HP Jornada 680e User manual

Category
Handheld mobile computers
Type
User manual

This manual is also suitable for

HP Jornada
680/680e Handheld PC
Userî‚’s Guide
Part number F1262-90003
Printed in Singapore
Edition 1
ï HP Jornada 680/680e Users Guide
Copyright notice
This manual and any examples contained herein are provided
î‚“as isî‚” and are subject to change without notice. Hewlett-Packard
Company makes no warranty of any kind with regard to this
manual, including, but not limited to, the implied warranties of
merchantability and fitness for a particular purpose. Hewlett-
Packard Co. shall not be liable for any errors or for incidental or
consequential damages in connection with the furnishing, perfor-
mance, or use of this manual or the examples herein.
The above disclaimers and limitations shall not apply to consumer
transactions in Australia and the United Kingdom and shall not
affect the statutory rights of consumers.
© Hewlett-Packard Co. 1999. All rights reserved. Reproduction,
adaptation, or translation of this manual is prohibited without prior
written permission of Hewlett-Packard Company, except as allowed
under the copyright laws.
The programs that control this product are copyrighted and all
rights are reserved. Reproduction, adaptation, or translation of
those programs without prior written permission of Hewlett-
Packard Co. is also prohibited.
Microsoft, MS, MSN, PowerPoint, ActiveX, ActiveSync, Outlook,
InkWriter, Windows, Windows NT, Visual Basic, Visual C++, and
the Windows logo are either registered trademarks or trademarks
of Microsoft Corporation in the United States and/or other coun-
tries. Microsoft products are licensed to OEMs by Microsoft
Licensing, Inc., a wholly owned subsidiary of Microsoft Corpora-
tion. BSQUARE, bFax Professional, bFIND and bTASK are either
registered trademarks or trademarks of BSQUARE Corporation.
OmniSolve is copyright 1998-99 LandWare Inc. with all rights
reserved. LandWare is a trademark of LandWare, Inc.
Hewlett-Packard Singapore (Pte) Ltd.
Asia Pacific Personal Computer Division
452 Alexandra Road
Singapore 119961
ï HP Jornada 680/680e Users Guide
Contents
1. Welcome ..................................................................................... 1
Using this guide ................................................................................................ 2
Learning about HP Jornada ........................................................................4
2. Getting started ...................................................................... 11
HP Jornada hardware features ............................................................... 12
Setting up your HP Jornada ................................................................... 15
Using your HP Jornada ............................................................................. 24
3. Connecting to your desktop PC...................................29
Connecting for the first time................................................................... 30
Connecting to your desktop partner.................................................. 40
Connecting to another PC ....................................................................... 42
Browsing your HP Jornada desktop.................................................... 43
Synchronizing data ..................................................................................... 44
Transferring files ........................................................................................... 51
Transferring PIM data from
older palmtop PCs and handheld PCs ....................................... 52
4. Staying organized .............................................................. 59
Using Microsoft Pocket Outlook........................................................... 60
Using HP viewer ............................................................................................ 64
Capturing data with HP quick pad ....................................................... 67
Recording and playing voice memos ................................................ 69
5. Getting down to business ................................................73
Working with Microsoft Pocket Office................................................. 74
Using Microsoft InkWriter ......................................................................... 80
Backing up and restoring data .............................................................. 81
Using OmniSolve from Landware ........................................................ 83
Using bFAX Pro from bSquare ............................................................... 84
Using bFIND from bSquare ..................................................................... 85
6. Accessing e-mail ................................................................. 87
Deciding how and why you want to connect ................................. 88
Using your connections .......................................................................... 111
ï HP Jornada 680/680e Users Guide
7. Optimizing your HP Jornada ......................................12
1
Adding programs, fonts, sounds, and images............................. 122
Accessories ................................................................................................... 127
Managing memory ................................................................................... 132
Managing battery power ....................................................................... 134
Fine-tuning performance ....................................................................... 140
Security .......................................................................................................... 145
Traveling with your HP Jornada ......................................................... 147
About system macros ............................................................................. 149
8. Troubleshooting ............................................................... 15
1
Maintaining your HP Jornada ............................................................. 152
Troubleshooting basic problems ....................................................... 153
Troubleshooting remote connections............................................. 158
Display ........................................................................................................... 160
Resetting ........................................................................................................ 160
Warranty, support, and service ........................................ 163
Appendix A Ergonomics ..................................................... 171
Glossary ...................................................................................... 175
Index ............................................................................................. 181
HP software product license agreement ..................... 191
| 1
Welcome | 1
Congratulations on purchasing the Hewlett-Packard
Jornada 680 or 680e Handheld PC (H/PC), a mobile device
powered by the Microsoft® Windows® CE operating system.
The size and capabilities of the HP Jornada 680/680e H/PC
let you keep your most important business and personal
information current and close at hand. Your HP Jornada
supports the latest version of Microsoft Pocket Outlook, so
you can check e-mail and manage your appointments and
contacts while on the road. Your HPî‚ Jornada is also the
perfect companion to your desktop or notebook PC, allowing
you to take vital business data and documents with you and
easily upload updated information upon returning to the
office. A powerful, reliable, mobile business partner,
HPî‚ Jornada offers you the highest quality in performance
and battery life as well as rich programs and utilities
designed by Hewlett-Packard.
If you are familiar with Microsoft Windows products and
notebook PCs, you will notice that your HP Jornada has
many of the same characteristics, making it easy for you to
be productive quickly.
In this chapter, you will find:
î‚• An overview of this Userî‚’s Guide and other sources of help
and information
î‚• A list and brief descriptions of the built-in applications,
including Microsoft Windows CE, Handheld PC Profes-
sional Edition software and special HP applications
î‚• An introduction to HPî‚ Jornada features and a description
of the advantages of using the HPî‚ Jornada
2 | HP Jornada 680/680e Userî‚’s Guide
Using this guide
This Userî‚’s Guide will give you a quick and effective intro-
duction to your HP Jornada. Although great care has been
taken to ensure the accuracy of procedures and artwork,
some of the screens displayed on your HPî‚ Jornada may
differ from the ones that appear in this Userî‚’s Guide.
Detailed, step-by-step instructions for using the programs on
your HP Jornada are also included in online Help, so you do
not have to carry this guide when you travel. (For more
information on using online Help, see the Using Help on
your HP Jornada section in chapterî‚ 2.)
Conventions
This Userî‚’s Guide includes certain visual cues that will help
you find the information you want easily.
A shortcut, another way to do
something, or expanded information
about the topic.
Caution or warning information about
the topic. This is important information
that should be observed to prevent loss
of data or damage to your HP Jornada.
Helpful information related to the topic.
Finding information
This guide describes what is included with your HP Jornada,
provides an overview of the installed programs, and describes
how to set up communications between your device and
desktop PC and between your device and the Internet. The
following table lists the different types of information avail-
able to help you use your HP Jornada. Note that although
this book introduces the programs on your device, it does not
describe them completely. For more information, see the
comprehensive online Help for each program.
Chapter 1 | Welcome | 3
Information Source
Programs This Userî‚’s Guide
î‚–orî‚–
Online Help on your device. On
the Start menu, tap Help.
Unfamiliar The glossary located at the end of
technical terms this Userî‚’s Guide.
Synchronizing This Userî‚’s Guide
and exchanging î‚–orî‚–
files with a Online Help on your device. On the
desktop PC Start menu, tap Help.
(including î‚–orî‚–
information on Windows CE Services online Help on
connecting while your desktop PC. In the Mobile Devices
traveling) window, click Help, and then click
Windows CE Services Help Topics.
ToolTips Any toolbar button. Tap and hold the
button and the button name will appear.
(To avoid activating the toolbar button,
drag off the button before lifting the stylus.)
For more information, see the Using your
HPî‚ Jornada section in chapter 2.
Troubleshooting This Userî‚’s Guide
information on î‚–orî‚–
connections The Communications Troubleshooter on
your desktop PC. In the Mobile
Devices window, click Help, and then
click Communications Troubleshooter.
Software updates, The Hewlett-Packard Jornada
device drivers, Web site at www.hp.com/jornada.
and lists of com-
patible accessories
Up-to-date The Microsoft Windows CE Web site at
information on www.microsoft.com/windowsce.
Windows
CEî‚–based devices
Information on Readme.doc file (located in the
this release of Windows CE Services folder on your
Windows CE desktop PC).
4 | HP Jornada 680/680e Userî‚’s Guide
The complete text of this Userî‚’s Guide is available on the HP Web site at www.hp.com/
jornada. You can download the Userî‚’s Guide to your desktop PC and view it using the
Adobeî‚™ Acrobat Reader, available from the Adobe Web site at www.adobe.com.
Learning about HP Jornada
Hewlett-Packard has taken mobile computing to new levels of
compatibility and convenience. With HP Jornada, youî‚’ll
notice many benefits not found in other, similar computers.
For example you can:
î‚• Move the data you already have on an older palmtop or
handheld PC to your HPî‚ Jornada. You can transfer
information from older Windows CE devices and even
some nonî‚–Windows CE devices. (See the Transferring
PIM data from older palmtop PCs section in
chapter 3.)
î‚• Use e-mail without a modem. Conveniently send e-mail
automatically when you synchronize with your desktop
PC. (See the Synchronizing data section in chapter 3.)
î‚• Take more data with you. A desktop Microsoft Word file
may take up to 85 percent less space on your HP Jornada.
(See the Transferring files section in chapter 3.)
î‚• Send voice messages to friends and colleaguesî‚—even those
who do not have Windows CE devices. You can save voice
messages in the compatible Wave audio format. (See the
Recording voice memos section in chapter 4.)
î‚• Keep Word, Access, and Excel files stored at work and at
home synchronized. Update any file in any location, and
once you synchronize, the file will be updated in every place
it is stored. (See the Synchronizing data section in
chapter 3.)
î‚• Read online news and information while offline, or down-
load Web pages for viewing later. (See the Browsing the
Web section in Chapter 6.)
î‚• Work any time, any place, with up to 7 hours of battery
life. (See the Managing battery power section in
chapter 3.)
Chapter 1 | Welcome | 5
î‚• Synchronize mail messages, contacts, appointments, and
tasks with your desktop or notebook PC in just a few steps.
(See the Synchronizing data section in chapter 3.)
î‚• Carry your HP Jornada with you. The HP Jornada
weighs only 510 g (1.1 lb), including batteries.
î‚• Expand your functionality with PC Card accessories.
(See the Accessories section in chapter 7.)
î‚• Get it all in one package. Your HP Jornada comes
complete with a built-in modem (model 680 only).
HP Jornada is your mobile computing companion. Several
valuable features allow you to stay organized and in touch
while youî‚’re on the road. For instance:
î‚• The HP Jornada viewer application displays PIM data
(contacts, calendar, and tasks) at a glance, allowing you
to navigate to or view the data you need immediately. You
can even view notes attached to appointments.
î‚• The HP Jornada dialup application leads you through
the steps required to configure a dial-up connection and
to access your e-mail and the Web. When you are ready to
connect, just use the convenient dialup window on your
HPî‚ Jornada desktop.
î‚• The HP Jornada quick pad provides a convenient place to
jot down notes, names, telephone numbers, and other
data for short-term storage. Information can be saved in
quick pad for fast retrieval or sent to the appropriate
database for long-term storage.
î‚• The HPî‚ Jornada backup application can back up and
restore information to/from an optional CompactFlash
Card or PC Card, safeguarding against loss of data while
you are on the roadî‚—even if power is lost.
HP Jornada programs
Your HP Jornada already includes the full suite of software
that you need to function as a mobile professional. Detailed
information can be found in later chapters.
6 | HP Jornada 680/680e Userî‚’s Guide
The programs listed below are pre-installed in ROM, so you will never need to reinstall them.
Microsoft Pocket Office
On the Start menu, point to Programs, point to Office,
and then tap one of the following choices.
î‚• Pocket Wordî‚—Take notes and compose documents, or
transfer Microsoft Word files from your desktop PC to
read and review while you are away from your office.
î‚• Pocket Excelî‚—View and edit price lists or financial
forecasts on your HP Jornada, or fill out your expense
form before you even land at the home office.
î‚• Pocket Accessî‚—Take database information with you
on the road, and fill in custom forms to update Access
databases when you return to your office.
î‚• Pocket PowerPointî‚—Create professional presentations
on your desktop, and then take them with you to show on
your HPî‚ Jornada. Or, use a PC Card VGA adapter
(F1252A) to project them to an external monitor or VGA
projector.
Microsoft Pocket Outlook
On the Start menu, point to Programs, point to Pocket
Outlook, and then tap one of the following choices.
î‚• Calendarî‚—Never miss a meeting. Keep track of impor-
tant dates and events or manage your schedule.
î‚• Contactsî‚—Take your address book with you so that you
always have access to names, addresses, and telephone
numbers. If you update your HP Jornada contacts list,
just synchronize with your desktop PC and your contacts
will always be up to date.
î‚• Inboxî‚—Send and receive e-mail messages and synchro-
nize your HP Jornada Inbox with Microsoft Outlookî‚™ or
Exchangeî‚™ on your desktop PC partner in a matter of
minutes.
Chapter 1 | Welcome | 7
î‚• Tasksî‚—Keep track of to-do lists. Set an alarm or a
reminder and HP Jornada will make sure you do not
forget a task!
Microsoft Explorers
On the Start menu, point to Programs, and then tap
Internet Explorer or Windows Explorer. Or, double-tap
the Internet Explorer or My Handheld PC icons on the
desktop.
î‚• Pocket Internet Explorerî‚—Browse the Web from your
HPî‚ Jornada or subscribe to channel content with this
streamlined version of Microsoft Internet Explorer 3.0.
î‚• Windows Explorerî‚—Browse the files and folders on
your HPî‚ Jornada.
Communication
On the Start menu, point to Programs, point to Commu-
nication, and then tap one of the following choices.
 ActiveSyncSynchronize your HP Jornada with your
desktop or notebook PC over a network or dial-up connec-
tion from a remote location.
î‚• PC Linkî‚—Establish the connection between your
HPî‚ Jornada and desktop PC partner with a single tap.
î‚• Remote Networkingî‚—Connect to a dial-up server, RAS
account, or Internet service provider.
î‚• Terminalî‚—Connect to online services that require
VT-100 or TTY terminal emulation.
î‚• bFAX Proî‚—Send Word documents or typed notes and
receive faxes with bFAX Pro from bSquare.
Special HP Applications
On the Start menu, point to Programs, point to HP
Applications, and then tap one of the following choices.
8 | HP Jornada 680/680e Userî‚’s Guide
î‚• HP viewerî‚—Display Calendar, Task, and Contact
information (Pocket Outlook) in as much detail as you
need so that you are always in control of your schedule.
Month View, Week View, and Day View help you manage
your calendar even more efficiently. (HP viewer is also
accessible through a desktop icon and an HP hot key.)
î‚• HP dialupî‚—Configure connections to the Internet and e-
mail accounts or corporate network, and then dial in from
a convenient pop-up window on your HPî‚ Jornada desktop.
(HP dialup is also accessible through a desktop icon.)
î‚• HP quick padî‚—Write simple notes and reminders on
this electronic notepad, and then move the important
information to Pocket Outlook or a Word document.
î‚• HP backupî‚—Protect your valuable data even when you
are away from your office by backing up your Pocket
Outlook data or your entire device to a CompactFlash or
PC Card.
On the Start menu, point to Programs, point to HP
Utilities, and then tap one of the following choices.
î‚• HP settingsî‚—Adjust screen controls and sound volume
to suit any work environment. Or, choose from four
preset profiles for different environments, and change all
options with the touch of a button.
î‚• HP hot keysî‚—Open programs, files, or folders with a
single keystroke. The HP Jornada hot keys and hard
icons are fully customizable, so you can configure them
for one-touch access to your favorite programs or fre-
quently used documents.
î‚• HP macroî‚—Automate common tasks using a powerful
scripting language. HP Macro allows you to create a set
of recorded commands and actions that you can repeat or
play back by pressing a specific key combination.
Accessories
On the Start menu, point to Accessories, and then tap one
of the following choices.
Chapter 1 | Welcome | 9
 Microsoft InkWriter®Jot quick notes or create
sketches while in a meeting.
î‚• Microsoft Voice Recorderî‚—Record voice memos or
vital information.
î‚• Calculatorî‚—Perform simple calculations in an on-
screen calculator, and then copy the results to any open
document.
î‚• World Clockî‚—Keep track of the time anywhere in the
world and display useful travel information for both your
home city and the city you are visiting.
 bFIND®Search for a word or text string in any
database, file, file name, or e-mail message stored on
your HP Jornada.
 OmniSolve®Perform complex mathematical and
business calculations with this full-featured calculator
from Landware.
Games
î‚• Solitaireî‚—Pass the time at the airport, on the train, or
during a not-so-interesting meeting or lecture with this
classic game.
10 | HP Jornada 680/680e Userî‚’s Guide
| 11
Getting started | 2
This section will help you start using your Hewlett-Packard
Jornada 680 or 680e Handheld PC (H/PC). You will learn
how to set up your HP Jornada, discover how to customize
the Microsoft Windows CE operating system to work for you,
and you will have a brief introduction to Windows CE. When
you have finished this chapter, you will have all the infor-
mation you need to begin working with your HPî‚ Jornada.
This chapterî‚ includes step-by-step instructions to help you:
î‚• Identify the hardware features of your HP Jornada
î‚• Install the main batteries
î‚• Connect the AC adapter
î‚• Activate the backup battery
î‚• Run the Windows CE Welcome Wizard
î‚• Put your HP Jornada to work for you
12 | HP Jornada 680/680e Userî‚’s Guide
HP Jornada hardware features
The views below will introduce you to the various connec-
tors, ports, and other features of your HPî‚ Jornada.
î‚• Stylus and stylus slotî‚—Keeps your stylus within easy
reach. (For more information, see the Using the stylus
and touch screen section in this chapter.)
î‚• Appointment notification LEDî‚—Notifies you of
scheduled appointments, alarms, and reminders. (For
more information on setting alarms and reminders, see
the Using Microsoft Pocket Outlook section in
chapter 4.)
î‚• Recording LEDî‚—Indicates that Voice Recorder is
recording or playing a voice memo.
î‚• Audio buttonsî‚—Enable you to record and play voice
memos without even opening your HP Jornada. (For more
information, see the Recording voice memos section in
chapter 4.)
Chapter 2 | Getting started | 13
î‚• Telephone connector (RJ-11)î‚—Enables you to connect
a telephone line to the built-in modem (model 680 only),
keeping you in touch with the world. (For more informa-
tion, see the Connecting the telephone line section in
chapterî‚ 6.)
î‚• DC jack and AC power adapterî‚—Connect your
HPî‚ Jornada to AC power anywhere in the world to charge
the main battery or to connect to your desktop PC.
î‚• Battery charging LEDî‚—Indicates the charging status
of the main battery while connected to AC power.
î‚• HP hard iconsî‚—Scroll through documents, switch
applications, or open programs and files with the touch of
a button. (See the Customizing the HP hot keys and
hard icons section in chapterî‚ 7.)
î‚• Microphoneî‚—Allows you to record voice memos.
î‚• Reset buttonî‚—Quickly reinitializes the Windows CE
operating system. (Warning: When you reset your
HPî‚ Jornada, you will lose all unsaved data in any open
documents. See the Resetting section in chapterî‚ 8.)
î‚• Keyboardî‚—Allows easy entry of extended and interna-
tional characters and includes an embedded numeric
keypad.
î‚• HP hot keysî‚—Allow one-touch access to your favorite
programs, folders, documents, or frequently used settings.
(See the Customizing the HP hot keys and hard
icons section in chapterî‚ 7.)
14 | HP Jornada 680/680e Userî‚’s Guide
î‚• Infrared port (SIR IrDAî‚–compliant transceiver)î‚—
Enables you to send and receive files by infrared beam
between your HP Jornada and another HP Jornada or
palmtop PC, or between your HP Jornada and an infrared-
equipped printer or desktop PC. (For more information, see
the Connecting by infrared section in chapterî‚ 3 and the
Infrared transfer section in chapter 8.)
î‚• Stabilizerî‚—Stabilizes the unit when the expansion
module is extended (while a PC Card is installed).
î‚• CompactFlash Type I card slotî‚—Enables you to add
storage memory or use accessories on CompactFlash
cards. (For more information, see the Using PC Cards
and CompactFlash Cards section in chapter 7. For a
list of recommended accessory cards, go to the HP Web
site at www.hp.com/jornada.)
î‚• PC Card Type II card slotî‚—Enables you to use PC
Cards (also called PCMCIA Cards) to expand memory,
connect to an external monitor, or add other functionality
to your HP Jornada. For information on how to use PC
Card accessories, see the Using PC Cards and Com-
pactFlash Cards section in chapter 7. (For a list of
recommended PC Cards, go to the Hewlett-Packard Web
site at www.hp.com/jornada.)
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HP Jornada 680e User manual

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