Panasonic KX-F580 Owner's manual

Panasonic

Personal Facsimile

KX-F580

OPERATING

INSTRUCTIONS

Please read these Operating Instructions

before using the unit and save for future

reference.

*This pioduct is designed for use in the United

States of America, and may not operate in other

countries.(See page 60 for more details.)

• Este producto ha sido dis6ado para su uso en los

Estados Unidos de America, y puede no funcionar

correctamente en otros paises. (Consulte la pagina

60 para tenet mas detalles.)

Contents

Installation and Connection .... p. 6

Initial Preparation ............ p. 11

Basic Operations ............ p. 17

Advanced Operations ......... p. 26

Troubleshooting and

Routine Care ................ p. 49

General Information .......... p. 56

PFQX1044ZA

Thankyoufor purchasing the Panasonic Facsimile.

Things you should keep records of

f

r

I

!

Attach your sales

receipt here

For your future reference

7

I

Date of purchase

Serial No.

(found on the rear of the unit)

Dealer's name and address

Dealer's telephone number

Caution:

The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top

or bottom margin of the first message page when transmitting messages via telephone facsimile;

--Date and time of transmission,

--Identification of the business, entity or person(s) sending the facsimile, and

--Telephone number of the business, entity or person(s).

To program this information into your facsimile machine, complete all the instructions on pages 11 through 13.

Copyright:

This manual iscopyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the

copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written

consent of KME and its licensee.

@ Kyushu Matsushita Electric Co., Ltd. 1996

Included accessories (Toorder, call toll free 1-800-332-5368.)

Power cord ....... 1 pc.

(p. 10)

PQJA200Z

Handset cradle .... 1 pc.

(p. 8)

PFYAF780M

Telephone line

cord ............... 1 pc.

(p. 10)

PQJA59V

Paper stacker ...... 1 pc.

(p.9)

PQUS10136Z

Handset .......... 1 pc.

(p.8)

PFJXE0108Z

Handset cord ...... 1 pc.

(p. 8)

PQJA212N

Recording paper... 1 pc.

(p. 9)

--See page 59 for replacement

of the recording paper.

• If any items are missing, check with place of purchase.

• The part numbers listed above are subject to change without notice.

• Save the original carton and packaging.

2

Important safety instructions

When using this product, basic safety precautions

should always be followed to reduce the risk of fire,

electric shock, and injury to persons, including the

following:

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on

this product.

3. Unplug this product from wall outlets before

cleaning. Do not use liquid or aerosol cleaners.

Use a damp cloth for cleaning.

4. Do not use this product near water, for

example, near a bath tub, wash bowl, kitchen

sink, or laundry tub, in a wet basement, or near

a swimming pool.

5. Do not place this product on an unstable cart,

stand or table. The product may fall, causing

serious damage to the product or personal injury.

6. Slots and openings in the cabinet and the back

or bottom are provided for ventilation, to protect it

from overheating. These openings must not be

blocked or covered. The openings should never

be blocked by placing the product on the bed,

sofa rug, or other similar surface. This product

should never be placed near or over a radiator or

heat register. This product should not be placed

in a built-in installation unless proper ventilation

is provided.

7. This product should be operated only from the

type of power source indicated on the marking

label. If you are not sure of the type of power

supplied to your home, consult your dealer or

local power company.

8. This product is equipped with a three wire

grounding type plug, a plug having a third

(grounding) pin. This plug will only fit into a

grounding type power outlet. This is a safety

feature. If you are unable to insert the plug into

the outlet, contact your electrician to replace your

obsolete outlet. Do not defeat the safety purpose

of the grounding type plug.

9. Do not allow anything to rest on the power

cord. Do not locate this product where the cord

could be damaged by people walking on it.

10. Do not overload wall outlets and extension cords

as this can result in the risk of fire or electric

shock.

11. Never push objects of any kind into this product

through cabinet slots as they may touch

dangerous voltage points or short out parts that

could result in a risk of fire or electric shock.

Never spill liquid of any kind on the product.

12. To reduce the risk of electric shock, do not

disassemble this product, but take it to an

authorized servicenter when some service or

repair work is required. Opening or removing

covers may expose you to dangerous voltages or

other risks. Incorrect reassembly can cause

electric shock when the appliance is

subsequently used.

13. Unplug this product from the wall outlet and refer

servicing to an authorized servicenter under the

following conditions:

A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the product.

C. If the product has been exposed to rain

or water.

D. If the product does not work normally by

following the operating instructions.

Adjust only those controls, that are covered by

the operating instructions because improper

adjustment of other controls may result in

damage and will often require extensive work

by an authorized technician to restore the

product to normal operation.

E. If the product has been dropped or the

cabinet has been damaged.

F. If the product exhibits a distinct change in

performance.

14. Avoid using a telephone (other than a cordless

type) during an electrical storm. There may be a

remote risk of electric shock from lightning.

15. Do not use the telephone to report a gas leak in

the vicinity of the leak.

SAVE THESE

INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning

storm.

2. Never install telephone jacks in wet locations

unless the jack is specifically designed for wet

locations.

3. Never touch uninsulated telephone wires or

terminals unless the telephone line has been

disconnected at the network interface.

4. Use caution when installing or modifying

telephone lines.

WARNING:

To prevent the risk of fire or electrical shock, do not

expose this product to rain or any type of moisture.

OTHER INFORMATION

• Keep the unit away from electrical noise-

generating devices,such as fluorescent lamps and

motors.

• The unit should be kept free from dust, moisture,

high temperature, and vibration.

• The unit should not be exposed to direct sunlight.

• Do not place heavy objects on top of this unit.

• Do not damage the power cord.

• Do not touch the plug with wet hands.

• Do not use benzine, thinner, or any abrasive

powder, to clean the cabinet. Wipe it with a soft

cloth.

3

Table of Contents

Location of controls .................................................... 6

Installing your unit ............................................................. 8

Connections ................................................................... 10

Setting the date, time, logo and facsimile telephone number .............. 11

Selecting the receive mode ................................................. 14

Adjusting volumes ........................................................... 16

Making voice calls ........................................................... 1/

Answering voice calls ........................................................ 17

Transmitting documents ..................................................... 18

Receiving documents ........................................................ 20

Making a copy ................................................................ 25

Automatic dialing

Storing phone numbers for automatic dialing .............................. 2_

Making voice calls using automatic dialing .................................. 27

Transmitting documents using automatic dialing ........................... 27

Electronic telephone directory ............................................... 28

Telephone

Voice contact (talking to the caller during or after fax reception or transmission) ...... 29

TONE, FLASH and REDIAL/PAUSE buttons ............................... 30

Facsimile

Polling (retrieving fax documents) ................................................ 31

Delayed transmission (sending a fax at a later time) ............................ 32

Sending documents overseas ............................................... 33

Remote fax receiving (using an extension to receive a fax message) ............. 34

Junk mail prohibitor (preventing the reception of unwanted fax documents) ....... 35

Receiving with distinctive ring service ....................................... 36

Signaling your pager that you have received a fax document .............. 37

Special setting

Using an external telephone answering machine .......................... 38

Changing the logo print position ............................................. 42

Changing the display contrast ............................................... 42

Setting the friendly reception ................................................. 43

Setting the handset switch ................................................... 43

Resetting the advanced features ............................................ 44

Others

Summary of user programmable features .................................. 45

Printing reports and lists ...................................................... 46

Error messages on the display .............................................. 49

Before requesting help ......................... ".............................. 5o

Clearing a recording paper jam .............................................. 52

Clearing a document jam .................................................... 53

Adjusting the feeder pressure ............................................... 54

Removing the handset cradle ................................................ 54

Cleaning the inside of the unit ............................................... 55

FCC information .............................................................. 56

Limited warranty .............................................................. 57

Service center directory ...................................................... 58

Information for users ......................................................... 59

Accessory order information ................................................. 59

Specifications ................................................................. 60

Speed dialer list .............................................................. 61

Index ........................................................................... 63

5

Location of controls

Front view

Speaker

Document entrance

Paper stacker (p. 9)

-- Document feeder tray

(p. 18)

Document guide(s)

(p. 18)

Front lid open button (p. 8, 53)

Document exit

6

Control panel

HELP (p. I0)

RESOLUTION (p. 18)

Direct call stations

Dial keypad Display panel LOWER (p. 26, 27)

r______.....____.___,_.._i_('_ , ,!_,I_;;_,"_)i!_,_,_;_i_.;_,_i

@@@ =_-_ o-I-,..........=....

MENU STOP

FLASH (p. 30) MUTE (p. 17) DIRECTORY VOLUME (p. 16)

(p. 27, 28)

REDIAL/PAUSE SP-PHONE START/COPY/SET

(p. 30) (p. 17, 29)

AUTO RECEIVE (p. 14)

TONE (p. 30)

Installing your unit

Installing the handset cradle

If you want to use this unit with a handset, install the handset and handset cradle.

eTo save space or to use the unit mainly for faxes, you may remove the handset cradle.

Even if the handset and handset cradle are not installed, you can make or answer calls using the

SP-PHONE button. When you do not use the handset and handset cradle, see pages 43 and 54.

Connect the handset cord.

Handset cord

_,Open the front lid by pressing the front lid open

button.

Handset

_Open the back lid by lifting up the tabs located

on both sides.

3

Insert the handset cradle by matching the triangles.

b

"__ "Front lid open

_ button

Triangles

4

Press down the marked _ on the handset cradle

until clicks into place.

• Make sure the two hooks lock the handset cradle

firmly.

Place the handset on the handset cradle and close

the lids securely.

8

Hooks

/

Installing the recording paper

A Open the back lid by lifting up the tabs located

on both sides.

._BjInstall a recording paper roll in the unit.

• Make sure that the shiny side of the paper is

facing down and there is no slack, tape, or glue

residue on the paper roll.

correct incorrect

Insert the leading edge of the recording paper

between the recording paper roller and the silver

plate.

Recording paper roller

Silver plate

Close the back lid by gently pressing down on both

ends.

Note:

eOnly use the included roll of paper or specified recording paper, or else the print quality may be affected

and/or excessive thermal head wear may occur.

• The beginning of some recording paper rolls are secured with glue or tape.

Cut approximately 150 mm (6 inches) from the new roll of paper prior to installation.

• To order recording paper, see page 59.

Installing the paper stacker

Instal_the paper stacker.

J

I

9

Connections

Power cord

Connect to LINE.

Telephone line

Dialing mode switch:

Set to TONE.

• If you cannot dial,

set to PULSE.

cord

DIA_DE

TONEJ[PULSE J

Single telephone line

,Dm.

Line surge_ (RJ11C)

protector !

Power outlet

Power (120 V, 60 Hz)

protectorSUrge)

Note:

• For additional equipment protection, we recommend the use of a surge protector. The following types are

available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE

MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

• You can connect an extension phone or a telephone answering machine to the unit on the external

telephone jack (EXT). See page 38.

• When you operate this product, the power outlet should be near the product and easily accessible.

Helpful hint:

• If assistance is needed, press _. The unit will print a quick reference.

10

Setting the date, time,

telephone number

logo and facsimile

Before using your unit, program the correct date and time, your logo and your facsimile telephone

number.

This information will be printed on the top of the each page transmitted from your unit.

To change the print position, see page 42.

Setting the date and time

Press _M_.

1

2

3

Press _, then _r,]L]j.

Press {START/COPY/SET].

4

Enter the correct month/day/year/hour/minute by

selecting each 2 digits.

Then press _ for AM or _ for PM.

Example: Aug. 10 1996, 3:00PM

Press [_ [_[_ (_ _ (_(_,

then press _ for PM.

Dial keypad

5

6

Press (START/COPY/SET}.

Press _.

Note:

• I_ake a mistake while programming, press

then make corrections.

oThe accuracy of the clock will be approximately ___60

seconds a month.

11

Setting your logo

Usually the logo is a company, division or personal name in an abbreviated form.

1

2

3

Press _.

Press _, then _ _.

Press [START/COPY/SET

SYSTEM SET UP ]

YOUR LOGO

LOGO:

Dial keypad

4

5

Enter your logo up to 30 characters.

• Refer to the instructions on page 13.

Press (START/COPY/SET].

[START/CO PY/SET]

Press_.

Setting your facsimile telephone number

1

2

3

4

Press _.

SYSTEM SET UP

YOUR TEL NO.

Press L_, then _ _j.

Press [START/COPY/SET).

NO. =

Enter your facsimile telephone number up to

20 digits.

• The [_ button inserts a space and the [_ button

a "4-".

• If you make a mistake, press _ to delete

the wrong number to the left of the cursor.

Dial keypad

[START/COPY/SET]

5

6

Press [START/COPY/SET].

Press

12

How to enter characters and symbols

The dial keypad and the direct call stations can be used as character input keys and command keys.

Pressing 0-9 and direct call station 1 will alternately select a character as shown below.

1 ¸¸¸¸¸¸2t _ili3<

1 [ ] { } + - / = , _ '

A B C a b c 2

D E F d e f 3

G H I g h i 4

J K L j k I 5

M N O m n o 6

P Q R S p q r s 7

T U V t u v 8

_ w x Y z w x y z 9

: !::_ 0 ( ) < > , " # s % &

INSERT key (Used to insert one character or one space.)

DELETE key (Used to delete one character.)

.... SPACE key (Used to replace one character with a space.)

key (Used to move the cursor to the right.)

"_key (Used to move the cursor to the left.)

For example, when entering "Mike" as your logo:

1 Press (_.

LOGO:M

Press _ six times.

LOGO:Mi

Press 5_ five times.

[ LOGO:Mik ]

Press @] five times.

[ LOGO:Mike ]

Note:

• If you use the same number key continuously to enter the next character, press (_ to move the cursor.

To correct a mistake while

programming

Use _ and _ to move the cursor to the incorrect

character, then make the correction.

or

Press _ to delete the character to the left of

the cursor.

To see the layout of the direct call

station keys

Remove the directory card cover with a pencil or

similar object and turn the directory card over.

13

Selecting the receive mode

The unit combines the functions of facsimile, telephone and answering system.

This unit has two types of receive modes; AUTO RECEIVE and MANUAL RECEIVE.

--When you are unable to answer, set the AUTO RECEIVE mode.

--When you are available, set the MANUAL RECEIVE mode.

Press (AUTO RECEIVE! to switch to the desired mode.

CDC)O .... "

OOCD

oo e,=); J{

/ Ill#' 600 >:J.......

1

_OTO RECEIVEI

i

• AUTO RECEIVE mode

The FAX indicator light goes on.

(AUTO RECEIVEI

• -- FAX

• MANUAL RECEIVE mode

The FAX indicator light goes off.

FAX mode: (pre-selected setting)

Select this mode when you use the unit solely

as a fax machine (see page 21).

Display: FAX MODE

I

• You can select the EXT.TAM mode instead of

the FAX mode as an AUTO RECEIVE mode

(page 15).

EXT. TAM mode:

Select this mode when you connect a

telephone answering machine to the external

telephone (EXT.) jack and leave the home or

office (see page 38).

• If your external telephone does not have an

answering/recording feature, do not select

this mode. We recommend that you select

the TEL mode.

Display: [ EXT.T._4 MODE

I

1

TEL mode: (pre-selected setting)

Select this mode when you wish to answer all

calls manually.

Display: TEL MODE

• When no one answers an incoming call by 15

rings, the unit will temporarily activate the fax

function to receive documents.

t

You can select the TEL/FAX mode instead of

the TEL mode as an MANUAL RECEIVE mode

(page 15).

TEL/FAX mode:

Select this mode when you are near the unit

and do not want to hear the unit ring when

faxes are received but wish to answer voice

calls (see page 22).

Display: TEL/FAX MODE

Note:

• Regardless of the mode you select, you can always place calls and faxes.

14

Changing the setting of the AUTO RECEIVE mode

You can select either FAX mode (pre-selected setting) or EXT.TAM mode in the AUTO RECEIVE mode.

If you want to change the setting, follow the steps below.

1

2

3

4

5

Press_.

SYSTEM SET UP

Press [_, then _] (_.

Press [START/COPY/SET].

[ MODE:FAX [,,]J

Press _ or _ to select the desired setting.

Press (START/COPY/SET].

Dial keypad _

.......

<Z)GD<Z), ...., ,,,oo _

(K_@(D!il .... tl/_

_®®®,k@-:---

_ _ .......(START/COPY/SET)

Press MEL_M_EN_.

Changing the setting of the MANUAL RECEIVE mode

You can select either TEL mode (pre-selected setting) or TEL/FAX mode in the MANUAL RECEIVE mode.

If you want to change the setting, follow the steps below.

1

2

3

4

5

Press _, then (_ 3.

}_KNUAL RECEIVE

Press (START/COPY/SET).

MODE:TEL [• • ]

Press (_ or (_ to select the desired setting.

Press {START/COPY/SET}.

[START/COPY/SET )

Press _.

Jl

1

15

Adjusting volumes

• Ringer volume

Press iVOLUME1 (v/A) while the unit is idle.

• 3 levels (high/low/off) are available.

To turn the ringer off:

1. Press iVOLUMEI (v) repeatedly.

OThe following message will be shown.

i RINGER OFF:

2. Press [START/COPY/SET].

OK?

While the ringer volume is set to off:

The display will show the following message and the

unit will not ring when receiving a call.

RINGER OFF

• Handset volume

Press IVOLUME/ (v/A) while using the handset.

• 3 levels (high/middle/low) are available.

• Speaker volume

Press [VOLUME] (v/A) while using the

speakerphone.

e8 levels (high to low) are available.

[VOLUME_

(START/COPYiSETI

16

Making voice calls

1

2

3

4

Press _SP-PHONE_ or lift the handset.

Dial a phone number.

• If you misdial, hang up and dial again.

When the other party answers, speak into the

microphone or handset.

When finished, press (SP-PHONE1 again or hang

up the handset.

Dial keypad

r

i k,¸:

]a_,C

_c

(VO!UME)

SP-PHONEI

Microphone

,\

Answering voice calls

1

2

When the unit rings, lift the handset or press

I SP-PHONE-).

When finished, hang up the handset or press

(SP-PHONE).

.l_:if/. _'_ .......

/t/ifoooL, ....

i:2/_'

........... ,,,,IC

; C

(SP-PHONEI

Voice muting

Using this feature, the other party cannot hear you

but you can hear them.

1. Press _MUTE', during a telephone conversation.

2. To resume the conversation, press _UTT_EI

again.

Hints for speakerphone operation

• Use the speakerphone in a quiet room.

• If the other party has difficulty hearing you,

adjust the volume using iMOLUME).

• If you and the other party speak at the same

time, parts of your conversation will be lost.

• To switch to the handset, lift the handset. To

switch back to the speakerphone again, press

_P-PHONE I.

17

Transmitting documents

Documents you can send

Minimum size

128 mm

(5")

Maximum size

216 mm

(81/2")

NI-

l

=.--

t,.O v

I

_.i_

Effective scanning area

Scanned I

ar _;

4 mrr]_l h _,])

- 408 mm (83/1

Paper width

216 mm (81/2")

Document weight

Single sheet:

45 to 90g/m _(12 to 24 lb.)

Multiple sheets:

60 to 75g/m 2(16 to 20 lb.)

Note:

• Remove clips, staples or other similar fastening objects.

• Check that ink, paste or correction fluid has dried.

• Do not send the following types of documents. Use copies for fax transmission.

--Chemically treated paper such as carbon or carbonless duplicating paper

--Electrostatically charged paper

--Heavily curled, creased or torn paper

--Paper with a coated surface

--Paper with a faint image

--Paper with printingon the opposite side that can be seen through the front (e.g. newspaper)

Loading documents

Open the document feeder tray.

Document

Insert the documents FACE DOWN until a beep tone guides

is heard.

eThe unit can accept up to 15 sheets of paper at a

time.

3

4

Adjust the document guides to the width of the

document.

Press I RESOLUTION 1 repeatedly to the desired

setting.

For printed or typewritten

S_ANDARD originals with normal-sized

characters.

[ FINS J For originals with small

printing.

] For originals with minute

SUPER FINE

/

printing.

I HALT TON?. I For originals containing

photographs, shaded

drawings, etc.

=

i RESOLUTION 1

18

Note:

• Using the fine, super fine or half tone

setting will increase transmission time.

• If the resolution setting is changed during

feeding, it will be effective from the next

sheet.

• The super fine resolution only works with

other compatible machines.

Transmitting documents manually

Insert the documents FACE DOWN until a beep

tone is heard.

Press ISP-PHONE ) or lift the handset.

Dial a phone number.

• If you misdial, hang up and dial again.

When a fax tone is heard, press

(START/COPY/SET).

Hang up the handset if using it.

Note:

• If the other party answers your call, ask them to start

receiving a fax, then press your lSTART/COPY/SETI.

=The unit will automatically end the transmission after

the last sheet is transmitted.

Dial keypad

J

FACE DOWN

ISP-PHONE)

Transmitting documents with fewer procedures

Insert the documents FACE DOWN until a beep

tone is heard.

Dia! a phone number.

• If you misdial, press _ and dial again.

Press fSTART/COPY/SETI.

• The unit will start to dial and transmit the

documents.

Fax Auto Redial

• If there is no answer or the line is busy, the unit wil!

automatically redial the number up to 5 times.

This feature is available when you transmit documents

with fewer procedures, automatic dialing (p. 27),

delayed transmission (p. 32) and receive polling (p. 31).

To cancel redialing, press _.

FACE DOWN

(START/COPY)SET1

To send 16 or more sheets

at a time.

Insertthe first 15 sheets of the document. Add the

extra sheets (up to 15) before the last sheet is fed

into the unit.

To stop transmission

Press _OP_.

• To eject the document, press _ again.

19

Receiving documents

Receiving fax documents manually

When the unit rings, lift the handset or press

iSP-PHONEI to answer the call.

2

3

When:

--document reception is required,

--a slow beep is heard, or

--no sound is heard,

press (START/COPY/SET).

Hang up the handset if using it.

• The recording paper will print out face side down.

:. t _:' i ' , =

(SP-PHONEi

ISTA RT/C 0 PY/SET

Friendly reception

When you answer the call and hear a slow

beep, the unit will automatically start reception

even if you do not press (START/COPY/SETI.

• If this feature is not required, set to OFF

(see page 43).

To stop reception

Press _.

20

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Panasonic KX-F580 Owner's manual

Panasonic KX-F580 Owner's manual

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