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C7765DN MFP Color Laser Printer

Dell C7765DN MFP Color Laser Printer User guide

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Dell™ C7765dn
Color Multifunction Printer
Administrator Guide
Regulatory Model: C7765dn
Information in this document is subject to change without notice.
© 2013 Dell Inc. All rights reserved.
Reproduction of these materi
als in an
y manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text:
Dell
and the
DELL
logo
are trademarks of Dell Inc.;
Microsoft, Windows, Windows NT, Windows Server,
Windows Vista, Microsoft Network, and Internet Explorer
are either trademarks or registered trademarks of Microsoft Corporation in the
United States and/or other countries;
NetWare
is a registered trademark of Novell, Inc. in the United States and other countries;
EtherTalk,
Macintosh, and Mac OS
are trademarks of Apple Inc., registered in the U.S. and other countries.
Adobe, Acrobat, and PostScript
are either
registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries;
PCL, HP-GL, and HP-GL/2
are registered trademarks of Hewlett-Packard Corporation;
ThinPrint
is a registered trademark of ThinPrint GmbH in Germany and other
countries;
RSA and BSAFE
are either registered trademarks or trademarks of EMC Corporation in the United States and/or other countries.
XML Paper Specification (XPS)
: This product may incorporate intellectual property owned by Microsoft Corporation. The terms and
conditions upon which Microsoft is licensing such intellectual property may be found at http://go.microsoft.com/fwlink/?LinkId=52369;
DES
: This product includes software developed by Eric Young ([email protected].au);
AES
: Copyright (c) 2003, Dr Brian Gladman,
Worcester, UK. All rights reserved. This product uses published AES software provided by Dr Brian Gladman under BSD licensing terms;
TIFF (libtiff)
: Copyright (c) 1988-1997 Sam Leffler and Copyright (c) 1991-1997 Silicon Graphics, Inc.;
ICC Profile (Little cms)
: Copyright
(c) 1998-2004 Marti Maria.
Nuance
TM
OCR © 1994-2013 Nuance Communications. All Rights Reserved.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their
products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
The printer software uses some of the codes defined by the Independent JPEG Group.
WSD stands for Web Services on Devices.
SD Logo is a trademark of SD-3C, LLC.
As for RSA BSAFE
This printer includes RSA
®
BSAFE
®
Cryptographic software from EMC Corporation.
____________________
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject
to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013
and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.
August 2013 Rev. A00
Table of Contents
3
Table of Contents
1 Before Using the Machine .................................................................................................................... 13
Preface.........................................................................................................................................
.............. 14
Types of Manuals.............................................................................................................................
........ 15
Using This Guide..............................................................................................................................
........ 16
Organization of This Guide......................
......................................................................................... 16
Conventions................................................................................................................................
......... 17
Interface Cables............................................................................................................................
........... 19
Using the USB Interface ................................................................................................................... 19
Using the Ethernet Interface
............................................................................................................
20
Power Saver Mode............................................................................................................................
...... 21
Changing the Interval for Entering Power Saver Mode........
...................................................... 22
Completely Disabling the Wakeup Motion Sensor .........
............................................................ 23
Customizing the Control Panel ............................................
.................................................................. 25
Changing the Default Screen........................................................................................................... 25
Setting the Screen
After Auto Clear............................................................................................... 26
Customizing the Button Layout
........................................................................................................ 27
Assigning Services to the Custom Buttons...
.........
....................................................................... 31
Adjusting the Screen Brightness.................................................................................................... 32
Entering Text
...............................................................................................................................
.............. 34
2 Paper and Other Media.......................................................................................................................... 35
Paper Types
......................................................................................................................................
........ 36
Loadable Quantity and Weight ....................................................................................................... 36
Supported Paper......
........................................................................................................................
... 36
Loading Paper...................................................................................................................................
........ 47
Loading Paper in Trays 1 to 4..................
......................................................................................... 47
Loading Paper in Tray 5 (Bypass Tray)...............................
............................................................48
Loading Paper in Tray 6 (HCF B1)..............
...................................................................................... 49
Changing the Paper Size .....................................................................................................................
... 51
Changing the Paper Size for Trays 1 to 4 ...........................
............................................................ 51
Changing the Paper Size for Tray 6 (HCF B1) (optional).....
......................................................... 52
Changing the Paper Settings .................................................................................................................
54
3 Maintenance............................................................................................................................................
57
Replacing Consumables......................................................................................................................
... 58
Replacing Toner Cartridges ............................................................................................................. 58
Replacing Waste Toner Container
R5 ............................................................................................ 60
Replacing Drum Cartridges R1, R2, R3, or R4.......................
......................................................... 63
Replacing Staple Cartridge (for Finisher-B1) .........................
...................................................... 66
Replacing Booklet Staple Cartridge (for Booklet Maker Unit for Finisher-B1)
..................... 67
Emptying the Hole Punch Waste Container (for Finisher-B1)............
........................................ 68
Cleaning the Machine.......................................................................................................................
...... 70
Cleaning the Exterior......................................................................................................................
... 70
Cleaning the Interior (LED Printheads) ..........
................................................................................70
4
Cleaning the Touch Screen ..............................................................................................................72
Cleaning Document Cover and Document Glass..........................................................................72
Cleaning Film and Constant Velocity Transport Glass ............
....................................................72
Cleaning Document Feeder Rollers ................................................................................................73
Executing Calibration.....
..........................
...............................................................................................75
Printing a Report/List......................................................................................................................
.........79
Deleting a Private Charge Print Job with an Invalid User ID ...
.......................................................80
Setting Restore Tool........................................................................................................................
.........81
4 Machine Status ........................................................................................................................................
83
Overview of Machine Status.................................................................................................................
.84
Machine Information
...............................................................................................................................85
General Information
...........................................................................................................................85
Paper Tray Status
................................................................................................................................86
Print Reports
........................................................................................................................................86
Automatically Printed Reports/Lists ...........
....................................................................................94
Overwrite Hard Disk
...........................................................................................................................95
Print Mode
............................................................................................................................................96
Fax Receiving Mode
..........................................................................................................................98
Faults
...........................................................................................................................................................99
Supplies
....................................................................................................................................................100
Billing Information
.................................................................................................................................101
Billing Information
...........................................................................................................................101
User Account Billing Information
..................................................................................................102
5 Tools.........................................................................................................................................................
105
System Settings Procedure ..................................................................................................................
106
Step 1 Entering System Administration Mode ...........
.................................................................106
Step 2 Entering the System Administrator User ID and Passcode ......
....................................106
Step 3 Selecting [Tools] ..................................................................................................................107
Step 4 Selecting a Tab on the [Tools] Screen .............................................................................107
Step 5 Setting a Feature ..................................................................................................................
109
Step 6 Exiting System Administration Mode...............................................................................109
Tools Menu List....
.........................................................................................................................
..........110
Common Service Settings
.....................................................................................................................124
Machine Clock / Timers
..................................................................................................................124
Power Saver Settings
......................................................................................................................127
Audio Tones
.......................................................................................................................................127
Screen / Button Settings
.................................................................................................................129
Paper Tray Settings
..........................................................................................................................131
Image Quality Adjustment
...............................................................................................................136
Reports
................................................................................................................................................137
Maintenance
......................................................................................................................................139
Watermark
.........................................................................................................................................140
Force Annotation
...............................................................................................................................141
Print Universal Unique ID
...............................................................................................................143
Notify Job Completion by E-mail
...................................................................................................143
Table of Contents
5
Plug-in Settings................................................................................................................................ 144
Other Settings
................................................................................................................................... 144
Copy Service Settings
........................................................................................................................... 158
Copy Tab - Features Allocation
..................................................................................................... 158
Preset Buttons
.................................................................................................................................. 159
Copy Defaults
.................................................................................................................................... 159
Copy Control
...................................................................................................................................... 164
Original Size Defaults
..................................................................................................................... 166
Reduce / Enlarge Presets
............................................................................................................... 167
Custom Colors
................................................................................................................................... 167
Annotations - Create Comments
.................................................................................................... 167
Connectivity & Network Setup
............................................................................................................ 168
Port Settings
...................................................................................................................................... 168
Protocol Settings
.............................................................................................................................. 173
Machine's E-mail Address / Host Name
...................................................................................... 176
Proxy Server Settings
...................................................................................................................... 177
Outgoing / Incoming E-mail Settings
............................................................................................ 178
Remote Authentication / Directory Service
................................................................................ 179
Security Settings
.............................................................................................................................. 184
Other Settings
................................................................................................................................... 188
Print Service Settings
........................................................................................................................... 190
Allocate Memory
.............................................................................................................................. 190
Delete Form
....................................................................................................................................... 192
Other Settings
................................................................................................................................... 192
Scan Service Settings
........................................................................................................................... 197
Screen Defaults
................................................................................................................................ 197
Scan Defaults
.................................................................................................................................... 198
Scan to PC Defaults
......................................................................................................................... 200
Original Size Defaults
..................................................................................................................... 201
Output Size Defaults
........................................................................................................................ 201
Reduce / Enlarge Presets
............................................................................................................... 201
Other Settings
................................................................................................................................... 201
Fax Service Settings
............................................................................................................................. 204
Screen Defaults
................................................................................................................................ 204
Fax Defaults
...................................................................................................................................... 205
Fax Control
........................................................................................................................................ 206
Fax Received Options
...................................................................................................................... 211
Reduce / Enlarge Presets
............................................................................................................... 211
Original Size Defaults
..................................................................................................................... 212
Local Terminal Information
............................................................................................................ 212
Internet Fax Control
......................................................................................................................... 213
E-mail / Internet Fax Service Settings
............................................................................................... 216
E-mail Control
................................................................................................................................... 216
Address Book Settings
......................................................................................................................... 219
Folder Service Settings
........................................................................................................................ 220
Job Flow Service Settings
................................................................................................................... 221
Media Print Service Settings
.............................................................................................................. 222
6
Stored File Settings................................................................................................................................223
Web Applications Service Setup
........................................................................................................225
Server Certificate Verification Settings.......................................................................................225
Server Setu
p
......................................................................................................................................227
Other Settings
....................................................................................................................................228
Web Browser Setup
...............................................................................................................................229
Setup
.........................................................................................................................................................231
Create Folder
.....................................................................................................................................231
Stored Programming
........................................................................................................................233
Create Job Flow Sheet
....................................................................................................................233
Create Job Flow Sheet Keyword
...................................................................................................241
Add Address Book Entry
..................................................................................................................241
Create Fax Group Recipients
..........................................................................................................248
Add Fax Comment
.............................................................................................................................249
Paper Tray Attributes
.......................................................................................................................250
Accounting
...............................................................................................................................................251
Create / View User Accounts
.........................................................................................................251
View Accounts
..................................................................................................................................254
Reset User Accounts
........................................................................................................................254
System Administrator's Meter (Copy Jobs)
.................................................................................255
Accounting Type
...............................................................................................................................255
Accounting Login Screen Settings
................................................................................................256
Fax Billing Data
.................................................................................................................................257
Accounting / Billing Device Settings
...........................................................................................258
Authentication / Security Settings
......................................................................................................260
System Administrator Settings
......................................................................................................260
Authentication
...................................................................................................................................261
Allow User to Disable Active Settings
.........................................................................................269
Job Status Default
............................................................................................................................269
Overwrite Hard Disk
.........................................................................................................................269
6 Dell Printer Configuration Web Tool Settings.....................
.............................................................273
Installation of Dell Printer Configuration Web Tool................
........................................................274
Preparations ................................................................................................................................
......274
Configuration on the Machine .......................................................................................................275
Starting Dell Printer Configuration Web Tool
..........
.........................................................................276
Configuring Machine Settings Using Dell Printer Configuration Web Tool ...............................
277
7 Printer Environment Settings...............................................................................................................281
Print Overview
..............................................................................................................................
..........282
Installation When Using USB Port......................................................................................................285
Step 1 Preparations...
.....................................................................................................................
..285
Step 2 Configuration on the Machine ............
...............................................................................285
Step 3 Configuration on the Computer..................................
........................................................286
Dell Printer Configuration Web Tool Setting Items ...................................................................286
Installation When Using TCP/IP (LPD/Port 9100)..............................................................................287
Step 1 Preparations.............................................................................................................
...........
..287
Table of Contents
7
Step 2 Configuration on the Machine........................................................................................... 287
Step 3 Configuration on the Computer ......................................................................................... 288
Dell Printer Configuration Web Tool Setting Items...............
.................................................... 288
Installation When Using NetWare .................
.................................................................................... 290
Step 1 Preparations ........................................................................................................................
. 290
Step 2 Configuration on the Machine........................................................................................... 290
Step 3 Configuration on the Computer ......................................................................................... 291
Dell Printer Configuration Web Tool Setting Items...............
.................................................... 291
Installation When Using Microsoft Network (SMB).......
................................................................ 293
Step 1 Preparations ........................................................................................................................
. 293
Step 2 Configuration on the Machine........................................................................................... 293
Step 3 Configuration on the Computer ......................................................................................... 294
Dell Printer Configuration Web Tool Setting Items...............
.................................................... 294
Installation When Using Internet Printing Protocol (IPP).......
....................................................... 295
Step 1 Preparations ........................................................................................................................
. 295
Step 2 Configuration on the Machine........................................................................................... 295
Step 3 Configuration on the Computer ......................................................................................... 296
Dell Printer Configuration Web Tool Setting Items...............
.................................................... 296
Installation When Using EtherTalk .............
....................................................................................... 297
Step 1 Preparations ........................................................................................................................
. 297
Step 2 Configuration on the Machine .......................................................................................... 297
Step 3 Configuration on the Computer ......................................................................................... 298
Dell Printer Configuration Web Tool Setting Items...............
.................................................... 298
8 E-mail Environment Settings............................................................................................................... 299
E-mail Overview...
............................................................................................................................
...... 300
Preparations ..................................................................................................................................
......... 301
Installation Procedures ............................
............................................................................................ 303
Step 1 Enabling Port and Setting up TCP/IP................................................................................ 303
Step 2 Conf
iguring E-mail Environment....................................................................................... 304
Dell Printer Configuration Web Tool Setting Items...............
.................................................... 305
9 Scanner Environment Settings ........................................................................................................... 307
Scan Service Overview ..
...................................................
................................................................... 308
Configuration of Store to Folder.......................................................................................................... 310
Step 1 Enabling Port and Setting up TCP/IP................................................................................ 310
Step 2 Regi
stering a Folder ............................................................................................................ 311
Step 3 C
onfiguring on the Computer............................................................................................. 311
Configuration of Scan to PC................................................................................................................. 312
Step 1 Preparations .............................................................................................................
...........
. 312
Step 2 Enabling Port and Setting up TCP/IP................................................................................ 313
Step 3 Conf
iguration on the Computer ......................................................................................... 314
Configuration of Store to USB ............................................................................................................. 315
Step 1 Available USB Memory Devices....................................................................................... 315
Step 2 Dell Printer Configuration Web Tool Setting Items.......................................................
315
Configuration of Job Flow Sheets .......
............................................................................................... 316
Step 1 Enabling Ports and Setting up TCP/IP.............................................................................. 316
8
Step 2 Configuring the SNMP Port ................................................................................................317
Step 3 Configuration on the Computer..........................................................................................317
Configuration of Store & Send Link.....................................................................................................318
Step 1 Configuring E-mail .................................................
..............................................................318
Step 2 Enabling Authentication .....................................................................................................318
Step 3 Other Settings
.......................................................................................................................
318
Step 4 Dell Printer Configuration Web Tool Setting Items .......................................................318
Config
uration of Store to WSD.............................................................................................................320
Step 1 Preparations........................................................................................................................
..320
Step 2 Enabling Port.......................................................................................................................
..320
Step 3 Confirmation on the Computer ......................................
.....................................................321
10 Using the Internet Fax Service............................................................................................................323
Int
ernet Fax Overview .....................................................................................................................
.....324
Preparations ..................................................................................................................................
..........324
System Requirements for the Machine ........................................................................................324
E-Mail Environment..........................................................................................................................
324
Installation Procedures...................................................
......................................................................326
Step 1 Enabling Port and Setting up TCP/IP ................................................................................326
Step
2 Configuring E-mail Environment............
............................................................................327
Step 3 Testing the Internet Fax ......................................................................................................328
11 Encryption and Digital Signature Settings.....................
...................................................................
329
Encryption and Digital Signature Overview..............................
........................................................330
Types of Certificate ........................................................................................................................
..330
Encryption Features for Communication..........
............................................................................330
Encryption and Digital-Signature Features for Scan Files ..........
.............................................331
Configuration of HTTP Communications Encryption ..................
.....................................................332
Installation Overview ......................................................................................................................
332
Step1 Configuration on the Machine ..........
..................................................................................332
Step2 Configuration on the Computer............
...............................................................................333
Configuration of Encryption using IPSec................................
...........................................................334
Installation Overview ......................................................................................................................
334
Step1 Import and Configuration of a Certificate .........................................................................
334
Step2 Configuration on the Machine (Configuration of IPSec)............
....................................335
Step3 Configuration on the Computer............
...............................................................................336
Configuration of E-mail Encryption/Digital Signature................
.....................................................337
Installation Overview ......................................................................................................................
337
Step1 Configuration on the Machine ..........
..................................................................................337
Step2 Configuration on Sender and Recipient.......................
.....................................................339
Configuration of PDF/XPS Signature...................................................................................................341
Installation O
verview ......................................................................................................................
341
Step1 Configuration on the Machine ..........
..................................................................................341
Step2 Configuration on the Computer............
...............................................................................342
12 Authentication and Accounting Features .........................................................................................343
Overview of Authe
ntication and Accounting Feature................
.....................................................344
Overview of Authentication Feature...........
..................................................................................344
Table of Contents
9
Overview of Accounting Feature .................................................................................................. 345
Authentication........................................................................................................................................ 346
User Types Managed by Authentication Feature...................
.................................................... 346
User Roles and Authorization Groups............
.............................................................................. 346
Types of Authentication..................................................
................................................................ 347
Types of Account Administration.................................................................................................. 348
Authenticatio
n and Accounting Relationship ...........................
................................................. 350
Services Controlled by Authentication..........
.................................................................................... 351
Overview........................................................................................................................................
.... 351
Services Restricted by User ID Authentication..........
................................................................ 351
Services Restricted by the Combined Use of Smart Card Authentication and User ID
Authentication ..............................................................................................................................
.... 353
Authentication for Job Flow Sheets and Folders .........
................................................................... 356
Overview........................................................................................................................................
.... 356
When the Authentication Feature is Disabled .......................
.................................................... 358
When the Authentication Feature is Enabled.........................
.................................................... 361
Jobs Manageable by Account Administration.........
........................................................................ 365
Configuration for Authentication ............
............................................................................................ 368
Installation Overview......................................................................................................................
368
Enabling Authentication ....................................................
............................................................. 368
Changing the Default Authorization Group Settings ................
................................................. 370
Creating an Authorization Group..................
................................................................................. 371
Configuration for Account Administration..........
.............................................................................. 372
Step 1 Selecting an Accounting Type.......................................................................................... 372
Step 2 Registering User Information ............................................................................................ 372
User Authentication Operations .......
...........
....................................................................................... 374
Authenticating Login Users........................
.................................................................................... 374
Changing Passcode .........................................................................................................................
375
13 Problem Solving .................................................................................................................................... 377
Tr
oubleshooting ...............................................................................................................................
...... 378
Machine Trouble..............................................................................................................................
...... 379
Image Quality Trouble.......................................................................................................................
.... 384
Trouble during Copying ............................
............................................................................................ 390
Unable to Copy..............................................................................................................................
.... 390
The Copy Result is Not What was Expected............................................................................... 391
Trouble during Printing....................................................
..................................................................... 394
Unable to Print..............................................................................................................................
.... 394
The Print Result is Not What was Expected............................................................................... 395
Trouble during Faxing.......................................................................................................................
.... 397
Sending Problems...........................................................................................................................
. 397
Receiving Problems.........................................................................................................................
399
Trouble during Scanning.................
..................................................................................................... 401
Unable to Scan with the Machine.........
....................................................................................... 401
Unable to Import Scanned Documents to the Computer............
............................................... 402
Unable to Send a Scanned Document over the Network (FTP/SMB) .......
............................. 403
10
Unable to Send E-mail .....................................................................................................................404
The Image is not What was Expected ..........................................................................................404
Network-related Problems...................................................................................................................
406
When using SMB..............................................................................................................................
406
When using NetWare ......................................................................................................................408
When using
TCP/IP...........................................................................................................................
412
When using EtherTalk .....................................................................................................................413
Dell
Printer Configuration Web Tool Problems ..........................................................................414
E-mail Features Problems...............................................................................................................
415
Internet/Intranet Connection Problems........................................................................................416
IPv4
and IPv6 Connection Problems ........................................
.....................................................417
Media Print - Text Trouble..............................................
......................................................................420
Media Print - Photos Trouble...........................................
....................................................................421
Status Code................................................................................................................................
..............422
Other Errors................................................................................................................................
........494
Paper Jams .................................................................................................................................
.............495
Paper Jams in Upper Left Cover A.................................................................................................495
Paper Jams in Bottom Left Cover C....
...........................................................................................496
Paper Jams in Top Left Cover D..
...................................................................................................497
Paper Jams in Trays 1 to
4 ..............................................................................................................498
Paper
Jams in Tray 5 (Bypass Tray)......................................
........................................................498
Paper Jams in Tray 6 (HCF B1) .......................................................................................................499
Paper Jams in Duplex Module B...
................................................................................................501
Paper Jams in Finisher-B1.....
.........................................................................................................
501
Document Jams ...............................................................................................................................
.......504
Duplex Automatic Document Feeder B1-C ............
......................................................................504
Stapler Faults ...................................................................................................................................
.......506
Staple Jams in Staple Cartridge (for Finisher-B1) ................
.....................................................506
14 Appendix ................................................................................................................................................
.509
Specifications...............................................................................................................................
..........510
Printable Area...............................................................................................................................
..........519
Standard Printable Area..................................................................................................................519
Extended Pri
ntable Area .................................................................................................................519
Int
ernal Fonts..............................................................................................................................
.............520
Optional Components........................................................................................................................
.....522
Adjust Image Transfer ......................................................................................................................
.....523
Adjusting the Transfer Output Value..................................
...........................................................523
ESC/P-K Emulation ............................................................................................................................
.....526
Emulation.....................................................................................................................................
.......526
Fonts....................................................................................................................................
................527
Output Feature..............................................................................................................................
.....527
ESC/P-K Emulation Print Features.................................................................................................527
ESC/P-K Emulation Settings ......................................................................................................
.....528
Magnification Table
.........................................................................................................................
534
Paper Size and Number of Printable Characters........................................................................539
Table of Contents
11
PDF Direct Print...................................................................................................................................... 541
PDF Direct Print Settings................................................................................................................ 541
PCL Emulation...................................................................................................................................
...... 543
Emulation.....................................................................................................................................
...... 543
Fonts ....................................................................................................................................
............... 544
Output Feature ..............................................................................................................................
.... 545
PCL Emulation Settings...................................................................................................................
545
HP-GL/2 Emulation...........................................................................................................................
...... 551
Emulation.....................................................................................................................................
...... 551
Fonts ....................................................................................................................................
............... 551
Output Feature ..............................................................................................................................
.... 552
Factory Default Settings .................................................................................................................
552
HP-GL/2 Emulation Settings........................................................................................................... 553
Hard Clip
Area ..............................................................................................................................
.... 559
Printable Area...............................................................................................................................
.... 560
Auto Layout..................................................................................................................................
...... 562
Notes and Restrictions .....................................................................................................................
.... 569
Notes and Restrictions on the Use of the Machine...............
.................................................... 569
Notes and Restrictions on the Use of the Copy Feature ..........
................................................. 573
Notes and Restrictions on the Use of the Print Feature.............
............................................... 574
Notes and Restrictions on the Use of the Scan Features..........
............................................... 576
Notes and Restrictions on the Use of the Fax Feature..........
.................................................... 581
Notes and Restrictions on the Use of the E-mail/Internet Fax Feature.................................. 582
Notes an
d Restrictions when Connecting with Internet Service Provider............
............... 586
Notes and Restrictions on the Interrupt Mode.......................
.................................................... 588
Notes and Restrictions on Folders......................................
.......................................................... 590
Notes and Restrictions when Connecting to Internet or Intranet.....
...................................... 590
Notes and Restrictions when Operating from Computers............
............................................ 591
Notes and Restrictions on Job Flows ......................................
.................................................... 592
Notes and Restrictions on the Security Features ..................
.................................................... 593
Notes and Restrictions on the Authentication and Accounting Features...........
.................. 593
Notes and Restrictions for Using SMB........................................................................................ 593
Notes and Restrictions for Using TCP/IP..............................
....................................................... 595
Notes and Restrictions for Using EtherTalk.........................
....................................................... 596
Notes and Restrictions for Using Bonjour............................
....................................................... 597
Notes and Restrictions for IPv6 Connection...........................
.................................................... 597
Notes and Restrictions for Print E-mail....................................................................................... 599
Using the Telephone .........................................................................................................................
.... 600
Placing a Call..............................................................................................................................
...... 600
Activity Report...............................................................................................................................
......... 602
Index..............................................................................................................................................................
605
12
1 Before Using the Machine
This chapter describes the organization of this guide and conventions used in this guide.
• Preface ....................................................................................................................................
14
• Types of Manuals ..................................................................................................................15
• Using This Guide.....
...............................................................................................................16
• Interface Cables......
...............................................................................................................19
• Power Saver Mode.
...............................................................................................................21
• Customizing the Control Pa
nel............................................................................................25
• Entering Text ..........................................................................................................................34
1 Before Using the Machine
14
Preface
Thank you for selecting the Dell C7765dn Color Multifunction Printer (hereafter referred to
as "the machine").
This guide is intended for system administrators, and provides maintenance information
such as how to replace consumables, how to configure network, and troubleshooting
procedures.
The guide assumes that you are familiar with a personal computer
and that are
knowledgeable of computer networks. When you need
additional information, refer to the
manuals provided with the personal computer, operating system, and network products.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in case
you forget how to perform operations or if a problem occurs
with the machine.
For more information on how to copy, print, scan, and fax, refer to the User Guide. For
information about optional components for the
Print feature, refer to the guide provided
with each optional component.
Types of Manuals
15
Types of Manuals
The following guides are provided with the machine.
Accompanying Manuals
User's Guide (PDF)
The guide describes the basic operations of the machine, as well
as daily management and
maintenance. This guide is included in the Documentation CD-ROM.
PostScript User Guide (PDF)
The guide describes how to install the print driver and configure the functions in order to
use the machine as a PostScript
printer. This guide is included in the "PostScript Driver
Library" CD-ROM.
Driver CD Kit Documentation (HTML)
The documentation describes installation and configuration procedures for print drivers and
the printe
r environment. This documentation is included in the Driver CD Kit.
Print Driver Help
The help describes print features and operations.
Guides for Optional Components
Optional components are available for the machine. Some of them come with user guides.
The guides for optional components describe all the necessary steps for using the optional
components and installing the software.
1 Before Using the Machine
16
Using This Guide
This guide is intended for system administrators, and provides maintenance information
such as how to replace consumables, how to configure network, and troubleshooting
procedures.
Organization of This Guide
This guide consists of the following chapters.
1 Before Using the Machine
Describes the organization of this guide and conventions.
2 Paper and Other Media
Describes the types of paper and other media that you can use on the machine and how to
load media in a
tray.
3 Maintenance
Describes how to replace consumables and to clean the machine.
4 Machine
Status
Describes how to check the faults that occurred on the machine and to print various reports/
lists.
5
Tools
Describes the procedures to set up the system.
6 Dell Printer Configuration Web Tool Settings
Describes how to use Dell Printer Configuration Web Tool.
7 Printer Environment Settings
Describes the settings to use the Print feature on the machine.
8 E-
mail Environment Settings
Describes the settings to use various services via e-mail on the machine.
9 Scanner Environment Settings
Describes the settings to use the Scan services on the machine.
10 Using the Internet Fax Service
Describes
the settings to use the services via the Internet Fax service on the machine.
11
Encryption and Digital Signature Settings
Describes how to configure the machine to use the Encryption and the Digital Signature
features with your co
mmunications and documents.
12 Authentication and Accounting Features
The machine has the Authentication feature to restrict the availability of services for each
feature and the Accounting feature to manage the use of each feature
based on the Login
Type selected.
Using This Guide
17
13 Problem Solving
Describes troubleshooting procedures to solve the problems with the machine.
14
Appendix
Describes the specifications of the machine, optional accessories, and cautions/restrictions.
Conventions
• The screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen shots
may not be displayed or available depending on your machine configuration.
• The procedures in this guide may vary depending on the
driver and utility software being
used due to the upgrades.
• In this guide, "C
omputer" refers to a personal computer or workstation.
• The following term is used in this
guide:
• The following symbols are used in this guide:
• Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF):Loading the document
or paper in portrait orientation when
viewed from the front of the
machine.
Note : Additional information on operations or features.
" " : • A cross-reference included in this guide.
• Names of CD-ROM, features, and touch screen messages and
input text.
[
] : • Folders, files, applications, button or menu names displayed on
the touch screen.
• Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and menu
na
mes.
< > button : Hardware buttons on the control panel.
< > key : Keys on the keyboard of the computer.
> : • Path to a certain item within a procedure on the control panel.
For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need
to select
[Tools], select [Setup], and then select [Create Folder].
• Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this
means that you need
to click [Start], click [Search], and
then click [For Files or Folders] to search for files and folders.
• Cross-reference
For example: "Refer to "5 Tools" > "Common Service Settings"
> "Audio Tones" in the Administrator Guide."
The sentence above
means that it is recommended to refer to
the section "Audio Tones" in "Common Service Settings" in
chapter 5 "Tools" of the Administrator Guide.
1 Before Using the Machine
18
, ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation
when viewed from the front of the machine.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
Interface Cables
19
Interface Cables
When you connect the machine directly to your computer, use the USB interface. When you
connect the machine to a network, use the Ethernet interface.
Using the USB Interface
The USB interface of the machine supports USB 2.0.
This section describes the installation procedures for the USB interface.
1
Press the power switch to the [ ] position to switch off the power.
2
Make sure that the touch screen is blank and the <Power Saver> button is not lit.
3
Open the front cover.
4
Press the main power switch to the [ ] position to switch off the main power.
5
Remove the rear right cover.
6
Connect the USB cable to the USB 2.0
interface connector.
7
Return the rear right cover to its original
position.
8
Connect the other end of the USB cable to the computer.
9
Press the main power switch to the [ | ] position to switch on the main power.
10
Close the front cover.
11
Press the power switch to the [ | ] position to switch on the power.
12
Restart the computer.
1 Before Using the Machine
20
For more information on setting items, refer to "Printer Environment Settings" (P.281).
Using the Ethernet Interface
The Ethernet interface of the machine supports the following three types.
• 1000BASE-T
•100BASE-TX
•10BASE-T
This section describes the installation procedures for the
Ethernet interface.
1
Press the power switch to the [ ] position to switch off the power.
2
Make sure that the touch screen is blank and the <Power Saver> button is not lit.
3
Open the front cover.
4
Press the main power switch to the [ ] position to switch off the main power.
5
Remove the rear right cover.
6
Connect the network cable to the Ethernet
interface connector.
Note • Always use the correct network cable with
your network connection. When you replace
the cable, contact Customer Support at
dell.com/contactdell.
7
Return the rear right cover to its original
position.
8
Press the main power switch to the [ | ] position to switch on the main power.
9
Close the front cover.
10
Press the power switch to the [ | ] position to switch on the power.
For more information on setting items, refer to "Printer Environment Settings" (P.281).
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