Sagem MFP 580 User guide

INSTRUCTION HANDBOOK

FAX SYSTEM

MFP 580

Contents

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CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the box 1-4

Unpacking the additional paper tray

(depending on model or option) 1-5

Unpacking the duplex-unit (depending on model or option) 1-6

Description 1-7

Installing the removeable parts 1-8

Installing the scanner paper tray 1-8

Installing the printer output stacker 1-9

Installing the printer paper tray 1-10

Loading paper 1-11

Adjusting the original document output tray 1-13

Loading paper in manual mode 1-13

Installing the second paper tray (depending on model or option) 1-15

Installing the Duplex-unit (depending on model or option) 1-16

Connections 1-19

Telephone and LAN connection 1-20

Power line connection and switch on 1-20

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1

Moving within the menus 2-2

The display screen 2-3

Access to functions 2-3

Menu-driven access 2-3

Direct access by number 2-4

Guide to function list 2-5

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-2

Date/Time 3-2

Your fax number/your name 3-2

Type of network 3-2

Geographical settings 3-2

Local prefix 3-3

Transmission report 3-3

Document feed type 3-4

Economy period 3-4

Contents

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Before reception 3-5

Fax answering machine 3-5

Reception without paper 3-5

Number of copies 3-6

Relay broadcast 3-6

Fax or PC reception (depending on model) 3-7

Duplex printing (depending on model) 3-7

Technical parameters 3-8

Local Area Network (LAN) settings (depending on model) 3-11

Local network settings 3-11

Automatic configuration 3-11

Manual configuration 3-11

IEEE address (or Ethernet address) or MAC address 3-12

Netbios names 3-12

Message service and the Internet 3-12

Initialisation parameters 3-13

Access to connection and message service parameters 3-13

Access to servers parameters 3-13

Settings 3-15

Standard settings 3-16

Mail sorting 3-17

Internet Connection 3-18

Immediate connection to the Internet 3-18

Programmed connection 3-19

Deactivating the Internet function 3-19

The SMS service 3-19

SMS Parameters 3-19

Sending an SMS 3-20

Erase an SMS 3-21

SMS Reception 3-21

SMS Server 3-22

4DIRECTORY 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-4

Adding or deleting a number from the list 4-5

Consulting a record or a list 4-5

Modifying a record or a list 4-5

Deleting a record or a list 4-6

Printing the directory 4-6

Importing a directory 4-6

The file structure 4-6

Procedure 4-8

Exporting a directory 4-8

Contents

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5OPERATION 5-1

Sending 5-1

Document depositing 5-1

From the flat scanner 5-2

Choosing the resolution/contrast 5-2

Resolution 5-2

Contrast 5-3

Dialling 5-3

From the directory 5-3

Using the last number dialled key 5-4

Transmission over the Public Switched Telephone Network

(PSTN)

5-5

Immediate transmission 5-5

Delayed transmission 5-5

Transmission with auto redial 5-6

Transmission over the Internet 5-7

Sending a black and white document to an E-Mail address 5-7

Sending a colour document to an E-mail address 5-7

Sending a typed message to an E-Mail address 5-8

Scan to FTP 5-9

Simply put the file in an FTP server : 5-10

Multi-contact sending. 5-10

Transmission waiting queue 5-11

Immediately perform transmission from the waiting queue 5-11

Consult or modify the waiting queue 5-12

Deleting a transmission on hold 5-12

Printing a document in waiting or in deposit 5-12

Print the waiting queue 5-12

Cancelling a transmission in progress 5-12

Reception 5-13

Reception over the Public Switched Telephone Network (PSTN) 5-13

Reception over the Internet 5-13

Copying 5-14

Local copy 5-14

Standard copy 5-14

Duplex photocopies (depending on model) 5-14

"Sophisticated" copy 5-15

Specific copy settings 5-16

Scanner settings 5-16

Other functions 5-18

Logs 5-18

Printing the functions list 5-18

Printing the machine settings 5-19

Font printing 5-19

Counters 5-19

Deposit and polling 5-20

Lock 5-21

Entering the locking code 5-21

Locking the keyboard 5-21

Contents

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Locking the numbers 5-22

Locking the Internet settings 5-22

Locking the SMS service 5-22

Scan to PC (depends on model) 5-23

Mail box (MBX FAX) 5-24

MBX management 5-24

Creating an MBX 5-24

Modifying the features of a MBX 5-25

Printing the contents of a MBX 5-25

Deleting a MBX 5-25

Printing the MBX list 5-25

MBX deposit in your fax 5-25

MBX deposit in a remote fax 5-26

MBX polling from a remote fax 5-26

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1

Replacing the consumables (toner and drum ) 6-1

Replacing cartridges 6-2

Cleaning 6-14

Cleaning the scanner’s reading devices 6-14

Cleaning the printer 6-15

Servicing 6-17

Scanner calibration 6-17

Incidents 6-17

Communication errors 6-17

Transmission from the feeder 6-17

Transmission from memory 6-17

Communication error codes 6-18

Printer errors 6-20

Error messages 6-20

Printer paper jam 6-21

Paper jam at the feeders and trays 6-23

Scanner incidents 6-24

Scanner paper jam 6-24

Miscellaneous incidents 6-26

Machine packing and transportation 6-27

Characteristics 6-28

Unit characteristics 6-28

7SAFETY 7-1

1. Key : stops current printing

2. Key : help in terminal use.

3. Key : local photocopy.

4. Key : reduce or enlarge.

5. Key

PC

: scan to PC / scan to FTP.

6. Key : scan to e-mail (sending of Internet fax).

7. Key : double sided printing

8. Key : selection of colour mode.

9. Key : scan resolution.

10. Key : contrast setting.

11. Scan resolution (Fine (Fin), SFine (Super Fin),

Photo).

12.Icon "Line" :

* On : communication in progress.

* Falshing : communication setting up.

13. Icon : color mode selected.

14. Recto/Verso print indicated :

* On : duplex mode activated

* Out : printing mode deactivated.

15. Indicator reserve "Toner" :

On : end of toner,

Flashing : near the end of toner.

16. Indicator printer paper jam .

17. Icon fax reception icon reception :

* On : reception possible.

* Flashing : non-printed document(s) in memory

or being received

* Out : reception impossible.

18. Digital keyboard.

19. Alphabetical keyboard.

20. Key

Í

: deletes the character to the left of the

cursor.

21. Key : input or line feed.

22. Key : access to special characters

23. Key

:

Shift.

24. Key : send fax .

25. Key

OK

: validates displayed selection.

26. Key : access to menu and browsing in menus

downwards.

27. Key

C

: return to previous menu and correction of

text.

28. Key : browsing in menus upwards.

29. Key : stops current operation.

30. Key : access to directory and quick dial

numbers.

31. Key line manual connection, listen for tone

during fax sending

32. Key : multiple contact sending (fax, e-mail

or SMS).

33. Key : sending of an

SMS

(Short Message

Service).



Console

1

COPY

6

7

8

9

10

18

22

11

12

13

14

15

16

17

5

4

3

2

1

19

20

21

23

24

25

26

27

28

29

30

31

32

33

Fine

Sfine

Photo

PRINT

COPY

SCAN

COM

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This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection

to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC.

For user safety, in accordance with Directives 73/23/EC.

For electromagnetic interference, in accordance with

Directive 89/336/EC.

The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.

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1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which

it is designed. Double-check to make sure that the location you select has the following

characteristics.

• Choose a location that is well ventilated.

• Make sure that you do not block the aeration grill located on the left side of the terminal. When

installing the terminal close to a wall, make sure that the distance between the wall and the rear.

• Left hand side of the terminal is at least 25 centimetres, to make opening of the cover easier and

so as not to block the aeration grill of the terminal.

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• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to con-

nect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to

temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other

liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

•Temperature:

10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity:

20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged

cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical

shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the

power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which

creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the dan-

ger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables

of any other electrical equipment. Also make sure that cords and cables do not get into the termi-

nal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the termi-

nal through its vents or other openings. Such objects create the danger of fire or electrical shock.

Installation

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• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock

can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,

unplug the power cord, and contact your dealer. Failure to take this immediate action creates

the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or

noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this imme-

diate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other

printer: the ink or toner deposited on that paper might damage the printing system of

your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor

may result when the printer is used for extensive printing in a poorly ventilated area. For a

comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

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UNPACKING THE BOX

 Take the protection profiles, the packing material and the machine out of the shipping box.

 Check that the following parts are in the box.

Cardboard box

Terminal

Document feeder

Output tray

Printer paper

printer

tray

Mains power cord

(model depending

on country)

Phone cord

(model depending

on country)

Installation

guide

CD-ROM

User guide

CD-ROM Kit PC (depending on model)

CD-ROM Kit LAN

(depending on model)

Installation

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UNPACKING THE ADDITIONAL PAPER TRAY

(DEPENDING ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Installing the additional paper tray (refer to paragraph Description, page 1-7)

Mechanical unit

Paper tray

paper tray

Cardboard box

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UNPACKING THE DUPLEX-UNIT (DEPENDING

ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

 Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model

or option), page 1-16).

Cardboard box

Duplex-unit

Installation guide

Installation

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DESCRIPTION

Console

Original document

output stacker

Printer

output stacker

Printer

Manual paper

Scroll scanner

Power socket

Toner drum/cartridge

(pre-installed in printer)

Telephone

lead (depending on country)

Mains

lead (depending on country)

Document feed

tray for scanning

Adjustable

paper guide

On/Off

button

tray (optional)

(500 pages)

Parallel PC port

Chip card reader

USB Port

Access handle

Flatbed scanner

feed tray

(ADF)

Second paper

LAN cable socket

(depending on

model)

Telephone

cable socket

Printer paper feed tray

model)

(depending on

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INSTALLING THE REMOVEABLE PARTS

This section details the installation of the terminal’s removable parts.

INSTALLING THE SCANNER PAPER TRAY

 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this

purpose.

A

B

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INSTALLING THE PRINTER OUTPUT STACKER

 Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.

A

B

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INSTALLING THE PRINTER PAPER TRAY

 Laying the tray with the left and right clips to the printer, slowly press the tray until it has dicked

against the bottom of the notches (as shown in the drawing).

Installation

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LOADING PAPER

 Remove the cover from the printer paper tray.

 Press the paper size guide inside the tray on the right, in order to push both paper size

guides to the left or to the right.

 Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead

paper, be sure to place the paper printed side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges

of the stack.

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Caution - Do not add paper to the tray whilst the machine is printing

 Replace the printer paper tray cover.

Paper useable in the printer :

Printer paper tray 60 to 90 g/m

2

Manual feed 60 to 160 g/m

2

Installation

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ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

 Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop.

LOADING PAPER IN MANUAL MODE

When printing on special paper, such as 60 to 160 g/m

2

maximum color paper or transparent file

(laserprinter compatible), you should load the paper manually, up to 10 sheets maximum. Insert

your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover

until it stops in the printer.

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