Brother FAX MFC-9840CDW User manual

Category
Print & Scan
Type
User manual
USER’S GUIDE
MFC-9840CDW
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-9840CDW
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt;
may support an insurance claim by you in the event of product loss
covered by insurance; and,
will help us notify you of enhancements to your product and special
offers.
The most convenient and efficient way to register your new product is
online at http://www.brother.com/registration
© 2007 Brother Industries, Ltd.
i
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product should you lose your receipt;
may support an insurance claim by you in the event of product loss covered by insurance; and,
will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at
http://www.brother.com/registration
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function
Center needs. You can download the latest software and utilities and read FAQs and
troubleshooting tips to learn how to get the most from your Brother product.
http://solutions.brother.com
Note
You can check here for Brother driver updates.
To keep your machine performance up to date, check here for the latest firmware upgrade (for
Windows
®
only).
For Customer Service
In USA: 1-800-284-4329
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-877-BROTHER
(514) 685-4898 (fax)
ii
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
iii
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (You can visit
us online for a complete selection of the Brother accessories and supplies that are available for
purchase.)
In USA: 1-877-552-MALL (6255)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada: 1-877-BROTHER
http://www.brother.ca
Description Item
Toner Cartridge Standard Black: TN-110BK (Prints approx. 2,500 pages)
Cyan: TN-110C (Prints approx. 1,500 pages)
Magenta: TN-110M (Prints approx. 1,500 pages)
Yellow: TN-110Y (Prints approx. 1,500 pages)
Toner Cartridge High Yield Black: TN-115BK (Prints approx. 5,000 pages)
Cyan: TN-115C (Prints approx. 4,000 pages)
Magenta: TN-115M (Prints approx. 4,000 pages)
Yellow: TN-115Y (Prints approx. 4,000 pages)
Drum Unit DR-110CL
Belt Unit BU-100CL
Waste Toner Box WT-100CL
Telephone Line Cord LG3077001
Paper Tray #2 (Option) LT-100CL
User’s Guide LP7074001 (English for USA and Canada)
LP7074002 (French for Canada)
Quick Setup Guide LP7059001 (English for USA and Canada)
LP7059002 (French for Canada)
iv
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR
AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR
IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE
SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE
ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS
OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE
SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE
ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
v
Brother
®
Color Laser One-Year On-Site Limited Warranty
(USA only)
Who is covered:
This limited warranty (“warranty”) is given
only to the original end-use/retail purchaser
(referred to in this warranty asOriginal
Purchaser”) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as “this
Product”).
If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
What is covered:
This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to Toner Cartridges,
Drum Unit, Belt Unit, and Waste Toner
Box.
Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying Consumable and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty Periods:
Machines: one year from the original
purchase date.
Accompanying Consumable and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What is NOT covered:
This warranty does not cover:
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother
®
-brand parts and
Consumable and Accessory Items);
4 Consumable and Accessory Items that
expired in accordance with a rated life; and,
5 Problems arising from other than defects in
materials or workmanship.
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brother
and/or alteration/removal of the serial
number).
What to do if you think your Product is
eligible for warranty service:
Report your issue to our Customer Service
Hotline at 1-800-284-4329
or to a Brother
Authorized Service Center within the
applicable warranty period. Supply Brother
or the Brother Authorized Service Center with
a copy of your dated bill of sale showing that
this Product was purchased within the U.S.
For the name of local Brother Authorized
Service Center(s), call 1-800-521-2846.
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to provide information pertaining to
the defect or malfunction of this Product.
vi
Brother
®
Color Laser One-Year On-Site Limited Warranty
(USA only)
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and
if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will evaluate
your report of a possible defect to determine
whether a defect exists, and if it does exist,
Brother or an Authorized Service Center will
provide “On-site Warranty Service” during
“Normal Working Hours” and will repair the
Machine and/or accompanying Consumable
and Accessory Items at no charge to you for
parts or labor. “On-site Warranty Service” shall
consist of the remedial service, as
necessitated by normal usage, to restore this
product to good operating condition at your
location and does not guarantee uninterrupted
operation of this Product. “Normal Working
Hours” shall mean 9:00am to 5:00pm (local
time), Monday through Friday, excluding legal
and local holidays observed by Brother or the
Authorized Service Center.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty, you will be charged
for any service and/or replacement
parts/products at Brother’s or the Authorized
Service Center’s then current published rates.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What you must provide:
Reasonable cooperation with the Brother
Representative in troubleshooting as they
diagnose the problem, provide access to this
Product at reasonable times and provide
adequate working space including heat, light,
ventilation, electric current and outlets for the
use of the Brother representative.
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for that repair as described above, Brother
shall not be liable for any direct, indirect,
incidental or consequential damages or
specific relief. Because some states do not
allow the exclusion or limitation of
consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
ORAL, WHETHER EXPRESSED BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother’s obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
This Limited Warranty (and Brother’s
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
© 2007 Brother International Corporation
vii
BROTHER LASER PRINTER / MULTIFUNCTION CENTER
®
/
FAX ON-SITE WARRANTY
(Canada only)
For a limited on-site warranty of 1 year labour and parts from the date of purchase, Brother
International Corporation (Canada) Ltd. (“Brother”), or its authorized on-site service
providers, will repair or replace (at Brother’s sole discretion) this Laser Printer/MFC/Fax
machine free of charge if defective in material or workmanship. This warranty applies only to
products purchased and used in Canada. This limited Warranty does not include cleaning,
consumables (including, without limitation, toner cartridges and drum units, OPC belts, fixing
units, print heads, paper feed rollers, transfer rolls, cleaning rollers, waste toner packs, oil
bottles) or damage caused by accident, neglect, misuse or improper installation or operation
or any damage caused from service, maintenance, modifications, or tampering by anyone
other than a Brother Authorized Service Representative, or if shipped out of the country. The
use of supplies or consumable items that are non-Brother products may void your
warranty.This limited warranty ceases when this machine is rented, sold, or otherwise
disposed of. Operation of the laser printer/MFC/Fax in excess of the specifications or with the
Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter
shall be the sole liability of the end-user/purchaser. The Laser Printer/MFC/Fax machine will
be serviced on-site. Canadian Proof of Purchase in the form of a Sales Receipt must be
provided if requested by the service personnel. In the event that geographical location does
not permit us to provide on-site service to you, Brother reserves the right to exchange your
machine with an equivalent or better one through a courier service.
When shipping or transporting your Laser Printer/MFC/Fax machine, please refer to your
Operation Manual for the proper packaging procedures. Failure to remove the Toner
Cartridge (and Toner Drum Unit, waste toner packs or oil bottles on applicable models) during
shipping or transport will cause severe damage to the Laser Printer/MFC/Fax machine and
will void the Warranty.
Improper packaging may cause severe damage to the machine during shipping and will void
the warranty.
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING,WITHOUT LIMITATIONS, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT
THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. The warranty states Brother’s entire liability and your exclusive
remedy against Brother for any failure of the Laser Printer/MFC/Fax machine to operate
properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
Laser Printer/MFC/Fax machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the use of
or inability to use the product, even if advised by the end user/purchaser of the possibility of
such damages. Since some Provinces do not allow the above limitation of liability, such
limitation, may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other
rights which vary from Province to Province.
Warranty Service is available at Brother Authorized
Service Centres throughout Canada. For Technical
Assistance or for the name and location of your nearest
Authorized Service Centre call 1-877-Brother.
Internet support: support@brother.ca or browse Brother’s Web Site www.brother.ca.
viii
Table of Contents
Section I General
1 General information 2
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the User’s Guides.................................................................................2
Viewing documentation ...................................................................................3
Accessing Brother support (for Windows
®
) ...........................................................5
Control panel overview ..........................................................................................6
Status LED indications ....................................................................................9
2 Loading paper and documents 11
Acceptable paper and other media......................................................................11
Recommended paper ....................................................................................11
Type and size of paper ..................................................................................11
Handling and using special paper .................................................................13
Unprintable area ..................................................................................................16
Unprintable area for copies ...........................................................................16
Unprintable area when printing from a computer ..........................................17
Loading paper and envelopes .............................................................................17
Loading documents .............................................................................................20
Using the ADF (automatic document feeder) ................................................20
Using the scanner glass ................................................................................21
3 General setup 22
Mode timer...........................................................................................................22
Paper settings......................................................................................................22
Paper type .....................................................................................................22
Paper size......................................................................................................23
Tray use in copy mode ..................................................................................23
Tray use in fax mode .....................................................................................24
Tray use in print mode...................................................................................24
Volume settings ...................................................................................................25
Ring volume...................................................................................................25
Beeper volume ..............................................................................................25
Speaker volume.............................................................................................25
Automatic daylight savings time ..........................................................................26
Ecology features..................................................................................................26
Toner save.....................................................................................................26
Sleep time......................................................................................................26
Turning off the scanner lamp.........................................................................26
LCD contrast........................................................................................................27
Dial Prefix ............................................................................................................27
ix
4 Security features 28
Security................................................................................................................28
Setting lock....................................................................................................28
Secure Function Lock....................................................................................29
Section II Fax
5 Sending a fax 34
How to fax............................................................................................................34
Entering fax mode .........................................................................................34
Sending a single-sided fax from the ADF ......................................................34
Sending a 2-sided fax from the ADF .............................................................34
Sending a fax from the scanner glass ...........................................................34
Faxing legal size documents from the scanner glass....................................35
Canceling a fax in progress...........................................................................35
Broadcasting (black & white only)........................................................................36
Canceling a broadcast in progress................................................................36
Additional sending operations..............................................................................37
Sending faxes using multiple settings ...........................................................37
Electronic cover page (black & white only)....................................................37
Contrast.........................................................................................................39
Changing fax resolution.................................................................................39
Dual access (black & white only)...................................................................40
Real time transmission ..................................................................................40
Overseas mode .............................................................................................41
Delayed fax (black & white only) ...................................................................41
Delayed batch transmission (black & white only) ..........................................41
Checking and canceling waiting jobs.............................................................42
Sending a fax manually .................................................................................42
Out of memory message ...............................................................................42
6 Receiving a fax 43
Choose the correct Receive Mode ......................................................................43
Using receive modes ...........................................................................................44
Fax Only ........................................................................................................44
Fax/Tel...........................................................................................................44
Manual...........................................................................................................44
External TAD .................................................................................................44
Receive mode settings ........................................................................................45
Ring delay......................................................................................................45
F/T ring time ..................................................................................................45
Easy receive..................................................................................................46
Setting the print density .................................................................................46
Additional receiving operations............................................................................47
Printing a reduced incoming fax ....................................................................47
Duplex (2-sided) printing for Fax mode .........................................................47
Setting the fax receive stamp (black & white only) ........................................48
Receiving a fax at the end of a conversation.................................................48
Printing a fax from the memory .....................................................................48
x
7 Telephone services and external devices 49
Telephone line services.......................................................................................49
Voice Mail ......................................................................................................49
Distinctive ring ...............................................................................................50
Connecting an external TAD (telephone answering device)................................52
Connections...................................................................................................53
Recording an outgoing message (OGM).......................................................53
Special line considerations ............................................................................53
Multi-line connections (PBX) .........................................................................55
External and extension telephones......................................................................55
Operation from extension telephones............................................................55
For Fax/Tel mode only...................................................................................55
Connecting an external or extension telephone ............................................56
Using a non-Brother cordless external handset ............................................56
Using remote codes.......................................................................................56
8 Dialing and storing numbers 57
How to dial...........................................................................................................57
Manual dialing ...............................................................................................57
One-touch dialing ..........................................................................................57
Speed-dialing.................................................................................................57
Search ...........................................................................................................58
LDAP Search.................................................................................................58
Fax redial.......................................................................................................58
Storing numbers ..................................................................................................59
Storing a pause .............................................................................................59
Storing one-touch dial numbers.....................................................................59
Storing speed-dial numbers...........................................................................60
Changing one-touch and speed-dial numbers...............................................61
Setting up groups for broadcasting................................................................62
Dialing access codes and credit card numbers .............................................63
Pause ............................................................................................................63
Tone or pulse (Canada only).........................................................................63
9 Remote fax options (black & white only) 64
Fax forwarding.....................................................................................................64
Paging..................................................................................................................65
Fax storage..........................................................................................................65
PC fax receive .....................................................................................................66
Changing remote fax options...............................................................................67
Turning off remote fax options.......................................................................67
Remote retrieval ..................................................................................................68
Setting a remote access code .......................................................................68
Using your remote access code ....................................................................68
Retrieving fax messages ...............................................................................69
Changing the fax forwarding number ............................................................69
Remote fax commands........................................................................................70
xi
10 Polling 71
Polling receive .....................................................................................................71
Sequential polling ..........................................................................................71
Polled transmit (black & white only).....................................................................72
Setup for polled transmit................................................................................72
11 Printing reports 73
Fax reports...........................................................................................................73
Transmission verification report.....................................................................73
Fax journal.....................................................................................................73
Reports ................................................................................................................74
How to print a report......................................................................................74
Section III Copy
12 Making copies 76
How to copy.........................................................................................................76
Entering copy mode.......................................................................................76
Making a single copy .....................................................................................76
Making multiple copies ..................................................................................76
Stop copying..................................................................................................76
Copy options (temporary settings).......................................................................77
Improving copy quality...................................................................................77
Enlarging or reducing the image copied ........................................................77
Making N in 1 copies (page layout) ...............................................................78
Duplex (2-sided) copying...............................................................................79
Sorting copies using the ADF........................................................................81
Adjusting brightness, contrast and color........................................................81
Tray selection ................................................................................................83
Out of memory message .....................................................................................83
Section IV Walk-up printing
13 Printing photos from a digital camera 86
Before using PictBridge .......................................................................................86
PictBridge requirements ................................................................................86
Using PictBridge..................................................................................................86
Setting your digital camera............................................................................86
Printing images....................................................................................................87
DPOF printing................................................................................................88
Connecting a camera as a storage device ..........................................................88
Understanding the error messages .....................................................................88
xii
14 Printing data from a USB flash memory drive 89
Supported file formats..........................................................................................89
Creating a PRN or PostScript
®
3™ file for direct printing....................................89
Printing data directly from the USB flash memory drive ......................................90
Understanding the error messages .....................................................................91
Section V Software
15 Software and network features 94
How to read HTML User’s Guide.........................................................................94
For Windows
®
................................................................................................94
For Macintosh
®
..............................................................................................94
Section VI Appendixes
A Safety and legal 96
Choosing a location .............................................................................................96
To use the machine safely...................................................................................97
Important information.........................................................................................100
Standard telephone and FCC notices .........................................................100
Industry Canada Compliance Statement (Canada only) ............................103
Disconnect device .......................................................................................103
LAN connection ..........................................................................................103
International ENERGY STAR
®
Compliance Statement...............................103
Laser safety .................................................................................................103
FDA regulations...........................................................................................104
Important safety instructions........................................................................104
Legal limitations for copying ..............................................................................106
Trademarks........................................................................................................107
BOptions 108
Options ..............................................................................................................108
Optional paper tray ............................................................................................109
Installing the optional paper tray..................................................................109
Memory board....................................................................................................110
SO-DIMM types ...........................................................................................110
Installing extra memory ...............................................................................111
xiii
C Troubleshooting and routine maintenance 112
Troubleshooting.................................................................................................112
If you are having difficulty with your machine..............................................112
Improving the print quality ...........................................................................119
Setting dial tone detection ...........................................................................130
Telephone line interference .........................................................................130
Error and maintenance messages.....................................................................131
Checking if the machine has faxes in its memory .......................................137
Transferring faxes to another fax machine..................................................137
Transferring faxes to your PC......................................................................137
Document jams............................................................................................138
Paper jams ..................................................................................................139
Routine maintenance.........................................................................................150
Cleaning the outside of the machine ...........................................................150
Cleaning the scanner...................................................................................151
Cleaning the laser scanner windows ...........................................................152
Cleaning the corona wires...........................................................................156
Cleaning the drum unit ................................................................................159
Replacing the consumable items.......................................................................166
Replacing a toner cartridge .........................................................................169
Replacing the drum unit...............................................................................174
Replacing the belt unit.................................................................................180
Replacing the waste toner box ....................................................................185
Packing and shipping the machine....................................................................191
Repacking the machine...............................................................................192
Machine information ..........................................................................................199
Checking the serial number.........................................................................199
Checking the page counters........................................................................199
Checking the remaining life of parts ............................................................200
D Menu and features 201
On-screen programming....................................................................................201
Menu table...................................................................................................201
Memory storage...........................................................................................201
Menu keys .........................................................................................................201
How to access the menu mode ...................................................................202
Menu table.........................................................................................................203
Entering text ......................................................................................................219
xiv
E Specifications 221
General ..............................................................................................................221
Print media.........................................................................................................223
Fax.....................................................................................................................224
Copy ..................................................................................................................225
Scan...................................................................................................................226
Print ...................................................................................................................227
Interfaces...........................................................................................................227
PictBridge ..........................................................................................................228
Direct print feature .............................................................................................228
Computer requirements.....................................................................................229
Consumable items .............................................................................................230
Ethernet wired network......................................................................................231
Ethernet wireless network..................................................................................232
Authentication and encryption for wireless users only.................................233
Wi-Fi Alliance certification ...........................................................................234
F Glossary 235
GIndex 239
Section I
General I
General information 2
Loading paper and documents 11
General setup 22
Security features 28
2
1
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the User’s
Guides
1
The printed User’s Guide does not contain all
the information about your machine. The
advanced features of the Printer, Network,
Scanner, and PC Fax are explained in the
Software and Network Users Guides that you
can find on the CD-ROM.
General information 1
Bold Bold style identifies keys on the
machine control panel or
computer screen.
Italics Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
Warning icons tell you what to do to
avoid the risk of injury.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Caution icons tell you about
procedures you must follow to
prevent damaging the machine.
Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.
Note icons give useful tips.
General information
3
1
Viewing documentation 1
Viewing documentation (Windows
®
) 1
To view the documentation, from the Start
menu, point to Brother, MFC-9840CDW from
the program group, and then click
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC.
Insert the Brother CD-ROM labeled
Windows
®
into your CD-ROM drive.
b If the language selection screen
appears, click your language.
c If the model name screen appears, click
your model name.The CD-ROM main
menu will appear.
If this window does not appear, use
Windows
®
Explorer to find and run the
start.exe program from the root directory
of the Brother CD-ROM.
d Click Documentation.
e Click the documentation you want to
read:
HTML documents (3 manuals):
HTML User’s Guide for stand-alone
operations, Software User’s Guide
and Network User’s Guide.
This format is recommended for
viewing on your computer.
PDF documents (4 manuals):
PDF User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick
Setup Guide.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
driver (For Windows
®
XP/Windows
Vista™ only) in Chapter 2
Using ControlCenter3 in Chapter 3
Network Scanning in Chapter 4
ScanSoft™ PaperPort™ 11SE with
OCR How-to-Guides 1
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft PaperPort™ 11SE with OCR
application.
Chapter 1
4
Viewing documentation (Macintosh
®
) 1
a Turn on your Macintosh
®
.
Insert the Brother CD-ROM labeled
Macintosh
®
into your CD-ROM drive.
b The following window will appear.
c Double-click the Documentation icon.
d If the language selection screen
appears, double-click your language.
e Double-click the top page file to view the
User’s Guide, Software User’s Guide
and Network User’s Guide in HTML
format.
f Click the documentation you want to
read.
User’s Guide
Software User’s Guide
Network User’s Guide
Note
The documents are also available in PDF
format (4 manuals):
PDF User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick Setup
Guide.
The PDF format is recommended for
printing the manuals.
Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF
documents. (Internet access and PDF
Reader software are required.)
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning in Chapter 9
Using ControlCenter2 in Chapter 10
Network Scanning in Chapter 11
Presto!
®
PageManager
®
User's Guide:1
Instructions for scanning directly from
Presto!
®
PageManager
®
The complete
Presto!
®
PageManager
®
User’s Guide
can be viewed from the Help selection in
the Presto!
®
PageManager
®
application.
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Brother FAX MFC-9840CDW User manual

Category
Print & Scan
Type
User manual

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