Pitney Bowes DI900, DI950 FastPac Inserters Operator Guide

Shipping & Mailing

Inserting

DI950 with File Based

Processing Software

Operator Guide

USEnglishEdition

SV63079RevA

April1,2015

Allrightsreserved.Thisbookmaynotbereproducedinwholeorinpartinanyfashionor

storedinaretrievalsystemofanytypeortransmittedbyanymeans,electronicallyor

mechanically,withouttheexpresswrittenpermissionofPitneyBowes.

Theuseofthisinformationbytherecipientorothersforpurposesotherthanthetrainingof

customersonPitneyBowesequipmentmayconstituteaninfringementofintellectual

propertyrightsofPitneyBowes,andPitneyBowesassumesnoresponsibilityforanysuch

useoftheinformation.

Wehavemadeeveryreasonableefforttoensuretheaccuracyandusefulnessofthis

manual.However,wecannotassumeresponsibilityforerrorsoromissionsorliabilityforthe

misuseormisapplicationofourproducts.

Exceptasprovidedinwriting,dulysignedbyanofficerofPitneyBowes,nolicenseeither

expressorimplied,underanyPitneyBowesorthirdparty’spatent,copyrightorother

intellectualpropertyrightsisgrantedbyprovidingthisinformation.

ThisoperatorguideincludesinstructionsforrunningtheDI950inserterwithfilebasedprocessing

software.Thesoftwareusesathree-dimensionaldisplayandisusedtointerfacewiththeDI950tabletop

inserter.Theinformationcontainedinthisguideappliestofilebasedprocessingsoftwarecodeversions

172.116andup.

Version History

DocumentPartNumber ReleaseDate Comments

SV63079RevA April1,2015 Initialrelease

Related Documentation

l DI900/DI950FastPac™DocumentInsertingSystemOperatorGuide(SV61311)

l DI900/DI950FastPac™DocumentInsertingSystemOperatorGuideAddendum(SV62081)

About this Book

Pitney Bowes Operator Guide April, 2015 Page iii of 59

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VersionHistory iii

RelatedDocumentation iii

1-ProductOverview

DI950withFileBasedProcessing 7

FileBasedSoftware-MainScreen 11

FileBasedSoftware-Alarms 13

2-SettingUpaJob

SettingUpaJob 19

LogIn 20

LoadaMode 22

LoadtheMRDF 23

SetMailDate 24

SetUpInserterComponents 24

ResettheCountersManually 25

PrepareandLoadMaterial 26

3-RunningAJob

RunningaJobwithFileBasedProcessing

Software 29

StandAloneMode 30

CheckSystemStatus 31

RunaTrialPiece 32

CreateaSelectFileforReprints 33

StoptheSystemDuringaJob 35

OutputFile 37

4-Reports

ReportsOverview 41

StandardProductivityReport 42

CustomerClassicReport 44

5-FinishingaJob

FinishingaJob 49

StoptheMachine 50

RecordManualMailpieceRepairs 51

ClosetheMRDFFile 57

LogOut 58

Table of Contents

Pitney Bowes Operator Guide April, 2015 Page v of 59

1 - Product Overview

Inthissection

DI950withFileBasedProcessing 7

FileBasedSoftware-MainScreen 11

FileBasedSoftware-Alarms 13

DI950 with File Based Processing

Product Overview

Mailstreamintegrityistheabilitytoensureourclientsdeliverenvelopestotheircustomerswithonlythe

intendedenclosures.

TheDI950withfilebasedprocessingsoftwareisasolutionthatprocessesmailwithahighdegreeofmail

runandmailpieceintegrity.ThefilebasedsoftwareworkswiththeDI950insertertoensurethatevery

mailpieceiscompletedwiththecorrectcontents.

ThissoftwareprovidescentralizedcontrolthatallowsthefilebasedsoftwarePCtocontroloperational

areasontheinserter.Thesoftwarecandetectinserterproblems.Whenmaterialjamsorinserter

problemsoccur,thesoftwarepinpointsthemswiftlytominimizemachinedowntime.

Thesolutionusesbarcodeddocumentsthatenableadedicatedcomputertokeeptrackofthepiece

duringtheprocessandtelltheinserterhowtobuildeachmailpiecetothespecifiedcompletion.Thisis

knownasfilebasedprocessing,whichprovidesmailpieceintegritytothemailoperation.Thissolution

usesPlanetPress,asoftwaresuitewithpowerfuldocumentcreationandworkflowmanagement

capabilities,toproducethedocumentsthatareprocessedbytheinserterandfilebasedsoftware.

Reporting Feature

Thissolutionalsoprovidesrobustreportingabouttheinserter,operators,jobs,andmailruns.Reports

canbeviewedandprintedfromthesystemordatacanbeexportedforexternalprocessing.

Additional Features

Thissoftwaresolutionprovidesanumberofotherusefulfeatures,includingmailpiecereconciliationand

anAccountPulltoolthatallowsoperatorstodivertpiecesbyidentifyingaccountspriortorunningajob.

TheDI950withfilebasedprocessingsupportsmanyadditionalfeaturesprovidedbythetabletop

inserter,suchasedgemarkingforauditingorpostalsortation;selectfeeds,whichallowadditionalpages

orinsertstobeincludedbasedonconditionaldata;andenvelopeselect,whichallowsanalternate

envelopetobeused.

Product Overview

Pitney Bowes Operator Guide April, 2015 Page 7 of 59

How it Works

ThefilebasedprocessingsoftwarerunslocallyonthePCsuppliedwiththesystem.WhenPlanetPress

producestheprintedpiecesforthemailrun,italsocreatesaMailRunDataFile(MRDF).TheMRDF

includesspecificcustomerinformationforallofthemailpiecesintherun.WhentheMRDFiscreateditis

senttothefilebasedsoftwarePC.

WhentheoperatoropenstheMRDFforthefirsttime,twomorefilesarecreatedtohelpsupport

mailpieceintegrityduringprocessing-theInterlockandOutputfiles.

l Interlock file-containsonerecordforeachmailpieceandisusedtorecordstatus(good,bador

unknown).

l Output file-containsonerecordforeachmailpieceandisusedtorecordeverythingthathappens

tothatmailpiecewhileitisontheinserter

Eachpageinthejobhasabarcodethatcontainsinstructionsforeachassembledmailpiece.Thatbar

codealsocontainsapieceIDthatidentifieswhichassembledmailpiecethepagebelongsto.For

example,amonthlystatementwithabarcodeisfedintotheinserter.Thesystemreadsanddecodesthe

barcode,andthedecodedinformationisusedtoretrievetheinstructionsfromtheMRDFforassembling

themailpiece.

Astheinserterfeedsthepagesitreadsthebarcodes,andreportstothesoftwarethepieceIDofthe

pagebeingprocessed.ThesoftwarethenmatchesthepieceIDtoarecordintheMRDF,anditprovides

furtherinstructionstotheinserteronhowtoprocessthatspecificpageorassembledmailpiece.When

themailpieceisfinished,theinserterreportssuccesstobacktothesoftware.

OnceallthematerialinthejobisruntheOutputfilecreatesanadditionalfilecalledtheSelect file.The

Selectfileisusedtocreatereprintsfordamagedmailpiecesthatneedtobereprinted.Thisfileissentto

thePlanetPressPCandoncethereprintsareproduced,theyarerunusingtheSelectfile.

Product Overview

Pitney Bowes Operator Guide April, 2015 Page 8 of 59

DI950 with File Based Processing Software - Flow Diagram

Product Overview

Pitney Bowes Operator Guide April, 2015 Page 9 of 59

File Based Processing Terms

Toassistinyourunderstandingoffilebasedprocessing,hereisalistofcommonterms.

Term Definition

PieceID EachpagehasabarcodecontainingthepieceIDandthispieceIDconnectseachpageto

adatarecordcontainingthesamepieceIDintheMRDFfile.ThepieceIDsinamailrun

aresequential.

Barcode Thefilebasedprocessusesabarcodetoidentifyeachpagescannedontheinserter.The

barcodeisscannedandthedecodeddataisusedtofindthecontrolinformationinthe

MRDFfileandtodeterminehowtocollatetheincomingpages.

FileBasedProcessingPC AlloftheMRDFfilesarestoredonthefilebasedprocessingPC.ThisPCusuallyinterfaces

withthePlanetPresscomputersothattheMRDFandSelectfiles(usedforreprints)canbe

transferredbetweenbothcomputers.

Mailpiece Thisreferstoafinishedcollationcomprisedofoneormultipleassembledpages.

MRDF

(MailRunDataFile)

TheMRDFcontainsonerecordforeachpage.Thedatafromthisfileisusedtocontrolthe

assemblyofeachmailpiece,suchasnumberofpagestobeaccumulated,whichfeeders

shouldfeed,selectiveoutsorting,etc.

InterlockFile TheInterlocktracksthestatus(good,bad,unknown)ofeachassembledmailpieceasit

travelsthroughtheinserter.AnInterlockfileisautomaticallycreatedthefirsttimetheMRDF

isopenedontheinserter.

OutputFile TheOutputfilecontainsthedetailsforeachfinishedmailpiecewithinajob.Forexample,it

canincludewhetherthemailpiecereachestheoutputstacker,wasoutsortedbythe

system,islostduetoamaterialjam,wasremovedbytheoperatorandmore.

SelectFile TheSelectfileisautomaticallycreatedbytheOutputfile.Itcontainsonerecordforeach

mailpiecethatmayhavebeendamagedoroutsortedandneedstobereprinted.Thisfileis

senttoPlanetPressforcreatingthepiecesthatneedtobereprinted..

Common File Based Terms



Product Overview

Pitney Bowes Operator Guide April, 2015 Page 10 of 59

File Based Software - Main Screen

Themainfilebasedsoftwarescreenconsistsofmachineoperationbuttonsandanimatedobjects

designedtomatchcomponentsonyouractualmachine.Youcaninterfacewithcertainoperationsofthe

systemandsoftwarethroughthisscreen.

Themainscreendisplaysobjectsthatrepresentsystemelements,features,andsoftwarecapabilities.

Item Description Item Description

1 JobManagerButton 6 MailpieceManagerIcon

2 ModeButton 7 InserterModel

3 LoginButton 8 SpeedIndicator

4 MainMenuBar 9 InserterOperationButtons(start/stop)

5 PitneyBowesBanner 10 AlarmIcon

Product Overview

Pitney Bowes Operator Guide April, 2015 Page 11 of 59

l (1) Job Manager-loadjobfile(informationaboutmailpiecescontainedinthejob)

l (2) Mode Button-loadmode(specificsystemsettingsandparametersforajob)

l (3) Login Button-logintothesystem

l (4) Main Menu Bar-

l Control-powerdownthesystemorchangethelanguagedisplayedonthescreen

l About-softwareinfo(version,copyrightdate,installationdate,andsystemID)

l (5) Pitney Bowes Banner-userandjobinformation

l (6) Mailpiece Manager Icon-accessInputfile

l (7) Inserter Model-threedimensionalmodelofthesystem

l (8) Speed Indicator-actualspeedofthemachinemeasuredincyclesperhour

l (9) Inserter Operation Buttons-menu,stop,andcycle

l (10) Alarm Icon-accessalarm(error)details

Product Overview

Pitney Bowes Operator Guide April, 2015 Page 12 of 59

File Based Software - Alarms

Analarmisanerrormessagethefilebasedsoftwaredisplayswhenthereisaproblemrunningthe

system,forexamplewhenajamormachineerroroccurs.Thealarmmessageindicatesthereasonfor

themachinestoppage.

Thealarmboxislocatedatthebottomofthemainsoftwarescreen.

Viewing Alarm Details

Whenanalarmdisplaysatthebottomofthemainscreenperformthesestepstoviewdetails.

1. SelectView ordouble-clicktheerrormessagethatdisplaysinthealarmboxatthebottomofthe

mainsoftwarescreen.

Product Overview

Pitney Bowes Operator Guide April, 2015 Page 13 of 59

2. WhentheAlarmHistorywindowopensreviewtheinformationabouttheerrorandsuggested

solutions.

Item Description

1 AlarmDetails

2 SuggestedSolutions

Clearing Alarms

1. Oncetheerrorhasbeenfixed,selectClose ontheAlarmHistorywindow.

2. SelectCleartoclosethealarmboxatthebottomofthescreen.



Product Overview

Pitney Bowes Operator Guide April, 2015 Page 14 of 59

Accessing Alarm History

YoucanaccessanAlarmHistorywindowwithoutanerrorinprogress.Thisfeatureishelpfulduringajob

runwhenyouhavealreadyclearedpreviouserrorsfromthescreenandneedtogotoaspecificalarmto

seewhythemachinestoppedrunning.

Thiswindowlistsallofthealarmsthatoccurredwhilerunningthejob.Youcanselectanyofoneofthem

togetdetails.

1. SelecttheAlarmsiconandselectHistoryfromthedrop-downmenu.

Product Overview

Pitney Bowes Operator Guide April, 2015 Page 15 of 59

2. HighlightthealarmyouwouldlikemoredetailsaboutandselectView.

Note:

Iftherearemultipleerrorsdisplayedinthehistory,theoneswitharedstopsigniconaretheroot

causesforthemachineerrors,theotheralarmsaresecondarytothose.

Product Overview

Pitney Bowes Operator Guide April, 2015 Page 16 of 59

3. WhentheAlarmHistorywindowopensreviewinformationaboutthepreviouserrorstohelp

idenitfyrootcausesforanysystemfailure.

Product Overview

Pitney Bowes Operator Guide April, 2015 Page 17 of 59

2 - Setting Up a Job

SettingUpaJob 19

LogIn 20

LoadaMode 22

LoadtheMRDF 23

SetMailDate 24

SetUpInserterComponents 24

ResettheCountersManually 25

PrepareandLoadMaterial 26

Setting Up a Job

HereisthesequenceofstepstosetupajobusingtheDI950withfilebasedprocessingsoftware.

l Log in

l Load a mode

l Load the MRDF

l Set mail date

l Set up inserter components

l Prepare and load material

l Reset counters



Setting Up a Job

Pitney Bowes Operator Guide April, 2015 Page 19 of 59

Log In

Performthesestepstoturnthesystemonandlogin.

# Step Action

1 Powerupthesystem(allassociated

modules)andthefilebasedsoftwarePC.



2 Whenthemainfilebasedsoftwarescreen

opens,selectLogin.

3 Selectyourusernameoraccesslevelfrom

theLoginscreenandselectOK.



4 EnteryourpasswordandselectOK. 

5 Iftheloginissuccessful,youruser nameoraccess level appearinthePitneyBowesbanneratthetopofthe

mainwindow.

NOTE:

ByselectingLoginagain,youcanloginunderadifferentusernameoraccesslevel.Theinserter

automaticallylogsyououtafterapredeterminedlengthofinactivity.Ifthishappens,youwillhaveto

logbackintocontinue.

Setting Up a Job

Pitney Bowes Operator Guide April, 2015 Page 20 of 59

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Pitney Bowes DI900, DI950 FastPac Inserters Operator Guide

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