Nuance OmniPage Pro 7.0 Macintosh User manual

OmniPage Pro

for Macintosh

CAERE CORPORATION

100 Cooper Court

Los Gatos, California

95030-3321

European Offices:

Caere GmbH

Innere Wiener Strasse 5

81667 Munich

Germany

ii

Please Note

In order to use this program, you should know how to work in the Macintosh environment. Please

refer to your Macintosh documentation if you have questions about how to use menus, dialog boxes,

scroll bars, and so on.

OmniPage Pro for Macintosh

Version 7

AnyPage, True Page®, Language Analyst®, and 3D OCR® are trademarks of Caere Corporation.

Many of the designations used by manufacturers and sellers to distinguish their products are claimed

as trademarks. Such designations appearing in this manual have been printed in initial caps.

3

Welcome

Welcome to OmniPage Pro, and thank you for buying our software!

The following documentation has been provided to help you learn

about OmniPage Pro.

This

Users Manual

This manual provides information on features and procedures. It

includes an introduction to OmniPage Pro, installation and setup

instructions, task-oriented instructions, ways to customize tools,

settings guidelines, and technical information.

OmniPage Pro Guide

and

OmniPage Pro Tutorial

These provide online information on features and procedures. They use

coach marks to help you find onscreen items quickly. See Getting

Online Help on page 14 for more information.

Release Notes

This contains last-minute information about OmniPage Pro. Please read

this before installing the application.

Scanner Setup Notes

This contains the latest information about supported scanners and

scanner setup.

4

Using This Manual

This manual is written with the assumption that you know how to work

in the Macintosh environment. Please refer to your Macintosh users

manual if you have questions about how to use dialog boxes, menus,

scroll bars, and so on.

The following conventions are used in this manual.

Convention Purpose

Italicized text

 Emphasizes menu

commands, dialog box

options, labeled buttons, and

file names

For example:

Choose

Open...

in the File

menu.

 Emphasizes new terms the

first time they are used

 Emphasizes important words

in a sentence

Command key symbol (a) Illustrates keyboard shortcuts

for certain tasks

For example:

aj means press the Command

key and the letter j

Note symbol Introduces a tip or an item of

note

Warning symbol Introduces cautionary text

Introduction to OmniPage Pro - 5

Chapter 1

Introduction to

OmniPage Pro

You probably do most of your business correspondence and other

written projects on your computer. However, certain sources of

information may not be immediately usable on a computer.

For example, if you want to incorporate information from a magazine

article into a document in your word processor, you somehow have to

get the text from the article into your computer. Painstakingly retyping

the article is not an appealing solution.

OmniPage Pro offers a smart solution to increase your work

productivity. OmniPage Pros

optical character recognition (OCR)

technology accurately and easily converts scanned paper documents

and image files into editable text for use in your favorite computer

applications. You do not have to retype anything  OmniPage Pro

automatically does it for you.

Please continue reading this chapter for information on these topics:

 What Is Optical Character Recognition (OCR)?

 The OmniPage Pro Interface

 Getting Online Help

 Product Support

What Is Optical Character Recognition (OCR)?

6 - Introduction to OmniPage Pro

What Is Optical Character Recognition (OCR)?

Optical character recognition

(

OCR

) is the process of turning an

image

into

computer-editable text. An image is an electronic picture of text such as

a scanned paper document or an electronic fax file. Images do not have

editable text characters; they have many tiny dots (

pixels

) that together

form a picture of text.

During OCR, OmniPage Pro analyzes an image and defines characters

to produce editable text. This is also called

recognizing

text. After OCR,

you can export the recognized text to a variety of word-processing, page

layout, and spreadsheet applications.

About OmniPage Pro OCR

In addition to text, OmniPage Pro can retain the following elements in a

document during OCR.

Graphics

Photos, logos, and drawings are examples of graphics.

Text formatting

Font types, font sizes, and font styles (such as bold or

italic

) are examples

of text formatting.

Page formatting

Column structure, paragraph spacing, and placement of graphics are

examples of page formatting.

OmniPage Pro recognizes printed text characters only. However, it can

retain handwritten text, such as a signature, as a graphic element.

The graphics, text formatting, and page formatting elements that

OmniPage Pro retains depend on the settings you select for your

document before OCR. See Chapter 4, OmniPage Pro Settings, for more

information.

What Is Optical Character Recognition (OCR)?

Introduction to OmniPage Pro - 7

Basic Steps of OmniPage Pro OCR

These are the basic steps of OmniPage Pros OCR process:

1 Bring a document image into OmniPage Pro.

You can scan a paper document or load an image file. The

resulting image appears in the Image View.

See Bringing Document Images into OmniPage Pro on page

28 for more information.

2 Create

zones

to identify the parts of the document you want to

recognize as text or retain as graphics.

Zones are borders that enclose the parts of a document image

that will get processed. You can create zones manually,

automatically, or with a template. Any areas not enclosed by

zones are ignored during OCR.

See Creating Zones on a Page on page 31 for more

information.

3 Perform OCR to convert text information into editable text

characters.

During OCR, OmniPage Pro defines text characters in an

image. After OCR, you can check for and edit any errors.

See Converting Images to Text on page 40 for more

information.

4 Export the document to the desired location.

You can save your document to a specified file format or place

it on the Clipboard.

See Exporting Documents on page 60 for more information.

The OmniPage Pro Interface

8 - Introduction to OmniPage Pro

The OmniPage Pro Interface

The main parts of OmniPage Pros user interface include:

 The AutoOCR Toolbar

 The Document Window

 The Thumbnail Window

 Zone Info and Tool Palettes

 The Settings Panel

AutoOCR toolbar

Thumbnail

window

Tool Palette

Document Window

Zone Info

palette

Image View Text View

The OmniPage Pro Interface

Introduction to OmniPage Pro - 9

The AutoOCR Toolbar

The AutoOCR toolbar contains buttons that can activate each step of the

OCR process. Choose

Show Toolbar

in the Window menu to open the

AutoOCR toolbar if it is closed.

 The

AUTO

button allows you to activate automatic processing.

 The next four buttons  Image, Zone, OCR, and Export  have

various commands that can be set for the operations you want to

perform. You can set commands in the pop-up menus beneath

each button.

 The last two buttons  Settings Panel and Check Recognition 

are shortcuts for opening the Settings Panel and checking for

errors in a recognized document.

See Basic Steps of OmniPage Pro OCR on page 26 for more

information on OCR procedures.

Settings Panel

button

Check

Recognition

button

AUTO

button

Image

button

Zone

button

OCR

button

Export

button

The status line reports

the current operation or

the operation you can

do next. Click the small

arrow to show or hide

the status line.

The OmniPage Pro Interface

10 - Introduction to OmniPage Pro

The Document Window

The Document window allows you to view and work with pages in the

current document. Original images are displayed in Image View and

recognized text is displayed in Text View.

Choose

Image View

in the Window menu (or am) to display a

documents Image View and make it active. Choose

Text View

in the

Window menu (or aj) to display a documents Text View and make it

active.

You can select options in the

Document

section of the Settings Panel to

specify how views in the Document window are displayed. See

Document Window Settings on page 81 for more information.

Drag this splitter to the left

or right to resize a view.

Image View Text View

The OmniPage Pro Interface

Introduction to OmniPage Pro - 11

The Thumbnail Window

The Thumbnail window displays miniature pictures (thumbnails) of

page images in the current document. You can use thumbnails to change

pages, rearrange pages, and drag copies of images into other

applications.

Choose

Show Thumbnails

in the Window menu to open the Thumbnail

window if it is closed.

See Working With Documents on page 52 for more information on

working with thumbnails.

The bars beneath each thumbnail

indicate what has been done to

the image. Three bars indicate the

image has been recognized. Two

bars indicate zones have been

created. One bar indicates that

nothing has been done.

The thumbnail of the

currently displayed

page has a shaded

background.

The OmniPage Pro Interface

12 - Introduction to OmniPage Pro

Zone Info and Tool Palettes

The Zone Info and Tool palettes are displayed when the Image View of

a document is active.

Choose

Show Tool Palette

in the Window menu (or press the t key) if

the Tool palette does not appear when the Image View is active.

Choose

Show Zone Info Palette

in the Window menu (or press the z key)

if the Zone Info palette does not appear when the Image View is active.

You can move the palettes anywhere on your desktop as you work in the

Image View. The palettes are automatically hidden whenever the Text

View is active.

See Creating Zones on a Page on page 31 for more information on

zones.

Use the Tool palette to

draw zones, modify

zones, reorder zones,

erase parts of the image,

zoom in or out, and

rotate the image.

Use the Zone Info

palette to select

zone types, zone

contents, zone

styles, and style sets.

The OmniPage Pro Interface

Introduction to OmniPage Pro - 13

The Settings Panel

The Settings Panel is the central location of OmniPage Pro settings. You

can click the Settings Panel button or choose

Settings Panel

in the Settings

menu to open it.

The Settings Panel has eight different sections of settings. Each section

can be displayed by clicking its icon on the left.

See Chapter 4, OmniPage Pro Settings, for more information on settings.

Click each icon to

view and select

different settings.

Scroll to see

more options.

Getting Online Help

14 - Introduction to OmniPage Pro

Getting Online Help

In addition to using this manual, you can use OmniPage Pros balloon

help, online tutorial, and online reference guide to learn about features

and procedures. These are available in the Guide menu after you install

and launch OmniPage Pro.

The

OmniPage Pro Tutorial

and

OmniPage Pro Guide

follow the

conventions of the standard Apple Guide. Please refer to your

Macintosh users manual for more information on using Apple Guide.

Balloon Help

Balloon help consists of balloons that pop up on screen to explain the

function of icons, menus, commands, dialog box options, and other

items in an application interface.

To turn balloons on, choose

Show Balloons

in the Guide menu. Different

balloons appear as you move the mouse pointer over items in the

interface. Choose

Hide Balloons

in the Guide menu when you want to

turn off balloon help.

Choose Show Balloons to

display balloon help for

items in the interface.

Choose OmniPage Pro Tutorial

to open an interactive tutorial

that has exercises for learning

about features and procedures.

Choose OmniPage Pro

Guide to get reference

information about

features and procedures.

The Guide menu is located in the

upper-right corner of your screen.

Getting Online Help

Introduction to OmniPage Pro - 15

OmniPage Pro Tutorial

Choose

OmniPage Pro Tutorial

in the Guide menu to open an online

tutorial for learning about OmniPage Pro features and procedures.

Click the tutorial you want to do and then follow the directions that

appear on screen. Red coach marks will help show you the steps to be

performed.

OmniPage Pro Guide

Choose

OmniPage Pro Guide

in the Guide menu to get online reference

information for features and instructions for common tasks.

Click the tutorial

you want to do.

Click this to

show a general

list of subjects.

Click this to show

an alphabetical

list of subjects.

Click this to do

a search on a

particular word

or phrase.

Product Support

16 - Introduction to OmniPage Pro

Product Support

For the fastest and easiest way to get help, please look for solutions in

this manual or in the

OmniPage Pro Guide

.

Product support and information are also available to registered users

through the services listed in this table.

Please have the following information ready for the most efficient

service when you call Caere Product Support:

 OmniPage Pro version and serial number

The serial number is printed on the label of the first installation

disk or the CD case. To get the version number, choose

About

OmniPage Pro...

in the Apple menu when OmniPage Pro is open.

Or, select the OmniPage Pro icon in the installation folder and

choose

Get Info

in the File menu in the Finder.

 The make and model of your computer system and peripheral

devices (scanner, printer, monitor, and so on)

 The amount of memory in your system

To get information about your computer system and memory,

choose

About This Macintosh...

in the Apple menu when the

Finder is active.

 The amount of free disk space

To check the amount of free disk space, open your hard disk

folder and check the number in the upper-right corner. You must

view the folder

by Icon

or

by Small Icon

to see the number.

Service How to Contact

World Wide Web home page http://www.caere.com

Download Service (BBS)

(patches, updates)

(408) 395-1631

(8 bits, no parity, 1 stop bit)

Automated Fax Response Service

(common Q&A)

(408) 354-8471

Phone Support in North America

(fee-based troubleshooting)

(408) 395-8319

Ordering dictionaries for other

languages

(408) 395-5733

For international phone numbers, please refer to the Caere Product Support insert in

your OmniPage Pro package.

Installation and Setup - 17

Chapter 2

Installation and Setup

This chapter provides information on installing OmniPage Pro and

selecting a scanner to use with it.

Please also read the

Release Notes

and the

Scanner Setup Notes

included in

your OmniPage Pro package. These provide the most up-to-date

information concerning installation and setup issues.

Please continue reading this chapter for information on these topics:

 System Requirements

 Installing the Software

 Selecting Your Scanner

 Starting OmniPage Pro

 Registering OmniPage Pro

 Getting Started

System Requirements

18 - Installation and Setup

System Requirements

To install and run OmniPage Pro, you need the following setup:

 Standard Macintosh (68020 or greater) or Power Macintosh

 System 7.0 or later (System 7.5 or later required for Drag and

Drop feature)

 For a 680

x

0 Macintosh, at least 5MB RAM of free memory

 For a Power Macintosh, at least 5MB RAM free memory if virtual

memory is on (8MB if virtual memory is off)

 640x400 resolution display or better

 At least 12MB available hard disk space for OmniPage Pro files

and temporary storage while OmniPage Pro is running

 A supported scanner if you plan to scan documents

See the supported scanner list in the

Scanner Setup Notes

. Your

scanner and the driver supplied by its manufacturer, if any, must

be installed on your system according to the manufacturer's

instructions.

Installing the Software

Before you install OmniPage Pro:

 Make sure your scanner is working on your system by using the

scanning software supplied by the manufacturer.

 Remove the

Dragging Enabler

file from your

Extensions

folder if

you use System 7.0 or 7.1 and have Drag and Drop installed. This

file is not compatible with Apple Guide 2.0. OmniPage Pro

installs Apple Guide files that contain all the necessary

functionality.

 Turn off any virus-protection software. This is often a Control

Panel device. Refer to your virus-protection software manual for

more information.

To make installation go faster and to avoid software conflicts, it is

recommended that you turn off system extensions before installing

OmniPage Pro. Restart your Macintosh while holding down the Shift

key to temporarily turn off all system extensions. After OmniPage Pro

installation, you can restart your Macintosh normally.

Installing the Software

Installation and Setup - 19

Some versions of OmniPage Pro are designed only for customers

upgrading from previous versions of Caere OCR software. To install

these special upgrade versions, you may be prompted to enter the serial

number of your previous product.

To install OmniPage Pro:

1 Insert the OmniPage Pro CD-ROM in the CD-ROM drive. (Or,

insert disk #1 in the disk drive.)

2 Double-click the installer icon and then click

Continue

.

3 Read the license agreement and then click

Accept

.

4 Select the items that you want to install in the Installer dialog

box. Command-click to select more than one item.

To install scanner support, select the name or manufacturer of

your scanner. (You might have to scroll through the list to find

it.) A driver for the selected scanner will be installed as a

Chooser extension. See the

Scanner Setup Notes

included in your

OmniPage Pro package for more information on scanner

support.

5 Click

Install

to proceed with installation.

A dialog box appears that gives you the choice of installing for

a 680

x

0 Macintosh, a PowerPC (Power Macintosh), or both

types of machine.

To select more than

one item, hold

down the

Command key (

a

)

as you click each

item.

This must be

selected to install

the application.

Installing the Software

20 - Installation and Setup

6 Click the appropriate processor option.

7 Select the location where you want to install OmniPage Pro.

OmniPage Pro Folder

is the name of the default installation

folder.

8 Click

Install

.

Enter the serial number, if you are prompted to do so, and click

OK

.

9 Select your country and click

OK

.

10 Insert the other installation disks as instructed.

OmniPage Pro continues with installation and notifies you

when it is complete. Restart your Macintosh if you are

prompted to do so after installation. Remember to turn any

virus-protection software back on.

Click PowerPC

if you have

a Power

Macintosh.

Click 680x0

if you have

a 680x0

Macintosh.

Click Universal if your

computer can run as a

680x0 Macintosh or a

Power Macintosh and you

want to run OmniPage Pro

in either configuration.

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Nuance OmniPage Pro 7.0 Macintosh User manual

Nuance OmniPage Pro 7.0 Macintosh User manual

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