Aastra M725 User manual

User guide M725

I

3

Table of contents

Description 1

• Your M725 1

• Connections 2

• Accessories for the M725 2

• Tips and safety 3

• Presentation of the M725 4

• The set's display 6

Call modes 7

• Using the handset 7

• Using the group listening mode 8

• Adjusting the listening volume level 8

Making a call 9

• Making an internal call 9

• Making an external call 9

• Calling an operator (switchboard) 10

• Redialing the last number dialed 10

• Using the program keys 10

• Calling an internal party by name 11

• Using the automatic callback function 12

• Using the store and redial function 13

Receiving a call 14

• Setting the ringer volume 14

• Interrupting the ringer 14

• Answering the call 14

• Intercepting a call intended for another extension 15

During a call 16

• Using the mute function 16

• Placing a party on hold and resuming the call on the same set 16

• Placing a party on hold and resuming the call on another set 16

• Transferring a call 17

• Calling a second party 17

Table of contents

II

• Answering a second call 18

• Switching between two parties 18

• Releasing one of the parties 18

• Setting up a conference call 18

• Other features during a call 19

• Terminating a call 19

The directories of abbreviated numbers 20

• Programming a personal abbreviated number 20

• Erasing a personal abbreviated number 20

• Dialing a personal abbreviated number 21

• Dialing a common abbreviated number 21

The inbound call log 22

• Consulting the new inbound calls that have not been answered 22

• Consulting the inbound call log 22

• Calling a party from the inbound call log 23

• Erasing all the numbers stored 23

The programmable keys 24

• Programming a key 24

• Modifying programming 27

• Erasing programming 27

• Identifying the programmed keys 27

The call forwarding function 28

• Forwarding calls to another set 28

• Forwarding calls to voicemail 29

• Canceling forwarding 29

• Programming forwarding on a program key 30

• Overriding the call forwarding function 31

Voicemail system 32

• Configuring and personalizing your voice mailbox 32

• Consulting new messages 33

III

The multi-key function 34

• Communicating with the multi-key function 34

The multi-line function 36

• Communicating with the multi-line function 37

The supervision function 38

• Programming the supervision function 38

• Communicating with the supervision function 39

The filter function 40

• Communicating with the filter function 40

The virtual desking function 42

• Restoring your subscriber rights on a set 42

• Disabling relocation of your subscriber rights 43

The agenda function 44

• Programming an appointment 44

• Canceling an appointment 44

• Canceling all appointments 44

The "Do not disturb" function 45

• Using the "Do not disturb" function 45

• Overriding the "Do not disturb" function 45

• Programming the "Do not disturb" function on a programmable key 46

Other functions 47

• The squatt function 47

• The line protection function during data transmission 47

Table of contents

IV

Locking the set 48

• Enabling the set lock 48

• Calling an outside party from the locked set 48

• Calling an emergency number from the locked set 49

• Disabling the set lock 49

Set settings 50

• Selecting and adjusting the set ringer 50

• Adjusting the screen contrast 50

• Adjusting the volume level of the beeps heard when a key is pressed 50

• Personalizing the set's secret code 51

Miscellaneous 52

• Glossary (terms you need to know) 52

• Troubleshooting … 53

1

Description

Your M725

A new telephone set has just been installed for you.

Your M725 digital set gives you access to all the services and features associated to

NeXspan telephone systems.

Your M725 digital set is a complete and efficient tool that is also quick and easy to use, thanks

to:

- an inbound call log (last 5 calls),

- the call by name function using the internal directory,

- a message indicator,

-a set of 4 memory keys (to program numbers or functions),

-a mute function.

The purpose of this guide is to guide you step by step in getting started with this new tool.

Take time to read it thoroughly. It is simply a matter of getting acquainted with the everyday

operations. There is nothing difficult or impossible to understand. Simply read and follow the

instructions. You will then discover the speed and gain in time and you will no longer be able

to do without this set that fully meets your requirements.

This document presents the standard codes to access the various functions. However, these

accesses can be personalized by the operator.

Example: the call pick-up function:

- Successively press keys or to pick up

a call intended for a set in your group.

If this is the case, your system operator will give you the specific access codes for these

functions. You can then enter this information in the space provided in the document.

Now…follow the guide

5 4 1

2

Description

Connections

Accessory for the M725 *

The M725 can be mounted on the wall.

A wall mounting kit is proposed as an option.

* Consult the system operator

The wall mounting kit:

Socket for handset cord

connector

Socket for line cord connector

Slot for the line cord in the

desktop position

Option not available

3

Description

Tips and safety

Do not install the equipment in a damp room or near a water

outlet.

This device must be used at a temperature between 5°C and

45°C.

This equipment cannot be connected to the public network.

This telephone set is designed to be installed with a private

switching system from the NeXspan ranges.

The voltages present on this network are classed TRT1

(Telephone Network Voltage) according to standard EN 60-

950.

Certifies that the equipment complies with the regulations

that apply in accordance with the directive R&TTE

1999/5/CE.

First use a cloth moistened with slightly soapy water, then

wipe with a dry cloth.

Do not use solvents or household cleaning products, so that

your set will retain its new look.

Some functions described in this guide may not be available,

depending on the version of the associated system.

To quickly find out the authorized features, the following test

is proposed:

- Press the key .

If the display proposes accessing the directory of abbreviated

numbers, the features described on a hatched background

cannot be accessed with the associated system version.

Otherwise (the display prompts you to call by name), the

features described on a hatched background in this guide

can be accessed.

Note: other features, notably using the handset or the key,

depend on the programming done by the system operator; these are

indicated.

If in doubt, contact your system operator.

Caution!

Telephone

connection:

CE marking:

Maintenance:

Important!

ABC...? _

0->9 ?_

4

Description

Presentation of the M725

Display: in standby, it indicates the date and time; depending

on the case, it shows information (set status, party identity,

feature acceptance or refusal report…). The display flashes

to indicate that there is a new unanswered call in the log.

4 programmable keys (symbolized in this guide by ), to

store:

- the numbers of your regular parties,

- the functions that you use most frequently.

Indicators associated to the programmable keys -

used to display the status of the line or programmed function:

- inbound call: indicator flashing slowly,

- party on hold: indicator flashing rapidly,

- set on line or function enabled: indicator continuously lit,

- line free/function disabled: indicator off.

Call an internal party by name function:

consult names, display the previous or next name, correct or

erase a character that has been entered.

The indicator on the key lights to indicate that the function is

available.

Telephone handset

Display

Message indicator

(Inbound call indication and message notification)

Alphanumeric keypad

Set of 4 programmable keys and

associated indicators

Call by name function: keys to

search for an internal party

CALL BACK MAIL BOX

M.MARTIN

5

Description

Green key, in standby or during a call:

- used to redial the last number dialed (LNR function),

- to call the number displayed (call by name function).

Red key, used to:

- cut off the ringer when there is an inbound call (the

message indicator continues to flash),

- to disable the handset microphone during a call and have

a completely confidential conversation without the party

being able to hear you,

- cancel a setting when programming or terminate a

programming sequence.

Volume level setting keys (listening, ringer, tone heard

when a key is pressed).

Consult keys in call by name mode

Directory key, in standby or during a call, used to:

- dial a personal abbreviated number,

- call an internal party by name,

- consult the inbound call log.*

Program key, used to access:

- key programming (numbers and functions),

- the set's settings (ringer and contrast).

Loudspeaker key, used during a call to:

- enable or disable group listening mode.

R key (Flashing), used during a call to:

- access dialing (e.g.: call a second party).

Consult key, used to access:

- the different system messages given by the display,

- inbound calls in the log.

Voicemail direct access key*, in standby:

- used to automatically call back the messaging system

whether or not there is a notification.

Alphanumeric keypad, used to:

- dial the numbers,

- call a party by name using the directory of internal

numbers.

*Depending on the features granted by the system operator

6

Description

The set's display

The M725 set is equipped with a display associated with a consult key.

Note: You can adjust the screen contrast (see Set settings section).

The display indicates the day, date and time:

- If an event occurs (for example, a message is left on the

voicemail), the display shows the information:

Other possible messages can be accessed by pressing

the key (for example, programming call forwarding)

or the date and time.

- If at least one new unanswered call has entered the

inbound call log, the display flashes.

Pressing the key displays the las call stored in the

log.

The display shows the name of the party:

or the number of the party:

Th 22 Jul 14:30

In standby:

During a call:

CALL BACK MAIL BOX

C. CHARLES

XXXXXXXXXX

Th 22 Jul 14:30

7

Call modes

Using the handset

Depending on the system associated to your M725, you can access the functions on your set

after lifting the handset or without lifting it.

You must lift the handset to call a party:

1 - Pick up the handset.

2 - Dial the party's number.

Note: you can also use the keys , or a programmed key.

When the called party answers, the conversation takes

place in discreet mode.

You can dial the number directly without lifting the handset:

1 - Dial the party's number.

Note: you can also use the keys , or a programmed key.

The loudspeaker outputs the dial tone.

When the called party answers:

2 - Pick up the handset.

The conversation takes place in discreet mode.

Lift the handset

before calling a party:

Lift the handset when

the called party answers:

8

Call modes

Using the group listening mode

The group listening mode is used to listen to a party on the loudspeaker so that other people

can take part in the conversation.

You talk in discreet mode (using the handset):

- Press the key .

The conversation is output on the loudspeaker.

You talk in group listening mode:

- Press the key again .

The conversation continues in discreet mode.

Adjusting the listening volume level

The listening volume level of the handset and loudspeaker can be adjusted over 8 levels.

During a call:

- Successively press keys or to reduce or increase

the volume level.

The set stores the last setting.

Enable group listening:

Disable group listening:

9

Making a call

Several ways exist to make a call, depending on whether your party's number is new or has

already been stored by the set.

Note: depending on the associated system version, you must lift the handset before carrying out the

operation.

Making an internal call*

To call a party inside the company:

- Dial the party's extension number.

The display shows the name of the internal party.

When the called party answers, pick up the handset to

talk.

Making an external call*

To call a party outside the company:

1 - Dial the outside line access code 0 or *.

2 - Dial the party's number.

The display shows the number dialed.

When the called party answers, pick up the handset to

talk.

*Depending on the programming done by the system operator

10

Making a call

Calling an operator (switchboard)*

To reach the person who is responsible for the greeting

service:

- Dial 9 or *.

When the called party answers, pick up the handset to

talk.

Redialing the last number dialed

The LNR function (last number redial) is used to automatically redial the last number that was

dialed.

To dial the last number that you dialed:

- Press the green key .

The set automatically calls the party.

The display shows the last number dialed.

When the called party answers, pick up the handset to

talk.

Using the programmable keys

The programmable keys on your set can be assigned to the numbers of parties that you call

regularly (internal or external).

- Press the programmed key.

The set automatically calls the party.

The display shows the number (or name) of the party

called.

When the called party answers, pick up the handset to

talk.

*Depending on the programming done by the system operator

11

Making a call

Calling an internal party by name

If you do not know your internal party's number, you can access it by entering their name on

the alphanumeric keypad. With the set in standby mode:

1 - Press the key .

he screen prompts you to enter the beginning of the

name you are looking for.

2 - Select the required character by successively pressing

the corresponding key:

Example:

- pressing the key once displays the letter A,

- pressing the key twice displays the letter B,

- pressing the key three times displays the letter C.

To enter a letter that is located in another key:

- Press another key immediately to enter the next letter

based on the same principle.

To enter another letter that is located in the same key:

- Wait (3 seconds) for the cursor to flash at the next

position.

- If required, press the Erase key to erase the last

character selected.

3 - Press the Consult/Next key to display the first answer.

Note: if several answers exist, the Consult/Next key remains lit.

- Successively press the Consult/Next key until the

required name is displayed.

- Use the keys or to display the first name and

the number that is associated to this name.

To go back to the previous name:

- Press the Previous key.

To change the entry:

- Press the Correct key.

4 - Press the green key to call the party whose name is

displayed.

The set automatically calls the party.

The display shows the name of the internal party.

ABC...?

1 = space - !"%,./:?+<=>

2 = ABC2

3 = DEF3

4 = GHI4

5 = JKL5

6 = MNO6

7 = PQRS7

8 = TUV8

9 = WXYZ9

0 = 0

* = *

# = #

12

Making a call

If your party does not answer:

Using the automatic callback function*

You can ask for an internal number to be called back automatically if it does not answer or is

busy.

Before replacing the handset:

1 - Press the key .

2 - Press the key or *.

An audible message and the display indicate that the

action has been validated.

As soon as the called party in question is free (if the line

was busy) or has enabled their telephone (if absent), your

handset rings. When you answer, your called party's set

that is "in callback" also rings.

Note: depending on the associated system version, you may need to

lift the handset before carrying out the operation.

- Successively press the keys or *.

The callback function is no longer enabled.

Enable automatic

callback:

Disable the automatic

callback function:

*Depending on the programming done by the system operator

13

Making a call

Using the store and redial function

If your party does not answer or is busy, you can temporarily record their number in order to

call them back later (even if you dial other numbers in the meantime).

Notes:

- if you use this function regularly, consult your system operator who will program the function on a

program key on your set*.

- depending on the associated system version, you may need to lift the handset before carrying out the

operation.

Your party is busy or does not answer:

- Successively press the keys or *.

An audible message and the display indicate that the

action has been validated.

This number remains stored until it is redialed or erased.

You want to redial this number:

- Successively press the keys or *.

Note: you can also simply lift the handset and wait 5 seconds.

The set automatically calls the stored number.

When the called party answers, pick up the handset to

talk.

After the party has answered in callback mode, the

number is no longer stored.

You want to erase the stored number (for example, in order

to store another number):

- Successively press the keys or *.

An audible message and the display indicate that the

action has been validated. The number is erased.

Erase the stored number:

Store the number:

Call the stored number:

*Depending on the programming done by the system operator

14

Receiving a call

During an inbound call, the set rings and the message

indicator flashes.

When the caller is stored in one of the common directories

(internal or external*), the display indicates the associated

name.

Notes:

- By default, the number (or type of line) is displayed on the

screen.

- When the call follows on from forwarding, it is indicated by an

arrow to the right of the display.

Setting the ring volume

You can adjust the ringer volume level during the ringing phase.

- Successively press keys or to reduce or increase

the volume level (5 levels are available, including ringer

off).

The set stores the last setting.

Interrupting the ringer

During the ringing phase, you can choose to cut the ringer - for the call that is in progress only.

- Press the red key .

The set no longer rings. The message indicator continues

to flash notifying you that you have an inbound call.

Note : pressing the key restores the ringer.

The set will ring again the next time it is called.

Answering a call

- Pick up the handset.

The conversation with the party takes place in discreet

mode.

Note : a call that is not answered within a given time is

transferred to the operator.*

M.MARTIN

*Depending on the programming done by the system operator

15

Receiving a call

Intercepting a call intended for another extension*

You can intercept calls intended for another extension when its designated user is absent.

Note : depending on the associated system version, you may need to lift the handset before carrying out

the operation.

You are part of a call pick-up group, i.e. all the people in this

group can quickly recover calls from a ringing set inside the

same group:

- Successively press keys or * before

lifting the handset to talk to the party.

You can intercept the call on a set when its designated user

is absent:

1 - Successively press the keys or *.

2 - Dial the extension number before lifting the handset to

talk to the party.

Note : if this situation arises frequently with the same sets, ask

the system operator to become part of the same call group.

The operator is absent and you want to recover a common

bell call:

- Successively press keys or *,

before lifting the handset to talk to the party.

Pick up a call meant for a

set in your group*:

Pick up a call meant for

any set:

Pick up a common bell

call*:

*Depending on the programming done by the system operator

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Aastra M725 User manual

Aastra M725 User manual

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