Polaroid 310723 User manual

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The Whiteboard That

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User Guide

Ibid Software Release 2.0

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Polaroid Whiteboard User Guide

Part Number 310723 Rev. 1.0

Polaroid Corporation

P.O. Box 438

Wayland, MA 01778-0438 USA

Information in this document is subject to change without notice. No part of this

document may be reproduced or transmitted in any form or by any means, elec-

tronic or mechanical, for any purpose, without the express written permission of

Polaroid Corp.

Trademarks

Polaroid and the Polaroid logo are trademarks of Polaroid Corporation. Ibid is a

trademark of MicroTouch Systems, Inc.

All other product names are trademarks of their respective owners.

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Table of Contents

Table of Contents i

Table of Contents

Preface

Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Chapter 1: Installing & Configuring ibid

Box Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Mounting Your Whiteboard . . . . . . . . . . . . . . . . . . . . . . 1-3

Connecting Your Whiteboard . . . . . . . . . . . . . . . . . . . . 1-4

Installing the

ibid

Software . . . . . . . . . . . . . . . . . . . . . . 1-5

Starting

ibid

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Configuring Your Whiteboard . . . . . . . . . . . . . . . . . . . . 1-6

Configuring More Than One Whiteboard . . . . . . . . . . . 1-7

Calibrating LCD Projection . . . . . . . . . . . . . . . . . . . . . . 1-8

If you are not in Projection mode . . . . . . . . . . . 1-8

If you are already in Projection mode . . . . . . . . 1-9

Uninstalling

ibid

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Chapter 2: ibid Basics

How the Polaroid Whiteboard Works . . . . . . . . . . . . . . 2-2

Recording writing . . . . . . . . . . . . . . . . . . . . . . . 2-2

Recording erasures . . . . . . . . . . . . . . . . . . . . . . . 2-2

Sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Multiple whiteboards . . . . . . . . . . . . . . . . . . . . . 2-3

Data recording formats and resolution . . . . . . . . 2-3

Using Whiteboard Icons . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Viewing Your Whiteboard in

ibid

. . . . . . . . . . . . . . . . . 2-5

Understanding the

ibid

main window . . . . . . . . 2-6

Displaying

ibid

toolbars . . . . . . . . . . . . . . . . . . 2-7

Viewing images . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Keeping

ibid

displayed . . . . . . . . . . . . . . . . . . . 2-9

Using

ibid

Annotation Tools . . . . . . . . . . . . . . . . . . . . 2-10

Sample annotation workflow . . . . . . . . . . . . . . 2-10

Using the pens . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Using the eraser options . . . . . . . . . . . . . . . . . . 2-12

Taking snapshots . . . . . . . . . . . . . . . . . . . . . . . 2-12

Using More Than One Whiteboard . . . . . . . . . . . . . . . 2-13

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Whiteboard User Guide

ii Table of Contents

Chapter 3: Working with Snapshots

Understanding Snapshots . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Creating Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Taking automatic snapshots . . . . . . . . . . . . . . . . 3-3

Viewing Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Snapshot captions . . . . . . . . . . . . . . . . . . . . . . . 3-5

Selecting Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Copying/Moving Snapshots . . . . . . . . . . . . . . . . . . . . . . 3-5

Copying/Moving snapshots within

ibid

. . . . . . 3-6

Exporting snapshots . . . . . . . . . . . . . . . . . . . . . . 3-6

Dragging and dropping snapshots . . . . . . . . . . . 3-7

Renaming Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Deleting Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Annotating Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Chapter 4: Working with ibid Files

Understanding

ibid

Files . . . . . . . . . . . . . . . . . . . . . . . . 4-2

File formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Opening a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Opening your last file at startup . . . . . . . . . . . . . 4-3

Saving a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Saving in the same file . . . . . . . . . . . . . . . . . . . . 4-4

Saving in a different file . . . . . . . . . . . . . . . . . . 4-4

Creating a New File . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Sending a File via E-mail . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Setting the E-mail file size warning . . . . . . . . . . 4-8

Using IbidViewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Password Protecting a File . . . . . . . . . . . . . . . . . . . . . . . 4-9

Publishing a File as HTML . . . . . . . . . . . . . . . . . . . . . 4-10

Chapter 5: Printing Your Work

Setting Up for Printing . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Printing from the Whiteboard . . . . . . . . . . . . . . . . . . . . 5-2

Printing from the

ibid

Application . . . . . . . . . . . . . . . . 5-3

Printing with custom print options . . . . . . . . . . . 5-3

Printing with current printer settings . . . . . . . . . 5-4

Previewing Your Printout . . . . . . . . . . . . . . . . . . . . . . . 5-4

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Table of Contents

Table of Contents iii

Specifying Print Options . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Printing colors . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Using headers and footers . . . . . . . . . . . . . . . . . 5-6

Chapter 6: Customizing ibid

Restoring Window Positions . . . . . . . . . . . . . . . . . . . . . 6-2

Displaying the Last File at Startup . . . . . . . . . . . . . . . . 6-2

Specifying

ibid

Warnings . . . . . . . . . . . . . . . . . . . . . . . 6-3

Taking Automatic Snapshots . . . . . . . . . . . . . . . . . . . . . 6-3

Customizing

ibid

Sounds . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Changing Pen and Eraser Widths . . . . . . . . . . . . . . . . . 6-6

Changing Default Pen Options . . . . . . . . . . . . . . . . . . . 6-6

Changing the default pen color . . . . . . . . . . . . . 6-6

Changing the default pen time . . . . . . . . . . . . . . 6-7

Changing

ibid

Colors . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Changing default pen and background colors . . . . . 6-8

Restoring default pen and background colors . . . . 6-10

Overriding a Screen Saver . . . . . . . . . . . . . . . . . . . . . . 6-10

Chapter 7: Using Overlays

How Overlays Work . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Creating an Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Adding an Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Adding an overlay from a file . . . . . . . . . . . . . . 7-3

Adding the current overlay to another snapshot . . . 7-4

Inserting a screenshot as an overlay . . . . . . . . . 7-4

Removing an Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Chapter 8: Using Projection with ibid

Understanding LCD Projection . . . . . . . . . . . . . . . . . . . 8-2

Configuring Projection . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Configuring projection for one whiteboard . . . . 8-2

Configuring projection with multiple

whiteboards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Customizing Projection Settings . . . . . . . . . . . . . . . . . . 8-6

Entering and Leaving Projection Mode . . . . . . . . . . . . . 8-8

Projection Mode Basics . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

Controlling your PC . . . . . . . . . . . . . . . . . . . . . . 8-8

Using the

ibid

Dashboard . . . . . . . . . . . . . . . . . 8-9

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Whiteboard User Guide

iv Table of Contents

Annotating in Projection Mode . . . . . . . . . . . . . . . . . . 8-10

Annotating a full screen . . . . . . . . . . . . . . . . . . 8-10

Annotating a selected area of the screen . . . . . 8-11

Toggling between

ibid

and the current screen . . . 8-11

Using the floating annotation tools . . . . . . . . . 8-12

Using Projection with PowerPoint . . . . . . . . . . . . . . . . 8-13

Chapter 9: Using ibid with NetMeeting

NetMeeting and

ibid

. . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

NetMeeting Requirements . . . . . . . . . . . . . . . . . . . . . . . 9-2

Using

ibid

in a NetMeeting . . . . . . . . . . . . . . . . . . . . . . 9-3

Sharing the

ibid

application in NetMeeting . . . . . 9-3

Using

ibid

with the NetMeeting whiteboard . . . . . 9-3

Using

ibid

Projection mode with NetMeeting . . . . 9-5

Chapter 10: Tips and Help

Getting Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Troubleshooting Hardware . . . . . . . . . . . . . . . . . . . . . 10-2

Whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Troubleshooting Communications . . . . . . . . . . . . . . . . 10-3

Troubleshooting

ibid

Software . . . . . . . . . . . . . . . . . . 10-4

Troubleshooting

ibid

and NetMeeting . . . . . . . . . . . . 10-5

Scrolling in

ibid

while shared . . . . . . . . . . . . . 10-6

Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Care and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . 10-7

Caring for the whiteboard . . . . . . . . . . . . . . . . 10-7

Caring for the markers, stylus and eraser . . . . 10-7

Whiteboard Warranty . . . . . . . . . . . . . . . . . . . . . . . . . 10-8

What is not covered . . . . . . . . . . . . . . . . . . . . . 10-8

How to get warranty service . . . . . . . . . . . . . . 10-9

Limitation of damages and implied

warranties . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-10

How state law relates to the warranty . . . . . . 10-11

Index

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Preface v

Preface

PrefacePreface

Preface

Audience

This guide assumes that you have already completed the

following:

•

Installed and configured your Polaroid white-

board and

ibid

software

•

Begun using the whiteboard and software

This guide also assumes that you are familiar with the

basic terminology and functions of the Microsoft®

Windows operating system.

Using This Guide

This guide is a reference tool for the Polaroid whiteboard

and software. The information is presented based on

operations you may perform with

ibid

.

For details about a specific function in the

ibid

software,

use the context-sensitive Help built into the application.

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Whiteboard User Guide

vi Preface

For your convenience, this guide is installed in your

ibid

directory in Adobe® Acrobat® PDF format. To open the

guide, double-click the file called

Manual.pdf

.

O

OO

O

If the PDF file does not open, you may need to

reinstall Adobe Acrobat Reader (for details,

see www.adobe.com).

Terminology Used in This Guide

Terminology Used in This GuideTerminology Used in This Guide

Terminology Used in This Guide

Term Meaning

Click At your PC, press the left mouse button once.

Press At the whiteboard, press an icon strip button.

Touch In Projection mode, touch the whiteboard’s white surface

with your finger or stylus.

Select Edit->Options Click Edit, then select Options from the dropdown menu.

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Installing & Configuring ibid 1-1

1

11

1

Installing &

Installing &Installing &

Installing &

Configuring

ConfiguringConfiguring

Configuring

ibid

ibidibid

ibid

In This Chapter...

Box Contents

~ 2

~ 2 ~ 2

~ 2

System Requirements

~ 2

~ 2 ~ 2

~ 2

Mounting Your Whiteboard

~ 3

~ 3 ~ 3

~ 3

Connecting Your Whiteboard

~ 4

~ 4 ~ 4

~ 4

Installing the ibid Software

~ 5

~ 5 ~ 5

~ 5

Configuring More Than One Whiteboard

~ 7

~ 7 ~ 7

~ 7

Calibrating LCD Projection

~ 8

~ 8 ~ 8

~ 8

Uninstalling ibid

~ 10

~ 10 ~ 10

~ 10

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Whiteboard User Guide

1-2 Installing & Configuring ibid

Box Contents

•

1 Polaroid whiteboard

•

1 whiteboard stylus

•

4 markers

•

1 whiteboard eraser

•

1 AC power adapter

•

1 serial port cable

•

1 adapter (9-to-25-pin)

•

2 fasteners for wall-mounting

•

1 wall-mounting template

•

1

ibid

software CD

•

1 Polaroid Whiteboard User Guide

Report any missing or damaged items to your dealer

immediately.

System Requirements

•

IBM® compatible PC (120 MHz or higher,

200 MHz or higher for projection)

•

Windows® 95, 98 or NT (4.0 or higher)

•

32 MB RAM

•

20 MB available disk space

•

CD-ROM drive

•

1 available serial (COM) port

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Mounting Your Whiteboard

Installing & Configuring ibid 1-3

Mounting Your Whiteboard

O

OO

O

You will need a screwdriver and a drill.

1

1 1

1

Choose a location with proper access to your PC and

any network connections and LCD projector you are

using.

2

2 2

2

Use the included wall-mounting template, or the

holes in the top of the accessory box, to mark the

wall for drill holes.

3

3 3

3

Drill the holes as marked.

4

4 4

4

Insert the two screws partway into the holes.

O

OO

O

If you are installing on a hollow wall, tap in the

plastic fasteners first, then insert the two

screws.

5

5 5

5

Hang the whiteboard on the screws using the slots at

the top corners in back.

To mount your whiteboard on an optional stand or easel,

see the instructions included with your stand or easel

(or visit www.polaroid.com/gethelp).

Hollow Wall

Fasteners

Screws

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Whiteboard User Guide

1-4 Installing & Configuring ibid

Connecting Your Whiteboard

1

1 1

1

Plug the AC power cable into the connector on the

bottom of the whiteboard, next to the serial port.

2

2 2

2

Twist the connector to place the cable behind the

cable bracket.

3

3 3

3

Plug the power adapter into an outlet.

O

OO

O

To avoid damaging your whiteboard, always

plug the power cable into the whiteboard first,

then into an outlet.

4

4 4

4

Locate an available 9- or 25-pin male serial port on

your PC. (If no serial port is available, install a card

with a standard 9-pin or 25-pin connector.)

5

5 5

5

Plug the 9-pin male end of the serial cable into the

whiteboard and tighten the screws.

6

6 6

6

Plug the other end into your PC’s serial port (if nec-

essary, use the 9-to-25-pin adapter) and tighten the

screws.

O

OO

O

The maximum serial cable length is 25 feet

(7.5 meters).

Power Adapter

Green LED

Cable Bracket

AC Power Cable

Serial Cable

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Installing the

ibid

Software

Installing & Configuring ibid 1-5

Installing the ibid Software

1

1 1

1

In Windows, place the

ibid

Software CD in your

CD-ROM drive. The setup program starts.

O

OO

O

If the setup program does not start, open Win-

dows Explorer and double-click Setup.exe on

the CD.

2

2 2

2

Follow the prompts to install the software.

3

3 3

3

The setup program detects the port to which your

whiteboard is attached.

4

4 4

4

At the end of the installation, register your white-

board for warranty purposes and to receive software

upgrades and technical support.

5

5 5

5

Restart your PC (if prompted).

Starting ibid

1

1 1

1

Start your PC and launch Windows.

2

2 2

2

Select Start->Programs->

ibid

->

ibid

. The software

starts up and detects your connected whiteboard.

3

3 3

3

Use the whiteboard or software tools.

All your annotations are recorded in

ibid

as long as the

application is open (even minimized).

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Whiteboard User Guide

1-6 Installing & Configuring ibid

Configuring Your Whiteboard

The

ibid

software detects the Polaroid whiteboard con-

nected to your PC’s COM port. You may need to identify

the port manually, for example if you:

•

Add, move or remove serial devices (such as a

modem, laptop, PDA or input device)

•

Add whiteboards for tiling

To identify your COM port manually:

1

1 1

1

Make sure the whiteboard is properly connected to

your PC.

2

2 2

2

Launch the

ibid

software.

3

3 3

3

Select Edit->Configure Whiteboard. The following

dialog appears:

4

4 4

4

Select the COM port to which your whiteboard is

connected from the dropdown menu, or click Find

Whiteboard. The software locates and displays the

COM port.

5

5 5

5

Click Next to save the setting.

6

6 6

6

Click Finish.

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Configuring More Than One Whiteboard

Installing & Configuring ibid 1-7

Configuring More Than One Whiteboard

Up to 4 Polaroid whiteboards can be connected to your

PC to increase the writing area. You can also use one

board as a touchscreen (Projection Mode).

To configure more than one Polaroid whiteboard:

1

1 1

1

In ibid select Edit->Configure Whiteboard.

2

2 2

2

Click Multi-panel board. The following dialog

appears:

3

3 3

3

Click the COM Port checkboxes to select the ports

to be used for your whiteboards (or click Find

Whiteboards and let ibid detect them). The status is

displayed for any ports already in use.

4

4 4

4

Click Next. The following dialog appears:

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Whiteboard User Guide

1-8 Installing & Configuring ibid

O

OO

O

To use one of your whiteboards for LCD pro-

jection, see page8-13. Otherwise, deselect

Use projection screen.

5

5 5

5

Click OK.

For information on working with more than one Polaroid

whiteboard, see

Using More Than One Whiteboard

on

page2-13.

Calibrating LCD Projection

Generally, you calibrate LCD projection only the first

time you use Projection mode, or after you move the

projector or whiteboard.

O

OO

O

If you have never used Projection mode

before, follow the complete configuration pro-

cedure under

Configuring Your Whiteboard

on

page1-6 instead of the steps below.

If you are not in Projection mode

1

1 1

1

Connect an LCD projector to your PC and project

the image completely and squarely onto your white-

board’s white area, without covering the icon strip

or whiteboard frame.

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Calibrating LCD Projection

Installing & Configuring ibid 1-9

2

2 2

2

Press Projection on the whiteboard or click in

ibid

. The Projection LED on the whiteboard lights

and the following dialog appears:

O

OO

O

If the dialog does not appear, select

Edit->Options. On the Projection Properties

tab, uncheck the Use previous calibration

points checkbox. Repeat Step 2.

3

3 3

3

Touch the points where the red lines intersect in

order as prompted.

If you are already in Projection mode

1

1 1

1

Touch Calibrate on the projected

ibid

Dashboard:

OR

In

ibid

, select Edit->Configure Whiteboard and

click Next.

2

2 2

2

Touch the points where the red lines intersect in

order as prompted.

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Whiteboard User Guide

1-10 Installing & Configuring ibid

Uninstalling ibid

Uninstalling the

ibid

software removes only the applica-

tion files. Your

ibid

(.wbd) files are not deleted.

1

1 1

1

On the Windows taskbar, select

Start->Programs->

ibid

->Uninstall

ibid

:

2

2 2

2

Click Yes to remove all application components

completely.

O

OO

O

You may have to delete some application files

manually after you uninstall ibid.

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ibid Basics 2-1

2

22

2

ibid

ibidibid

ibid

Ba s i c s

Ba s i c s Ba s i c s

Ba s i c s

In This Chapter...

How the Polaroid Whiteboard Works

~ 2

~ 2 ~ 2

~ 2

Using Whiteboard Icons

~ 4

~ 4 ~ 4

~ 4

Viewing Your Whiteboard in ibid

~ 5

~ 5 ~ 5

~ 5

Using ibid Annotation Tools

~ 10

~ 10 ~ 10

~ 10

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