Konica Minolta Di250f User manual

The essentials of imaging

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User Manual

Di250f/Di350f

Rev. / Di250f/Di350f -1

Contents

1 Introduction

1.1 We Want You to be a Satisfied Customer.................................1 - 1

1.2 What Does the Energy Star® Mean?.........................................1 - 2

1.3 Legal Limitations.........................................................................1 - 3

What should not be copied?..........................................................1 - 3

Brief description of special writing styles and symbols .................1 - 4

Brief description of defined terms and symbols ............................1 - 5

1.4 How Does a Fax Machine Work?...............................................1 - 7

1.5 Certificate For Machines With CE Marking...............................1 - 8

CTR21 approval............................................................................1 - 8

1.6 Safety Precautions......................................................................1 - 9

Laser safety...................................................................................1 - 9

Internal laser radiation...................................................................1 - 9

Ozone release.............................................................................1 - 10

1.7 Characteristics..........................................................................1 - 11

2 Installation

2.1 Location.......................................................................................2 - 1

Environment..................................................................................2 - 1

Power Supply................................................................................2 - 1

2.2 Machine Layout...........................................................................2 - 2

2.3 Transporting the Photocopier....................................................2 - 5

2.4 Optional Accessories .................................................................2 - 5

Document cover............................................................................2 - 5

Automatic document feeder AF-6 (Di250f)

Automatic document feeder AF-7 (Di350f)....................................2 - 5

Finisher FN-100 ............................................................................2 - 5

Finisher FN-500 ............................................................................2 - 6

Offset tray OT-100 (only Di250f)...................................................2 - 6

Sorter JS-200................................................................................2 - 6

Duplex document feeder AFR-14..................................................2 - 7

Duplex unit AD-10 (only Di250f)....................................................2 - 7

Paper feed unit PF-108.................................................................2 - 7

Paper feed unit PF-110.................................................................2 - 8

Copy table CT-1............................................................................2 - 8

Copy desk CD-1M.........................................................................2 - 8

-2 Di250f/Di350f Rev. /

Large capacity cabinet PF-106.....................................................2 - 9

Memory upgrade ..........................................................................2 - 9

Printer drive Pi3500......................................................................2 - 9

Transmission stamp .....................................................................2 - 9

2.5 Control Panel, Displays and Keys ..........................................2 - 10

2.6 Important Display Icons ..........................................................2 - 11

2.7 Toner Cartridge and Drum Cartridge......................................2 - 12

Installing the drum cartridge.......................................................2 - 13

Installing the toner cartridge.......................................................2 - 14

2.8 Adding Paper............................................................................ 2 - 16

Replacing paper in the IN tray.................................................... 2 - 16

Changing the paper size............................................................. 2 - 17

2.9 Connecting the Power Cable and Telephone Line Cable..... 2 - 18

Connecting the telephone line cable ..........................................2 - 18

Connecting the power cable.......................................................2 - 18

3 Data Entry

3.1 Preparation..................................................................................3 - 1

3.2 Typing Conventions for Data Entry .......................................... 3 - 1

3.3 Entering Text...............................................................................3 - 1

3.4 Entering the Administrator Number .........................................3 - 2

3.5 Setting Up Users in Administrator Mode ................................. 3 - 4

3.6 User Settings ..............................................................................3 - 8

3.7 Entering your Fax Number ...................................................... 3 - 10

3.8 Entering your Company Name (Header) ................................ 3 - 12

3.9 Entering your Company Name (Display)................................3 - 13

3.10 Entering the Date and Time..................................................... 3 - 14

3.11 Setting the Phone Type............................................................ 3 - 15

3.12 Setting Standard Display......................................................... 3 - 16

3.13 Setting the Standard Fax Display ........................................... 3 - 17

3.14 Storing Numbers ..................................................................... 3 - 18

Entering one-touch numbers...................................................... 3 - 18

Entering speed dial numbers......................................................3 - 21

Editing/erasing one-touch- or speed dial numbers.....................3 - 23

Setting one-touch dial index.......................................................3 - 24

Setting relay groups.................................................................... 3 - 25

Saving own speed dial number ..................................................3 - 26

Saving fax programs...................................................................3 - 27

Rev. / Di250f/Di350f -3

Transmission program ................................................................3 - 27

Batch send program....................................................................3 - 30

Polling RX program.....................................................................3 - 33

Relay program.............................................................................3 - 35

3.15 Advanced Settings....................................................................3 - 38

Buzzer volume ............................................................................3 - 38

Entering a password ...................................................................3 - 39

Setting the memory time.............................................................3 - 40

Print settings ...............................................................................3 - 41

Power save mode .......................................................................3 - 43

Setting box for confidential polling ..............................................3 - 45

4Send

4.1 Transmission...............................................................................4 - 1

Notes on original documents.........................................................4 - 1

Using carrier film...........................................................................4 - 2

Feeding the document into the document feeder..........................4 - 2

Placing the document on the flatbed scanner...............................4 - 3

Inserting non-standard sized documents in the feeder.................4 - 4

4.2 Transmission Settings................................................................4 - 5

Resolution.....................................................................................4 - 5

Permanently changing the resolution............................................4 - 6

Contrast.........................................................................................4 - 7

Permanently changing the contrast...............................................4 - 8

Reducing the transmission............................................................4 - 9

Scanning area ............................................................................4 - 10

Transmission stamp (optional)....................................................4 - 11

Printing departments...................................................................4 - 12

Printing the recipient’s name.......................................................4 - 13

4.3 Dialling Modes...........................................................................4 - 14

Manual dialling using the numeric keypad..................................4 - 14

One-touch dialling.......................................................................4 - 15

Speed dialling..............................................................................4 - 15

Group dialling..............................................................................4 - 16

Program dialling..........................................................................4 - 16

4.4 Memory Transmission..............................................................4 - 17

4.5 Direct Transmission (real-time transmission) .......................4 - 18

4.6 Delayed Transmission (Timer).................................................4 - 19

4.7 Broadcasting.............................................................................4 - 20

4.8 Polling Transmission................................................................4 - 21

4.9 Mailbox Transmission ..............................................................4 - 23

-4 Di250f/Di350f Rev. /

4.10 Storing Documents for Confidential Polling.......................... 4 - 24

4.11 Password Transmissions........................................................ 4 - 26

4.12 Relay Transmission..................................................................4 - 27

4.13 Immediate Transmission ......................................................... 4 - 28

4.14 2 on 1 Transmission (Reduced Transmission)...................... 4 - 29

4.15 2-sided Transmission ..............................................................4 - 30

4.16 Remote Copy ............................................................................4 - 31

5 Reception

5.1 Manual Reception....................................................................... 5 - 1

5.2 Automatic Reception..................................................................5 - 2

5.3 Password Reception (confidential reception) ......................... 5 - 3

5.4 Mailbox Reception......................................................................5 - 4

5.5 Polling Reception.......................................................................5 - 5

5.6 Confidential Polling Reception .................................................5 - 6

5.7 Settings for Receiving a Fax .....................................................5 - 8

Number of rings............................................................................5 - 8

Document identification................................................................5 - 9

Selecting paper for printing......................................................... 5 - 10

Lock trays................................................................................... 5 - 11

2 on 1 reception..........................................................................5 - 12

Rotational printing.......................................................................5 - 13

Reduction ...................................................................................5 - 14

Set the reduction factor ..............................................................5 - 15

Set cut-off length ........................................................................5 - 16

Settings for incoming documents ...............................................5 - 17

6 Copy

6.1 Copying From The Document Feeder ......................................6 - 1

6.2 Copying Using The Flatbed Scanner........................................6 - 2

6.3 Settings For Copying.................................................................6 - 3

Selecting the paper.......................................................................6 - 3

Select special paper sizes............................................................6 - 4

Selecting zoom.............................................................................6 - 6

Setting the image density.............................................................6 - 7

Setting the resolution....................................................................6 - 8

Universal format recognition.........................................................6 - 9

6.4 Auxiliary Copy Functions........................................................6 - 10

Sort / Group................................................................................6 - 10

Rev. / Di250f/Di350f -5

Copying single-sided documents................................................6 - 12

Copying 2-sided documents........................................................6 - 12

Copying 2-sided documents onto one page................................6 - 13

Copying books ............................................................................6 - 14

Copying multiple-sided documents onto one page.....................6 - 15

Producing booklets......................................................................6 - 16

Copying books in page order......................................................6 - 17

Setting the margin.......................................................................6 - 18

Selecting the cover page.............................................................6 - 19

Inserting a page..........................................................................6 - 21

Inserting OHP transparencies.....................................................6 - 22

File margin ..................................................................................6 - 24

Frame/Edge erase ......................................................................6 - 25

Image repeat...............................................................................6 - 26

Distribution..................................................................................6 - 27

Small original adjustments..........................................................6 - 28

Separate scanning......................................................................6 - 29

6.5 Copying programs....................................................................6 - 30

Storing copying programs...........................................................6 - 30

Calling up copy programs ...........................................................6 - 31

6.6 Administrator settings..............................................................6 - 32

7 Reports and Lists

7.1 Transmission Report..................................................................7 - 1

7.2 Reception Report........................................................................7 - 2

7.3 Status List....................................................................................7 - 3

7.4 One-Touch List............................................................................7 - 4

7.5 Speed Dial List ............................................................................7 - 5

7.6 Fax Program List.........................................................................7 - 6

7.7 Relay Group List .........................................................................7 - 7

7.8 Confidential Polling List.............................................................7 - 8

7.9 User List.......................................................................................7 - 9

7.10 User Account Report................................................................7 - 10

7.11 Counter ......................................................................................7 - 11

7.12 Displaying the Communication Status ...................................7 - 12

7.13 Administrator Settings .............................................................7 - 13

-6 Di250f/Di350f Rev. /

8 Maintenance and Troubleshooting

8.1 Cleaning ......................................................................................8 - 1

Cleaning the machine...................................................................8 - 1

Cleaning the casing......................................................................8 - 1

Cleaning the ADF.........................................................................8 - 2

Cleaning the scanner....................................................................8 - 3

Cleaning the control panel............................................................8 - 4

8.2 Replacing the Toner Cartridge..................................................8 - 5

Adding toner.................................................................................8 - 7

8.3 Replacing the Drum Cartridge...................................................8 - 8

8.4 Anti-Condensation ...................................................................8 - 10

Setting the heat timer .................................................................8 - 11

8.5 Removing Paper Jams.............................................................8 - 12

Paper jam inside the duplex feeder............................................8 - 13

Jam in automatic feeder.............................................................8 - 14

Paper jam inside the duplex unit ................................................ 8 - 15

Paper jam at the output tray.......................................................8 - 16

Paper jam in stapler....................................................................8 - 16

8.6 Troubleshooting ....................................................................... 8 - 18

8.7 Error Messages on the LCD .................................................... 8 - 20

8.8 Poor Print Quality..................................................................... 8 - 22

Low contrast...............................................................................8 - 22

Grey background........................................................................8 - 22

Black marks................................................................................8 - 23

Missing areas .............................................................................8 - 23

9 Appendix

9.1 Technical Specifications............................................................9 - 1

9.2 Index............................................................................................9 - 3

9.3 EC Marking (Declaration of Conformity) ..................................9 - 8

Di250f...........................................................................................9 - 8

Di350f.........................................................................................9 - 10

Introduction

1

Rev. / Di250f/Di350f 1-1

1 Introduction

1.1 We Want You to be a Satisfied Customer

Thank you for deciding to buy a Minolta copying system.

Read this User Manual carefully before using your photocopier and

always keep the instructions to hand. At the back of your photocopier

there is a space for storing the User Manual.

To achieve the best possible results and effective use of the photocopier,

this User Manual provides you with information on the following subjects :

G Installation

G Data entry

G Copying/sending/receiving

G Reports and lists

G Maintenance and troubleshooting.

Additional information and help in case of an error is available from:

G The Minolta technical service.

Please keep the serial number (see nameplate on your photocopier) and

the date of purchase of your photocopier to hand so that we can quickly

provide you with the right help in the event of an error.

. . . our aim is to please you.

1

Introduction

1-2 Di250f/Di350f Rev. /

1.2 What Does the Energy Star

®

Mean?

Photocopiers with the Energy Star

®

and which are not used for a long time

switch to a state with low power consumption or switch off. This function

reduces annual electricity costs by up to 60%.

When copying at high speeds, the operating state automatically switches

to double-sided copying. This reduces not only the costs for photocopy

paper but also the amount of paper produced.

Did you know that the production of one piece of paper requires 10 times

as much energy as the production of a photocopied piece of paper?

The use of less paper also has a direct influence on the cost-effective

power consumption.

This photocopier meets the energy efficiency criteria of Energy Star

®

.

Introduction

1

Rev. / Di250f/Di350f 1-3

1.3 Legal Limitations

What should not be copied?

The photocopier should not be used to duplicate certain types of

documents for the purpose of distributing them as originals.

The following list is by no means complete but is meant as a guideline for

responsible photocopying.

G Financial documentation

❍ Cheques

❍ Instructions to pay

❍ Certificates of deposit

❍ Obligations or other debt certificates

❍ Stock/share certificates

G Legal documentation

❍ Lunch coupons

❍ Stamps (franked and unfranked)

❍ Cheques or bill of exchange from government authorities

❍ Tax stamps (stamped and unstamped)

❍ Passports

❍ Immigration papers

❍ Vehicle documentation

❍ House ownership, other documentation of ownership and legal

claims

G General documentation

❍ Identity cards or other forms of identification

❍ Copyright-protected work without permission of the copyright

holder.

In addition to this it is strictly forbidden to copy national or foreign art

without permission from the copyright holder.

In case of doubt about the type of document, please consult a legal expert.

1

Introduction

1-4 Di250f/Di350f Rev. /

Brief description of special writing styles and symbols

The different topics in this User Manual are distinguished by special

writing styles and symbols. The following examples help you to familiarise

yourself with the most important topics and handle them appropriately.

CAUTION

This is a warning note

A warning note warns you of danger to life or possible damage to the

machine caused by incorrect operation.

➜ The arrow indicates a safety measure that must be taken to avoid such

danger.

[UTILITY] Key on the control panel of the machine with the name “Utility“

[ENTER] Button on the display labelled “Enter“

➜ Individual operations to be carried out

(there are no more steps)

1

Step 1 of an operational sequence

2

Step 2 of an operational sequence

etc.

✎

This is a helpful tip

Text marked in such a way suggests little tricks to use when copying

documents.

Here you can see what to do

Introduction

1

Rev. / Di250f/Di350f 1-5

Brief description of defined terms and symbols

The symbols for direction, width, length, landscape and portrait are clearly

marked. These terms are defined on this page.

Document and copy

The original is the document from which a duplicate is produced during

copying.

Direction

The direction is the way in which the paper is fed through the photocopier.

The direction of paper is identified in the following diagram by the arrows.

Original

Copy

(duplicate of original copy)

Copying process

Enlarge

Reduce

Sort

Staple

Hole punch, etc.

1

Introduction

1-6 Di250f/Di350f Rev. /

Width and length

When paper dimensions are referred to in the User Manual, the first value

always corresponds to the width of the paper (side A) and the second

value to the length of the paper (side B).

Landscape and portrait

If side A of a piece of paper is shorter than side B, it is called landscape.

If side A of a piece of paper is longer than side B, it is called portrait.

21 x 29.7 cm

Width of paper

(side A)

Length of paper

(side B)

Landscape Portrait

21 x 29.7 cm 29.7 x 21 cm

Introduction

1

Rev. / Di250f/Di350f 1-7

1.4 How Does a Fax Machine Work?

A fax machine can be connected to a normal telephone system without

taking any special precautions. The fax machine operates similarly to a

telephone.

The way a fax machine works is quite simple : Documents which are to be

transmitted are first scanned. The fax machine does not recognise the

individual letters but reads the picture, dot by dot. That is why you can not

only transmit texts but also pictures and photos.The information is then

written to a digital format (in other words, to black and white dots),

compressed so that the fax machine can then send it quickly over the

telephone line to another fax machine.

When you are "called" by a fax machine, your telephone rings as normal.

Therefore you cannot recognise whether an incoming call is from a fax or

a person before picking up the receiver.

At the beginning of a fax transmission you will hear high-pitched sounds.

Those sounds are so called "hand shaking" and activate the

"conversation" between the transmitting and receiving fax machine, as is

the case with people who introduce themselves at the beginning of a

phone call. In the introductory sequence the technical features of both

machines are matched to make sure the transmission and the reception

are conducted to a high standard.

With your Di250f/Di350f you do not necessarily need to listen to this

"conversation". How to program the machine accordingly will be explained

later in this manual. Furthermore you will also find information about the

various settings which are used during installation or at a later stage. Most

of the features of the fax machine work independently, so that you can

program the settings you need and bypass all others.

By the way, the word "fax" originates from the Latin word "facere" (to

make) and "simile" (similar), describing the process of making a copy

which is similar to the original. Fax machines are nowadays also referred

to as facsimile machines or remote copiers.

Now, enjoy "communicating".

1

Introduction

1-8 Di250f/Di350f Rev. /

1.5 Certificate For Machines With CE Marking

CTR21 approval

Annex II

This device has been given the approval in accordance with the 98/482/

EC Council Decision to allow connection of a single terminal unit to the

public switched telephone network (PSTN) throughout Europe. However,

due to differences between the individual PSTNs in different countries, the

approval does not, by itself, give an unconditional assurance of successful

operation on every PSTN network termination point.

In the event of problems, please contact your equipment supplier.

Introduction

1

Rev. / Di250f/Di350f 1-9

1.6 Safety Precautions

Follow the safety advice to ensure safe operation of the machine.

G Connect the machine only to an approved 200 - 240 V/ 50 Hz earthed

power point.

G Ensure the power to this socket is not switched off over night.

G Always pull out the plug, never pull the wire, if you want to disconnect

the machine from the power supply. If possible, do not connect the

machine to a multi-socket wall outlet.

G Do not unscrew any parts, unless specifically requested in this

manual. If necessary contact your technical service.

G Never open the machine during transmission or printing.

G Take care not to let humidity into the machine.

G Ensure no objects fall into the machine.

G In the event of a problem, which cannot be solved following the

procedures described in this manual, contact the technical service.

G Follow the recommended maintenance procedures regularly.

G Do not open any parts of the machine or switch it off when the

photocopier is in use.

G Do not allow any magnetic objects near the photocopier.

G Switch the photocopier off immediately and remove the plug if the

machine becomes too hot or if smoke or an unusual smell occurs.

Used cartridges may be taken back by the technical service as part of the

maintenance procedures.

Laser safety

This fax machine contains a page printer which operates by means of a

laser. This laser does not impose any danger as long as it is used

according to the procedures described in this manual. The laser is limited

to the interior of the machine. The laser emission is restricted by the

machine enclosure.

Internal laser radiation

Maximum radiation : 36.7 (mW) wave length : 770-810 (nm)

The machine operates with an invisible class IIIb laser. The laser unit must

not under any circumstances be opened, cleaned or repaired by the user.

1

Introduction

1-10 Di250f/Di350f Rev. /

Ozone release

During printing, a small quantity of ozone is released which is non-

hazardous. You should however ensure that the room in which the fax

machine is being used is adequately ventilated. In particular, if the

machine is printing continuously over a long period without a break.

Introduction

1

Rev. / Di250f/Di350f 1-11

1.7 Characteristics

Your new copier is a compact multi-functional device facilitating your work

and reducing your fax transmission times. The characteristics of the unit

enable it to store documents for delayed transmission, whilst the machine

is receiving a faxed message, printing or copying, and vice versa.

Type

G A6 - A3 format

G Up to 33.600 bps transmission speed

G MH/MR/MMR/JBIG, ECM coding

G 3750 sheet paper capacity

G Double-spaced LCD display with 20 characters

G 16 MB standard memory for approximately 40 pages

G 600 dpi resolution in copy mode with 256 greyscale options.

Copying functions

G 2-sided copying

G 2 to 1 copies/4 to 1 copies

G Sorting and grouping function

G Hole punching (with optional accessories)

G Stapling (with optional accessories)

G Reference number printing.

Fax functions

G Delayed transmission

G Relay transmission

G Multi-operations

G Polling RX/TX

G Confidential reception/mailbox transmission

G Confidential sending

G Remote copy function.

1

Introduction

1-12 Di250f/Di350f Rev. /

Installation

2

Rev. / Di250f/Di350f 2-1

2 Installation

2.1 Location

Please take into consideration the following recommendations.

G Avoid direct exposure to sunlight.

G Avoid humid or dusty locations.

G Install the machine on an even, non-vibrating surface.

G Keep the machine away from magnetic fields.

(TV sets, radio).

G Avoid installation close to air conditioning systems and heaters.

G The machine should be accessible from all sides.

G Ensure no liquids can enter the machine.

G Keep all covers closed when the machine is in standby, as this will

prevent the transmission or receipt of documents. If the cover is

opened during transmission or reception, the connection will be

interrupted.

G Avoid extreme fluctuations in temperature as this could lead to

humidity inside the machine. This in turn could lead to incorrect

document scanning and printing.

G Ensure there is enough space (approx. 40 cm clearance around the

machine), for optimum operation and easy access.

Environment

The optimum environmental conditions for your copier are :

G Temperatures between 10°C and 32°C

(with a max. fluctuation of 10°C per hour)

G Humidity level between 15% and 85%

(with a max. fluctuation of 20% per hour).

Power Supply

The following tolerances apply :

G Voltage fluctuation : ±10%

G Frequency fluctuation : ±0.3%.

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