HP ScanJet Pro 2500 f1 Flatbed Scanner User guide

ScanJet Pro 2500 f1 ﬂatbed scanner

www.hp.com/support

User Guide

HP ScanJet Pro 2500 f1 atbed scanner

User Guide

Copyright and license

20 Copyright HP Development Company,

L.P.

R

eproduction, adaptation or translation without

prior written permission is prohibited, except as

allowed under the copyright laws.

The information contained herein is subject to

change without notice.

The only warranties for HP products and

services are set forth in the express warranty

statements accompanying such products and

services. Nothing herein should be construed as

constituting an additional warranty. HP shall not

be liable for technical or editorial errors or

omissions contained herein.

Trademark credits

ENERGY STAR

®

and the ENERGY STAR

®

mark are

regis

tered U.S. marks.

Microsoft®, Windows®, Windows® XP, and

Windows Vista® are U.S. registered trademarks

of Microsoft Corporation.

Apple and the Apple logo are trademarks of

Apple Computer, Inc., registered in the U.S. and

other countries. iPod is a trademark of Apple

Computer, Inc. iPod is for legal or rightholder-

authorized copying only. Don't steal music.

OS X is a trademark of Apple Inc., registered in

the U.S. and other countries.

AirPrint is a trademark of Apple Inc., registered in

the U.S. and other countries.

Edition 4, 7/2020

Table of contents

1 Product overview ...................................................................................................................................................................................... 1

Product views ............................................................................................................................................................................ 2

Front view .............................................................................................................................................................. 2

Back view ............................................................................................................................................................... 2

Serial and product numbers ............................................................................................................................... 3

Control panel ........................................................................................................................................................ 4

Product specications .............................................................................................................................................................. 6

Technical specications ....................................................................................................................................... 6

Supported operating systems ........................................................................................................................... 6

Product dimensions ............................................................................................................................................. 6

Power consumption, electrical specications and acoustic emissions ....................................................... 6

Operating environment range ........................................................................................................................... 7

Product hardware setup and software installation ............................................................................................................. 8

Hardware setup .................................................................................................................................................... 8

How to get software updates ............................................................................................................................ 8

Product features ....................................................................................................................................................................... 9

Product Features .................................................................................................................................................. 9

Scanner software (Windows) ............................................................................................................................................... 10

HP Scan software .............................................................................................................................................. 10

HP Scanner Tools Utility ................................................................................................................................... 10

HP TWAIN ............................................................................................................................................................ 10

Scanner software (OS X) ....................................................................................................................................................... 10

Sleep Mode and auto-o settings ....................................................................................................................................... 10

2 Use the scanner ...................................................................................................................................................................................... 11

Load originals ......................................................................................................................................................................... 11

Document loading tips ...................................................................................................................................... 11

Supported paper types ..................................................................................................................................... 13

Load documents on the scanner glass .......................................................................................................... 14

Load paper in the Automatic Document Feeder (ADF) input tray .............................................................. 15

Introduction ................................................................................................................................... 15

Required guidelines before loading documents ...................................................................... 15

ENWW iii

Load same-sized documents ..................................................................................................... 16

Start a scan from the hardware ........................................................................................................................................... 18

Scan from the control panel buttons ............................................................................................................. 18

Use the scanning software (Windows) ............................................................................................................................... 18

Work with scan shortcuts ................................................................................................................................. 18

View scan shortcuts ...................................................................................................................... 19

Create scan shortcuts ................................................................................................................... 19

Modify shortcuts ........................................................................................................................... 19

Scan by using the HP Scan software (Windows) .......................................................................................... 19

Scan to a picture (Windows) ............................................................................................................................ 19

Scan to a PDF (Windows) .................................................................................................................................. 19

Scan text for editing (OCR) (Windows) ........................................................................................................... 20

Scan to Email (Windows) .................................................................................................................................. 20

Scan to cloud (Windows) .................................................................................................................................. 20

Scan long or extra-long documents (Windows) ........................................................................................... 21

Automatically detect page size (Windows) .................................................................................................... 21

Automatically detect color (Windows) ............................................................................................................ 21

Scan using text-enhanced black and white mode (Windows) .................................................................... 21

Use the scanning software (OS X) ....................................................................................................................................... 22

Scan documents (OS X) .................................................................................................................................... 22

Scan to email (OS X) .......................................................................................................................................... 22

Scan from other applications (OS X) ............................................................................................................... 22

Scanning tips ........................................................................................................................................................................... 23

Optimize scanning and task speeds ............................................................................................................... 23

Scanning fragile originals ................................................................................................................................. 23

3 Care and maintenance ........................................................................................................................................................................... 25

HP Scanner Tools Utility Maintenance tab (Windows) ...................................................................................................... 26

HP Utility (Mac OS X) .............................................................................................................................................................. 26

Clean the product ................................................................................................................................................................... 27

Clean the scanner glass .................................................................................................................................... 27

Introduction ................................................................................................................................... 27

Required items for cleaning ........................................................................................................ 27

Clean the scanner glass ............................................................................................................... 27

Clean the Automatic Document Feeder scanning strips ............................................................................. 28

Introduction ................................................................................................................................... 28

Clean the scanning strips ............................................................................................................. 28

Clean the rollers ................................................................................................................................................. 29

Introduction ................................................................................................................................... 29

Clean the rollers ............................................................................................................................ 29

Replace parts .......................................................................................................................................................................... 32

iv ENWW

Replace the roller cover .................................................................................................................................... 32

Replace the roller kit ......................................................................................................................................... 34

Replace the pick up roller module .................................................................................................................. 36

Order parts and accessories ................................................................................................................................................. 38

4 Solve problems ....................................................................................................................................................................................... 39

Basic troubleshooting tips .................................................................................................................................................... 40

Test the scanner ..................................................................................................................................................................... 41

Reset the scanner .................................................................................................................................................................. 42

Scanner installation troubleshooting .................................................................................................................................. 43

Check the cables ................................................................................................................................................ 43

Uninstall and then reinstall the HP ScanJet drivers and tools (Windows) ................................................ 43

Paper jams .............................................................................................................................................................................. 44

Clear jams from the scanner paper path ....................................................................................................... 44

An item loaded in the scanner jams repeatedly ........................................................................................... 45

Paper feed issues ................................................................................................................................................................... 46

Paper jamming, skewing, misfeeds, or multiple-page feeds ..................................................................... 46

Paper does not feed from the scanner .......................................................................................................... 46

Originals are curling up in the scanner output tray. ..................................................................................... 46

Image quality problems ........................................................................................................................................................ 47

Scanned images are not straight .................................................................................................................... 47

The scanned images have streaks or scratches ........................................................................................... 47

Scanned image is fuzzy .................................................................................................................................... 47

The scan is completely black or completely white ....................................................................................... 47

The bottom of the scanned image is cut o ................................................................................................. 47

Scanner operation problems ................................................................................................................................................ 48

Connection issues .............................................................................................................................................. 49

Check the USB connection ........................................................................................................... 49

Buttons are not working properly ................................................................................................................... 49

Scanner buttons are not working correctly .............................................................................. 49

Scanning performance issues ......................................................................................................................... 50

Scanner does not scan right away ............................................................................................. 50

Scanner scans only one side of a two-sided page .................................................................. 50

Scanned pages are missing at the scan destination ............................................................... 50

Scanned pages are out of order at the scan destination ........................................................ 50

Scan les are too large ................................................................................................................. 50

Power issues ........................................................................................................................................................................... 51

Check that the scanner has power ................................................................................................................. 51

Scanner will not turn on ................................................................................................................................... 51

Scanner keeps turning o ................................................................................................................................ 51

Additional troubleshooting ................................................................................................................................................... 53

ENWW v

Index ............................................................................................................................................................................................................. 55

vi ENWW

1 Product overview

This User Guide covers important information about the HP ScanJet Pro 2500.

●

Product views

●

Product specications

●

Product hardware setup and software installation

●

Product features

●

Scanner software (Windows)

●

Scanner software (OS X)

●

Sleep Mode and auto-o settings

For more information, go to www.hp.com/support/. Click Troubleshooting. Enter the scanner name (HP ScanJet

Pro 2500), and then click Search.

HP’s all-inclusive help for this product includes the following:

● Install and congure

● Learn and use

● Solve problems

● Download software updates

● Join support forums

● Find warranty and regulatory information

ENWW 1

Product views

This section describes the physical components of the HP ScanJet Pro 2500.

Front view

2

8

7

3

1

9

6

4

5

1. Paper guides

2. Document input tray

3. Document output tray

4. Scan button

5. Simplex/duplex toggle button and LED indicator

6. Scan shortcut toggle button and LED indicators

7. Cancel button

8. Error LED indicator

9. Power button

Back view

2

1

1. USB port 2. Power connector

2 Chapter 1 Product overview ENWW

Serial and product numbers

The serial and product numbers are located on the bottom of the scanner.

CN493D1050

ENWW Product views 3

Control panel

Use the buttons on the control panel to power the unit on and o, and to start or cancel a scan.

1 2

Callout Name Description

1 Power button Press the Power button to power on the scanner. Press and hold the

Power button for three seconds to power o the scanner.

2 Error LED Indicator Indicates an error with the scan.

1 2 3 4 5 6 7 8

Callout Name Description

1 Cancel Button Press the cancel button to cancel a scan.

4 Chapter 1 Product overview ENWW

Callout Name Description

2 Scan Shortcut Toggle Button Press this button to toggle through and select a scan shortcut option:

● Scan to PDF

● Scan to JPEG (picture)

● Scan to Email

● Scan to Cloud

The selected shortcut will be indicated by the corresponding LED

indicator.

NOTE: The settings of the shortcuts can be congured in the HP Scan

software.

3

Scan to PDF LED Indicator

Indicates that the Scan to PDF shortcut is selected.

4

Scan to JPEG LED Indicator

Indicates that the Scan to JPEG (picture) shortcut is selected

5

Scan to Email LED Indicator

Indicates that the Scan to Email shortcut is selected

6

Scan to Cloud LED Indicator

Indicates that the Scan to Cloud shortcut is selected

7

Simplex/Duplex Toggle Button and

Indicator

Press this button to toggle between simplex and duplex scanning. When

the LED indicator is on, it indicates duplex scanning function.

8

Scan Button

Press the Scan button to initiate a scan.

ENWW Product views 5

Product specications

Technical specications

Automatic document feeder specications:

Name Description

Input tray capacity 50 sheets of 75g/m2 (20 lb)

Minimum paper size 148 x 89 mm (5.8 x 3.5 in)

Maximum paper size 3100 x 216 mm (122 x 8.5 in)

Minimum paper weight 60 g/m2 (16 lb)

Maximum paper weight 105 g/m2 (28 lb)

Minimum paper guiding space 89 mm (3.5 in)

Supported operating systems

Supported operating systems Windows 7

Windows 8

Windows 8.1

Windows 10

OS X Mavericks 10.9

OS X Yosemite 10.10

Product dimensions

Table

1-1 Product dimensions

Product Height Depth Width Weight

HP ScanJet Pro 2500 f1 122 mm (4.8 in) 351 mm (13.8 in) 452 mm (17.8 in) 4.3 kg (9.5 lb)

Power consumption, electrical specications and acoustic emissions

Power usage drops signicantly while in Ready or Sleep mode, which saves natural resources and saves money

without aecting the high performance of this product.

6 Chapter 1 Product overview ENWW

Product AC power Sleep O On/Ready (Flatbed

scanning)

On/Ready (Duplex

Automatic

Document Feeder

scanning)

HP ScanJet Pro

2500

AC110V 1.8 W 0.2 W 10.7 W at 300dpi

8.8 W at 600dpi

15.3 W at 300dpi

10.6 W at 600dpi

HP ScanJet Pro

2500

AC230V 1.69 W 0.16 W 11 W at 300dpi

9.2 W at 600dpi

15.9 W at 300dpi

10.9 W at 600dpi

Operating environment range

This product is intended to be supplied by a Listed Power Unit, marked with LPS or Limited Power Source. The

power supply is rated 100–240V~, and has a DC output of 24 Vdc, 1.5 A, 36 W.

Name Description

Temperature Operating the scanner: 10° to 35° C (50° to 95° F)

Storage: -40° to 65° C (-40° to 149° F)

Relative humidity Operating the scanner: 10% to 80% noncondensing 10° to 35° C (50° to 95° F)

Storage: up to 90% at 0° to 65° C (32° to 149° F)

ENWW Product specications 7

Product hardware setup and software installation

Hardware setup

For basic setup instructions, see the Installation Guide that came with the scanner. For additional instructions, go

to HP support on the Web.

Go to www.hp.com/support for HP's all-inclusive help for the scanner. Find the following support:

● Install and congure

● Learn and use

● Solve problems

● Download software updates

● Join support forums

● Find warranty and regulatory information

How to get software updates

For the latest software updates, see www.hp.com/support, select your location, click Drivers & Software, and

then search on your product name or number.

8 Chapter 1 Product overview ENWW

Product features

Product Features

Resolution ● 1200 pixels per inch (ppi) for Flatbed scanning

● 600 pixels per inch (ppi) for Automatic Document Feeder

scanning

Memory 64 MB

Environmental features ● By default, device enters Sleep Mode after 15 minutes of

inactivity

● High content of recyclable components and materials

● ENERGY STAR® qualied

ENWW Product features 9

Scanner software (Windows)

The HP ScanJet Pro 2500 comes with a variety of Windows scanning software and drivers, including HP Scan,

ReadIris, and CardIris,

HP Scan software

Create, manage, and edit scan shortcuts by using HP Scan software.

HP Scanner Tools Utility

Use the HP Scanner Tools Utility to change the scanner's power management settings, and to nd information

about scanner settings, status, and maintenance.

HP TWAIN

HP TWAIN allows scanning with TWAIN-compliant scan software from other (non-HP) vendors. Not all TWAIN-

compliant software works in the same way, so consult the software documentation for details on how to acquire

scans.

Scanner software (OS X)

The HP ScanJet Pro 2500 provides a scanner driver for Mac OS X. This allows the scanner to be used with an ICA-

compliant application, including the Image Capture and Preview applications that are already installed on a Mac

OS X.

● Image Capture provides basic scanning features for scanning documents. Image Capture is available in the

Applications folder.

● HP Utility allows you to congure the device and assign the scan button workow on a Mac OS X. HP Utility

is available in the Applications/HP folder.

Sleep Mode and auto-o settings

By default, the scanner will enter Sleep Mode after 15 minutes of inactivity, and will turn o automatically after

two hours of inactivity to conserve power.

Windows: To change the default auto-o settings, complete these steps:

1. Start the HP Scanner Tools Utility by doing one of the following:

● Click Start, point to Programs or All Programs, point to HP, point to ScanJet, point to 2500 f1, and

then click Scanner Tools Utility.

● On the Start screen, click to HP Scanner Tools Utility tile.

2. Click the Settings tab, and then select the appropriate sleep mode and auto-o settings.

● To specify the period of inactivity after which the scanner automatically turns o, select the

appropriate value (1 hour, 2 hours, 4 hours, or Never) from the Auto-O: Turn o the scanner after:

drop down list.

Mac OS X: Use HP Utility to change the default sleep and auto-o settings.

10 Chapter 1 Product overview ENWW

2 Use the scanner

The following topics describe how to load and scan originals.

Load originals

The following topics describe how to load originals into the document feeder and on the scanner glass.

Document loading tips

● The maximum capacity of the document feeder is 50 sheets of 75 g/m

2

(20 lb) paper. When using heavier

paper, the maximum capacity is decreased.

TIP: Use the lines on the input tray paper guides to help avoid exceeding the document feeder capacity.

● Be sure that the documents are within these guidelines:

Width: 89 mm to 216 mm (3.5 in to 8.5 in)

Length: 148 mm to 3100 mm (5.8 in to 122 in)

Weight:

60 g/m

2

to 105 g/m

2

(16 lb to 28 lb)

● Scanning the following types of documents might result in paper jams or damage to the documents.

Wrinkled or creased documents Curled documents

Torn documents Documents with paper clips or staples

Carbon paper Coated paper

Extremely thin, translucent paper Paper with adhesive notes or ags

attached

ENWW Load originals 11

Photos Overhead transparencies

Papers that are stuck together Paper where the toner has not fully dried,

or with wet substances such as glue or

correction uid

● Smooth out any folds or curls in the documents before placing them into the feeder. If the leading edge of

a document is curled or folded, it may cause a paper jam.

● To scan fragile documents (such as photos or documents on wrinkled or very lightweight paper), place the

document on the atbed scanner glass.

● Make sure that the hatch on the document feeder is securely latched.

● Adjust the paper guides to the width of the documents. Make sure that the paper guides touch the edges of

the original. If there is any clearance between the paper guides and the edges of the documents, the

scanned image might be skewed.

12 Chapter 2 Use the scanner ENWW

Page is loading ...

HP ScanJet Pro 2500 f1 Flatbed Scanner User guide

HP ScanJet Pro 2500 f1 Flatbed Scanner User guide

Related papers

Other documents