Brother MFC-440CN User manual

Category
Fax machines
Type
User manual

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USER’S GUIDE
MFC-440CN
MFC-660CN
Version A
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-440CN, MFC-660CN (Circle your
model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
î‚„ may serve as confirmation of the purchase date of your product
should you lose your receipt; and
î‚„ may support an insurance claim by you in the event of product loss
covered by insurance.
© 2006 Brother Industries, Ltd.
i
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
ii
EC Declaration of Conformity under the R & TTE
Directive
iii
Table of Contents
Section I General
1 General Information
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................2
Viewing Documentation...................................................................................2
Control panel overview ..........................................................................................4
LCD display indications ...................................................................................6
Basic Operations .............................................................................................7
2 Loading documents and paper
Loading documents ...............................................................................................8
Using the ADF .................................................................................................8
Using the scanner glass ..................................................................................8
Scanning area .................................................................................................9
Acceptable paper and other media......................................................................10
Recommended media ...................................................................................10
Handling and using media .............................................................................10
Choosing the right media...............................................................................12
Loading paper, envelopes and other media ........................................................14
Loading paper and other media.....................................................................14
Loading envelopes, post cards and photo paper...........................................16
Printable area ................................................................................................19
3 General setup
Power Save mode ...............................................................................................20
Putting your machine in Power Save mode...................................................20
Bringing your machine out of Power Save mode ..........................................20
Power Save setting........................................................................................20
Mode Timer..........................................................................................................21
Paper settings......................................................................................................22
Paper Type ....................................................................................................22
Paper Size .....................................................................................................22
Volume Settings...................................................................................................23
Ring Volume..................................................................................................23
Beeper Volume..............................................................................................23
Speaker Volume ............................................................................................24
Automatic Daylight Savings Time........................................................................24
LCD display .........................................................................................................25
LCD Contrast.................................................................................................25
Setting the backlight brightness.....................................................................25
Setting the Dim Timer for the backlight ........................................................25
Setting the Off Timer .....................................................................................26
Setting the Wallpaper ....................................................................................26
iv
4 Security features
TX Lock (MFC-440CN only) ................................................................................27
Setting and changing the TX Lock password ................................................27
Turning the TX Lock on/off ............................................................................28
Memory Security (MFC-660CN only)...................................................................28
Setting and changing the memory security password ...................................29
Turning the memory security on/off ...............................................................30
Section II Fax
5 Sending a fax
Entering Fax mode ..............................................................................................32
Faxing from the ADF ....................................................................................32
Faxing from the scanner glass ......................................................................33
Faxing Letter size documents from the scanner glass ..................................33
Colour fax transmission .................................................................................33
Cancelling a fax in progress ..........................................................................33
Broadcasting (Monochrome only)........................................................................34
Cancelling a Broadcast in progress...............................................................34
Additional sending operations..............................................................................35
Sending faxes using multiple settings ...........................................................35
Contrast.........................................................................................................35
Changing fax resolution.................................................................................35
Dual access (Monochrome only) ...................................................................36
Real time transmission ..................................................................................36
Overseas Mode .............................................................................................37
Delayed Faxing (Monochrome only)..............................................................37
Delayed Batch Transmission (Monochrome only).........................................37
Checking and cancelling waiting jobs............................................................37
Setting your changes as a new default..........................................................38
Restoring all settings to the factory settings ..................................................38
Sending a fax manually .................................................................................38
Sending a fax at the end of a conversation (MFC-660CN only) ....................39
Out of Memory message ...............................................................................39
6 Receiving a Fax
Receive modes ....................................................................................................40
Choosing the Receive Mode .........................................................................40
Using receive modes ...........................................................................................41
Fax only .........................................................................................................41
Fax/Tel...........................................................................................................41
Manual...........................................................................................................41
TAD (MFC-660CN only) ................................................................................42
External TAD (MFC-440CN only) ..................................................................42
Receive mode settings ........................................................................................42
Ring Delay .....................................................................................................42
F/T Ring Time (Fax/Tel mode only)...............................................................43
Fax Detect .....................................................................................................43
v
Additional receiving operations............................................................................44
Printing a reduced incoming fax ....................................................................44
Receiving faxes into memory ........................................................................45
Receiving a fax at the end of a conversation (MFC-660CN only) .................45
Printing a fax from the memory .....................................................................45
7 Telephone and External devices
Voice operations..................................................................................................46
Making a telephone call (MFC-660CN only)..................................................46
Answering calls with the Speaker Phone (MFC-660CN only) .......................46
Mute (MFC-660CN only) ...............................................................................46
Tone or Pulse ................................................................................................46
Fax/Tel mode ................................................................................................47
Fax/Tel mode in Power Save condition.........................................................47
Telephone services..............................................................................................47
Caller ID (MFC-660CN only) (For U.K. and Ireland only) ..............................47
Setting the Phone Line Type .........................................................................49
BT Call Sign (For U.K. only) ..........................................................................49
Connecting an external TAD (telephone answering device)................................50
Connections...................................................................................................51
Recording outgoing message (OGM) on an external TAD............................51
Multi-line connections (PBX) .........................................................................51
External and extension phones ...........................................................................52
Connecting an external or extension telephone ............................................52
Operation from extension telephones............................................................52
Using extension telephones (For U.K. only)..................................................52
Using a cordless external telephone .............................................................53
Using remote codes.......................................................................................53
8 Dialling and storing numbers
How to Dial ..........................................................................................................55
Manual dialling...............................................................................................55
Speed-Dialling ...............................................................................................55
Search ...........................................................................................................55
Fax Redial .....................................................................................................56
Outgoing Call.................................................................................................56
Caller ID history (MFC-660CN only) (For U.K. and Ireland only) ..................57
Storing numbers ..................................................................................................57
Storing a pause .............................................................................................57
Storing Speed-Dial numbers .........................................................................57
Changing Speed-Dial names or numbers .....................................................59
Setting up groups for broadcasting................................................................60
Combining Quick-Dial numbers.....................................................................62
vi
9 Digital TAD (MFC-660CN only)
TAD-Mode for internal TAD .................................................................................63
Setting up the TAD ........................................................................................63
Outgoing message (OGM) ............................................................................63
Fax/Tel OGM .................................................................................................64
Activating TAD mode.....................................................................................64
Managing your messages....................................................................................64
Message indicator .........................................................................................64
Playing voice messages ................................................................................64
Erasing incoming messages..........................................................................65
Additional TAD operations...................................................................................65
Setting maximum time for incoming messages .............................................65
Setting toll saver ............................................................................................66
ICM Recording Monitor..................................................................................66
Recording a conversation..............................................................................66
10 Advanced fax operations (Monochrome only)
Fax Forwarding....................................................................................................67
Fax Storage .........................................................................................................68
Fax Preview (MFC-660CN only)..........................................................................68
Setting Fax Preview.......................................................................................68
How to preview a fax .....................................................................................69
How to delete all faxes in the list ...................................................................69
How to print all faxes in the list ......................................................................69
PC Fax Receive...................................................................................................70
Changing the destination PC.........................................................................71
Turning off Advanced Fax Operations .................................................................71
Changing Advanced Fax Operations...................................................................72
Remote Retrieval .................................................................................................72
Setting a Remote Access Code.....................................................................72
Using your Remote Access Code..................................................................73
Remote Fax commands ................................................................................74
Retrieving fax messages ...............................................................................76
Changing your Fax Forwarding number ........................................................76
11 Printing Reports
Fax reports...........................................................................................................77
Transmission Verification Report...................................................................77
Fax Journal (activity report) ...........................................................................77
Reports ................................................................................................................78
How to print a report ......................................................................................78
vii
12 Polling
Polling overview...................................................................................................79
Polling receive .....................................................................................................79
Setup to receive polling .................................................................................79
Setup to receive polling with secure code .....................................................79
Setup to receive delayed polling....................................................................80
Sequential polling ..........................................................................................80
Polled transmit (Monochrome only).....................................................................81
Setup for polled transmit................................................................................81
Setup for polled transmit with secure code....................................................81
Section III Copy
13 Making copies
How to copy.........................................................................................................84
Entering Copy mode......................................................................................84
Making a single copy.....................................................................................84
Making multiple copies ..................................................................................84
Stop copying..................................................................................................84
Copy settings.......................................................................................................85
Changing copy speed and quality .................................................................85
Enlarging or reducing the image copied ........................................................85
Making N in 1 copies or a poster (page layout) ............................................86
Sorting copies using the ADF........................................................................87
Adjusting Brightness, Contrast and Colour....................................................87
Paper Options................................................................................................88
Setting your changes as a new default..........................................................89
Restoring all settings to the factory settings..................................................89
‘Out of Memory’ message....................................................................................89
Section IV Direct Photo Printing
14 Printing photos from a memory card
PhotoCapture Centerâ„¢ Operations.....................................................................92
Printing from a memory card without a PC....................................................92
Scanning to a memory card without a PC .....................................................92
Using PhotoCapture Centerâ„¢ from your computer.......................................92
Using memory cards......................................................................................92
Memory card folder structure.........................................................................92
Getting started .....................................................................................................93
Entering PhotoCapture mode........................................................................94
viii
Print Images.........................................................................................................94
View Photo(s) ................................................................................................94
Print Index (Thumbnails) ...............................................................................95
Print All Photos..............................................................................................95
Print Photos ...................................................................................................95
DPOF printing................................................................................................96
PhotoCapture Centerâ„¢ print settings..................................................................97
Print Quality ...................................................................................................98
Paper options ................................................................................................98
Adjusting Brightness, Contrast and Colour....................................................98
Cropping ........................................................................................................99
Borderless printing.......................................................................................100
Setting your changes as a new default........................................................100
Restoring all settings to the factory settings ................................................100
Scan to Card .....................................................................................................101
Entering Scan mode ....................................................................................101
How to scan to card.....................................................................................101
Understanding the Error Messages ...................................................................102
15 Printing photos from a camera with PictBridge
Before Using PictBridge.....................................................................................103
PictBridge requirements ..............................................................................103
Using PictBridge ................................................................................................103
Setting your digital camera..........................................................................103
Printing Images..................................................................................................104
DPOF printing..............................................................................................104
Understanding the Error Messages ...................................................................105
Section V Software
16 Software and Network features
ix
Section VI Appendixes
A Safety and Legal
Choosing a location...........................................................................................110
To use the machine safely.................................................................................111
Important safety instructions........................................................................114
IMPORTANT - For your safety ....................................................................115
LAN connection ...........................................................................................116
EU Directive 2002/96/EC and EN50419......................................................116
Legal limitations for copying ........................................................................117
Trademarks .................................................................................................118
B Troubleshooting and Routine Maintenance
Troubleshooting ................................................................................................119
If you are having difficulty with your machine..............................................119
Error messages .................................................................................................125
Transferring your faxes or Fax Journal report .............................................128
Document jam ............................................................................................129
Printer jam or paper jam ..............................................................................130
Dial Tone detection......................................................................................131
Phone line interference................................................................................132
Routine maintenance.........................................................................................132
Replacing the ink cartridges ........................................................................132
Cleaning the outside of the machine ...........................................................134
Cleaning the scanner...................................................................................135
Cleaning the machine printer platen............................................................136
Cleaning the Paper Pick-up Roller ..............................................................136
Cleaning the print head ...............................................................................137
Checking the print quality ............................................................................137
Checking the printing alignment ..................................................................138
Checking the ink volume .............................................................................139
Uninstalling or installing the handset and handset cradle
(MFC-660CN only) ..................................................................................139
Machine Information ..........................................................................................140
Checking the serial number.........................................................................140
Packing and shipping the machine....................................................................140
C Menu and Features
On-screen programming....................................................................................143
Memory storage...........................................................................................143
Menu keys .........................................................................................................143
Menu table...................................................................................................144
Entering Text ...............................................................................................156
x
D Specifications
General..............................................................................................................157
Print media.........................................................................................................159
Fax.....................................................................................................................160
Digital TAD (MFC-660CN only) .........................................................................161
Copy ..................................................................................................................162
PhotoCapture Centerâ„¢ .....................................................................................163
PictBridge ..........................................................................................................163
Scanner .............................................................................................................164
Printer ................................................................................................................165
Interfaces...........................................................................................................166
Computer requirements.....................................................................................167
Consumable items .............................................................................................168
Network (LAN) ...................................................................................................169
E Glossary
FIndex
Section I
General I
General Information 2
Loading documents and paper 8
General setup 20
Security features 27
2
1
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Accessing the
Software User’s Guide
and Network User’s
Guide
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide and Network User’s Guide that
are on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
(For Windows
®
) 1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guide.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
General Information 1
Bold Bold typeface identifies specific
keys on the machine’s control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
General Information
3
1
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
Note
If this window does not appear, use
Windows
®
Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
d Click User’s Guide.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
î‚„ Scanning (For Windows
®
98/98SE/Me/2000 Professional and
Windows
®
XP)
î‚„ ControlCenter3 (For Windows
®
98/98SE/Me/2000 Professional and
Windows
®
XP)
î‚„ Network Scanning
PaperPort
®
SE with OCR User’s Guide
î‚„ Instructions for scanning directly from
ScanSoft
®
PaperPort
®
SE with OCR. The
complete ScanSoft
®
PaperPort
®
SE with
OCR User’s Guide can be viewed from the
Help selection in the ScanSoft
®
PaperPort
®
SE with OCR application.
Viewing Documentation
(For Macintosh
®
) 1
a Turn on your Macintosh
®
. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click the top page file to view the
Software User's Guide and Network
User's guide in HTML format.
e Click the documentation you want to
read.
 Software User’s Guide
 Network User’s Guide
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
î‚„ Scanning (For Mac OS
®
X 10.2.4 or
greater)
î‚„ ControlCenter2 (For Mac OS
®
X 10.2.4 or
greater)
î‚„ Network Scanning (For Mac OS
®
X 10.2.4
or greater)
Presto!
®
PageManager
®
User’s Guide
î‚„ Instructions for scanning directly from
Presto!
®
PageManager
®
. The complete
Presto!
®
PageManager
®
User’s Guide
can be viewed from the Help selection in
the Presto!
®
PageManager
®
application.
Chapter 1
4
Control panel overview1
MFC-440CN 1
MFC-660CN 1
Note
Most of the illustrations in this User’s Guide show the MFC-440CN.
134
5
6
2
9
7
8
1345
6
2
9810
1213
11 7
General Information
5
1
1Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
2 Fax and telephone keys
î‚„ Search/Speed Dial (MFC-440CN)
Lets you look up and dial numbers that are
stored in the memory.
î‚„ Redial/Pause
Redials the last 30 numbers called. It also
inserts a pause when programming speed
dial numbers.
î‚„ Tel/R (MFC-440CN only)
This key is used to have a telephone
conversation after picking up the external
handset in F/T pseudo-ringing.
Also, use this key to gain access to an
outside line, or transfer a call to another
extension when it is connected to a PBX.
î‚„ R (MFC-660CN only)
When connected to a PBX, you can use
this key to gain access to an outside line, to
recall the operator, or to transfer a call to
another extension.
3 Mode keys:
î‚„ Fax
Lets you access Fax mode.
î‚„ Scan
Lets you access Scan mode.
î‚„ Copy
Lets you access Copy mode.
î‚„ PhotoCapture
Lets you access PhotoCapture Centerâ„¢
mode.
4 Menu keys:
î‚„ Volume keys
d c
In Fax mode, you can press these keys to
adjust the ring volume.
î‚„ a Search/Speed Dial (MFC-660CN)
Lets you look up and dial numbers that are
stored in the memory.
î‚„ d or c
Press to scroll backward or forward to a
menu selection.
î‚„ a or b
Press to scroll through the menus and
options.
î‚„ Menu
Accesses the main menu.
î‚„ OK
Selects a setting.
î‚„ Clear/Back
Press to cancel the current setting.
5 Start keys:
î‚„ Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
î‚„ Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
6 Power Save
Lets you put the machine into Power Save
mode.
7 Stop/Exit
Stops an operation or exits from a menu.
8 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
display by lifting it.
Chapter 1
6
9 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
10 Fax Preview (MFC-660CN only)
Lets you preview incoming faxes on the LCD.
11 TAD keys (MFC-660CN only):
î‚„ On/Off
Turns the Telephone Answering Device
(TAD) on or off. It will also flash if you have
new messages.
î‚„ Play/Record
Plays voice messages stored in the
memory. It will also let you record
telephone calls.
î‚„ Erase/Mute
Puts the current phone call on hold. Also,
deletes voice messages.
12 Speaker Phone (MFC-660CN only)
Lets you speak to another party without lifting
the handset.
13 Microphone (MFC-660CN only)
Picks up your voice when you speak to another
party using Speaker Phone.
LCD display indications 1
The LCD shows the current machine status
when the machine is idle.
1 Current Receive Mode
Lets you see the current receive mode.
î‚„ Fax (Fax only)
î‚„ F/T (Fax/Tel)
î‚„ TAD (External TAD or Msg Mgr)
î‚„ Mnl (Manual)
2 Faxes in memory
Shows how many received faxes are in the
memory.
3 Voice messages in memory (MFC-660CN
only)
Shows how many received voice messages
are in the memory.
4 Memory Status
Lets you see the available memory in the
machine.
5 Ink indicator
Lets you see the available ink volume.
04
Memory
10.10.2006
20:48
02
1
3
2
4
5
General Information
7
1
Basic Operations 1
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Mode Timer.
Press OK.
d Press a or b to choose 30 Secs.
Press OK.
You can see the current setting on the
LCD:
e Press Stop/Exit.
OKSelect & Press
MENU
Fax
LAN
Print Reports
Machine Info.
General Setup
MENU
Paper Type
Paper Size
Plain Pap
General Setup
Volume
OK
Select & Press
A4
Mode Timer 2 Mins
OKSelect & Press
MENU
30 Secs
1 Min
2 Mins
5 Mins
Mode Timer
OKSelect & Press
MENU
Mode Timer
Paper Type
Paper Size
Volume
30
Secs
Plain Pap
General Setup
A4
8
2
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF 2
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard
80 g/m
2
(20 lb) paper and always fan the
pages before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
î‚„ Make sure documents written with ink are
completely dry.
a Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
b Adjust the paper guides to fit the width of
your documents.
c Unfold the ADF Document Output
Support Flap (1).
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
Loading documents and paper 2
Temperature: 20 to 30° C (68 to 86° F)
Humidity: 50% to 70%
Paper:
80 g/m
2
A4 (20 lb LTR)
Length: 148 to 355.6 mm
(5.8 to 14 in.)
Width: 148 to 215.9 mm
(5.8 to 8.5 in.)
Weight:
64 to 90 g/m
2
(17to24lb)
Length: Up to 297 mm (11.7 in.)
Width: Up to 215.9 mm (8.5 in.)
Weight: Up to 2 kg (4.4 lb)
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Brother MFC-440CN User manual

Category
Fax machines
Type
User manual
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