INSTRUCTION HANDBOOK
DIGITAL MULTIFUNCTIONAL SYSTEM
PRINT SYSTEM (H)
Contents
Please Read First! .........................................................................1
Trademark Information .................................................................1
1. Printer Drivers for Windows 95................................................2
1-1 Opening the Properties dialog box......................................2
1-2 Properties dialog box..........................................................3
1-3 Setup tab .............................................................................4
1-4 Paper tab .............................................................................6
1-5 Print Quality tab..................................................................7
1-6 Accessories tab..................................................................9
1-7 Watermark tab...................................................................10
1-8 Postscript tab (for PS Printer Driver only).........................12
1-9 Fonts tab (for PS Printer Driver only) ................................13
1-10 Font Download tab (for PS Printer Driver only)..............15
2. Printer Drivers for Windows NT 4.0 .......................................16
2-1 Opening the Properties dialog box....................................16
2-2 Properties dialog box........................................................17
2-3 Setup tab ...........................................................................18
2-4 Paper tab ...........................................................................20
2-5 Print Quality tab................................................................21
2-6 Accessories tab................................................................23
2-7 Watermark tab...................................................................24
2-8 Postscript tab (for PS Printer Driver only).........................26
2-9 Fonts tab (for PS Printer Driver only) ................................27
2-10 Font Download tab (for PS Printer Driver only)..............29
2-11 Device Settings tab (for PS Printer Driver only) .............30
3. “WinPanel” Status Monitor.....................................................31
3-1 Using the “WinPanel” Status Monitor.................................31
3-2 “WinPanel” Status Monitor window ....................................32
3-3 Status messages and icons ...............................................33
4. Macintosh PPD dialog boxes .................................................35
4-1 Configure dialog box.........................................................35
4-2 Page Setup dialog box.......................................................36
4-3 Options dialog box.............................................................37
4-4 Print dialog box..................................................................38
4-5 Print Options dialog box ...................................................39
5. Printer Drivers and Status Monitor for Windows 3.1 ...........40
5-1 Opening the properties dialog box......................................40
5-2 Properties dialog box..........................................................40
5-3 Using the “WinPanel” Status Monitor .................................41
5-4 “WinPanel” Status Monitor window.....................................41
-1-
Please Read First!
This On-Line Manual offers additional information to – and should be read in
combination with – your Printing System (H) Instruction Handbook.
This manual contains detailed information on the Properties dialog box that
appears in the Printer Drivers as well as information on the Status Monitors, both
for use with Windows computers.
The explanations in this manual were written with the assumption that the user
has a basic understanding of how to work in Windows. For further information on
using Windows, refer to Windows-related material and other information from
Microsoft Corporation.
Trademark Information
• Windows and Windows NT are registered trademarks of Microsoft Corporation.
• PCL is a registered trademark of Hewlett-Packard Company.
• PS (PostScript) and Acrobat are registered trademarks of Adobe Systems
Incorporated.
All other company or product designations indicated in this manual are
trademarks or registered trademarks of their respective companies.
The designations ™ and ® will not be used in this manual.
-2-
1. Printer Drivers for Windows 95
This section contains explanations on the basic functions of the Printer Drivers supplied for this printer when operating under
Windows 95. These explanations were written with the assumption that the desired Printer Driver has already been installed in
your computer.
* There are 3 PDLs (Printer Description Languages) compatible for use with this printer: PCL5e, PCL6 and PS, and each has its
own Printer Driver. Thus, depending upon which PDL you are actually using, the explanations, settings and illustrations shown in
this manual may differ slightly from what will actually appear on your computer screen.
1-1 Opening the
Properties
dialog box
1. Start up Windows 95.
2. Click on Start in the Task Bar. The Start menu will be displayed.
3. Use the mouse to point to Settings and click on Printers in the submenu that is displayed. The Printers folder will open.
4. Use the right mouse button to click on the icon that corresponds to both this printer and the appropriate PDL. A pop-up menu
will be displayed.
5. Click on Properties in the pop-up menu. The Properties dialog box will be displayed.
-3-
1. Printer Drivers for Windows 95
1-2
Properties
dialog box
A
Tabs: Click on a tab to display its contents.
B
Arrow [
▼
]: Click to display a list of selections available for that field.
C
Field: Displays the currently selected setting. If the cursor ( | ) is displayed within the field, characters and numerals can be
entered directly into that field.
D
Drop-down list: Displays a list of selections available for a specific field when the arrow (
▼
) is clicked.
E
About button: Click to display information for this Printer Driver such as its name and version number.
F
Restore Defaults button: Click to reset all settings back to their factory default values.
G
OK button: Click to close the Properties dialog box and save all of the currently selected settings.
H
Cancel button: Click to close the Properties dialog box without changing any of the previous settings.
I
Apply button: Click to save all of the currently selected settings without closing the Properties dialog box.
J
Help button: Click for more detailed information on something you don’t understand regarding the Properties dialog box.
A
C
GHIJ
E
B
D
F
-4-
1. Printer Drivers for Windows 95
1-3
Setup
tab
A
Copies field: Displays the selected number of prints to be made (1 -
999). The desired number can be selected by typing it directly into this
field or by clicking on the (
▼
,
▲
) arrows.
B
Multiple copies radio buttons: Select the On radio button in order to
collate multiple sets of printed documents.
C
Shift mode radio buttons: Select the On radio button when the
optional Finisher is installed on the printer to have each successive set
of printed documents shifted slightly from the previous one when
ejected.
D
Stapling radio buttons: Select the On radio button when the optional
Finisher is installed on the printer in order to staple each set of printed
documents.
* Stapling is only available when using 11" x 17", 8 1/2" x 14", 8 1/2" x
11", A3 or A4 size paper.
* To staple prints, the On radio button under Collate at Printer should
be selected and the number of prints to be made should be set to 2
or more.
* If the Stapling options are not available even though the optional
Finisher is installed on the printer, perform the appropriate setting in
the Accessories tab. (Refer to page 9.)
E
Orientation field: Displays the selected orientation of the printed
documents: Portrait (length-wise) or Landscape (width-wise).
F
1 or 2-Sided Printing radio buttons: When the optional Duplex Unit is
installed in the printer, the following options are available:
• 1-Sided: Duplex printing will NOT be accomplished.
• Flip on long edge: Select this radio button in order to have the
paper turned over by its longer edge during Duplex printing.
• Flip on short edge: Select this radio button in order to have the
paper turned over by its shorter edge during Duplex printing.
* If the 1 or 2-sided Printing options are not available even though
the optional Duplex Unit is installed on the printer, perform the
appropriate setting in the Accessories tab. (Refer to page 9.)
> If the Portrait option is selected in the Orientation field, Duplex
printing will be accomplished with the resulting 2-sided documents
looking like that in books, magazines and the like.
> If the Landscape option is selected in the Orientation field, Duplex
printing will be accomplished with the resulting 2-sided documents
looking like that in calendars and the like.
G
Layout list: Displays the available N-up (thumbnails) and Booklet
layout options.
• The N-Up (thumbnails) layout options enable you to print out the
reduced images of either 2 or 4 full pages onto a single sheet of
paper. For more detailed information, refer to “
1
N-Up
(thumbnails)”, page 5.
• The Booklet layout options enable open-face and duplex (2-sided)
printing during the same print job to allow printing of pamphlets,
magazines and the like by simply stacking and folding the resulting
prints. For more detailed information, refer to “
2
Booklet”, page 5.
(The Booklet layout options are only available in the PS Printer
Driver and only when the optional Duplex Unit is installed in the
printer.)
* Print Page Borders check box: Place a check in this check box in
order to have a border line drawn between each page.
H
Paper Entry radio buttons: Enable selection of the location where
stapling will occur when the optional Finisher is installed on the printer
and the Stapling setting is turned On. Select the Long radio button to
staple the long edge of the documents and the Short radio button to
staple the short edge.
A
B
C
D
H
G
F
E
-5-
1. Printer Drivers for Windows 95
11
N-Up (thumbnails)
A
2 pages per sheet: The reduced images of 2 full pages will be printed
out onto a single sheet of paper.
* If the orientation or size of a page within a single file is different from the
previous page, the image of that next page – and successive pages –
will be printed out onto the next piece of paper.
22
Booklet
The Booklet on
[XX]
options (wherein
[XX]
refers to the size of the paper
to be printed onto) enable the printing of 2 pages of a document onto one
side of a single sheet of paper, or the printing of 4 pages onto a single
sheet of paper using Duplex printing.
If 4 pages are to printed, the resulting print will look like that in illustration
A
, and if 8 or more pages are to printed, the resulting prints will look like
that in illustration
B
.
* If the orientation or size of a page within a single file is different from the
previous page, print out will be accomplished WITHOUT a blank page.
B
4 pages per sheet: The reduced images of 4 full pages will be printed
out onto a single sheet of paper.
* If the orientation or size of a page within a single file is different from the
previous page, the image of that next page – and successive pages –
will be printed out onto the next piece of paper.
A
B
A
B
-6-
1. Printer Drivers for Windows 95
1-4
Paper
tab
A
Paper Size field: Displays the currently selected paper (or envelope)
size. To change the current setting, click on the arrow (
▼
) to display a
drop-down list of selections available for this field, and then choose
from that list.
* The acceptable sizes of paper that can be used with this printer is
A3, A4, A5, A6, B4, B5, B6, Folio, 11" x 17", 8 1/2" x 14", 8 1/2" x 11"
and 5 1/2" x 8 1/2". The acceptable sizes of envelopes are COM-10,
Monarch, DL and C5.
* When printing onto paper or envelopes of a size other than those
sizes noted above, select Custom Size in the drop-down list and
click on Custom…. Then enter the desired width of the paper or
envelope (metric: 98.4 mm - 297 mm; inches: 3.88" - 11.69") and
length (metric: 148 mm - 431.8 mm; inches: 5.83" - 17") in the
corresponding dialog box.
* The size selected within the application in use will take priority over
the size setting made here.
* BE SURE to select a size of paper or envelope that is already loaded
or set in the printer. If printing is attempted onto a size of paper or
envelope that is not loaded or set in the printer, an error will occur.
B
Paper Source field: Displays the currently selected location from
which paper will be fed. Click on the arrow (
▼
) to display a drop-down
list, and then choose from that list the desired paper feed source.
Select Auto to have the printer automatically select an appropriate
paper feed source.
* The setting made within the application in use will take priority over
the setting made here. If print out is not as expected, check the
setting made within the application in use.
C
Paper Type field: Displays the type of paper currently selected for
print out. If that type of paper is loaded in the printer, printout will be
accomplished onto that paper. Click on the arrow (
▼
) to display a
drop-down list, and then choose from that list the desired type of
paper: Plain, Special, Transparency or Other.
* If you select Transparency, the transparencies must be fed from the
optional multi-bypass and the resulting prints will be ejected onto the
copy store section. If the optional multi-bypass is not installed on the
printer, the Transparency setting will not be available.
D
Paper Destination field: Displays the currently selected destination for
paper to be ejected. Click on the arrow (
▼
) to display a drop-down list,
and then choose from that list the desired destination.
* If the optional Finisher or Mailbox Unit are not installed on the printer,
the Paper Destination setting will not be available.
E
Cover Mode field: Displays the currently selected setting for the Cover
Mode which feeds cover pages from the multi-bypass. Click on the
arrow (
▼
) to display a drop-down list, and then choose from that list
the desired setting:
• FrontPRINT: A front cover page will be fed and printing will be
accomplished onto the front side only.
• Front2Sided: A front cover page will be fed and printing will be
accomplished onto the front AND back sides of that page.
• FrontNONPRINT: A front cover page will be fed and that page will
be left blank.
• FrontPRINT/BackNONPRINT: A front AND rear cover page will be
fed and printing will be accomplished onto the front side of the front
page but the rear page will be left blank.
• Front2Sided/BackNONPRINT: A front AND rear cover page will be
fed and printing will be accomplished onto the front AND back sides
of the front page but the rear page will be left blank.
• FrontNONPRINT/BackNONPRINT: A front AND rear cover page will
be fed and both pages will be left blank.
* If the optional Duplex Unit is not installed in the printer, the 2-sided
(duplex) printing settings will not be available.
F
Fit to Paper field: Displays the currently selected setting for having the
image of the document to be printed adjusted to fit the size of the
paper to be printed onto. Click on the arrow (
▼
) at the right of the field
to display a drop-down list, and then choose from that list the desired
paper size. (This field is NOT available in the PCL5e Printer Driver.)
• The following button is only available in the PS Printer Driver.
Unprintable Area button: Click to open the Unprintable Area dialog
box in order to set the desired margins for the top, bottom, left and right
sides of the printed page. (This button is only available in the PS Printer
Driver.) The available margin settings are:
Top/Bottom - metric: 4.3 mm - 74 mm; inches: 0.17" - 2.91"
Left/Right - metric: 4.3 mm - 49.2 mm; inches: 0.17" - 1.94"
A
B
C
D
E
F
-7-
1. Printer Drivers for Windows 95
1-5
Print Quality
tab
(For the PCL5e and PCL6 Printer Drivers)
A
Graphics Mode field: Displays the currently selected method of
sending graphics data from your computer to the printer. Click on the
arrow (
▼
) to display a drop-down list, and then choose from that list
the desired setting.
• Vector: Sends graphics data to the printer as a mixture of HP-GL/2
and raster images. If this option is selected, data will be sent to the
printer and printing will be accomplished faster than with the Raster
option but image quality will be lowered.
• Raster: Sends graphics data to the printer as raster images.
* It is not possible to send graphics data only as HP-GL/2 images.
If HP-GL/2 images do not print as they appear on your computer
screen when you use the Vector option, change this setting to the
Raster option and try to print again.
B
Dithering field: Displays currently selected dithering setting. (This field
is NOT available in the PCL6 Printer Driver.)
• Photo Images: Select this option for the smoothest reproduction of
photographs, etc.
• Line Art Images: Select this option when printing documents that
contain thin or detailed lines in order to reproduce the clearest
contrast between lines and shading.
• Scanned Images: Select this option to get improved results from
scanned images.
C
TrueType Mode field: Click on the arrow (
▼
) to display a drop-down
list, and then choose from that list the desired printing option in regard
to fonts.
• Download As Outlines: Select in order to print as quickly as
possible.
• Download As Bitmaps: Select in order to print the document just as
it appears on your computer screen. Printing speed will be
decreased somewhat.
• Print as Graphics: Select when there are graphics or non-repetitive
text in the documents to be printed. Select this option as well when
the document contains graphics overlaid onto text.
* This option is only available when Raster is selected in the
Graphics Mode field.
D
Use Printer TrueType Font check box: Enables selection of whether
to use the fonts installed in the printer or to have the font data
downloaded to the printer.
> If this box is NOT checked, print out will be accomplished basically
as it appears on your computer screen.
> If this box IS checked, the printer will use its installed fonts and – as
long as it has the appropriate fonts – it will not download any other
font data. This option will use less memory in the printer and this will
result in faster printing.
E
Page Protection field: Displays whether or not a portion of the
printer’s memory has been designated for printing documents that
contain both text and graphics. This option enables the printer to
create an image of the entire page in memory BEFORE paper is fed
into the printer. This ensures that the entire page will be printed and
helps prevent print overrun errors.
It is normally recommended that this setting be left on Auto. On the
other hand, if you experience difficulty with printing documents such as
those that contain complex graphics, it is recommended that On be
selected. However, selecting On will use more memory in the printer.
F
Resolution field: Displays the currently selected printing resolution -
600 dpi or 300 dpi. It is normally recommended that this setting be left
on 600 dpi, the highest resolution.
G
Toner Save field: Depending upon the setting made here, toner use
can be reduced. It is recommended that this setting be utilized when
printing documents that contain only text. Click on the arrow (
▼
) to
display a drop-down list, and then choose from that list the desired
setting: Light, Medium, Dark or Off.
H
EET field: Displays the currently selected setting for edge
enhancement which enables the clearest reproduction of edges and
curves when printing text and graphics. Click on the arrow (
▼
) to
display a drop-down list, and then choose from that list the desired
setting: Light, Medium, Dark or Off.
A
B
C
D
E
F
G
H
-8-
1. Printer Drivers for Windows 95
(For the PS Printer Drivers)
A
Resolution field: Displays the currently selected printing resolution -
600 dpi or 300 dpi. It is normally recommended that this setting be left
on 600 dpi, the highest resolution.
B
Toner Save field: Depending upon the setting made here, toner use
can be reduced. It is recommended that this setting be utilized when
printing documents that contain only text. Click on the arrow (
▼
) to
display a drop-down list, and then choose from that list the desired
setting: Light, Medium, Dark or Off.
C
EET field: Displays the currently selected setting for edge
enhancement which enables the clearest reproduction of edges and
curves when printing text and graphics. Click on the arrow (
▼
) to
display a drop-down list, and then choose from that list the desired
setting: Light, Medium, Dark or Off.
D
Special check boxes: Place a check in the appropriate check box in
order to print a negative or a mirror image of the document.
• Print as a negative image: Prints a negative image of the
document. This option is useful for black-and-white or coarse RGB
images.
• Print as a mirror image: Prints a mirror image of the document.
E
Page Protection field: Displays whether or not a portion of the
printer’s memory has been designated for printing documents that
contain both text and graphics. This option enables the printer to
create an image of the entire page in memory BEFORE paper is fed
into the printer. This ensures that the entire page will be printed and
helps prevent print overrun errors.
It is normally recommended that this setting be left on Auto. On the
other hand, if you experience difficulty with printing documents such as
those that contain complex graphics, it is recommended that On be
selected. However, selecting On will use more memory in the printer.
F
Halftoning radio buttons: Enable selection of the number of lines per
inch (frequency) and angle of the pattern for halftone screens. Adjust
the setting if such irregularities such as moire patterns appear when
printing photographs or complex images.
* Depending upon the application in use, this setting may not be
effective.
G
Printer memory field: Displays the currently selected size of the
printer memory. The Printer Driver uses this setting when sending
information such as font data to the printer. The desired memory size
can be selected by typing it directly into this field or by clicking on the
(
▼
,
▲
) arrows.
H
Scaling field: Displays the currently selected magnification ratio
(25% - 400%). The desired magnification can be selected by typing it
directly into this field or clicking on the (
▼
,
▲
) arrows.
* If your application provides a scaling feature, adjust the scaling in the
application rather than in this Printer Driver.
A
B
C
D
H
G
F
E
-9-
1. Printer Drivers for Windows 95
1-6
Accessories
tab
A
Installed Options check boxes: Enable selection of those optional accessories that are installed in and on the printer.
Note: If you do not select the appropriate installed accessories here, the corresponding settings and options in the various
tabs of the Properties dialog box will not be available. For example, if the optional Duplex Unit IS installed but the Duplex
Unit check box is left unchecked, Duplex printing will not be possible.
A
-10-
1. Printer Drivers for Windows 95
1-7
Watermarks
tab
The Watermarks tab allows you to have desired text printed in the background behind graphics, etc. This text may indicate that
the document is “Confidential” or indicate some other special message. You may select from among the text that is pre-registered
in the printer or create your own watermark text. The darkness and size of each watermark can be adjusted as well.
A
Select a watermark list: Lists text registered to be printed out as a watermark. Click on the desired text to select it.
B
Edit... button: Click to edit the watermark that is currently selected in the Select a watermark list. A dialog box that will allow
you to edit that watermark will be displayed. Refer to “
●
Dialog box for adding or editing watermarks”, page 11, for more
detailed information on editing watermarks.
C
Add... button: Click to add new text to be used as a watermark. A dialog box that will allow you to add a new watermark will be
displayed. Refer to “
●
Dialog box for adding or editing watermarks”, page 11, for more detailed information on adding
watermarks.
D
Delete button: Click to delete the watermark that is currently selected in the Select a watermark list.
E
First Page Only check box: Place a check in this check box in order to have the selected watermark printed out only on the
first page of the documents.
F
Sample image: Displays how the selected watermark will appear on the document to be printed.
A
E
BC
F
D
-11-
1. Printer Drivers for Windows 95
●
Dialog box for adding or editing watermarks
G
Text field: Whether editing existing text or creating a new watermark, type the desired text to be used as the watermark in this
field.
H
Font field: Click on the arrow (
▼
) to display a drop-down list, and then choose from that list the desired font.
I
Size field: Displays the selected point size of the font. The desired size can be selected by clicking on the (
▼
,
▲
) arrows.
J
Style field: Click on the arrow (
▼
) to display a list of available font styles, and then choose from that list the desired style:
Bold, Italic or Regular.
K
Darkness: Drag the scroll bar slider to change the darkness of the text to that desired.
L
Angle: Drag the scroll bar slider to change the angle of the text to that desired.
M
Position radio buttons: Enable selection of the location of the watermark on the document page.
• Automatically center watermark: Select this radio button in order to have the watermark text automatically centered on the
document.
• Position relative to center: Select this radio button in order to adjust the location of the watermark on the document page.
The desired location can be selected by typing the desired values directly into the corresponding fields (x, y) or by clicking on
the (
▼
,
▲
) arrows at the right of each field.
G
J
H
I
K
L
M
-12-
1. Printer Drivers for Windows 95
1-8
Postscript
tab (for PS Printer Driver only)
A
Postscript output format field: Displays the currently selected
PostScript file format. Click on the arrow (
▼
) to display a list of
available file formats, and then choose from that list the desired
format:
• PostScript (optimize for speed): This is the standard setting.
• PostScript (optimize for portability-ADSC): Select this option in
order to create a file that complies with the Adobe Document
Structuring Conventions (ADSC). Each page of your document will
be saved as an individual file. This setting is useful when your
computer and printer communicate through a print spooler.
• Encapsulated PostScript (EPS): Select this option in order to
enable the displayed page to be added to and then print from, for
example, a document created in another program.
B
Postscript header radio buttons: Enable selection of whether or not
header information will be sent to the printer each time a document is
printed. If this printer is being used as a local printer, having the
header information sent to the printer only once will save printing time.
However, it is recommended that for normal print jobs – and especially
when this printer is being used as a network printer – the header be
downloaded with each print job.
* This setting is ignored with EPS and Archive files.
C
Send Header Now… button: Click to immediately send the PostScript
header to the printer where it will be retained until the printer is turned
off. Once this button is clicked, the Printer Driver will automatically
select the Assume header is downloaded and retained option under
Postscript header.
D
Job timeout field: Displays the currently selected time (in seconds)
that the printer – after receiving data from the computer for one page –
will wait for the data for the next page before it cancels the print job.
Change the time to that desired by typing it directly into this field or by
clicking on the (
▼
,
▲
) arrows. Enter “0” here if you do not want the
print job to be canceled in this manner. However, DO NOT enter “0” if
you are using the printer over a network.
E
Wait timeout field: Displays the currently selected time (in seconds)
that the printer will wait to receive the next batch of data related to any
individual page from the computer before it cancels a print job.
Change the time to that desired by typing it directly into this field or by
clicking on the (
▼
,
▲
) arrows. Enter “0” here if you do not want the
print job to be canceled in this manner. However, DO NOT enter “0” if
you are using the printer over a network.
F
Bitmap Compress radio buttons: Enable selection of whether or not
to have graphics compressed before being sent to the printer.
• Compress bitmap images: Select this radio button when you are
using PostScript Level 1 or Level 2 with the printer connected to a
serial port.
• No bitmap compression: Select this radio button when you are
using PostScript Level 1 with the printer connected to a parallel port
or being used over a network.
G
Print PostScript error information check box: Enables selection of
whether or not to have an error report printed out whenever a printing
error occurs. The PostScript Printer Driver can detect certain errors
that occur when printing from Windows. Place a check in this check
box if you are having trouble printing.
H
Send CTRL+D before job check box: Enables selection of whether or
not to send a CTRL+D command in order to notify the printer that the
current print job is complete and to reset the printer. Place a check in
this check box to have the command sent.
I
Send CTRL+D after job check box: Enables selection of whether or
not the Printer Driver will display an alert message if a running
application might be incompatible with some features of the driver.
Place a check in this check box to have the alert message displayed.
A
B
D
E
G
H
I
C
F
-13-
1. Printer Drivers for Windows 95
1-9
Fonts
tab (for PS Printer Driver only)
A
Send TrueType fonts to printer according to the font Substitution Table radio button: It is possible to use the
Substitution dialog box to instruct the Printer Driver which PostScript printer fonts to use in place of which TrueType fonts.
If this radio button is selected, ALL TrueType fonts will be replaced by PostScript printer fonts as specified in that dialog box
and this will result in faster printing. To select which printer fonts to use in place of which TrueType fonts, click on Edit the
Table… and refer to “
2
Substitution dialog box”, page 15.
By default, each TrueType font will be replaced by the printer font that resembles it most, but, when there is no similar
PostScript font, the TrueType font will be sent to the printer in the format specified in the Send TrueType fonts as field of the
Send Fonts As… dialog box. To open the Send Fonts As… dialog box, click on Send Fonts As… and refer to “
1
Send
Fonts As… dialog box”, page 14.
* If the wrong printer font is selected for any TrueType font, the printed document will not appear as it does on your computer
screen.
B
Always use built-in printer fonts instead of TrueType fonts radio button: If this radio button is selected, the Printer Driver
will ignore the settings made in the Substitution dialog box and will use standard font-matching rules to find the best
PostScript printer fonts to use in place of the TrueType fonts in the document. In this case, no TrueType fonts will be sent to
the printer. This will result in faster printing, but printed text will not appear as it does on your computer screen.
C
Always use TrueType fonts radio button: If this radio button is selected, any TrueType fonts in the document will be sent to
the printer. In this case, printed text will appear just as it does on your computer screen, but printing time will be increased.
TrueType fonts will be sent to the printer in the format specified in the Send TrueType fonts as field of the Send Fonts As…
dialog box. To open the Send Fonts As… dialog box, click on Send Fonts As….
A
B
C
-14-
1. Printer Drivers for Windows 95
11
Send Fonts As…
dialog box
A
Send TrueType fonts as field: Displays the currently selected format in which those TrueType fonts that are not replaced by
PostScript fonts will be sent to the printer. Click on the arrow (
▼
) to display a drop-down list, and then choose from that list the
desired setting:
• Outlines: This option will send outlines, most appropriate for larger point sizes. (However, all smaller point sizes will
automatically be sent as bitmap data.)
• Bitmaps: This option will send bitmaps, most appropriate for smaller point sizes.
• Don’t Send: If this option is selected, no TrueType fonts will be sent to the printer. This option is most appropriate when
sending data to the printer through a print spooler.
B
Threshold size field: Displays the size of the font (in pixels) at which the Printer Driver should switch from sending a TrueType
font as an outline to sending it as bitmap data. The most effective size to enter here will vary depending upon the complexity of
the font. For example, at 600 dpi it is more effective to send TrueType fonts as outlines when non-ornamental fonts are about
14 points or larger. Enter “0” here if you ALWAYS want outline fonts to be sent.
C
Favor system TrueType fonts over printer fonts check box: Enables selection of whether to use system TrueType fonts instead
of PostScript printer fonts when the same font is found in both the computer and the printer. Using printer fonts will result in
faster printing, but printed text will not appear as it does on your computer screen.
D
Send PostScript fonts as field: Displays the currently selected format in which those TrueType fonts that are not replaced by
PostScript fonts will be sent to the printer. Click on the arrow (
▼
) to display a drop-down list, and then choose from that list the
desired setting:
• In Native Format: This option will send the PostScript font data to the printer before printing.
• Don’t Send: If this option is selected, no font data will be sent to the printer. This option is most appropriate when sending
data to the printer through a print spooler.
A
B
C
D
-15-
1. Printer Drivers for Windows 95
22
Substitution
dialog box
In the For TrueType Font list, select the TrueType font to be replaced
and, in the Use Printer Font list, select the PostScript printer font to
replace it with. Then click OK.
1-10
Font Download
tab (for PS Printer Driver only)
A
New Soft Font Directory field: Type in the path of the directory that
contains the new font data.
B
New Soft Font list: Lists the names of the fonts contained in the
directory that was entered in the New Soft Font Directory field.
C
Installed Soft Fonts list: Lists those fonts in the New Soft Font list
that are actually selected for installation.
D
Open button: Click to display – in the New Soft Font list – the names
of the fonts contained in the directory that was entered in the New
Soft Font Directory field.
E
Add button: Click to have the font that is currently selected in the New
Soft Font list listed in the Installed Soft Fonts list.
F
Delete button: Click to delete the currently selected font from the
Installed Soft Fonts list.
G
Begin Download Fonts button: Click to have the fonts listed in the
Installed Soft Fonts list downloaded to the printer’s hard disk.
A
B
D
E
G
F
C
-16-
2. Printer Drivers for Windows NT 4.0
This section contains explanations on the basic functions of the Printer Drivers supplied for this printer when operating under
Windows NT 4.0. These explanations were written with the assumption that the desired Printer Driver has already been installed
in your computer.
* There are 3 PDLs (Printer Description Languages) compatible for use with this printer: PCL5e, PCL6 and PS, and each has its
own Printer Driver. Thus, depending upon which PDL you are actually using, the explanations, settings and in the illustrations
shown in this manual may differ slightly from what will actually appear on your computer screen.
2-1 Opening the
Properties
dialog box
1. Start up Windows NT 4.0.
2. Click on Start in the Task Bar. The Start menu will be displayed.
3. Use the mouse to point to Settings and click on Printers in the submenu that is displayed. The Printers folder will open.
4. Use the right mouse button to click on the icon that corresponds to both this printer and the appropriate PDL. A pop-up menu
will be displayed.
5. Click on Document Defaults… in the pop-up menu. The Properties dialog box will be displayed.
-17-
2. Printer Drivers for Windows NT 4.0
2-2
Properties
dialog box
A
Tabs: Click on a tab to display its contents.
B
Arrow [
▼
]: Click to display a list of selections available for that field.
C
Field: Displays the currently selected setting. If the cursor ( | ) is displayed within the field, characters and numerals can be
entered directly into that field.
D
Drop-down list: Displays a list of selections available for a specific field when the arrow (
▼
) at the right of that field is clicked.
E
About button: Click to display information for this Printer Driver such as its name and version number.
F
Restore Defaults button: Click to reset all settings back to their factory default values.
G
OK button: Click to close the Properties dialog box and save all of the currently selected settings.
H
Cancel button: Click to close the Properties dialog box without changing any of the previous settings.
I
Help button: Click for more detailed information on something you don’t understand regarding the Properties dialog box.
(This button is NOT available in the PCL5e and PCL6 Printer Drivers.)
A
C
B
D
E
F
I
HG
-18-
2. Printer Drivers for Windows NT 4.0
2-3
Setup
tab
A
Copies field: Displays the selected number of prints to be made (1 -
999). The desired number can be selected by typing it directly into this
field or by clicking on the (
▼
,
▲
) arrows.
B
Multiple copies radio buttons: Select the On radio button in order to
collate multiple sets of printed documents.
C
Shift mode radio buttons: Select the On radio button when the
optional Finisher is installed on the printer to have each successive set
of printed documents shifted slightly from the previous one when
ejected.
D
Stapling radio buttons: Select the On radio button when the optional
Finisher is installed on the printer in order to staple each set of printed
documents.
* Stapling is only available when using 11" x 17", 8 1/2" x 14", 8 1/2" x
11", A3 or A4 size paper.
* To staple prints, the On radio button under Collate at Printer should
be selected and the number of prints to be made should be set to 2
or more.
* If the Stapling options are not available even though the optional
Finisher is installed on the printer, perform the appropriate setting in
the Accessories tab. (Refer to page 23.)
E
Orientation field: Displays the selected orientation of the printed
documents: Portrait (length-wise) or Landscape (width-wise).
F
1 or 2-Sided Printing radio buttons: When the optional Duplex Unit is
installed in the printer, the following options are available:
• 1-Sided: Duplex printing will NOT be accomplished.
• Flip on long edge: Select this radio button in order to have the
paper turned over by its longer edge during Duplex printing.
• Flip on short edge: Select this radio button in order to have the
paper turned over by its shorter edge during Duplex printing.
* If the 1 or 2-sided Printing options are not available even though
the optional Duplex Unit is installed on the printer, perform the
appropriate setting in the Accessories tab. (Refer to page 23.)
> If the Portrait option is selected in the Orientation field, Duplex
printing will be accomplished with the resulting 2-sided documents
looking like that in books, magazines and the like.
> If the Landscape option is selected in the Orientation field, Duplex
printing will be accomplished with the resulting 2-sided documents
looking like that in calendars and the like.
G
Layout list: Displays the available N-up (thumbnails) and Booklet
layout options.
• The N-Up (thumbnails) layout options enable you to print out the
reduced images of either 2 or 4 full pages onto a single sheet of
paper. For more detailed information, refer to “
1
N-Up
(thumbnails)”, page 19.
• The Booklet layout options enable open-face and duplex (2-sided)
printing during the same print job to allow printing of pamphlets,
magazines and the like by simply stacking and folding the resulting
prints. For more detailed information, refer to “
2
Booklet”, page 19.
(The Booklet layout options are only available in the PCL6 Printer
Driver and only when the optional Duplex Unit is installed in the
printer.)
* Print Page Borders check box: Place a check in this check box in
order to have a border line drawn between each page.
H
Paper Entry radio buttons: Enable selection of the location where
stapling will occur when the optional Finisher is installed on the printer
and the Stapling setting is turned On. Select the Long radio button to
staple the long edge of the documents and the Short radio button to
staple the short edge.
A
B
C
D
E
F
G
H
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Utax CD 31 Operating instructions
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