................................................................................................93

Canceling a print job................................................................................................................................94

Understanding printer menus....................................................................95

Menus list................................................................................................................................................95

Supplies menu.........................................................................................................................................96

Paper menu.............................................................................................................................................98

Reports menu........................................................................................................................................109

Network/Ports menu.............................................................................................................................110

Security menu.......................................................................................................................................124

Settings menu........................................................................................................................................128

Help menu.............................................................................................................................................153

Contents 3

Securing the hard disk and other installed memory..................................154

Statement of Volatility..........................................................................................................................154

Erasing volatile memory........................................................................................................................154

Erasing non‑volatile memory................................................................................................................155

Erasing printer hard disk memory.........................................................................................................155

Configuring printer hard disk encryption..............................................................................................156

Maintaining the printer............................................................................157

Cleaning the exterior of the printer......................................................................................................157

Cleaning the printhead lenses...............................................................................................................157

Emptying the hole punch box................................................................................................................161

Storing supplies.....................................................................................................................................163

Checking the status of parts and supplies.............................................................................................163

Ordering parts and supplies..................................................................................................................164

Replacing parts and supplies.................................................................................................................166

Moving the printer................................................................................................................................187

Administrative support............................................................................188

Finding advanced networking and administrator information.............................................................188

Checking the virtual display...................................................................................................................188

Checking the status of the printer.........................................................................................................188

Setting up e‑mail alerts.........................................................................................................................188

Viewing reports.....................................................................................................................................189

Restoring factory default settings.........................................................................................................189

Clearing jams............................................................................................190

Avoiding jams........................................................................................................................................190

Understanding jam numbers and locations..........................................................................................190

201–202 paper jams..............................................................................................................................192

203 paper jam.......................................................................................................................................193

230 paper jam.......................................................................................................................................195

231 paper jam.......................................................................................................................................195

24x paper jam........................................................................................................................................197

250 paper jam.......................................................................................................................................203

281 paper jam.......................................................................................................................................203

4yy.xx paper jams..................................................................................................................................205

Contents 4

455 staple jam.......................................................................................................................................210

Troubleshooting.......................................................................................213

Solving basic printer problems..............................................................................................................213

Understanding printer messages..........................................................................................................213

Solving printing problems.....................................................................................................................227

Solving home screen applications problems.........................................................................................230

Solving option problems........................................................................................................................233

Solving paper feed problems.................................................................................................................236

Solving print quality problems..............................................................................................................237

Solving color quality problems..............................................................................................................248

Embedded Web Server does not open.................................................................................................251

Contacting customer support................................................................................................................252

Notices.....................................................................................................253

Product information..............................................................................................................................253

Edition notice........................................................................................................................................253

Power consumption..............................................................................................................................257

Index........................................................................................................268

Contents 5

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.

You must understand the section in your operating instructions that discusses the guidelines for selecting print media

to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a

danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a

lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local

regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or

printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided

with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public

switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the

wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,

and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system

connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific

manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not

responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not

subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture

and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly

for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug

the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

Safety information 6

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or

make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning

storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input

option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and

faxes, you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray

separately. Keep all other drawers or trays closed until needed.

SAVE THESE INSTRUCTIONS.

Safety information 7

Learning about the printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s

Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and

make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If

you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to

help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the

reason we do what we do, and your suggestions help us do it better.

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Setup documentation—The setup documentation came

with the printer and is also available on the Lexmark Web

site at

http://support.lexmark.com.

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

User's Guide and Quick Reference Guide—The guides are

available on the Software and Documentation CD.

For updates, visit our Web site at

http://support.lexmark.com.

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Networking Guide—Open the Software and

Documentation CD, and then look for Printer and

Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

Help using the printer software Windows or Mac Help—Open a printer software program

or application, and then click Help.

Click

?

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on

your operating system.

Learning about the printer 8

What are you looking for? Find it here

The latest supplemental information, updates, and customer

support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site.

Support telephone numbers and hours of operation for

your country or region can be found on the Support Web

site or on the printed warranty that came with your

printer.

Record the following information (located on the store

receipt and at the back of the printer), and have it ready

when you contact customer support so that they may

serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any

options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer:

– Away from the direct airflow of air conditioners, heaters, or ventilators

– Free from direct sunlight, humidity extremes, or temperature fluctuations

– Clean, dry, and free of dust

– Away from stray staples and paper clips

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 9

1

2

3

4

5

1 Right side 307.34 mm (12.1 in.)

2 Front 444.5 mm (17.5 in.)

3 Left side 374.65 mm (14.75 in.)

4 Rear 100 mm (3.9 in.)

5 Top 152.4 mm (6 in.)

Learning about the printer 10

Printer configurations

Basic model

3

4

6

1

2

5

1 Printer control panel

2 Exit tray 2

Note: Exit tray 2 is supported in any configuration except when a finisher is installed.

3 Standard exit bin

4 Front door

5 Standard 520‑sheet tray

6 Multipurpose feeder

Learning about the printer 11

Configured models

You can configure your basic printer by adding optional trays. A 2,000-sheet high‑capacity feeder and a finisher bin can

also be added.

1

2

3

4

1 Optional 520‑sheet tray

2 Optional 520‑sheet trays

3 Optional 520‑sheet tray

4 2,000‑sheet tandem‑tray module

• 850‑sheet tray (Tray 3)

• 1,150‑sheet tray (Tray 4)

Learning about the printer 12

Fully configured model

1

2

1 Finisher bin

The finisher bin can either be one of the following:

• Standard finisher (Punch/Stapler)

• Booklet finisher (Punch/Stapler/Booklet)

2 2,000‑sheet high‑capacity feeder

CAUTION—TIPPING HAZARD: Floor‑mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high‑capacity input tray, a duplex unit and an input

option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and

faxes, you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

Learning about the printer 13

Using the printer control panel

1

@!

2

ABC

3

DEF

4

GHI

5

JKL

6

MNO

7

PQRS

8

TUV

9

WXYZ

0

#

1

2

3

4

5

6

7

Use To

1 Display View printing options as well as status and error messages.

2 Home Navigate back to the home screen.

3 Keypad Enter numbers, letters, or symbols.

4 Sleep button Enable Sleep Mode or Hibernate Mode.

• A short press will enable Sleep Mode.

• A long press will enable Hibernate Mode.

Note: Touching the screen or pressing any hard button will cause the printer to wake from Sleep

Mode or Hibernate Mode.

5 Indicator light View the status of the printer.

• Off—The printer is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Solid red—Operator intervention is needed.

• Amber—The printer enters Sleep Mode or Hibernate Mode.

6 Stop/Cancel Stop all printer activity.

Note: A list of options is displayed once Stopped appears on the display.

7 USB port Connect a flash drive into the printer USB port.

Note: Only the front USB port supports flash drives.

Learning about the printer 14

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Use the home screen

buttons and icons to initiate an action.

Note: Your home screen, icons, and the buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded solutions.

2 3

5678

4

123.123.123.123

1

Touch To

1 Change Language Change the primary language of the printer.

2 Bookmarks Create, organize, and save a set of bookmarks (URLs) into a tree view of folders and file links.

Note: The tree view does not include bookmarks created within Forms and Favorites, and

the ones in the tree are not usable in Forms and Favorites.

3 Held Jobs Display all current held jobs.

4 USB or USB

Thumbdrive

View, select, or print photos and documents from a flash drive.

Note: This icon appears only when you return to the home screen while a memory card or

flash drive is connected to the printer.

5 Menus Access printer menus.

Note: These menus are available only when the printer is in the Ready state.

6 Status message bar

• Show the current printer status such as Ready or Busy.

• Show printer conditions such as Fuser missing or Cartridge Low.

• Show intervention messages and the instructions on how to clear them.

7 Status/Supplies

• Display a warning or error message whenever the printer requires intervention to

continue processing.

• Access the messages screen for more information on the message, and how to clear it.

8 Tips Open a context‑sensitive Help information on the touch screen.

Understanding the home screen 15

This may also appear on the home screen:

Touch To

Search Held Jobs Search current held jobs.

Features

Feature Description

Attendance message alert

If an attendance message affects a function, then this icon appears and the red

indicator light blinks.

Warning

If an error condition occurs, then this icon appears.

Printer IP address

Sample: 123.123.123.123.123

The IP address of your network printer is located at the top left corner of the home

screen and appears as four sets of numbers separated by periods. You can use the

IP address when accessing the Embedded Web Server so you can view and remotely

configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded solutions.

Sample touch screen

1

2

3

4

5

6

7

8

9

10

Touch To

1 Up arrow

Scroll up.

Understanding the home screen 16

Touch To

2 Delete folder

Delete the file you selected.

3 Left arrow

Scroll to the left.

4 Right arrow

Scroll to the right.

5 Right scroll increase

Scroll to another value in increasing order.

6 Left scroll decrease

Scroll to another value in decreasing order.

7 Down arrow

Scroll down.

8 Accept

Save a setting.

9 Cancel

• Cancel an action or a selection.

• Cancel out a screen and return to the previous screen.

10 Back

Navigate back to the previous screen.

Understanding the home screen 17

Setting up and using the home screen applications

Notes:

• Your home screen, icons, and buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded applications. Some applications are supported only on select printer

models.

• There may be additional solutions and applications available for purchase. To learn more, visit

www.lexmark.com. Or, contact the place where you purchased the printer.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even

when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Showing or hiding icons on the home screen

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > General Settings > Home screen customization.

A list of basic printer functions appears.

3 Select the check boxes to specify which icons appear on the printer home screen.

Note: Cleared check box items are hidden.

4 Click Submit.

Setting up and using the home screen applications 18

Activating the home screen applications

Your printer comes with preinstalled home screen applications. Before you can use these applications, first activate

and set up these applications using the Embedded Web Server. For more information about accessing the Embedded

Web Server, see

“Accessing the Embedded Web Server” on page 18.

For detailed information about configuring and using the home screen applications, visit the Lexmark Web site at

http://support.lexmark.com.

Using Background and Idle Screen

Icon Description

The application lets you customize the background and idle screen of your printer home screen.

1 From the home screen, navigate to:

Change Background > select background to use

2 Touch .

Setting up Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print

frequently used online forms directly from the home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the

bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and

firewall settings to allow the printer at least a read access. For help, see the documentation that

came with your operating system.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites.

3 Define the bookmarks, and then customize the settings.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form

categories, or search for forms based on a form number, name, or description.

Setting up and using the home screen applications 19

Understanding Eco‑Settings

Icon Description

The application lets you easily manage energy consumption, noise, toner, and paper usage settings to

help reduce the environmental impact of your printer.

Understanding Showroom

Icon Description

The application lets you create and display a customized slide show on the touch screen of your printer.

You can load images either from a flash drive or through the printer Embedded Web Server.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control

panel, even when you are not physically near the network printer. From your computer screen, you can view the printer

status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing

at the network printer.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel.

3 Select the Enabled check box, and then customize the settings.

4 Click Apply.

To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC

Applet.

Setting up and using the home screen applications 20

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