Nuance OmniPage Pro 7.0 Windows 95 User manual

Category
Software manuals
Type
User manual
OmniPage Pro
for Windows 95
CAERE CORPORATION
100 Cooper Court
Los Gatos, California 95030
European Offices:
Caere GmbH
Innere Wiener Strasse 5
81667 Munich
Germany
ii
Please Note
In order to use this program, you should know how to work in the Microsoft Windows environment.
Please refer to Windows documentation if you have questions about how to use menu commands,
dialog boxes, scroll bars, edit boxes, and so on.
OmniPage Pro for Windows 95
Version 7.0
Copyright© 1996 Caere Corporation. All rights reserved. CAERE®, OmniPage®, Language Analyst®,
3D OCR®, True Page®, AnyPage, and AnyFax are trademarks of Caere Corporation
Many of the designations used by manufacturers and sellers to distinguish their products are claimed
as trademarks. Such designations appearing in this manual have been printed in initial caps.
Product Serial Number:
_______________________________________________
(from Disk #1 label)
iii
Table of Contents
Welcome
Help Menu Commands....................................................................................................................vi
Context-Sensitive Help.....................................................................................................................vi
Chapter 1 Introduction to OmniPage Pro
What Is Optical Character Recognition (OCR)?..........................................................................1-2
What OmniPage Pro OCR Can Do ...............................................................................................1-2
Chapter 2 Installation and Setup
System Requirements .....................................................................................................................2-2
Installing OmniPage Pro ................................................................................................................2-2
Setting Up Your Scanner With OmniPage Pro ...........................................................................2-3
Starting OmniPage Pro...................................................................................................................2-5
Registering OmniPage Pro.............................................................................................................2-5
The OmniPage Pro Desktop ..........................................................................................................2-6
Chapter 3 Basic Procedures
The Basic Steps of OmniPage Pro OCR........................................................................................3-2
The AutoOCR Toolbar....................................................................................................................3-3
Setting Process Commands.....................................................................................................3-3
AUTO Button Commands ......................................................................................................3-3
Image Button Commands .......................................................................................................3-4
Zone Button Commands .........................................................................................................3-4
OCR Button Commands .........................................................................................................3-5
Export Button Commands ......................................................................................................3-6
Automatic Processing.....................................................................................................................3-6
Bringing Document Images into OmniPage Pro ........................................................................3-7
Scanning Pages.........................................................................................................................3-7
Loading Image Files.................................................................................................................3-8
Loading Exchange Faxes.........................................................................................................3-9
Creating Zones for OCR...............................................................................................................3-10
Creating Zones Automatically .............................................................................................3-10
Creating Zones Manually .....................................................................................................3-11
iv
Creating Zones Using a Template .......................................................................................3-12
Deleting Zones........................................................................................................................3-13
Reidentifying Zone Types.....................................................................................................3-13
Performing OCR on a Document................................................................................................3-14
Checking OCR Results ..........................................................................................................3-14
Verifying Text.........................................................................................................................3-16
Exporting Documents...................................................................................................................3-16
Saving a Document................................................................................................................ 3-16
Copying a Document to the Clipboard...............................................................................3-18
Sending a Document With Microsoft Exchange................................................................3-18
Chapter 4 Settings Guide
Selecting OmniPage Pro Settings..................................................................................................4-2
What Is the Quality of the Original Document?.........................................................................4-3
What Type of Document Are You Processing? ..........................................................................4-4
How Much Original Formatting Do You Want to Keep? .........................................................4-6
Do You Want to Retain Graphics in Your Document?..............................................................4-7
How Many Languages Are in Your Document?........................................................................4-8
Are You Processing a Multiple-Page Document? ....................................................................4-10
Chapter 5 Technical Information
Troubleshooting Solutions.............................................................................................................5-2
General Troubleshooting Solutions.......................................................................................5-2
Setup Program Requests the Same Disk...............................................................................5-3
Uninstalling the Software .......................................................................................................5-3
Testing OmniPage Pro in Safe Mode ....................................................................................5-4
Low Memory Problems...........................................................................................................5-4
Low Disk Space Problems ......................................................................................................5-5
Scanning Problems...................................................................................................................5-5
OCR Problems ..........................................................................................................................5-6
Scanner Setup Issues.......................................................................................................................5-8
Scanner Drivers Supplied by the Manufacturer..................................................................5-8
Scanner Drivers Supplied by Caere ......................................................................................5-8
Scanner Message on Launch ..................................................................................................5-8
Using Visioneer PaperPort with OmniPage Pro .................................................................5-9
Using TWAIN-Compliant Scanners......................................................................................5-9
Product Support ............................................................................................................................5-10
Product Support Services......................................................................................................5-10
International Product Support Numbers ...........................................................................5-10
Information Product Support Needs From You................................................................5-10
v
Welcome
Welcome to OmniPage Pro for Windows 95. This manual introduces
you to the basics of using OmniPage Pro. It includes installation
instructions, basic procedures, settings guidelines, and troubleshooting
information.
Please look in OmniPage Pro’s online help for detailed information on
features and procedures. OmniPage Pro’s online help conforms to
Windows 95 online help conventions and has been designed for quick
and easy information retrieval.
Please continue reading this section to find out how to use OmniPage
Pro’s online help. Topics include:
Help Menu Commands
Context-Sensitive Help
Help Menu Commands
vi
Help Menu Commands
After installing OmniPage Pro, you can open its online help by choosing
commands in the Help menu.
Choose
OmniPage Pro Help Topics
to get contents and index
listings of online help topics available for OmniPage Pro.
Choose
Getting Started
to get introductory topics to OmniPage
Pro.
Choose
OmniPage Limited Edition Help
to find out how to use
features in OmniPage Pro that are similar to features used in
OmniPage Limited Edition.
Choose
Product Support
to find out how to get product support
services for OmniPage Pro.
Context-Sensitive Help
You can get specific information about a particular OmniPage Pro
command, toolbar button, or dialog box option in the following ways.
Click the Help button in the Standard toolbar and then click any
toolbar button, menu command, or area of the OmniPage Pro
desktop to display information about that item.
Click the question-mark button in the upper-right corner of a
dialog box and then click an item in the dialog box to get an
explanation of that item.
Some dialog boxes have a
Help
button. Click
Help
to get
information about that dialog box.
To learn more about using Windows 95 online help systems, please refer
to Windows 95 documentation.
Introduction to OmniPage Pro 1-1
Chapter 1
Introduction to
OmniPage Pro
You probably do most of your business correspondence and other
projects on your computer. Sometimes, however, information that you
need cannot be used immediately on a computer.
For example, if you want to incorporate information from a magazine
article into a document in your word processor, you somehow have to
get the text from the article into your computer. Painstakingly retyping
the article is not an appealing solution.
OmniPage Pro offers a smart solution to increase your work
productivity. OmniPage Pro’s
optical character recognition (OCR)
technology accurately and easily converts scanned paper documents
and image files into editable text for use in your favorite computer
applications. You do not have to retype anything — OmniPage Pro
automatically does it for you.
Please continue reading this chapter for information on these topics:
What Is Optical Character Recognition (OCR)?
What OmniPage Pro OCR Can Do
What Is Optical Character Recognition (OCR)?
1-2 Introduction to OmniPage Pro
What Is Optical Character Recognition (OCR)?
Optical character recognition
(
OCR
) is the process of turning an
image
into
computer-editable text. An image is an electronic picture of text such as
a scanned paper document or an electronic fax file. Images do not have
editable text characters; they have many tiny dots (
pixels
) that together
form a picture of text.
During OCR, OmniPage Pro analyzes an image and defines characters
to produce editable text. After OCR, you can export the resulting text to
a variety of word-processing, page layout, and spreadsheet
applications. See “The Basic Steps of OmniPage Pro OCR” on page 3-2
for an overview of the OCR process.
Please look in OmniPage Pro’s online help for detailed information on
OmniPage Pro features, settings, and procedures.
What OmniPage Pro OCR Can Do
In addition to text, OmniPage Pro can retain these other elements of a
document during OCR:
•Graphics
Photos, logos, and drawings are examples of graphics.
Text formatting
Font types, font sizes, and font styles (such as bold or italic) are
examples of text formatting.
Page formatting
Column structure, paragraph spacing, and placement of graphics
are examples of page formatting.
The graphics, text formatting, and page formatting elements that
OmniPage Pro retains depend on the settings you select for your
document. See Chapter 4, Settings Guide, for more information.
OmniPage Pro recognizes printed text characters only. However, it can
retain handwritten text, such as a signature, as a graphic element.
Installation and Setup 2-1
Chapter 2
Installation and Setup
This chapter provides installation and setup information for OmniPage
Pro and the Scan Manager. If you have any trouble during installation,
look in Chapter 5, Technical Information, for troubleshooting solutions.
After installing OmniPage Pro, please look in the online help for
detailed information on features, settings, and procedures.
Please continue reading this chapter for information on these topics:
System Requirements
Installing OmniPage Pro
Setting Up Your Scanner With OmniPage Pro
Starting OmniPage Pro
Registering OmniPage Pro
The OmniPage Pro Desktop
System Requirements
2-2 Installation and Setup
System Requirements
You need the following setup to install and run OmniPage Pro:
Computer with an 80386 or higher processor
Microsoft Windows 95 or Windows NT 3.51
Please see the
Release Notes
for the most up-to-date information
on features supported by Windows NT 3.51 and later versions.
Windows-compatible mouse
Total system memory of at least 8MB RAM for Windows 95 and
12MB RAM for Windows NT
15MB free hard-disk space
SVGA or VGA monitor
A compatible scanner if you plan to scan documents
Be sure your scanner is connected, compatible with your system,
and runs with the software provided by the manufacturer
before
you install OmniPage Pro.
To use OmniPage Pro, you should know how to work in the Microsoft
Windows environment. Please refer to Windows 95 documentation or
online help if you have any questions about working in Windows 95.
Installing OmniPage Pro
OmniPage Pro’s Setup program takes you through installation with
onscreen instructions at every step. For best results, do not run any other
programs — especially anti-virus programs — during installation.
To install OmniPage Pro on Windows 95:
1 Click
Start
in the Windows 95 taskbar and choose
Settings
Control Panel
.
2 Double-click
Add/Remove Programs
.
3 Click
the
Install/Uninstall
tab and click
Install...
.
4 Insert OmniPage Pro disk #1 in your computer’s floppy disk
drive and click
Next
.
The Setup program starts.
5 Click
Next
to continue with installation
.
Setting Up Your Scanner With OmniPage Pro
Installation and Setup 2-3
6 Follow the onscreen instructions and insert the other
installation disks as prompted.
To install OmniPage Pro on Windows NT 3.51:
1 Start Windows NT and open the Program Manager.
2 Insert OmniPage Pro disk #1 in your computer’s floppy disk
drive.
3 Choose
Run
in the Program Manager’s File menu.
4Type a:\setup (or b:\setup) in the
Command Line
text box
and click
OK
.
5 Follow the onscreen instructions and insert the other
installation disks as prompted.
Setting Up Your Scanner With OmniPage Pro
You must install the Scan Manager and select your default scanner if you
plan to scan with OmniPage Pro. You are prompted to install the Scan
Manager during OmniPage Pro installation, but you can also install it at
a later time.
Be sure your scanner is connected, compatible with your system, and
runs with the software provided by the manufacturer
before
you use it
with OmniPage Pro. See “Scanner Setup Issues” on page 5-8.
To install the Scan Manager at a later time:
1 Click
Start
in the Windows 95 taskbar and choose
Settings
Control Panel
.
2 Double-click
Add/Remove Programs
.
3 Click
the
Install/Uninstall
tab and click
Install...
.
4 Insert the Scan Manager disk in your computer’s floppy disk
drive and click
Next
.
The Setup program starts.
5 Click
Next
and follow the onscreen directions to install and
select your default scanner.
Once the Scan Manager is installed, you can change the default
scanner anytime.
Setting Up Your Scanner With OmniPage Pro
2-4 Installation and Setup
To change your default scanner in OmniPage Pro:
1 Exit OmniPage Pro if it is running.
2 Click
Start
in the Windows 95 taskbar and choose
Programs
Caere Applications Scan Manager 2.0
.
The Scanner Setup dialog box appears.
3 Click
Add>>
and insert the Scan Manager disk when prompted.
The dialog box expands to show a list of available scanners.
Some scanners are listed more than once because they have
different driver options. If you are unsure about which scanner
driver to use, see the
Scanner Setup Notes
booklet.
4 Select your scanner in the
List of Scanners
list box and click
Install.
The driver for that scanner is installed and the name of the
scanner appears in the
Installed Scanners
list box.
5 Select your scanner in the
Installed Scanners
list box and click
Set
As Default Scanner
.
6 Click
Close
.
If you use a Visioneer scanner or if your scanner is set up to work with
Visioneer’s PaperPort software, see “Using Visioneer PaperPort with
OmniPage Pro” on page 5-9.
The default scanner will be
used with OmniPage Pro.
Scanners that have installed
drivers appear here.
Starting OmniPage Pro
Installation and Setup 2-5
Starting OmniPage Pro
Make sure your scanner is attached to your computer, turned on, and
working before you start OmniPage Pro if you plan to scan.
To start OmniPage Pro:
Windows 95 users: click
Start
in the taskbar and choose
Programs
Caere Applications OmniPage Pro for Windows 95
.
The OmniPage Pro launcher is located in the program folder you
selected during installation;
Caere Applications
is the default.
Windows NT 3.51 users: double-click the OmniPage Pro icon in
the Caere Applications program group.
Registering OmniPage Pro
You are prompted to call in and register your copy of OmniPage Pro
during installation if you are an unregistered user. Unregistered users
can only use OmniPage Pro for 25 sessions without registering it. After
25 sessions, the Registration dialog box appears when OmniPage Pro is
launched and the program exits if you do not register at that time.
You will not be prompted to register if you are already a registered user.
To register OmniPage Pro:
1 Click the Register menu to open the OmniPage Pro Product
Registration dialog box.
This dialog box also appears during installation and the first
time you start OmniPage Pro.
The OmniPage Pro Desktop
2-6 Installation and Setup
2 Click the
Call
drop-down list and locate the phone number for
your country.
3 Call the phone number and ask for a registration number.
You will be asked to provide the serial and key numbers listed
in the dialog box.
4 Enter the registration number that is given to you in the
Registration Number
text box and click
OK.
The Registration menu disappears from the menu bar after you
register.
The OmniPage Pro Desktop
OmniPage Pro can display the pages of a document in its thumbnail
viewer, image viewer, and text viewer. You can activate operations
using toolbar buttons or menu commands. See Chapter 3, Basic
Procedures, for more information.
Use the OCR Wizard if you want to be guided through the entire OCR
process. Select
OCR Wizard
in the
AUTO
button’s drop-down list and
then click the button to activate the wizard. The OCR Wizard will ask
you questions about your page and set the appropriate settings for you.
The thumbnail
viewer displays
miniature pictures
of pages and puts
a box around the
current page.
The image viewer
displays the current
page’s original image.
The text viewer displays the
current page’s recognized
text and retained graphics.
Standard toolbar
AutoOCR toolbar
Zone
toolbar
Basic Procedures 3-1
Chapter 3
Basic Procedures
This chapter gives an overview of processing documents in OmniPage
Pro from start to finish. It describes the basic steps of OCR and provides
instructions for each step.
There are different ways to accomplish the same tasks in OmniPage Pro.
For example, you can use toolbar buttons or menu commands to start
procedures. You can have OmniPage Pro perform all OCR steps
automatically, or you can start each step individually.
For detailed information on all OmniPage Pro settings and procedures,
please look in OmniPage Pro’s online help.
Please continue reading this chapter for information on these topics:
The Basic Steps of OmniPage Pro OCR
The AutoOCR Toolbar
Automatic Processing
Bringing Document Images into OmniPage Pro
Creating Zones for OCR
Performing OCR on a Document
Exporting Documents
The Basic Steps of OmniPage Pro OCR
3-2 Basic Procedures
The Basic Steps of OmniPage Pro OCR
Optical character recognition
(OCR) is the process of turning an image into
computer-editable text so you do not have to retype the text manually.
These are the basic steps of OmniPage Pro OCR:
1 Bring a document image into OmniPage Pro.
You can scan a paper document, load an image file, or load an
Exchange fax. The resulting image appears in OmniPage Pro’s
image viewer.
See “Bringing Document Images into OmniPage Pro” on page
3-7 for more information.
2 Create zones to identify the parts of the document you want to
recognize as text or retain as graphics.
Zones are boxes that identify which areas of the document
image get processed. You can create zones on the image
manually, automatically, or with a template. Any areas not
enclosed by zones are ignored during OCR.
See “Creating Zones for OCR” on page 3-10 for more
information.
3 Perform OCR to convert text information into editable text
characters.
During OCR, OmniPage Pro defines text characters in an
image. After OCR, you can check for and edit unrecognizable
characters, suspect characters, and misspelled words.
See “Performing OCR on a Document” on page 3-14 for more
information.
4 Export the document to the desired location.
You can save your document to a specified file format, send it
as a mail attachment, or copy it to the Clipboard.
See “Exporting Documents” on page 3-16 for more
information.
You can also initiate OCR outside OmniPage Pro in a variety of ways.
For example, you can use the
OCR Aware
feature to initiate OCR from
another application — recognized text will be pasted directly into your
open document. Please see OmniPage Pro’s online help for more
information on OCR Aware and other ways of initiating OCR.
The AutoOCR Toolbar
Basic Procedures 3-3
The AutoOCR Toolbar
The AutoOCR toolbar buttons allow you to take a document through
each step of the OCR process. Every toolbar button has different process
commands that can be set for the operations you want to perform.
OmniPage Pro can go through all steps automatically, or you can start
each step individually.
Setting Process Commands
You can set process commands in two locations:
Click the down arrow next to each AutoOCR toolbar button and
select a process command in the drop-down list.
Choose
Process Settings...
in the Process menu and select process
commands in the Options dialog box.
The pictures in the AutoOCR toolbar buttons change as you set different
process commands. The commands can be activated by clicking the
AutoOCR toolbar buttons or choosing commands in the Process menu.
AUTO Button Commands
Use the AUTO
button to process a document from start to finish. The
AUTO button’s drop-down list contains the
AutoOCR
and
OCR Wizard
commands.
AutoOCR
Select
AutoOCR
to finish processing a new or open document according
to the selected process commands. See “Automatic Processing” on page
3-6.
OCR Wizard
Select
OCR Wizard
to have the OCR Wizard guide you through the entire
OCR process.
OCR
button
Zone
button
Image
button
AUTO
button
Export
button
The AutoOCR Toolbar
3-4 Basic Procedures
Image Button Commands
Use the Image button to bring a document image into OmniPage Pro’s
image viewer. The Image button’s drop-down list contains the
Scan
Image
,
Load Image
,
and
Load Exchange Fax
commands.
Scan Image
Select
Scan Image
to scan paper documents in your scanner. This
command only appears in the drop-down list if you have installed the
Scan Manager and have selected your default scanner. See “Scanning
Pages” on page 3-7.
If you use a Visioneer scanner or if your scanner is set up to work with
Visioneer’s PaperPort software (such as the HP ScanJet 4s scanner), see
“Using Visioneer PaperPort with OmniPage Pro” on page 5-9.
Load Image
Select
Load Image
to load existing image files such as TIFF or PCX files.
See “Loading Image Files” on page 3-8.
Load Exchange Fax
Select
Load Exchange Fax
to load faxes from Microsoft Exchange. This
command only appears in the drop-down list if you have Microsoft
Exchange installed. See “Loading Exchange Faxes” on page 3-9.
Zone Button Commands
Use the Zone button to create zones on document images. Zones are
boxes that specify what will be recognized as text or retained as graphics
on an image. The Zone button’s drop-down list contains the
Auto Zones
and
Manual Zones
commands and the names of any zone templates you
have created.
Auto Zones
Select
Auto Zones
to have OmniPage Pro automatically draw and order
zones on document images. If you use a scanner that supports HP
AccuPage, you can select
HP AccuPage
as the auto zoning option for
scanned pages. See “Creating Zones Automatically” on page 3-10.
The AutoOCR Toolbar
Basic Procedures 3-5
Manual Zones
Select
Manual Zones
to draw and order your own zones on document
images. See “Creating Zones Manually” on page 3-11.
Zone Templates
Select a zone template to create zones on document images using that
template. See “Creating Zones Using a Template” on page 3-12.
OCR Button Commands
Use the OCR button to perform the selected OCR operation on
document images. The OCR button’s drop-down list contains the
Perform OCR, OCR and Check, Train OCR,
and
Defer OCR
commands.
Perform OCR
Select
Perform OCR
to recognize text on document images. During OCR,
OmniPage Pro analyzes the image and defines characters to produce
editable text. See “Performing OCR on a Document” on page 3-14.
OCR and Check
Select
OCR and Check
to recognize text on document images and
automatically start checking for errors after OCR. See “Checking OCR
Results” on page 3-14.
Train OCR
Select
Train OC R
to teach OmniPage Pro how to recognize special
characters. These pre-recognized characters are saved in a character
training file which OmniPage Pro can use to compare with the
characters in document images during OCR. See OmniPage Pro’s online
help for more information on training OCR.
Defer OCR
Select
Defer OCR
to delay text recognition during automatic processing.
OmniPage Pro will process your document up to the point of OCR and
then ask if you want to schedule the document to be finished later. See
OmniPage Pro’s online help for information on scheduling OCR.
Automatic Processing
3-6 Basic Procedures
Export Button Commands
Use the Export button to export recognized text and retained graphics to
other applications. The Export button’s drop-down list contains the
Save
As
,
Send
,
Copy to Clipboard
,
and
Defer Export
commands.
Save As
Select
Save As
to save a copy of a document to disk in a specified file
format. See “Saving a Document” on page 3-16.
Send
Select
Send
to attach a copy of a document to a Microsoft Exchange mail
message in a specified file format. See “Sending a Document With
Microsoft Exchange” on page 3-18.
Copy to Clipboard
Select
Copy to Clipboard
to place a copy of a document on the Clipboard.
(Graphics and page formatting are not retained when you copy a
document to the Clipboard.) See “Copying a Document to the
Clipboard” on page 3-18.
Defer Export
Select
Defer Export
if you do not want to export your document right
after automatic processing. OmniPage Pro will process your document
up to the point of export and then stop.
Automatic Processing
You can process a new document from start to finish or finish processing
an open document by using the AUTO button.
To process your document automatically:
1Set
AutoOCR
as the command in the AUTO button’s drop-
down list.
2 Set the desired Image, Zone, OCR, and Export process
commands.
See “Setting Process Commands” on page 3-3.
3 Choose
Options...
in the Tools menu and check that settings are
appropriate for your document.
See Chapter 4, Settings Guide, for more information.
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Nuance OmniPage Pro 7.0 Windows 95 User manual

Category
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