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TS-820 / TS-920 / TS-910
software Instructions
TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS
p. 2
Version
Date
Modifications (Contents, Pages)
Ver1.0
05.12.29
First Edition
Ver1.1
06.03.13
1、 Modify the camera setting screen.
2、 Increase the control screen for the number of cameras
when the system starts.
3、 Store the setting scheme of the camera in a file.
4、 The DO mode of the camera in the original system is
retained, and the user can select the DO mode or RS232
mode when the system is started.
Amend chapter 1.1 and add chapter 2.3, 3.4 and
chapter 9 about the control of multiple cameras
Ver1.2
06.05.11
1. The camera position automatically switches to the
default value when the program starts, and the default
value can be set by the user. (Modify sections 4.3.1 and
9.3)
2. It is forbidden to drag the unit graphics randomly in the
non-conference editing state. (Modify section 4.14)
3. After the device detection is completed, a message box
pops up in the middle of the screen to report the
detection result. (Modify section 4.15)
Ver1.3
07.01.22
About the camera link function
Connect the video switcher to the system
Ver1.4
19.11.07
Remove the existing camera function and replace the
camera with an ONVIF camera
Added language switching
Replace the sample image with a new version
Ver1.5
19.12.02
Add TS-D1000 description
Ver1.6
20.04.07
Updated legend for some screens, added 5.10, 125% font
drag problem
TOA CONFERENCE SYSTEM – SOFTWARE INSTRUCTIONS
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Table of Contents
１ Introduction .............................................................................................................................. 6
１-１ System Connection Diagram ................................................................................... 6
１-２ Operation .......................................................................................................................... 6
２ System Installation ............................................................................................................... 6
２-１ Software Installation .................................................................................................. 6
３ Launching the Software .................................................................................................... 11
３-１ Open Conference System Operation Software ............................................. 11
３-２ Project name and password .................................................................................. 11
３-３ Edit Password ............................................................................................................... 12
４ Conference Connection ...................................................................................................... 13
４-１ Menu ................................................................................................................................. 14
４-１-１ System Menu ...................................................................................................... 14
４-１-２ Command menu ................................................................................................ 15
４-１-３ Settings menu .................................................................................................... 16
４-１-４ Log menu .............................................................................................................. 18
４-１-５ “Display” menu .................................................................................................. 19
４-１-６ “Help” menu ........................................................................................................ 21
４-２ Toolbar ............................................................................................................................. 21
４-２-１ Equipment Installation Test ................................................................. 21
４-２-２ Start Vote ....................................................................................................... 21
４-２-３ Stop Voting .................................................................................................... 22
４-３ Conference Control .................................................................................................... 22
４-３-１ Start of meeting .......................................................................................... 22
４-３-２ Terminate Meeting ..................................................................................... 23
４-４ Current Number of people online ....................................................................... 23
４-５ Microphone Volume Adjustment ......................................................................... 23
４-６ Camera Control ............................................................................................................ 24
４-７ Voting Control .............................................................................................................. 24
４-８ Remaining Talk Time ................................................................................................. 25
４-９ Device Connection Status ....................................................................................... 25
４-１０ Conference unit status color ............................................................................. 26
４-１１ Status Area ................................................................................................................ 26
４-１２ Title Bar ....................................................................................................................... 26
４-１３ Conference unit Graphics.................................................................................... 27
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４-１４ Graphic Display Area ............................................................................................. 27
４-１５ Equipment Installation Test .............................................................................. 27
５ Meeting Editing Interface ................................................................................................. 28
５-１ Title Bar ........................................................................................................................... 29
５-２ Menu ................................................................................................................................. 29
５-２-１ “File” menu .......................................................................................................... 29
５-２-２ “Edit” Menu ......................................................................................................... 31
５-３ Toolbar ............................................................................................................................. 32
５-４ Conference Name ....................................................................................................... 33
５-５ Use Function ................................................................................................................. 33
５-６ List of Personnel ......................................................................................................... 33
５-７ Status Area .................................................................................................................... 33
５-８ Conference Unit Graphic ......................................................................................... 34
５-９ Graphics Area ............................................................................................................... 34
５-１０ The problem that the drag coordinates do not coincide with the
actual coordinates in the meeting editing. ................................................................ 34
６ Meeting Options Dialog ..................................................................................................... 36
６-１ Status Color Setting .................................................................................................. 36
６-２ Voting Setting............................................................................................................... 37
６-３ Background Color ....................................................................................................... 37
６-４ Grid Setting ................................................................................................................... 37
６-５ Display offline device while meeting is in progress ................................... 38
６-６ Restore Default Setting ........................................................................................... 38
６-７ Voting Records ............................................................................................................. 38
７ Dialog box for changing speech parameters ........................................................... 39
７-１ Microphone (Speech) Priority ............................................................................... 39
７-２ Number of Speaker .................................................................................................... 40
７-３ Microphone Auto Off ................................................................................................. 40
８ Camera Resource Setting Dialog................................................................................... 41
８-１ Camera Setting ............................................................................................................ 41
８-１-１ Camera Configuration ..................................................................................... 41
８-２ Search Camera ............................................................................................................. 42
８-３ Save Setting .................................................................................................................. 43
９ System Parameter Setting Dialog................................................................................. 44
９-１ Communication............................................................................................................ 44
９-２ Binder ............................................................................................................................... 45
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１０ Meeting Log Dialog .......................................................................................................... 46
１０-１ Speech Record ......................................................................................................... 46
１０-２ Voting Record ........................................................................................................... 46
１１ Language setting .............................................................................................................. 47
１２ How to use the software ............................................................................................... 48
１２-１ First Startup .............................................................................................................. 48
１２-２ Automatically obtain the ID from the conference unit ......................... 49
１２-３ Adjust Conference Layout .................................................................................. 49
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１ Introduction
１-１System Connection Diagram
The system indicates the control of the camera, as shown below：
１-２Operation
Operating System：Windows 10 64 bit
２ System Installation
２-１Software Installation
To install “ConferenceSystem” on your computer, follow these instructions:
(1) Download Software from website
(https://www.toaelectronics.com/products/conference-systems/TS-920-
820 ), find the "Setup.exe" file in the installation directory, and double-
click to start the installation.
(2) When the installation starts, a prompt box as shown in the figure below
will pop up, click the "Yes" button to start the installation.
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(3) After confirming that you want to start the installation, the program enters
the Windows installation wizard, as shown below
Click the "Next" button to continue or click "Cancel" to cancel the installation.
(4) Set the installation path of the software in the dialog box as shown in the
figure below,
click the "Next" button to continue or click the "Back" button to return to
the previous. Click the "Cancel" button to cancel the installation.
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(5) If the installation directory you selected already exists, a dialog box as
shown in the figure below will pop up, click the "Yes" button to continue
the installation, or click the "No" button to return to the previous dialog
box to select a different location, or Cancel the installation.
The next screen will prompt you to place a link to the program in the Start
Menu folder as shown in the figure below.
Click the "Next" button to continue or click the "Back" button to return to
the previous step. Click the "Cancel" button to cancel the installation.
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(6) The next dialog box prompts you to select whether to put a program
shortcut on your desktop. Click “Next” to continue or “Back” to return to
the previous step. Click “Cancel” to cancel the installation
If the settings are correct, click the "Install" button to start the installation,
as shown in the figure below. During the installation process, you can click
the "Cancel" button in the dialog box to cancel the installation.
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(7) After the installation process is completed, a dialog box (as shown in the
figure below) will pop up. Click the "Finish" button to complete the
installation. The dialog box has a "Start Conference System" check box.
By Selecting it means that the program will start immediately after the
installation is completed.
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３Launching the Software
３-１Open Conference System Operation Software
Click below icon to open Operation Software.
３-２Project name and password
Enter the Project Name and a password in the Login box.
Project Name (FIX): TOA
Password (Default): admin
Note – Press OK button once or ENTER twice.
If log-in is failure, please contact TOA Technical Services & Product Support
Group.
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３-３Edit Password
After the user logs in correctly, please change password from default.
Select menu “Change Password” under System (X) on main display.
Key in current password and new password and press “OK” to apply.
<NOTE>
Project name allow to use Large and Small capital word. Password is only
allowing to use small capital word. If you wrongly key in large capital word
on password, system automatically change to small capital word.
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４Conference Connection
When the user logs on, the Meeting Master Interface pops up, as shown in the
following image. If the communication with the main device is normal and the
current meeting is selected, then the program automatically performs a device
connection test to find out which meeting units are online in the current
meeting.
Menu
Toolbar
Conference Control
No. of people online
Mic Volume
Camera
control
Remaining
time
Communication
Status
Legend
Status Area
Device Connection Test
Progress
Graphic Display
Area
Title
Conference
Unit
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４-１Menu
４-１-１System Menu
① Open
Clicking on the "Open" option in the System menu pops up the Open File
dialog box. Select a meeting file from the list of .icm files. The meeting
interface will automatically be adjusted the last saved audio level, voting
function, timer, and camera functions, which can be modified and saved in
the file at the end of the meeting as the initial setup for the next meeting.
If there is connection between the software and the conference master unit
when the file is opened, the device connection test will start automatically
to determine how the meeting unit devices are connected and to distinguish
between the displays in the screen.
② Enter Meeting Editor
If a meeting is not in progress, you may click the Enter Meeting Editor
option in the system menu. The program will close the currently open
meeting screen and enter the Meeting Editor screen. From this screen, you
can modify the locations, names, and IDs of units shown in the meeting
unit display. Details are explained in a later section
③ Select
In the Meeting Master Interface page, click on Options in the System menu.
The "Meeting Options" dialog box pops up, and the user can set some
parameters which will take effect immediately, regardless of whether the
meeting is in progress or not. Details of these settings will be explained in
a later section
④ Exit
To exit the Meeting System Interface, click on the "Exit" option in the
System menu. A pop-up message box will ask whether you really want to
exit the conference system or not. If you exactly want to exit, the meeting
will stop immediately and then exit from the system even if the meeting is
still on going.
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４-１-２Command menu
① Start speaking
Select a conference unit graphic from the graphic display area. If the
conference unit is online and not in the speaking state, then click on "Start
Speaking" to turn on the unit’s microphone.
This command is invalid in any of the following situations:
Before the meeting
No meeting unit graphic selected
Voting in progress
Device connection test
The selected conference unit is not online
② Stop speaking
Select a conference unit graphic from the graphic display area. If the
conference unit is online and already in the speaking state, then click on
"Stop Speaking" to turn off the unit’s microphone.
This command is invalid in any of the following situations:
Select a conference unit graphic from the graphic display area. If the
conference unit is online and already in the speaking state, then click
on "Stop Speaking" to turn off the unit’s microphone.
③ Stop All Speaking
To turn off all microphones during a conference, click the
"Stop All Speaking" command from the "Command" menu to turn off all
conference unit microphones.
This command is invalid in any of the following situations:
Before the meeting
When no one is speaking
Voting in progress
Device connection test
HINT: All of the above commands are accessible by right-clicking on the conference unit graphic
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４-１-３Settings menu
① Speaking parameter change
In the "Speaking Parameter Change" dialog box, the user can choose the
priority of microphones (LIFO, FIFO, 1 fixed +LIFO), the number of open
microphones allowed by the system and whether the Auto Mic-Off function
is disabled. We will discuss these options in a later chapter.
② Camera settings
The system is initially set to ONVIF communication control mode. Click the
"Camera Resource Setting" item in the "settings" menu, and the system
pops up the "Camera Resource Setting" dialog box, as shown in the
following figure.
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In this dialog box, the user can set the control mode of the camera to
automatic or uncontrolled and save the configuration to a file. For further
information on this setting, please refer to the "Camera Resource Settings"
section.
③ System parameter setting
Click the "System Parameter Setting" item in the "Settings" menu. The
system pops up the "System Parameter Setting" dialog box as shown in the
following figure. In this dialog box, the user can set the communication
interface between the software and the TS 800 / TS900 main device and
can set the “save path” of the conference file and log file. For more
information on this setting, please refer to the "System Parameter Setting"
section.
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４-１-４Log menu
① Speech record
Click the "speaking record" item in the "log" menu. The meeting log window
pops up, as shown in the figure below. The window will display the last
meeting record. To view the past records, enter a date in the “date input”
box at the upper left of the window. That record will be transferred to the
list box below. Click the "Print" button in the log window to print out the
logs in the list.
② Voting record
Click the "voting record" item in the "log" menu. The system pops up the
meeting log window as shown in the figure below. The window initially
displays the voting records of the day. To view past records
enter the date in the “date input” box at the upper left of the window and
the system will automatically call up the records of that day and display
them in the list box below. Click the "Print" button in the log window to
print out the logs in the list.
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③ Camera Usage
Click the option with the mouse, the system will pop up the window as
shown in the figure below:
The status of cameras currently used is displayed.
４-１-５“Display” menu
The options in this menu are mainly used to display the position of the meeting
personnel in the meeting, the voting results or the speaking time in full screen
to allow the contents to be displayed on a larger screen.
① Voting
From the "Display" menu, select "Vote" and click the mouse or press the
shortcut key Ctrl + V to enable a full-screen window as shown below.
Click the exit button in the upper right corner to exit the window.
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② Meeting layout
Select "Conference Layout" from the "Display" menu, click the mouse or
press the shortcut key Ctrl + G to enable a full-screen window as shown
below.
This window displays the name, location and status information of each
conference unit in the current conference. Click the exit button in the upper
right corner to exit the window
③ Speak time
Select "Speak Time" from the "Display" menu and click the mouse or press
the shortcut key Ctrl + T to enable a full-screen window as shown in the
figure below. This window displays the speaking time information in the
lower right corner. Click exit button in the upper right corner to exit the
window.
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