1.0 | August 2010 | 3725-78400-002B1
Polycom
®
Recording Studio
™
(PRS) 2000 Appliance
Getting Started Guide
© 2010 Polycom, Inc. All rights reserved.
Polycom, Inc.
4750 Willow Road
Pleasanton, CA 94588-2708
USA
No part of this document may be reproduced or transmitted in any form or by any means, electronic or
mechanical, for any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing
includes translating into another language or format.
As between the parties, Polycom, Inc., retains title to and ownership of all proprietary rights with respect to the
software contained within its products. The software is protected by United States copyright laws and international
treaty provision. Therefore, you must treat the software like any other copyrighted material (e.g., a book or sound
recording).
Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc., is not
responsible for printing or clerical errors. Information in this document is subject to change without notice.
ii
Trademark Information
Polycom®, the Triangles logo, ReadiManager®, SoundPoint®, SoundStation®, ViaVideo®, VoiceStation®,
Vortex®, and VSX® are registered trademarks of Polycom, Inc. Convene™ , Global Management System™,
iPower™, MGC™, People+Content™, People On Content™, Polycom Conference Suite™, Polycom Converged
Management Application™ (CMA™), Polycom Distributed Media Application™ (DMA™), Polycom HD Voice™,
Polycom PathNavigator™, Polycom VideoPlus™, Polycom VoicePlus™, PVX™, RAS™, ReadiConvene™, RMX
2000™, RSS™, V2iU™, VBP™, VS4000™, and VTX™ are trademarks of Polycom, Inc.
All other trademarks are the property of their respective owners.
Patent Information
The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent
applications held by Polycom, Inc.
Contents
Polycom, Inc. iii
Contents
1 Polycom PRS 2000 Hardware Install
About the Polycom PRS 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Polycom Global Services Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
What’s Included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Hardware Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
System Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Electrostatic Discharge (ESD) and ESD Protection . . . . . . . . . . . . . . 4
Safety Notice and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
FCC Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Other Certifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
CE Mark Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Environmental Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Installation Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Getting Started with the Appliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Front Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Back Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Audio/Video Inputs and Outputs . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
VGA (RGB) Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Video Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Audio Monitor/Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Audio Out for Room Sound System . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Connecting Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Mouse and Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Phantom Power Microphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Using Video Cameras . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Using a PTZ Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Starting the PRS Appliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
First Windows Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Administrator Credentials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Hardware Configuration Console . . . . . . . . . . . . . . . . . . . . . . . . . . 12
2 Polycom PRS 2000 Software
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Using the Session Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Metadata . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Polycom PRS 2000 Getting Started Guide
iv Polycom, Inc.
Inputs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Outputs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Capturing Your Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Starting Capture and Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Creating an Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Settings and Mix Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Selected Input Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Mix Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Recording Your Capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Polycom, Inc. 1
1
Polycom PRS 2000 Hardware Install
This chapter provides safety and setup directions for the Polycom PRS 2000
appliance. This chapter includes the following sections:
• About the Polycom PRS 2000
• What’s Included
• Hardware Specifications
• Safety Instructions
• Installation Safety Notes
• Getting Started with the Appliance
• Starting the PRS Appliance
•
About the Polycom PRS 2000
The Polycom PRS 2000 (PRS) 2000 is a powerful presentation recording
integrated hardware and software appliance that will enhance the
effectiveness and reach of any educational, corporate, or public event
communication by capturing and streaming real-time rich media
presentations with DVD quality video and high fidelity sound.
The PRS appliance is ideal for use by enterprises, educational institutions,
government, and training institutions.
NOTE: Polycom strongly recommends upgrading to the latest version of the PRS
2000 software, as well as other elements of the PRS solution, prior to entering a
production environment.
This chapter outlines necessary initial appliance configuration, but further software
updates may be needed. Please consult Polycom Global Services for more
information.
Polycom PRS 2000 Getting Started Guide What’s Included
2 Polycom, Inc.
Organizations can deploy the PRS appliance in meeting and conference rooms
or bring it to off-site events to record and stream live and on demand executive
briefings, training sessions, product demonstrations, global announcements,
marketing communications, and more.
The PRS appliance accepts and synchronizes feeds from any A/V equipment
available, including microphones, cameras, VCR/DVD players, document
cameras, and other video conferencing equipment.
The appliance can capture a computer screen output as a video stream,
allowing the presenter to demonstrate any application on their computer.
Unique to the PRS appliance is its ability to perform text recognition on the
RGB source for automatic text extraction and slide detection.
Polycom Global Services Telephone
If you have comments or questions about Polycom or if you need technical
assistance, contact:
• Polycom Global Services in U.S.A. 888-248-4143
What’s Included
Ensure that the PRS shipment contains the following devices, cables and
software licenses:
• PRS appliance
• USB keyboard
Hardware Specifications Polycom PRS 2000 Hardware Install
Polycom, Inc. 3
• USB optical mouse
• Microphone
• XLR cable (male/female)
• Audio adapter cable
• VGA cable (DVI-D)
• VGA cable (HD15 male/male)
• VGA/DVI input cable
• A/V input cable
• USB to Serial adapter
• Serial to VISCA cable
• Power supply
• AC power cord
• S-Video cable
• Microsoft Windows Server 2008 software key (see bottom of PRS appliance)
Hardware Specifications
The following hardware specifications apply to the Polycom PRS 2000:
Type Specifications
Video Input Analog RGB & DVI up to 1280 x 1024
Any combination of 3 of the following inputs:
• 2 S-Video
• 4 Composite video via RCA
Video Output DVI-I
VGA
HDMI
Note: any two of the above can be used. All three are live.
Audio Input 1 balanced with Preamplifier and Phantom Power for Microphone
via XLR connectors
2 Stereo unbalanced via 2 RCA connectors
1 Stereo balanced with attenuator via 2 XLR connectors
Polycom PRS 2000 Getting Started Guide Safety Instructions
4 Polycom, Inc.
Safety Instructions
System Power
When the PRS appliance is turned off by using the power switch, power may
still be supplied to the motherboard. To ensure that the appliance is
completely shut down, unplug its power cord from its power source.
The PRS appliance ships with all required components installed. There is no
need to open the chassis to add or remove components. Please contact
Polycom regarding any malfunction or failure of the PRS appliance.
.
Electrostatic Discharge (ESD) and ESD Protection
Static electricity can damage disk drives, boards, and other components.
Before connecting or disconnecting any device to the PRS appliance, we
recommend you discharge static electricity by first touching a metal part of a
grounded PC.
Audio Output 1 Audio Front out jack
1 Audio Rear surround jack
1 Audio Side surround jack
1 Audio Center/bass jack
1 Headphone
Connectivity 2 USB 2.0 ports (front)
8 USB 2.0 ports (back)
Storage 500 GB
Dimensions W x L x H = 8.5 in. x 13.1 in x 8.0 in (215mm x 333mm x 204mm)
Type Specifications
CAUTION: To reduce the risk of electric shock, do not open chassis; do not defeat
or remove the ground pin of the power cord; connect only to a properly grounded ac
power outlet. No user-serviceable parts inside. Refer servicing to qualified service
personnel.
Installation Safety Notes Polycom PRS 2000 Hardware Install
Polycom, Inc. 5
Safety Notice and Warnings
FCC Notice
This device complies with Subpart B of Part 15 of the FCC Rules. Operation is
subject to the following two conditions:
1 This device may not cause harmful interference.
2 This device must accept any interference received, including interference
that may cause undesired operation.
No Telecommunications Network Voltage (TNV)-connected PCBs shall be
installed.
Other Certifications
This class A digital apparatus complies with Canadian ICES-003, Issue 4.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
This device complies with EN 55022 standards.
This device complies with EN 61000-3-2 standards.
This device complies with CISPR 22 Edition 6, as well as AS/NZS CISPR 22.
CE Mark Warning
This is a Class A product. In a domestic environment, this product may cause
radio interference, in which case the user may be required to take adequate
measures.
Environmental Warning
Perchlorate Material - special handling may apply.
See www.dtsc.ca.gov/hazardouswaste/perchlorate.
This notice is required by California Code of Regulations, Title 22, Division 4.5,
Chapter 33:
Best Management Practices for Perchlorate Materials. This product/part
includes a battery that contains Perchlorate material.
Installation Safety Notes
• Do not place the PRS appliance underneath heavy loads or in an unstable
position.
Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance
6 Polycom, Inc.
• Do not expose the PRS appliance to direct sunlight, high humidity or wet
conditions.
• Do not use or expose the PRS appliance around magnetic fields as
magnetic interference may affect the performance of the device.
• Do not block the air vents to this device or impede the airflow in any way.
Getting Started with the Appliance
This section guides users through the physical elements of the Polycom PRS
2000 appliance and its inputs, outputs, and accessories.
Front Panel
The front panel contains the following elements:
Power switch
Eject button
Do not press
this button unless
advised to do so
by support.
Front panel
ports region
LED status
indicator
Getting Started with the Appliance Polycom PRS 2000 Hardware Install
Polycom, Inc. 7
Upon pressing the bottom-right of the appliance, the following ports become
visible:
Back Panel
The back panel contains the following elements:
SD/MMC/MS/MS
USB port
Mic in
Headphone out
eSATA port
card reader
Power
socket
HDMI port
LAN
ports
USB
ports
eSATA
power port
eSATA
port
Front
-out
port
Line-in
port
Side surround
port
Surround-back
port
Center/bass
port
A/V adapter
DVI Output
USB
ports
cable
A/V adapter
cable
VGA Output
Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance
8 Polycom, Inc.
Audio/Video Inputs and Outputs
The A/V adapter cable is used to connect audio and video input sources to the
PRS appliance and audio output from the appliance. Each cable of the A/V
adapter is labeled. These labels identify the video and audio sources for proper
connection of devices to the appliance.
Connect the A/V adapter cable to the upper slot bracket connector.
VGA (RGB) Input
A cable is used to connect to the VGA output of an additional computer (i.e.
presenter's laptop). The splitter cable separates the analog RGB and digital
DVI interface signals. This separation improves monitor detection.
Connect the VGA input cable to the lower slot bracket connector.
Video Output
The Polycom PRS 2000 video card includes three outputs: one DVI-I output,
one HDMI output, and one VGA output. All of these outputs are live when the
appliance is shipped. Any two of the outputs can be used.
NOTE: The PRS appliance uses an nVidia graphics card. When two video output
devices are in use, the nVidia graphics card must be set to DualView in order to
display the audience view. If it is set to Span, Clone or Single display, the audience
view will not be displayed in the second VGA output device.
The PRS application has a mechanism for swapping the assignment of the devices.
Using the top menu strip item "View- Swap Screens" can trigger this mechanism.
This feature should be used when your operator VGA output device is displaying
the audience view and your audience VGA output device is displaying the Operator
Interface.
Getting Started with the Appliance Polycom PRS 2000 Hardware Install
Polycom, Inc. 9
Audio Monitor/Output
If you want to use headphones, connect them on the front of the PRS
appliance.
Audio Out for Room Sound System
The Audio output of the PRS appliance can be used to connect to the room
sound system or to a PC speaker set. The A/V adapter cable provides a
balanced line-level stereo audio out signal (Audio R Out, Audio L Out) via
XLR connectors. Standard adapter/cables can be used to interface to
unbalanced line-level Audio input of the room sound system or to a PC
speaker set.
Connecting Accessories
The PRS appliance ships with the following accessories:
• USB Optical Mouse
• USB Keyboard
• Audio-Technica Professional Phantom Power Microphone
These devices are shipped in their original packaging, manual and installation
instructions. For more information and installation instructions, please follow
the original manufacturer documentation.
Mouse and Keyboard
Use the USB ports when connecting the mouse and the keyboard to the PRS
appliance.
NOTE: The frame rate of the audience view is 15 fps due to the fact that this is the
output of the RGB source that has been processed. A VGA splitter can be used to
connect the VGA source to the RGB capture card and to the projector to provide the
full frame rate to the audience view.
Polycom PRS 2000 Getting Started Guide Getting Started with the Appliance
10 Polycom, Inc.
Phantom Power Microphone
Use a professional balanced audio cable (XLR male and XLR female) to
connect the microphone to the "Audio 1 IN (MIC)" input of the A/V adapter
cable. It is not necessary to use the microphone with a battery; the PRS
appliance will apply a 48V Phantom Power Supply to the microphone by
default.
Camera
Using Video Cameras
The PRS appliance supports connection of multiple S-Video and composite
video sources. When connecting a camera to the PRS appliance, s-video is
recommended if you have a choice.
When using the S-Video output, connect the camera to the "S-Video 1 IN" or
"S-Video 2 IN" input. When using the composite output, connect the camera to
one of the four video inputs "Video 3 IN" to "Video 6 IN" of the A/V adapter
cable.
Using a PTZ Camera
A PTZ (Pan-Tilt-Zoom) camera is an optional camera accessory for the PRS
appliance. It provides S-Video and composite video outputs. We recommend
using the S-Video output for best video quality.
When using the S-Video output, connect the camera to the "S-Video 1 IN" or
"S-Video 2 IN" input. When using the composite output, connect the camera to
one of the video inputs "Video 3 IN" to "Video 6 IN" of the A/V adapter cable.
The PTZ control feature requires an additional cable connection from the
camera (VISCA IN) to the serial port (COM1) provided by the USB to serial
adapter when connected to the PRS appliance (the drivers for the USB to serial
adapter are preinstalled). Up to 3 PTZ cameras can be controlled over a single
COM port when using a VISCA daisy chain.
The address of each camera is assigned during the VISCA initialization
process. The camera addresses are 1, 2, 3, and so forth in order, starting from
the one nearest the PRS COM port. The VISCA address is used during the PRS
Starting the PRS Appliance Polycom PRS 2000 Hardware Install
Polycom, Inc. 11
installation setup to identify and address each PTZ camera. Further
information reading the VISCA protocol and the camera installation can be
found in the camera manual.
Starting the PRS Appliance
First Windows Start
After Windows starts, your appliance is ready to be used. We highly
recommend, however, that you first do the following:
• Install all available Microsoft updates through Windows Updates
• Install all available PRS updates.
NOTE: Do not install any hardware updates if Windows prompts you to do so. All
required hardware updates and drivers are installed with the PRS updates.
Polycom PRS 2000 Getting Started Guide Starting the PRS Appliance
12 Polycom, Inc.
Administrator Credentials
The administrator credentials are username Administrator, password
Polycom123.
Hardware Configuration Console
The Polycom PRS 2000 includes a tool to assist in the configuration of the
hardware controlled by the appliance. To access the Hardware Configuration
Console, click the shortcut on the desktop or navigate to Start > Polycom >
Hardware Configuration Console.
The following instructions refer only to renaming the inputs as displayed in
the Polycom PRS 2000 interface. If you wish to perform more advanced
configuration, please review your hardware documentation and consult
Polycom Support.
To rename hardware inputs:
1 Launch the Hardware Configuration Console. The console root will
appear.
NOTE: If you plan to use the PRS appliance in a language other than English, you
must change the language in the Windows Control Panel's Regional and Language
Options. If you do not, the OCR (Optical Characters Recognition) will be only
available for English.
Starting the PRS Appliance Polycom PRS 2000 Hardware Install
Polycom, Inc. 13
2 Click on any given input name on the righthand side. Alternatively,
right-click and select Rename from the menu that appears.
3 After entering your new name, click outside the input name field.
The input should now appear under its new name in the Polycom PRS
2000 interface.
Polycom PRS 2000 Getting Started Guide Starting the PRS Appliance
14 Polycom, Inc.
Polycom, Inc. 15
2
Polycom PRS 2000 Software
This chapter explains the use of the Polycom PRS 2000 software:
• Getting Started
• Using the Session Properties
• Capturing Your Experience
• Recording Your Capture
Getting Started
After the PRS hardware is configured, you can begin creating mixes for your
recordings. Launch the PRS Operator Interface by double-clicking the PRS
shortcut on your Windows desktop.
Using the Session Properties
The PRS Operator Interface will launch and the Session Properties window
will appear. The Session Properties window includes tabs for Metadata,
Inputs, and Outputs.
Polycom PRS 2000 Getting Started Guide Using the Session Properties
16 Polycom, Inc.
Metadata
Metadata is the information about a PRS configuration. It contains information
describing a session's Title, Author, Copyright, Rating, Credits, Description
and Keywords. Metadata is used to facilitate the understanding,
characteristics, and management usage of data.
Inputs
Any audio and video input devices connected to PRS appliance are detected
and displayed under the Inputs tab. Some typical inputs include:
• Presenter Laptop
• Microphone
• Pan-Tilt-Zoom (PTZ) Camera
• DVD Player
• Document Camera
By checking the devices under the Use column, selected devices will appear in
the PRS Operator Interface as available inputs that can be captured in a
presentation.
Page is loading ...
Page is loading ...
Page is loading ...
Page is loading ...
Page is loading ...
Page is loading ...
Page is loading ...
Page is loading ...
Page is loading ...
Page is loading ...
/
