Avid Nearchive 1.0 User guide

Category
Software manuals
Type
User guide
make manage move | media
Avid
®
Avid
®
Nearchive
Administrator’s and User’s Guide
Copyright and Disclaimer
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Copyright © 2003 Avid Technology, Inc. and its licensors. All rights reserved. Printed in USA.
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Copyright © 1988–1997 Sam Leffler
Copyright © 1991–1997 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this software [i.e., the TIFF library] and its
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*Note: Avid cannot guarantee the use of materials submitted.
Avid Nearchive Administrator’s and User’s Guide • Part 0130-05702-01 • April 2003
Contents
Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Who Should Use This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
If You Need Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Related Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
If You Have Documentation Comments . . . . . . . . . . . . . . . . . . . . . . . . . 12
How to Order Documentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Avid Educational Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Chapter 1 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
The Nearchive System Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Nearchive MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Nearchive TransferManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Supported Media Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
About Adding Media Objects to the Nearchive System . . . . . . . . . . 15
About Finding Media Objects — Searching and Browsing . . . . . . . 15
About Retrieving Media Objects from the Nearchive System . . . . . 15
Accessing and Logging In to the Nearchive System . . . . . . . . . . . . . . . 16
Opening the Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Logging In as Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
User Interface Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Mode Selector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Control Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Results Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Logging Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
6
Chapter 2 Administrative Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Accessing Shortcut Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Privilege Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
The Users List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Creating User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Editing User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Deleting User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Maintenance Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Performing Database Maintenance Tasks . . . . . . . . . . . . . . . . . . . . 30
Managing Database Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Deleting Media Pending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Hiding the Delete Media Pending Catalog . . . . . . . . . . . . . . . . . . . . 32
Deleting Disassociated Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Checking Consistency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Database Backup and Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Specifying the Location for the Nearchive System
Backup Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Backing Up the Nearchive System Database. . . . . . . . . . . . . . . . . . 37
Restoring the Nearchive System Database . . . . . . . . . . . . . . . . . . . 38
Setting the Session Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Setting the Default Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Creating Volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Sharing Volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Setting the Desktop Check-in Limit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Syncing with Shared Drives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Resyncing to the Shared Drives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Recovering from a Server Crash. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Restarting the Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Chapter 3 Moving Media Objects into and out of
Nearchive MediaManager. . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Configuring TransferManager on Standalone Editing Applications. . . . . 54
Transferring Media Objects from an Avid Unity MediaNetwork
Workgroup to the Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . 55
7
Transferring Media Objects from an Avid Editing Application to the
Nearchive System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Checking In a File from Your Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Retrieving Media Objects from the Nearchive System and
Restoring Them to an Avid Unity MediaNetwork Workgroup . . . . . . . 60
Retrieving Media Objects from the Nearchive System and
Restoring Them to Your Avid Editing Application . . . . . . . . . . . . . . . . 60
Organizing Media Objects with Catalogs . . . . . . . . . . . . . . . . . . . . . . . . 62
Moving Media Objects to Catalogs . . . . . . . . . . . . . . . . . . . . . . . . . 63
Adding Media Objects to Catalogs. . . . . . . . . . . . . . . . . . . . . . . . . . 64
Using Catalogs to Organize Media . . . . . . . . . . . . . . . . . . . . . . . . . 64
Chapter 4 Finding Media Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Simple Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Saving Your Simple Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Extended Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Specifying Attribute Names, Operators, and Values . . . . . . . . . . . . 70
Performing an Extended Search . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Refining a Search You Just Performed . . . . . . . . . . . . . . . . . . . . . . 75
Saving Your Extended Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Managing Saved Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Viewing a Saved Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Editing the Name and Description of a Saved Search. . . . . . . . . . . 77
Deleting a Saved Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Browsing a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Displaying Catalogs on a Macintosh Client . . . . . . . . . . . . . . . . . . . 79
Creating a New Catalog. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Changing a Catalog Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Changing Access Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Adding Users to a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Setting an Existing Catalog to Public Access . . . . . . . . . . . . . . . . . 83
Creating an Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Changing the Access List of a Catalog . . . . . . . . . . . . . . . . . . . . . . 85
Editing an Existing Access List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Deleting an Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
8
Chapter 5 Viewing and Using Your Search Results. . . . . . . . . . . . . . . . . 91
Viewing Your Search Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Display Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Media Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Sorting Media Objects in the Results Frame . . . . . . . . . . . . . . . . . . 94
Selecting Media Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Viewing Head Frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Obtaining Media Size Information . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Obtaining Detailed Object Information . . . . . . . . . . . . . . . . . . . . . . . 98
Viewing Media Relatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Finding Other Clips from the Same Source Tape. . . . . . . . . . . . . . 101
Moving Your Search Results. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Adding Media Objects to Catalogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Deleting Media Objects from Nearchive MediaManager. . . . . . . . . . . . 103
Deleting a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Deleting Selected Media Objects . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Deleting Audio and Video Separately. . . . . . . . . . . . . . . . . . . . . . . 105
Chapter 6 Using Nearchive TransferManager. . . . . . . . . . . . . . . . . . . . . 107
Nearchive TransferManager Overview . . . . . . . . . . . . . . . . . . . . . . . . . 107
Transfer Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Setting Up the Avid Editing Application for Transfers . . . . . . . . . . . . . . 109
Monitoring Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Monitoring the Transfer from Within the Avid Editing
Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Status Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Sorting the Transfer Status Columns . . . . . . . . . . . . . . . . . . . . 113
Clearing the Transfer Status Window . . . . . . . . . . . . . . . . . . . 114
Monitoring Transfers from Your Browser . . . . . . . . . . . . . . . . . . . . 114
Detail Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
History Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Using This Guide
Congratulations on your purchase of Avid
®
Nearchive
, a powerful
storage solution. The Nearchive system allows Avid’s customers to store
media files on local shared drives instead of on Avid Unity
file systems.
Who Should Use This Guide
This guide is intended for the Nearchive system administrators and users.
About This Guide
The Contents lists all topics included in the book. They are presented with
the following overall structure:
Chapter 1 helps you set up your work environment and get oriented
with beginning concepts and general workflow.
Chapter 2 describes Administrative tasks.
Chapter 3 to Chapter 5 describe how to set up your work environment
and how to use Nearchive MediaManager, with clear and
comprehensive step-by-step procedures.
Chapter 6 describes how to use Nearchive TransferManager to monitor
your media file transfers.
Using This Guide
10
Symbols and Conventions
Avid documentation uses the following symbols and conventions:
Symbol or Convention Meaning or Action
n
A note provides important related information,
reminders, recommendations, and strong
suggestions.
c
A caution means that a specific action you take could
cause harm to your computer or cause you to lose
data.
w
A warning describes an action that could cause you
physical harm. Follow the guidelines in this
document or on the unit itself when handling
electrical equipment.
> This symbol indicates menu commands (and
subcommands) in the order you select them. For
example, File > Import means to open the File menu
and then select the Import command.
t
This symbol indicates a single-step procedure.
Multiple arrows in a list indicate that you perform
one of the actions listed.
k This symbol represents the Apple or Command key.
Press and hold the Command key and another key to
perform a keyboard shortcut.
Margin tips In the margin, you will find tips that help you
perform tasks more easily and efficiently.
Italic font Italic font is used to emphasize certain words and to
indicate variables.
Courier Bold font
Courier Bold font identifies text that you type.
Click Quickly press and release the left mouse button
(Windows) or the mouse button (Macintosh).
If You Need Help
11
If You Need Help
If you are having trouble using the Nearchive system:
1. Retry the action, carefully following the instructions given for that task
in this guide. It is especially important to check each step of your
workflow.
2. Check the release notes supplied with your Avid application for the
latest information that might have become available after the hardcopy
documentation was printed.
3. Check the documentation that came with your Avid application or your
hardware for maintenance or hardware-related issues.
4. Visit the online Knowledge Center at www.avid.com/support. Online
services are available 24 hours per day, 7 days per week. Search this
online Knowledge Center to find answers, to view error messages, to
access troubleshooting tips, to download updates, and to read/join
online message-board discussions.
5. For Technical Support, please call 800-800-AVID (800-800-2843).
For Broadcast On-Air Sites and Call Letter Stations, call
800-NEWSDNG (800-639-7364).
Double-click Click the left mouse button (Windows) or the mouse
button (Macintosh) twice rapidly.
Right-click Quickly press and release the right mouse button
(Windows only).
Drag Press and hold the left mouse button (Windows) or
the mouse button (Macintosh) while you move the
mouse.
Ctrl+key
k+key
Press and hold the first key while you press the
second key.
Symbol or Convention Meaning or Action
Using This Guide
12
Related Information
The following documents provide more information about the Nearchive
system:
Avid Nearchive Version 1.0 Release Notes
Avid Nearchive Hardware Setup Guide
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Chapter 1
Getting Started
The Nearchive system is a storage management tool that allows you to
store large numbers of media objects (master clips, sequences, effects, and
any other type of object that references digital media) in network-attached
storage and retrieve them later.
This chapter discusses the following topics:
The Nearchive System Overview
Accessing and Logging In to the Nearchive System
User Interface Overview
Getting Help
Logging Out
The Nearchive System Overview
The Nearchive system has both MediaManager and TransferManager
components. You use Nearchive MediaManager to manage files and
initiate file transfers and Nearchive TransferManager to monitor file
transfers.
Chapter 1 Getting Started
14
Nearchive MediaManager
Nearchive MediaManager provides sophisticated search capabilities for
finding media objects stored in the Nearchive local storage. Nearchive
MediaManager is easy to access and use. Its user interface (UI) opens in a
standard Web browser and allows you to quickly search or browse its
contents for objects of interest. Drag-and-drop support allows you to add
Avid media objects to and retrieve Avid media objects from its database.
Nearchive TransferManager
You initiate file transfers through the Nearchive MediaManager UI, and
Nearchive TransferManager works in the background to move media
objects into and out of the Nearchive storage system. You use the
Nearchive TransferManager primarily to monitor transfer status through a
Web-based UI. You can also monitor your own transfers from within your
Avid application.
Supported Media Types
You can add the following media objects to Nearchive MediaManager:
Master clip
•Subclip
•Files
Sequence
Effect (for example, titles, matte keys)
Motion effect
Rendered effect
Group clips
The Nearchive System Overview
15
About Adding Media Objects to the Nearchive System
In a workgroup environment, you can send to the Nearchive system by
using an Avid editing application’s Transfer menu, or you can drag objects
from a workgroup MediaManager UI and drop them into the Nearchive
MediaManager UI.
In a standalone environment, you can send to the Nearchive system by
selecting Transfer > Send to Workgroup in the Avid editing application.
n
You must load the TransferManager client software on an editor to select
Transfer > Send to Workgroup.
For more information on adding media objects to the Nearchive system,
see Chapter 3.
About Finding Media Objects — Searching and Browsing
You can use Nearchive MediaManager to perform simple text-based or
extended searches. You typically base searches for media objects on their
associated attributes. For example, you can search for all media objects
that have the word “promo” in their names, all media objects from a
particular source tape, or all media objects from a particular tape that have
the word “promo” in their names.
You can also browse a catalog to find media objects. For more information
on searching, see Chapter 4.
About Retrieving Media Objects from the Nearchive System
Once you have found media objects that meet your search or browsing
criteria, Nearchive MediaManager offers multiple views of your results
and allows you to obtain detailed information about their attributes,
including media relatives. For more information, see Chapter 5.
When you are sure that you have found the media objects you want, you
can retrieve it from the Nearchive system.
Chapter 1 Getting Started
16
In a workgroup environment, you can drag objects from Nearchive
MediaManager and drop them into a workgroup MediaManager or
into a bin in an Avid editing application.
In a standalone environment, you can drag objects from Nearchive
MediaManager and drop them into a bin in an Avid editing
application.
For more information, see see Chapter 3.
Accessing and Logging In to the Nearchive System
The Nearchive UI is implemented as a dynamic Web page. You can open
the Nearchive UI with Internet Explorer 5.0 or later. This section describes
how to open the Nearchive Web page and then log in.
Opening the Nearchive System
You can access the Nearchive UI from the Nearchive Base Server or any
system running Internet Explorer that has a TCP/IP network connection to
the Nearchive Base Server by opening the appropriate dynamic Web page.
To open the Nearchive system, first obtain its Uniform Resource Locator
(URL) from your site administrator.
To open the page in Internet Explorer:
1. Start your Internet Explorer application.
2. Select File > Open (or press Ctrl+O).
3. Type the URL supplied to you by your administrator in the Open
dialog box, and then click OK.
Alternatively, if the Address toolbar is open, you can simply type the
URL there and press Enter (Windows) or Return (Macintosh).
n
After you open the Nearchive page for the first time by specifying its
address manually, create a shortcut or bookmark it for easy access.
Accessing and Logging In to the Nearchive System
17
Logging In as Administrator
Each time you open the Nearchive system, a login screen appears,
prompting you to enter a user name and password. To gain access to the
administrative functions of the Nearchive system, you must supply a user
name with administrative privileges. Once you have logged in as
administrator, you can access all the standard Nearchive system
functionality as well as its administrative functions.
n
The Nearchive system comes preconfigured with a default administrative
account (Administrator) with no associated password to allow you to log
in for the first time. Once you have logged in, Avid recommends that you
immediately specify a password for this account to prevent unauthorized
users from gaining administrative access to the Nearchive system.
Type any user name and password with administrative privileges in the
text boxes, and then click Login. The first time you need to log in (prior to
setting up user accounts), specify user name Administrator with no
password.
Chapter 1 Getting Started
18
User Interface Overview
Although the Nearchive MediaManager database actually runs on a
dedicated server system, you can easily access and use the database from
any Avid Unity MediaNetwork editor client by simply opening the
appropriate dynamic Web page in Internet Explorer.
The user interface is designed to provide access to the most commonly
used functions without using complex menus or multiple dialog boxes.
Whether you are accessing saved searches or browsing catalogs
(determined by the mode selector), the user interface displays controls to
perform searches and view head frames in the control frame. All results of
searching or browsing are displayed in the results frame.
Mode
selector
Mode-
related
controls
Control frame
Results frame
User Interface Overview
19
The following sections describe the parts of the Nearchive MediaManager
user interface:
Mode Selector
Control Frame
•Results Frame
Mode Selector
The mode selector determines Nearchive MediaManager’s functional
mode and thus which mode-related controls are displayed in the user
interface. Table 1 describes the four available modes.
Table 1 Nearchive MediaManager Modes
Mode Description
Searches Edit, delete, and run saved searches.
For more information, see “Managing Saved Searches” on
page 76.
Catalogs Create, edit, delete, and browse Avid Nearchive
MediaManager catalogs.
For more information, see “Browsing a Catalog” on
page 78.
Services Check in files from your desktop. For more information,
see “Checking In a File from Your Desktop” on page 58.
For information on using the Transfer Status window for
monitoring the transferring of files from one workgroup to
another workgroup, see “Monitoring Transfers” on
page 111.
You can also browse incoming catalogs to get the status of
transfers.
Administration Perform administration tasks. See “User Accounts” on
page 24.
Chapter 1 Getting Started
20
Control Frame
The control frame is the focus of all operations that you can perform using
Nearchive MediaManager. Except in Administration mode, it provides
access to the Head Frame Viewer, Simple Search controls, and Desktop
Check-In. Additionally, the control frame provides a central area whose
contents are determined by the selected mode.
n
If the Head Frame Viewer and Simple Search controls are closed, you can
open them by clicking the Triangle icons in their headers. Click either or
both Triangle icons again to close the Head Frame Viewer or Simple
Search controls to make space available for the selected mode-related
view.
Triangle icons
Head
Frame
Viewer
Mode-related
view
Simple Search
controls
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Avid Nearchive 1.0 User guide

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