TOA TS Conference Operation Software User manual

Brand: TOA

Model: TS Conference Operation Software

Type: User manual

TS-820 / TS-920 / TS-910

software Instructions

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS

p. 2

Version

Date

Modifications (Contents, Pages)

Ver1.0

05.12.29

First Edition

Ver1.1

06.03.13

1、 Modify the camera setting screen.

2、 Increase the control screen for the number of cameras

when the system starts.

3、 Store the setting scheme of the camera in a file.

4、 The DO mode of the camera in the original system is

retained, and the user can select the DO mode or RS232

mode when the system is started.

Amend chapter 1.1 and add chapter 2.3, 3.4 and

chapter 9 about the control of multiple cameras

Ver1.2

06.05.11

1. The camera position automatically switches to the

default value when the program starts, and the default

value can be set by the user. (Modify sections 4.3.1 and

9.3)

2. It is forbidden to drag the unit graphics randomly in the

non-conference editing state. (Modify section 4.14)

3. After the device detection is completed, a message box

pops up in the middle of the screen to report the

detection result. (Modify section 4.15)

Ver1.3

07.01.22

About the camera link function

Connect the video switcher to the system

Ver1.4

19.11.07

Remove the existing camera function and replace the

camera with an ONVIF camera

Added language switching

Replace the sample image with a new version

Ver1.5

19.12.02

Add TS-D1000 description

Ver1.6

20.04.07

Updated legend for some screens, added 5.10, 125% font

drag problem

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS 
 
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Table of Contents 
１  Introduction .............................................................................................................................. 6 
１-１  System Connection Diagram ................................................................................... 6 
１-２  Operation .......................................................................................................................... 6 
２  System Installation ............................................................................................................... 6 
２-１  Software Installation .................................................................................................. 6 
３  Launching the Software .................................................................................................... 11 
３-１  Open Conference System Operation Software ............................................. 11 
３-２  Project name and password .................................................................................. 11 
３-３  Edit Password ............................................................................................................... 12 
４  Conference Connection ...................................................................................................... 13 
４-１  Menu ................................................................................................................................. 14 
４-１-１  System Menu ...................................................................................................... 14 
４-１-２  Command menu ................................................................................................ 15 
４-１-３  Settings menu .................................................................................................... 16 
４-１-４  Log menu .............................................................................................................. 18 
４-１-５  “Display” menu .................................................................................................. 19 
４-１-６  “Help” menu ........................................................................................................ 21 
４-２  Toolbar ............................................................................................................................. 21 
４-２-１    Equipment Installation Test ................................................................. 21 
４-２-２    Start Vote ....................................................................................................... 21 
４-２-３    Stop Voting .................................................................................................... 22 
４-３  Conference Control .................................................................................................... 22 
４-３-１    Start of meeting .......................................................................................... 22 
４-３-２    Terminate Meeting ..................................................................................... 23 
４-４  Current Number of people online ....................................................................... 23 
４-５  Microphone Volume Adjustment ......................................................................... 23 
４-６  Camera Control ............................................................................................................ 24 
４-７  Voting Control .............................................................................................................. 24 
４-８  Remaining Talk Time ................................................................................................. 25 
４-９  Device Connection Status ....................................................................................... 25 
４-１０  Conference unit status color ............................................................................. 26 
４-１１  Status Area ................................................................................................................ 26 
４-１２  Title Bar ....................................................................................................................... 26 
４-１３  Conference unit Graphics.................................................................................... 27 

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS 
 
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４-１４  Graphic Display Area ............................................................................................. 27 
４-１５  Equipment Installation Test .............................................................................. 27 
５  Meeting Editing Interface ................................................................................................. 28 
５-１  Title Bar ........................................................................................................................... 29 
５-２  Menu ................................................................................................................................. 29 
５-２-１  “File” menu .......................................................................................................... 29 
５-２-２  “Edit” Menu ......................................................................................................... 31 
５-３  Toolbar ............................................................................................................................. 32 
５-４  Conference Name ....................................................................................................... 33 
５-５  Use Function ................................................................................................................. 33 
５-６  List of Personnel ......................................................................................................... 33 
５-７  Status Area .................................................................................................................... 33 
５-８  Conference Unit Graphic ......................................................................................... 34 
５-９  Graphics Area ............................................................................................................... 34 
５-１０  The  problem  that  the  drag  coordinates  do  not  coincide  with  the 
actual coordinates in the meeting editing. ................................................................ 34 
６  Meeting Options Dialog ..................................................................................................... 36 
６-１  Status Color Setting .................................................................................................. 36 
６-２  Voting Setting............................................................................................................... 37 
６-３  Background Color ....................................................................................................... 37 
６-４  Grid Setting ................................................................................................................... 37 
６-５  Display offline device while meeting is in progress ................................... 38 
６-６  Restore Default Setting ........................................................................................... 38 
６-７  Voting Records ............................................................................................................. 38 
７  Dialog box for changing speech parameters ........................................................... 39 
７-１  Microphone (Speech) Priority ............................................................................... 39 
７-２  Number of Speaker .................................................................................................... 40 
７-３  Microphone Auto Off ................................................................................................. 40 
８  Camera Resource Setting Dialog................................................................................... 41 
８-１  Camera Setting ............................................................................................................ 41 
８-１-１  Camera Configuration ..................................................................................... 41 
８-２  Search Camera ............................................................................................................. 42 
８-３  Save Setting .................................................................................................................. 43 
９  System Parameter Setting Dialog................................................................................. 44 
９-１  Communication............................................................................................................ 44 
９-２  Binder ............................................................................................................................... 45 

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS 
 
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１０  Meeting Log Dialog .......................................................................................................... 46 
１０-１  Speech Record ......................................................................................................... 46 
１０-２  Voting Record ........................................................................................................... 46 
１１  Language setting .............................................................................................................. 47 
１２  How to use the software ............................................................................................... 48 
１２-１  First Startup .............................................................................................................. 48 
１２-２  Automatically obtain the ID from the conference unit ......................... 49 
１２-３  Adjust Conference Layout .................................................................................. 49

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS

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１ Introduction

１-１System Connection Diagram

The system indicates the control of the camera, as shown below：

１-２Operation

Operating System：Windows 10 64 bit

２ System Installation

２-１Software Installation

To install “ConferenceSystem” on your computer, follow these instructions:

(1) Download Software from website

(https://www.toaelectronics.com/products/conference-systems/TS-920-

820 ), find the "Setup.exe" file in the installation directory, and double-

click to start the installation.

(2) When the installation starts, a prompt box as shown in the figure below

will pop up, click the "Yes" button to start the installation.

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS

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(3) After confirming that you want to start the installation, the program enters

the Windows installation wizard, as shown below

Click the "Next" button to continue or click "Cancel" to cancel the installation.

(4) Set the installation path of the software in the dialog box as shown in the

figure below,

click the "Next" button to continue or click the "Back" button to return to

the previous. Click the "Cancel" button to cancel the installation.

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(5) If the installation directory you selected already exists, a dialog box as

shown in the figure below will pop up, click the "Yes" button to continue

the installation, or click the "No" button to return to the previous dialog

box to select a different location, or Cancel the installation.

The next screen will prompt you to place a link to the program in the Start

Menu folder as shown in the figure below.

Click the "Next" button to continue or click the "Back" button to return to

the previous step. Click the "Cancel" button to cancel the installation.

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(6) The next dialog box prompts you to select whether to put a program

shortcut on your desktop. Click “Next” to continue or “Back” to return to

the previous step. Click “Cancel” to cancel the installation

If the settings are correct, click the "Install" button to start the installation,

as shown in the figure below. During the installation process, you can click

the "Cancel" button in the dialog box to cancel the installation.

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS

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(7) After the installation process is completed, a dialog box (as shown in the

figure below) will pop up. Click the "Finish" button to complete the

installation. The dialog box has a "Start Conference System" check box.

By Selecting it means that the program will start immediately after the

installation is completed.

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS

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３Launching the Software

３-１Open Conference System Operation Software

Click below icon to open Operation Software.

３-２Project name and password

Enter the Project Name and a password in the Login box.

Project Name (FIX): TOA

Password (Default): admin

Note – Press OK button once or ENTER twice.

If log-in is failure, please contact TOA Technical Services & Product Support

Group.

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS

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３-３Edit Password

After the user logs in correctly, please change password from default.

Select menu “Change Password” under System (X) on main display.

Key in current password and new password and press “OK” to apply.

<NOTE>

Project name allow to use Large and Small capital word. Password is only

allowing to use small capital word. If you wrongly key in large capital word

on password, system automatically change to small capital word.

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS

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４Conference Connection

When the user logs on, the Meeting Master Interface pops up, as shown in the

following image. If the communication with the main device is normal and the

current meeting is selected, then the program automatically performs a device

connection test to find out which meeting units are online in the current

meeting.

Toolbar

Conference Control

No. of people online

Mic Volume

Camera

control

Remaining

time

Communication

Status

Legend

Status Area

Device Connection Test

Progress

Graphic Display

Area

Title

Conference

Unit

TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS

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４-１Menu

４-１-１System Menu

① Open

Clicking on the "Open" option in the System menu pops up the Open File

dialog box. Select a meeting file from the list of .icm files. The meeting

interface will automatically be adjusted the last saved audio level, voting

function, timer, and camera functions, which can be modified and saved in

the file at the end of the meeting as the initial setup for the next meeting.

If there is connection between the software and the conference master unit

when the file is opened, the device connection test will start automatically

to determine how the meeting unit devices are connected and to distinguish

between the displays in the screen.

② Enter Meeting Editor

If a meeting is not in progress, you may click the Enter Meeting Editor

option in the system menu. The program will close the currently open

meeting screen and enter the Meeting Editor screen. From this screen, you

can modify the locations, names, and IDs of units shown in the meeting

unit display. Details are explained in a later section

③ Select

In the Meeting Master Interface page, click on Options in the System menu.

The "Meeting Options" dialog box pops up, and the user can set some

parameters which will take effect immediately, regardless of whether the

meeting is in progress or not. Details of these settings will be explained in

a later section

④ Exit

To exit the Meeting System Interface, click on the "Exit" option in the

System menu. A pop-up message box will ask whether you really want to

exit the conference system or not. If you exactly want to exit, the meeting

will stop immediately and then exit from the system even if the meeting is

still on going.

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４-１-２Command menu

① Start speaking

Select a conference unit graphic from the graphic display area. If the

conference unit is online and not in the speaking state, then click on "Start

Speaking" to turn on the unit’s microphone.

This command is invalid in any of the following situations:

 Before the meeting

 No meeting unit graphic selected

 Voting in progress

 Device connection test

 The selected conference unit is not online

② Stop speaking

Select a conference unit graphic from the graphic display area. If the

conference unit is online and already in the speaking state, then click on

"Stop Speaking" to turn off the unit’s microphone.

This command is invalid in any of the following situations:

 Select a conference unit graphic from the graphic display area. If the

conference unit is online and already in the speaking state, then click

on "Stop Speaking" to turn off the unit’s microphone.

③ Stop All Speaking

To turn off all microphones during a conference, click the

"Stop All Speaking" command from the "Command" menu to turn off all

conference unit microphones.

This command is invalid in any of the following situations:

 Before the meeting

 When no one is speaking

 Voting in progress

 Device connection test

HINT: All of the above commands are accessible by right-clicking on the conference unit graphic

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４-１-３Settings menu

① Speaking parameter change

In the "Speaking Parameter Change" dialog box, the user can choose the

priority of microphones (LIFO, FIFO, 1 fixed +LIFO), the number of open

microphones allowed by the system and whether the Auto Mic-Off function

is disabled. We will discuss these options in a later chapter.

② Camera settings

The system is initially set to ONVIF communication control mode. Click the

"Camera Resource Setting" item in the "settings" menu, and the system

pops up the "Camera Resource Setting" dialog box, as shown in the

following figure.

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In this dialog box, the user can set the control mode of the camera to

automatic or uncontrolled and save the configuration to a file. For further

information on this setting, please refer to the "Camera Resource Settings"

section.

③ System parameter setting

Click the "System Parameter Setting" item in the "Settings" menu. The

system pops up the "System Parameter Setting" dialog box as shown in the

following figure. In this dialog box, the user can set the communication

interface between the software and the TS 800 / TS900 main device and

can set the “save path” of the conference file and log file. For more

information on this setting, please refer to the "System Parameter Setting"

section.

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４-１-４Log menu

① Speech record

Click the "speaking record" item in the "log" menu. The meeting log window

pops up, as shown in the figure below. The window will display the last

meeting record. To view the past records, enter a date in the “date input”

box at the upper left of the window. That record will be transferred to the

list box below. Click the "Print" button in the log window to print out the

logs in the list.

② Voting record

Click the "voting record" item in the "log" menu. The system pops up the

meeting log window as shown in the figure below. The window initially

displays the voting records of the day. To view past records

enter the date in the “date input” box at the upper left of the window and

the system will automatically call up the records of that day and display

them in the list box below. Click the "Print" button in the log window to

print out the logs in the list.

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③ Camera Usage

Click the option with the mouse, the system will pop up the window as

shown in the figure below:

The status of cameras currently used is displayed.

４-１-５“Display” menu

The options in this menu are mainly used to display the position of the meeting

personnel in the meeting, the voting results or the speaking time in full screen

to allow the contents to be displayed on a larger screen.

① Voting

From the "Display" menu, select "Vote" and click the mouse or press the

shortcut key Ctrl + V to enable a full-screen window as shown below.

Click the exit button in the upper right corner to exit the window.

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② Meeting layout

Select "Conference Layout" from the "Display" menu, click the mouse or

press the shortcut key Ctrl + G to enable a full-screen window as shown

below.

This window displays the name, location and status information of each

conference unit in the current conference. Click the exit button in the upper

right corner to exit the window

③ Speak time

Select "Speak Time" from the "Display" menu and click the mouse or press

the shortcut key Ctrl + T to enable a full-screen window as shown in the

figure below. This window displays the speaking time information in the

lower right corner. Click exit button in the upper right corner to exit the

window.

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TOA TS Conference Operation Software User manual

TOA TS Conference Operation Software User manual

TOA TS Conference Operation Software User manual

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