Dictaphone Walkabout 5210 User manual

INTEGRATED VOICE SYSTEMS

User Guide

Walkabout

™

5210

Digital Recorder

Versions 1.1.0 and 1.1.2

L-2785 Walkabout 5210 Cover.qxd 10/24/2003 5:27 PM Page 3

Giving New Meaning to Voice...

User Guide

Walkabout

™

5210

Digital Recorder

Versions 1.1.0 and 1.1.2

Trademarks

Dictaphone

®

and Walkabout

™

are trademarks or registered trademarks of Dictaphone

Corporation.

Other names and trademarks referenced herein are trademarks or registered trademarks of their

respective owners.

Copyright Notice

This manual is copyrighted and all rights are reserved by Dictaphone Corporation. No part of this

publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or

translated into any language or computer language, in any form or by any means, electronic,

mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written

permission of Dictaphone Corporation, 3191 Broadbridge Avenue, Stratford, CT 06614-2559.

Disclaimer

Dictaphone Corporation makes a sincere effort to ensure the accuracy of the material described

herein. However, except as set forth in any license documentation applicable to each product of

Dictaphone referred to herein, Dictaphone makes no warranty, express or implied, with respect

to the quality, correctness, reliability, currentness, accuracy, or freedom from error of this

document or the product or products referred to herein and specifically disclaims any implied

warranties of merchantability and fitness for any particular purpose. Dictaphone disclaims all

liability for any direct, indirect, incidental, consequential, special, or exemplary damages

resulting from the use of the information in this document. Mention of any product not

manufactured by Dictaphone does not constitute an endorsement by Dictaphone of that product.

Visit Dictaphone Corporation on the Web at www.dictaphone.com.

L-2785-002 10/2003

Revision History

Published by Dictaphone Corporation

Stratford, Connecticut, USA

The Customer Documentation Team strives to provide our customers

with high quality printed and on-line documentation for all

Dictaphone products. If you have comments or suggestions as to how

we can improve our documentation for your use, please e-mail us at:

[email protected]

DOCUMENT

NUMBER

SOFTWARE

VERSION

DESCRIPTION DATE

L-2785-001 1.1.0 Initial Release 09/2003

L-2785-002 1.1.2

Updated with several

minor items

10/2003

i

Contents

Walkabout™ 5210 Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Introduction and Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Items included with your Recorder . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Optional Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Care and Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

About the Walkabout

™

5210 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Inserting Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Charging Rechargeable Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

MultiMedia Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Switching the Walkabout

™

5210 On . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Safety Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Creating a Dictation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Pausing/Ending a Dictation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Editing a Dictation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Playing Back a Dictation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Selecting a Dictation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Controlling the Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Adjusting the Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Deleting Dictations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Menu Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Typist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Dictation Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Reference Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Voice Activation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Microphone Sensitivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

ii

Walkabout™ 5210 User Guide

PC Microphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Dictation Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Reset All . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Format Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Walkabout™ Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Communication with the PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

About Walkabout Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Installing Walkabout Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Verifying the Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Using Walkabout Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Playing Dictations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Play Info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Window Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Sorting Dictation Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Saving Your Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Accessing Walkabout Transfer Functions. . . . . . . . . . . . . . . . . . . . . 30

Toolbar Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Keyboard Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Menu Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Updating the PC Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Changing Accompanying Note Settings in the Recorder . . . . . . . . .48

Viewing Recorder Configuration Information . . . . . . . . . . . . . . . . . .49

Updating the Recorder Firmware . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Warranty, Service, and Sales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Warranty for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Support for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

1

Walkabout

™

5210 Recorder

Introduction and Features

The Dictaphone

®

Walkabout

™

5210 is a portable digital recorder

that has been developed for use as a system component with the

Walkabout Write transcriber workstation. The Walkabout 5210

interfaces with your PC using the Walkabout Transfer software.

To simplify the revision and editing of recordings, the recorder has

functions such as the insertion or deletion of text passages. Using

a PC, dictations can be transmitted over a network.

Items included with your Recorder

• Walkabout Transfer PC software

• Walkabout 5210 firmware

•USB cable

•Batteries

• MultiMediaCard (1MB provides up to 10 minutes recording

capacity)

•Pouch

Optional Accessories

• External microphone: any commercial microphone with

Ø 3.5 mm jack plug can be used. The built-in microphone is

automatically disconnected when an external microphone is

connected.

• External headphone: any commercial mono or stereo

earphone or headset with Ø 3.5 mm jack plug can be used.

Impedance: min. 32 Ω

The volume level at the headphone connector is limited to

85 dB (A) (with 32 Ω headphone). The built-in loudspeaker is

automatically switched off when an external headphone is

connected.

2

Walkabout™ 5210 User Guide

• Power supply unit: any commercial power supply unit with

Ø 2.5 mm mono jack plug can be used.

• Rechargeable batteries: 2 AA size, 1.5V

Care and Handling

In order to assure that the Walkabout 5210 will provide you with

good service for a long time to come, it is important that you

observe the following points:

• This digital portable recorder has been designed for the

recording and playback of voice.

• Make absolutely sure that the machine is protected against

dampness (rain, water splashes, and so on).

• Do not place the recorder close to heat or in direct sunshine.

• Open only the cover of the battery compartment. (The

manufacturer has no liability for damage resulting from

unauthorized tampering.)

• Use only a dry cloth for cleaning. Never use chemical cleaning

agents.

Environmental Protection

The batteries must not be disposed of in the normal refuse.

Used batteries must be taken to an old battery collection point

and disposed of properly.

MultiMediaCard

Do not expose the electrical contacts at the bottom side of the

MultiMediaCard (MMC) to strong mechanical stress.

The cards are insensitive to dirt and moisture but must

nevertheless be placed into the machine in dry and proper

condition.

Note: Never remove the MultiMediaCard during recording or

during data transfer to or from a PC. This could result in the

loss of data.

This product complies with the EC regulations 89/336/CEE,

73/23/CEE, 93/68/CEE.

3

About the Walkabout

™

5210

About the Walkabout

™

5210

Top, Front, and Bottom of the Recorder

4

Walkabout™ 5210 User Guide

Back and Left sides of the Recorder

Screen display detail

5

Getting Started

Inserting Batteries

To insert batteries in your Walkabout 5210 recorder:

1. Switch off the recorder.

2. Open the battery compartment.

3. Insert the batteries (2 AA size, 1.5 V,

standard or rechargeable), observing the

correct polarity.

Warning: Never place a standard battery together with a

rechargeable battery in the battery compartment. This can

destroy the battery and the recorder.

Notes:

• If the batteries are weak, you hear a signal (not when

recording). The battery symbol in the right top corner

of the display flashes (alternately with the voice

activated code and microphone sensitivity designation

if applicable). You will have a few minutes until the

recorder switches off automatically. You hear another

audible signal and the display shows

Low battery,

Shutting down

before it turns off.

• If the AC Adapter unit is connected to the recorder, but

not to the power supply, the machine is automatically

switched off. You need not switch off the machine by

disconnecting the adapter to save the batteries.

Charging Rechargeable Batteries

Rechargeable batteries can be recharged in their own recharging

unit or in the recorder.

To recharge batteries in the recorder:

1. Switch off the recorder.

2. Plug the power supply into a wall outlet.

6

Walkabout™ 5210 User Guide

3. Plug the power supply cord into the 3V socket on the

recorder.

The charging indication is displayed after a short time.

The empty rechargeable batteries are recharged after

approximately three hours at which time the charging

indication disappears.

4. Disconnect the power supply from the wall outlet and

remove the plug from the 3V socket on the recorder.

Notes about rechargeable batteries:

• New rechargeable batteries might not reach full

capacity until they have been recharged several times.

For this reason the operating time for new

rechargeable batteries is a maximum of 3 hours.

• When the batteries are fully charged, you can use the

recorder up to 7 hours.

• To preserve the life of rechargeable batteries, you

should always switch off the recorder when the

dictation is complete.

• When the rechargeable batteries are empty, a warning

beep sounds; the recorder switches off immediately.

• If, after the recorder has automatically switched off,

you switch it back on again without plugging in the

power supply, or if the rechargeable batteries have not

been recharged, your saved dictations may be

permanently lost.

• If the rechargeable batteries are completely recharged,

a brief warning beep (rechargeable battery/battery

warning) sounds after 7 hours operating time. During

recording mode, operation automatically switches over

to play mode. The battery symbol flashes on the display.

You are able to dictate for a few minutes before the

recorder automatically switches off. We recommend

either starting the charging process after the warning

beep or use the power supply to operate the recorder.

7

Getting Started

The rechargeable batteries will not be charged if the

recorder has been switched on and connected to the

power supply because the recorder is no longer using

battery power. The recorder's operating system is shut

down when it is switched off. Sufficient power must still

be available for this purpose.

MultiMedia Card

To insert the MultiMediaCard into your Walkabout 5210

recorder:

1. Position the card as shown on the rear of

the recorder as well as in the figure to the

right.

2. Gently insert the card into the slot, pressing

only until the card is seated.

You can use any commercial MultiMediaCards of any

capacity as long as they are a compatible size.

MultiMediaCards must be formatted using the Format card

menu function (see page 22).

Formatting the card as a removable disk drive on the PC does

not result in a compatible format for the Walkabout 5210.

8

Walkabout™ 5210 User Guide

Switching the Walkabout

™

5210 On

To turn the recorder on the first time:

1. Press and hold the ON/OFF button until the

display is illuminated. The software is

loaded.

2. Select the language you want to use, by

pressing the up or down button

and

then pressing

OK to select, for example,

English. The recorder is ready for use.

To turn the recorder on any other time:

Press and hold the ON/OFF button until the display is

illuminated. The recorder is ready for use.

To turn the recorder off:

Press and release the ON/OFF button. The display goes

dark and the recorder is off.

Safety Lock

You can lock the recorder so that it cannot be turned on

inadvertently. If the safety lock is activated, the message

Keys

locked

appears in the display. If the machine is switched on

inadvertently (for example, when carrying it in a pocket), it is

switched off automatically.

To engage the safety lock:

Push the HOLD slide-switch up.

To disengage the safety lock:

Push the HOLD slide-switch down.

9

Recording

Note: The figure at the right shows the

optimum position of the recorder. The

high-quality microphone also allows for

recordings over greater distances (for

example, in a conference room).

Creating a Dictation

To create a new dictation:

1. Set the slide switch on the right side of the recorder to

STOP.

2. Press the NEW button. The Walkabout 5210 creates a new

dictation with the next (higher) index number. The red

recording indicator flashes and the message

Record Stop

appears in the display.

3. Set the slide-switch to START. The recording indicator

is lit permanently and the message

Record Start appears in

the display

Pausing/Ending a Dictation

To pause a dictation:

Set the slide-switch to STOP. The recording indicator

flashes and the message

Record Stop appears in the display.

To end a dictation:

• Move the slide-switch briefly to REW or F.FWD and

release.

OR

• Press the red recording button.

Stop appears in the display.

10

Walkabout™ 5210 User Guide

Editing a Dictation

Note: You can add text to a recording at the current dictation

position or add text to the end of the dictation.

To edit (add text to the end of) a dictation:

1. Select the dictation to which you want to add text using the

up/down button

below DICT on the display.

2. Set the slide-switch to STOP.

3. Press the red recording button . Record Stop appears

in the display.

4. Set the slide-switch to START and speak the new text.

Record Start appears in the display.

5. Set the slide-switch to STOP when you are finished.

6. Press the red recording button or move the slide-

switch briefly to

REW or F.FWD and release.

Recording stops.

Note: If you turn the recorder off with the ON/OFF button

during dictation, and then switch it on again with the ON/OFF

button, you can resume the dictation automatically from its

end by pressing the recording button.

To insert text into the current position of a recording:

1. Use the REW or F.FWD buttons to find the location

where you want to add text.

2. Press the red recording button . Record Stop appears

in the display.

3. Press the INS button. Insert Stop appears in the display.

4. Set the slide-switch to START and speak the text to be

inserted.

Insert Start appears in the display.

5. Set the slide switch to STOP.

6. Press the red recording button or briefly move the

slide-switch to

REW or F.FWD. Recording stops.

11

Playing Back a Dictation

Selecting a Dictation

To select a dictation for playback:

1. Select the dictation using the up/down button below

DICT on the display.

2. Set the slide-switch to START. Start appears in the

display and the dictation plays back from the beginning.

At the end of the dictation,

End appears in the display.

Note: If you switch the recorder off with the ON/OFF button,

you can resume playback at the previous position by switching

the machine on again with the ON/OFF button.

To fast skip to the beginning or end of a dictation

1. Set the slide-switch to START.

2. Briefly press the right function button to skip alternately

to the

END or beginning (HOME) of the dictation.

Controlling the Volume

To control the volume of playback:

Press the up/down button below VOL on the display

during playback.

Adjusting the Speed

To use the fast playback feature:

1. Press the 1.5 button that is displayed during normal

playback. The dictation plays back at about 1.5 times the

normal speed.

2. To return to the normal playback speed, press the 1.0

button that is displayed during fast playback.

To fast forward or rewind a dictation:

Set the slide-switch to REW or F.FWD.

Rew appears in the display for rewind and F.Fwd appears for

fast forward.

12

Walkabout™ 5210 User Guide

Deleting Dictations

To delete a complete dictation:

1. Select the dictation using the up/down button below

DICT on the display.

2. Press the MENU button. Delete appears at the top of the

menu in the display.

3. Press the OK button. Delete DICT002? appears in the

display.

4. Press the OK button to delete or press the ESC button to

cancel.

Note: If you want to delete several dictations, connect the

recorder to your PC then use the Walkabout Transfer program

to delete the dictations. After deleting all dictations,

administration data created by the Walkabout 5210 remains

stored on the MultiMediaCard, meaning that the entire

nominal memory space on the card is not available.

To delete part of a dictation:

1. Select the dictation using the up/down button below

DICT on the display.

2. Press the MENU button. Delete appears at the top of the

menu in the display.

3. Press the OK button.

4. Press the PART button.

5. Use the playback functions to locate the beginning of the

portion you want to delete.

6. Press the MARK1 button.

7. Use the playback functions to locate the end of the portion

you want to delete.

8. Press the MARK2 button.

9. Press the DEL button. You see the message Delete [ ]? in

the display.

10. Press the OK button to delete or the ESC button to cancel.

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Dictaphone Walkabout 5210 User manual

Dictaphone Walkabout 5210 User manual

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