OKI ES4161 User manual

Basic

User's Manual

This manual contains cautions on how to use this product safely.

Before you use this product, please make sure that you read this manual.

This manual supports the following models:

MB461, MB471, MB491

ES4161 MFP, ES4191 MFP

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P

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and

up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The

manufacturer also cannot guarantee that changes in software and equipment made by other

manufacturers and referred to in this manual will not affect the applicability of the information in it.

Mention of software products manufactured by other companies does not necessarily constitute

endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible,

we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the

information contained herein.

All rights are reserved by Oki Data Corporation. You must not carry out unauthorized copying,

transferring, translating, or related actions. You must obtain written permission from Oki Data

Corporation before doing any of the above.

OKI is a registered trademark of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, Windows, Windows Server and Windows Vista are registered trademarks of Microsoft

Corporation.

Apple, Macintosh, Rosetta, Mac and Mac OS are registered trademarks of Apple Inc.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product

meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/108/EC (EMC) and

2006/95/EC (LVD) and 1999/5/ EC (R&TTE), as amended where applicable on the

approximation of the laws of the member states relating to electromagnetic compatibility, low

voltage and radio & telecommunications terminal equipment.

The following cables were used to evaluate this product to achieve EMC directive

2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

CORE SHIELD

Power 1.8



USB 5.0



LAN 15.0



Telephon e 3.0



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E

MERGENCY

FIRST

AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT

attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes

keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining

skin or clothing.

M

ANUFACTURER

Oki Data Corporation,

4-11-22 Shibaura, Minato-ku,

Tokyo 108-8551,

Japan

For all sales, support and general enquiries contact your local distributor.

I

MPORTER

TO

THE

EU/A

UTHORISED

REPRESENTATIVE

OKI Europe Limited (trading as OKI Printing Solutions)

Blays House

Wick Road

Egham

Surrey, TW20 0HJ

United Kingdom

For all sales, support and general enquiries contact your local distributor.

E

NVIRONMENTAL

INFORMATION

-4-

z For Your Safety

Read the User's Manual (this manual) for your safety before using the product.

Cautions related to safety

General cautions

Indicates additional information which, if ignored or failed to follow the guidelines, may result in

personal fatal injury or death.

Indicates additional information which, if ignored, may result in personal injury.

WARNING

Do not touch the safety

switch inside the machine.

Doing so may cause electric

shock when high voltage

occurs. In addition, the gears

can rotate, which may result

in personal injury.

Do not use an inflammable

spray near the machine.

Doing so may cause fire since

there is an area heating up

within the machine.

Pull the power plug out of the

socket and contact with a

customer's service centre

when the cover is unusually

hot, smoking, giving off

questionable odour, or

making a strange noise.

Failure to do so may cause

fire.

Pull the power plug out of the

socket and contact with a

customer's service centre

when a liquid such as water

enters in the internal parts of

the machine.

Failure to do so may cause

fire.

Pull the power plug out of the

socket and remove foreign

materials such as clips when

they fall inside the machine.

Failure to do so may cause

electric shock and/or fire

leading to personal injuries.

Do not operate and/or

disassemble the machine

other than that directed in

User's Manual.

Doing so may cause electric

shock and/or fire leading to

personal injuries.

Unplug the power cord and

contact with a customer's

service center if the machine

is dropped or the cover is

damaged.

Failure to do so may cause

electric shock and/or fire

leading to personal injuries.

Unplug the power cord

periodically to clean plug

blades and root section

between the blades.

If the power plug remains

inserted for a long time, the

root section will get dusty,

and the plug may be shorted

out, which may cause fire.

Do not clean spilled toner

with a vacuum cleaner.

If cleaning spilled toner with a

vacuum cleaner, it may catch

fire due to the sparks from

electric contact.

Toner spilled on the floor

should be wiped off with wet

cloth.

Do not insert materials in a

vent hole.

Doing so may cause electric

shock and/or fire leading to

personal injuries.

Do not put a cup with liquids

such as water on the

machine.

Doing so may cause electric

shock and/or fire leading to

personal injuries.

Do not touch the fuser and

other parts when opening the

cover of the machine.

Doing so may cause burns.

Do not throw toner cartridges

and image drum cartridges

into fire. Doing so may cause

dust explosion leading to

burns.

Do not use a power cord, a

cable, or a ground wire other

than those that are indicated

in User's Manual.

Doing so may cause fire.

The operation of using UPS

(uninterruptible power

source) or inverters is not

guaranteed. Do not use

uninterruptible power source

or inverters.

Doing so may cause fire.

WARNING

CAUTION

-5-

This product contains the software developed by Heimdal Project.

(Royal Institute of Technology, Stockholm, Sweden).

Redistribution and use in source and binary forms, with or without modification, are permitted

provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions

and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials

provided with the distribution.

3. Neither the name of the Institute nor the names of its contributors may be used to endorse

or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS “AS IS” AND ANY

EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED

WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE

DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY

DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES

(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;

LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON

ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING

NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,

EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

CAUTION

Do not come closer to the paper's exit area when

the power is turned on while printing.

Doing so may result in personal injury.

Do not touch a damaged liquid-crystal display.

If liquid (liquid crystal) leaked from the liquid-

crystal display gets into the eyes or mouth, flush

with large amount of water. Follow the direction

from a doctor if necessary.

-6-

Table of Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/Authorised representative . . . . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

For Your Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Manual Composition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

1 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Overview of Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Contents of the Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Available Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installation Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Names of Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Installing Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Unpacking Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Turning On and Off Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Installing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Installing a Second Tray Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Default Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Entering Text Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Loading Paper and Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Supported Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Paper Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Storing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Document Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Scannable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Basic Settings for Faxing (for MB471, MB491, ES4191 MFP only) . . . . . . . . . 40

Setting for Country Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Connecting a Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Other cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Table of Contents

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Settings for each dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Setup of Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Specifying Sender Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

PBX Connecting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Setting for Super G3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Specifying Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Connecting to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Configuring the Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Checking the Common Setup Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Setting Up Scan To E-mail and Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Setting Up Scan To Network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Managing Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Printing Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Printing Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

2 Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Starting a Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Canceling a Copy Job in Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Configuring Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing the Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing the Paper Tray (Paper Feed). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing Image Orientation of Document (Direction) . . . . . . . . . . . . . . . . . . . . . . . . . 75

Making Enlarged or Reduced Copies (Zoom). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Enabling Continuous Scan Mode (Continuous Scan). . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Making Duplex Copies (Duplex Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Adjusting Copy Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Changing Document Type (Document Type) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Adjusting the Background Removal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Changing Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Resetting Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

3 Faxing (for MB471, MB491, ES4191 MFP only) . . . . . . . . . 80

Basic Procedure for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Specifying a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Deleting Specified Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Table of Contents

-8-

Configuring Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Changing Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Changing Resolution (Resolution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Adjusting Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Printing the Sender Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Checking and Canceling Fax Transmission. . . . . . . . . . . . . . . . . . . . . . . . . 84

Canceling Fax Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Canceling a Reserved Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Checking Transmission and Reception History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Machine Behavior in Fax Reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Reception Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Printing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Registering and Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Registering From History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Group Dial (Group Number) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Registering and Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

One-Touch Key Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Register all telephone numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Registering the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Basic Procedure for Scan To Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Transmitting Data to Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Specifying the destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Deleting the specified destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Stopping the fax transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Basic Procedure for Internet Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Sending an Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Specifying a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Checking, Deleting, and Changing Destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Canceling Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Receiving Internet Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

4 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Installing Scanner Drivers (TWAIN/WIA/ICA Driver) . . . . . . . . . . . . . . . . . . 97

Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

For Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

For Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Using ActKey Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Starting the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Table of Contents

-9-

Setup to use the WSD Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

Scanning Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Scan to Network PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Scan to USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Scan to Local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Scan to Remote PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Canceling the Current Scan Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Registering Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Group List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Register all E-mail addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Registering the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Importing Addresses from a File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Registering Network Scan Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . 112

5 Using as a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Printing From USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Starting a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Configuring Print Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

6 User Authentication and Access Control . . . . . . . . . . . . . 119

About User Authentication and Access Control . . . . . . . . . . . . . . . . . . . . . 119

Authentication by PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Registering a PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Enabling Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Operation When PIN Authentication Is Enabled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Authentication by User Name and Password . . . . . . . . . . . . . . . . . . . . . . 123

Registering User Name and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Enabling Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Operation When User Name and Password Authentication is Enabled. . . . . . . . . . . . . . .123

Table of Contents

-10-

7 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Checking Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Error Messages Displayed on the Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Checking the Machine's Status From the <STATUS> Key . . . . . . . . . . . . . . . . . . . . . . .143

Other Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Unable to Print from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Unable to Install a Printer Driver Successfully . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .146

Restrictions on Each OS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147

Copying Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Faxing Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152

Scanning Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153

Image Quality Issues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154

Feeding Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Machine Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158

When the Power Goes Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

8 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Replacing Consumable Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Replacing Toner Cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Replacing the Image Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Cleaning Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Cleaning the Surface of the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Cleaning the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Cleaning Document Feeding Rollers in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Cleaning Paper Feed Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Cleaning LED Heads. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167

Moving Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

9 Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Basic steps in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

-11-

z Manual Composition

The following manual is attached to this product.

z Quick Start Guide

Quick Start guide describes the initial setup to use each function. The basic operation of each function

is also described.

z User's Manual (Basic) ---- This document

In order to understand this machine, the basic operation is described. The initial setup description,

handling method for issues and maintenance procedures are also described.

z User's Manual (Advanced)

Advanced guide describes the advanced operations of each function. The utility and network setting

information is included.

z About This Manual

Terms in this document

The following terms are used in this manual:

Note

z Indicates important information on operations. Please ensure you read these.

Memo

z Indicates important information on operations. Please ensure you read these.

Reference

z Indicates where to look when you want to know more detailed or related information.

Symbols in this document

The following symbols are used in this manual:

WARNING

z Indicates additional information which, if ignored or failed to follow the guidelines, may result in personal injury

or death.

CAUTION

z Indicates additional information which, if ignored, may result in personal injury.

Symbols Description

[ ] z Indicates menu names on the display screen.

z Indicates menu, window, dialog names on the computer.

" " z Indicates messages and enter text on the display screen.

z Indicates file names on the computer.

z Indicates reference titles.

< > key Indicates a hardware key on the operator panel or a key on

the keyboard of the computer.

> Indicates how to get to the menu you want on the menu of

the machine or the computer.

-12-

Legends used in this manual

In this document, it may have written as follows.

z PostScript3 Emulation→ PSE, POSTSCRIPT3 Emulation, POSTSCRIPT3 EMULATION

z Microsoft

®

Windows

®

7 64-bit Edition operating system→ Windows 7 (64bit version)

z Microsoft

®

Windows Vista

®

64-bit Edition operating system→ Windows Vista (64bit version)

z Microsoft

®

Windows Server

®

2008 R2 64-bit Edition operating system→ Windows Server 2008

z Microsoft

®

Windows Server

®

2008 64-bit Edition operating system→ Windows Server 2008(64bit version)

z Microsoft

®

Windows

®

XP x64 Edition operating system→ Windows XP (x64 version)

z Microsoft

®

Windows Server

®

2003 x64 Edition operating system→ Windows Server 2003 (x64 version)

z Microsoft

®

Windows

®

7 operating system→ Windows 7

z Microsoft

®

Windows Vista

®

operating system→ Windows Vista

z Microsoft

®

Windows Server

®

2008 operating system→ Windows Server 2008

z Microsoft

®

Windows

®

XP operating system→ Windows XP

z Microsoft

®

Windows Server

®

2003 operating system→ Windows Server 2003

z Generic name for Windows 7, Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003→

Windows

z Web Services on Devices→ WSD

If there is no special description, 64bit version is included in Windows 7, Windows Vista, Windows

Server 2008, Windows XP, and Windows Server 2003. (64bit version and Windows Server 2008 R2 is

included in Windows Server 2008.)

If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X,

and MB491 is used as the machine for examples in this document.

Depending on your OS or model, the description on this document may be different.

-13-

Setup

1

1. Setup

In this chapter, the basic operations of this machine and the setup are described before using each

function.

z Overview of Machine

This section describes the overview of the machine.

Contents of the Package

Check that you have everything shown below.

Reference

z For details on how to open the package, refer to

"Unpacking Your Machine" P. 17.

z Machine

z Image drum cartridge

z Starter toner cartridge

Note

z The starter toner cartridges are installed in the image

drum which is installed in the machine before

shipment.

z Software DVD-ROM

z AC cord

z Telephone connector cover

The Telephone Connector Cover is installed to the

Telephone Connector of the main unit.

z Telephone cable

Some countries are not supplied.

Note

z An Ethernet cable and USB cable are not supplied with

your machine. Procure them separately.

z Packaging and cushioning material is required at the time

of shipping the machine. Please keep it as you will need it

should you wish to transport the machine at some point in

the future.

Overview of Machine

-14-

Available Options

The following options are available for your

machine:

z Second tray unit (tray 2)

Reference

z For details on how to install the options, refer to "Installing

Options" P. 22.

Installation Requirements

Installation Environment

Your machine must be installed in the following

environment:

Note

z Be careful of condensation. It may cause a malfunction.

z If installing your machine where the humidity of the

surrounding air is less than 30% RH, use a humidifier or

antistatic mat.

Temperature: 10°C~32°C

Humidity: 20%~80% RH(relative

humidity)

Maximum wet

bulb temperature: 25°C

z Do not install near high temperature or the fire.

z Please do not install in a place from which a

chemical reaction is started (laboratory etc.).

z Do not install near the inflammable solution, such

as alcohol and thinner.

z Do not install in the place which the small child's

hand reaches.

z Do not install in an unstable place (the shaky

stand, leaning place, etc.).

z Do not install in a place many humidity, dusty and

the place where direct rays hit.

z Do not install in the environment of briny air and

corrosive gas.

z Do not install in a place with much vibration.

z Do not install in a place where the ventilation hole

of the machine is closed.

z Do not place directly on a rug or carpet with long

strands.

z Do not install in a closed room with poor

ventilation and circulation.

z If you use the machine in a small room for a long

time, please make sure that you ventilate the

room.

z Install away from strong magnetic fields and

sources of noise.

z Install away from monitors or TVs.

z When moving the machine, hold it on both sides,

and move it by slightly letting the back of it fall.

WARNING

CAUTION

Overview of Machine

-15-

Setup

1

Installation Space

Install your machine on a flat surface that is wide

enough to locate the machine.

Allow for enough room around your machine

according to the images below.

z Top vi ew

z Side view

z Side view (tray 2 installed)

Names of Components

20cm

(193cm)

20cm

50cm

100cm

(83cm)

50cm

(96cm)

50cm

(110cm)

No. Name

1 Auto document feeder (ADF) cover

2 Document tray

3 Scanner unit

4 Document glass cover

5Operator panel

6USB port

7Air vents

8Tray 1

9 Multipurpose (MP) tray

10 Top cover open button

11 Top cover

No. Name

12 Document glass

11

10

9

8

7

3

4

5

6

2

1

12

Overview of Machine

-16-

z Internal part of the connector cover

No. Name

13 Fuser unit

14 Starter toner cartridge

15 Image drum

16 LED head

17 Power Switch

No. Name

18 Faceup stacker

19 AC power socket

20 Air vents

21 LINE connection

22 TEL connection

16

13

15

17

14

LINE TEL

22

21

18

19

20

No. Name

23 USB interface connection

24 SD memory card slot (for MB491/ES4191 MFP

only)

25 Network interface connection

25

23

24

Installing Your Machine

-17-

Setup

1

z Installing Your Machine

This section explains how to unpack your machine and how to turn it on and off.

Unpacking Your Machine

Note

z The image drum (the green tube) is very delicate. Handle

it carefully.

z Do not expose the image drum to direct sunlight or very

bright interior light (approximately more than 1500lux).

Even under the normal interior light, do not leave it for

more than 5 minutes.

z Packaging and cushioning material is required at the time

of shipping the machine. Please keep it as you will need it

should you wish to transport the machine at some point in

the future.

1 Remove your machine from the box and

remove cushioning materials and the

plastic bag from your machine.

The accessories are packed within the cushioning

material (1).

2 Lift your machine and place it where it is

to be installed.

Note

z Do not open the scanner unit till the procedure no.9 is

completed.

3 Remove the protection tapes (2) at the

top and sides of your machine to take

out cushioning materials (3).

4 Remove the protection tapes (4) to open

the MP tray.

5 Remove the protection tape (5) to pull

the paper up.

6 Close the MP tray.

1

2

3

4

5

Installing Your Machine

-18-

7 Open the document glass cover.

8 Remove the protection tapes (6).

Open the ADF and remove packing tapes.

9 Close the document glass cover.

Now, you can open or close the scanner.

10 Open the scanner unit.

11 Remove the protection tapes, and

remove desiccants and films.

12 Press the top cover open button (8) and

open the top cover.

13 Lift the image drum from printer.

Note

z Do not expose image drum to light for more than

5 minutes

z Do not touch shiny green surface at bottom of image

drum.

14 Remove the silica gel pack before

installation.

6

8

Installing Your Machine

-19-

Setup

1

15 Reinstall the image drum in the

printer:lower it into place in the printer

locating the pegs (1) at each end into

their slots in the sides of the printer

cavity (2).

16 Turn the lever in the direction shown.

z The arrow on the lever should align with the arrow on

the image drum.

z When the toner cartridge is not fully fixed , a decline in

print quality may occur.

17 Close the top cover.

18 Close the scanner unit.

Reference

z Please refer to "Loading Paper" P. 32 for information on

how to load paper into the machine.

Turning On and Off Your Machine

Power Supply Conditions

The power supply must meet the following

conditions:

Note

z If the power supply is unstable, use a voltage regulator.

z The maximum power consumption of this machine is

950W. Ensure that the power supply is sufficient to operate

this machine.

z We do not guarantee the operation where an uninterruptible

power system (UPS) or inverter is used. Do not use an

uninterruptible power system (UPS) or inverter.

Current: 110 - 127VAC

(Range 99 - 140 VAC)

220 - 240VAC

(Range 198 - 264VAC)

Frequency: 50/60 Hz ± 2%

1

2

There is a risk of getting

an electric shock and/or

causing fire.

z Be sure to cut off the power supply when attaching

or removing the power supply plug or the earth

wire.

z Be sure to connect an earth wire to the grounding

terminal of exclusive use.

z Please do not connect with the ground of a water

pipe, a gas pipe, and a telephone wire, and a light-

ning rod by any means.

z Make sure to connect with the ground terminal

before connecting the power cord to the power

supply plug.

z Be sure to perform extraction and insertion of a

power cord with a power supply plug.

z Insert the power supply plug to the inside of wall

socket certainly.

z Do not touch the power cord, or machine, if your

hands are wet.

z Install a power cord in the place which is not

stepped on, and do not place a thing on a power

cord.

z Do not twist, bind, or knot the power cord.

z Please do not use the damaged power cord.

z Do not carry out foot wiring.

z Do not connect this machine and other electric

products to the same wall socket. If it connects

simultaneously with an air-conditioning machine, a

copying machine, shredder, etc. especially, a

machine may incorrect-operate by the electric

noise. When you connect with the same wall

socket unavoidably, please use a commercial noise

filter or a commercial noise cut transformer.

z Use the attached power cord and insert it directory

with the ground terminal. Do not use the power

cord for other product for the machine.

z Do not use an extended code. When you use it

unavoidably, use the thing more than rated 15A.

z Use of an extended code may not operate a

machine normally by AC voltage descent.

z During printing, do not shut off a power supply or

do not pull out a power supply plug.

z When you use it neither for consecutive holidays

nor a travel for a long time, pull out a power cord.

z Do not user attached power cord to the other

products.

WARNING

Installing Your Machine

-20-

Turning On Your Machine

1 Plug the AC cable into the AC power

socket of your machine.

2 Plug the AC cable into the electric socket.

3

Check that no documents are on the document

glass or ADF, and the ADF cover is closed.

4 Hold down the power switch for about a

second to turn on the power.

The copy standby screen is displayed after

your machine became ready status.

Note

z Turn the power off, and when turning the power back on

again, push the power switch after waiting for a few seconds.

Turning Off Your Machine

Be sure to follow the procedure below every time

you turn off the machine.

1 Hold down the power switch for about a

second.

Note

z Press the power switch for less than 5 seconds.

The message [Shutdown in progress.

Please wait. The machine turns off

automatically.] appears in the operator

panel, and power switch indicator blinks

every 1 second. Then the machine turns

off automatically and power switch

indicator goes out.

Note

z

Turn the power off, and when turning the power back on

again, push the power switch after waiting for a few seconds.

 When the machine is not used for

long time

When the machine is not used for long time due

to holidays or trips, pull the power cord from the

socket.

Memo

z The machine does not have functional failures if removing

the power plug for long time (more than 4 weeks).

Power Save Mode and Sleep Mode

The two-phase power saving mode enables you

to save the power consumption of the machine.

 Power Save Mode

When your machine is not used for a certain

period of time, it automatically enters a power

saving mode to reduce the power consumption.

You can enter the power saving mode manually

by pressing the <

POWER SAVE> key on the

operator panel.

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