Formax Mint 410 Operating instructions

OPERATOR MANUAL

8/2021

1

TableofContents

1 Introduction

1.1 Symbols Used .....................................................................................................................3

Safety Information 52

2.1 Compliance ..........................................................................................................................7

2.2 General Safety ...................................................................................................................9

2.3 Power Connection ..........................................................................................................10

2.4 Disconnecting Power and LAN ..................................................................................11

2.5 How to Activate an Emergency Stop .......................................................................12

Meet Your Mailing System 133

3.1 System Layout .................................................................................................................15

3.2 Additional Accessories .................................................................................................43

3.3 System Connections ......................................................................................................47

3.4 Power Management ......................................................................................................54

3.5 Network Connections ....................................................................................................56

Processing Mail 594

4.1 Quick Guide to Preparing Your Mail .........................................................................61

4.2 Processing Mail ...............................................................................................................67

4.3 Recommended Steps for Processing Mail ...........................................................137

4.4 How to Process Incoming 'Received' Mail ...........................................................139

4.5 How to Process Mail for Sealing or Counting without Printing ...................141

4.6 Permit Mail .....................................................................................................................143

4.7 Mail Corrections ............................................................................................................147

4.8 Advanced Operations .................................................................................................152

Money-Related Operations 1555

5.1 Overview .........................................................................................................................157

5.2 How to Check Funds ...................................................................................................158

5.3 How to Add Funds to the PSD ................................................................................159

5.4 Low Funds Threshold .................................................................................................162

5.5 High Value Warnings .................................................................................................164

5.6 Funding PIN Code ........................................................................................................166

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5.7 Funds Data Reports ....................................................................................................167

5.8 Advanced Operation ...................................................................................................169

Accounts and Access Control 1716

6.1 Postage Tracking and Access Control ..................................................................173

6.2 Access Control ..............................................................................................................174

6.3 Account Modes .............................................................................................................179

6.4 Creating Accounts .......................................................................................................186

6.5 Managing Accounts ....................................................................................................190

6.6 Managing Groups ........................................................................................................198

6.7 Import/Export Accounts .............................................................................................205

6.8 Managing Operator PIN Codes ...............................................................................210

6.9 Account/Operator Reports ........................................................................................217

6.10 Changing the Current Account ................................................................................222

Rates 2277

7.1 Rates ................................................................................................................................229

7.2 Managing Postal Rates ..............................................................................................426

Reports 2378

8.1 Generating Reports .....................................................................................................239

8.2 Available Reports .........................................................................................................242

Online Services 2679

9.1 Standard and Optional Mail Management Applications ................................269

9.2 OLS Call Types ..............................................................................................................270

9.3 OLS Connection Tests ................................................................................................275

9.4 System Online Services ..............................................................................................279

9.5 E-Services with Electronic Return Receipt .........................................................280

Configuring your Mailing System 28910

10.1 Settings Overview .....................................................................................................293

10.2 Logging in/out as Supervisor .................................................................................294

10.3 Imprint Memories .......................................................................................................297

10.4 High Value, Low Funds Warnings and PIN Codes ........................................302

10.5 Default Sealing Mode ...............................................................................................306

10.6 Weighing Settings ....................................................................................................309

10.7 Postage Imprint Default Settings .........................................................................326

10.8 Display Setting ...........................................................................................................336

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10.9 Time and Date Management .................................................................................345

10.10 Timeout Settings ........................................................................................................346

10.11 External Label Dispenser (ELD) ............................................................................348

10.12 Connection Settings ..................................................................................................355

10.13 Inserter Mode ..............................................................................................................383

10.14 Changing Motorized Conveyor Stacker Positions ..........................................386

Options and Updates 39511

11.1 Overview ......................................................................................................................397

11.2 Using the Mailbox ......................................................................................................398

11.3 Managing Options .....................................................................................................402

11.4 Managing Custom Text Messages ......................................................................404

11.5 Managing Ad slogans ..............................................................................................413

11.6 Managing Permits .....................................................................................................421

11.7 Position Slogan/Text ................................................................................................424

11.8 Managing Postal Rates ...........................................................................................426

11.9 Updating System Software ....................................................................................428

Maintaining 43112

12.1 Maintaining the Ink System ...................................................................................433

12.2 Maintaining the Feeder ............................................................................................440

12.3 Maintaining the Sealer Water Network .............................................................443

12.4 Cleaning the Mail Path ............................................................................................445

12.5 Touchscreen Calibration .........................................................................................453

12.6 Maintenance processes ...........................................................................................454

Troubleshooting 45913

13.1 Machine Issues ...........................................................................................................461

13.2 Diagnostics ..................................................................................................................470

13.3 System Data ................................................................................................................472

System Specifications 47514

14.1 Mail Specifications ....................................................................................................477

14.2 Package Specifications ...........................................................................................479

14.3 General Specifications .............................................................................................481

14.4 System Specifications ..............................................................................................482

14.5 Operating Conditions ...............................................................................................483

14.6 System Changes ........................................................................................................484

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14.7 Menu Reference .........................................................................................................486

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1Introduction

This section describes symbols used in this manual.

1.1 Symbols Used ................................................................................3

1

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Symbols Used1.1

This manual uses the symbols listed below.

Indicates...This symbol...

WARNING: indicates a human safety hazard.

ATTENTION: brings to your attention a potential risk to equipment

or mail from your actions.

NOTE: remark explaining different cases or specificities.

TIP: advice to help save you time when processing your mail.

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1

Introduction

2SafetyInformation

This section contains important information about safety precautions and environmental

recommendations for operating your equipment in the best possible conditions.

2.1 Compliance ....................................................................................7

2.2 General Safety ..............................................................................9

2.3 Power Connection .....................................................................10

2.4 Disconnecting Power and LAN ..............................................11

2.5 How to Activate an Emergency Stop ...................................12

5

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Compliance2.1

This is a class A product. Operation of this equipment in a

residential area may cause interference (to be remedied at the

user's own expense).

Energy Star® Compliance

Your Mailing System is an Energy Star® qualified Mailing System that automatically

goes into a low power sleep mode after a period of inactivity.

Environmental Compliance

A program has been implemented for recycling end-of-life mailing systems. Please

contribute to environmental protection by consulting your retailer's website or by

contacting them directly about responsible disposal.

CE Compliance

CE marking is a certification of conformity with health, safety, and environmental

protection standards for products sold within the European Economic Area (EEA). The

CE marking is also found on products sold outside the EEA that are manufactured in,

or designed to be sold in, the EEA.

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2

SafetyInformation

8

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2

SafetyInformation

General Safety2.2

•Before using your mailing system, thoroughly read the operating instructions.

•To reduce the risk of fire, electric shock and injury to persons, follow normal and

basic safety precautions for office equipment when using your mailing system.

•To avoid damage, only use approved supplies (ink, tape, cleaners, etc.).

The mailing system contains moving parts. Keep fingers, long

hair, jewelry, neck ties and loose clothing away from the mail

path at all times.

Follow the additional safety precautions below:

•Do not place lit candles, cigarettes, cigars, etc. on the mailing system.

•When removing jammed material, avoid using excessive force to prevent personal

injury and damaging any system components.

•When lifting covers, wait for all parts to stop moving before placing your hands

near the Feeder Path or Print Head.

•To prevent overheating, do not block the ventilation openings or attempt to stop

the power supply fans.

•Do not remove fastened covers, as they protect users from potentially hazardous

parts that should only be accessed by a service representative.

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2

SafetyInformation

Power Connection2.3

Before powering up your mailing system, please ensure that the system meets your

local AC voltage requirements (110V - 60Hz).

THIS EQUIPMENT MUST BE GROUNDED

•Only connect the power plug to an outlet provided with a

protective ground contact.

•To reduce the risk of fire, use only the power cord supplied

with the mailing system.

•Do not use ground adaptors.

•Do not use this product on a wet floor or near water.

•In case of liquid spillage, disconnect the power cord from

the outlet and proceed to cleaning.

In addition to checking the power requirements, we also recommend that you:

•Use an outlet that is easily accessible.

•Do not route the power cord between furniture or over sharp edges.

•Avoid using outlets controlled by wall switches or shared by other equipment.

•Make sure the mailing system is close enough to the electric outlet so that it

leaves plenty of slack on the power supply cord.

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2

SafetyInformation

Disconnecting Power and LAN2.4

1. Press (at the top right corner of the control panel).

- A short press on the sleep/on/soft off mode button sets the machine to

'sleep' mode.

- A long press on the sleep/on/soft off mode button sets the machine to 'soft

off'.

The light located next to the key indicates:

-Green: The mailing system is in 'awake' mode and ready for use.

-Amber (continuous): The mailing system is in sleep mode (low power mode).

-Amber (blinking): The mailing system is in soft off mode (very low power

mode).

2. Ensure that the light located next to the key is amber, meaning that the mailing

system is in 'sleep' mode.

3. Turn off your mailing system. The circle (or O) indicates that the system is off.

4. Unplug the power cord from the wall outlet.

5. Unplug the LAN cable from the socket, as it may still be energized.

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2

SafetyInformation

How to Activate an Emergency Stop2.5

To stop the run process immediately:

1. Press .

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2

SafetyInformation

MeetYourMailing

System

3

Get to know your mailing system in this section.

3.1 System Layout ............................................................................15

How to Use the Feeder ...............................................................................................19

How to Adjust the Mail Thickness Settings .........................................................21

Postcard Mail or Thin Mail Processing ..................................................................24

Puffy Mail or Thick Mail Processing ........................................................................29

How to Select the Sealing Mode .............................................................................33

How to Fill the Internal Label Dispenser ...............................................................39

3.2 Additional Accessories .............................................................43

How to Use the Barcode Scanner ...........................................................................46

3.3 System Connections ..................................................................47

3.4 Power Management ..................................................................54

How to Turn the System ON/OFF ...........................................................................54

How to Turn the Mailing System to Sleep/Soft Off Mode ...............................55

3.5 Network Connections ...............................................................56

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System Layout3.1

The illustrations and tables below show the basic Mailing System configuration,

including optional accessories you may have added.

System Components

Automatically feeds envelopes of different

sizes and seals them if required.

Mixed-Mail Feeder

Automatically weighs and rates mail that can

be processed through the mailing system.

Dynamic Weighing Module

(optional)

Prints postage on mail or labels.Base

Collectsandstacksprocessedmail.

Therearethree output options available.

Stacker (optional)

Allows the user to operate the mailing system

and configure the system settings.

ControlPanel

Weighs mail to calculate postage.

WeighingPlatform

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3

MeetYourMailingSystem

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