Utax CD 31 Operating instructions

FAX SYSTEM

(A)

your office partner

INSTRUCTION HANDBOOK

please read the instruction handbook

carefully before using this machine. keep it

close to the machine for easy reference.

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Symbols

The symbol indicates that the related section includes safety warnings.

Specific points of attention are indicated inside the symbol.

...........[General warning]

...........[Warning of danger of electrical shock]

...........[Warning of high temperature]

The symbol indicates that the related section includes information on prohibited

actions. Specifics of the prohibited action are indicated inside the symbol.

...........[Warning of prohibited action]

...........[Disassembly prohibited]

The

● symbol indicates that the related section includes information on actions

which must be performed. Specifics of the required action are indicated inside the

symbol.

...........[Alert of required action]

...........[Remove the power plug from the outlet]

...........[

Always connect the facsimile to an outlet with a ground connection

]

Please contact your service representative to order a replacement if the safety

warnings in the handbook are illegible or if the handbook itself is missing. (fee

required)

Please read the instruction handbook before using the facsimile.

Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety

warnings meant to protect the user, other individuals and surrounding objects, and ensure

correct and safe usage of the facsimile. The symbols and their meanings are indicated

below.

DANGER: Indicates that serious injury or even death will very possibly result from

insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

<Note>

Due to performance updating, information in this instruction handbook is subject

to change without notice.

i

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This section contains notes and cautions on installation and operation that should be

read prior to using this fax machine for the first time and then strictly obeyed in order

to ensure its safe and proper operation. BE SURE to read the notes and cautions

contained in the Instruction Handbook for your copier as well.

ii

Introduction

Important!

Please read first.

The explanations contained in this Instruction Handbook have been separated into different sections in

order to allow those using a fax for the first time, as well as those well familiar with such operation, to

use this machine efficiently, properly and with relative ease. A basic introduction to each section can be

found below for reference. Refer to the related section when using this fax.

This section contains explanations on the names of parts and their functions, as well

as basic instructions on fax operation. Reading this section alone will make it possible

for you to perform basic fax transmission and fax reception procedures.

This section contains explanations on attempting procedures that will enable more

effective use of this fax by those individuals who have already become somewhat

familiar with its basic operation. It includes such instructions as setting the time for a

transmission to begin, transmitting the same documents automatically to multiple

destinations and for transmitting both sides of duplex (2-sided) documents.

Section 2

Various Functions

of this Fax

This section contains explanations on handling problems that may occur during

operation of this fax. It includes information on responding to error messages that are

displayed as well as check points regarding the various settings made.

BE SURE to read this section carefully and follow all procedures and cautions

precisely.

Section 3

Troubleshooting

This section contains explanations on using the more specialised functions of this fax

for those individuals who have become knowledgeable about and quite comfortable

with its operation. It includes such special instructions as how to limit who can

transmit and receive documents with this machine as well as on the procedures for

receiving confidential documents that should not be seen by third parties.

In addition, this fax contains F-Code Based Communication capabilities that enable

more functional compatibility with other companies’ fax machines and a Restricted

Access function that enables the convenient control of fax communication

performed with this machine.

Section 4

Other Features of this Fax

Section 1

Basic Use of this Fax

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iii

Introduction

This section contains explanations on checking the message display for information

on the conditions surrounding recent fax transmissions and reception.

In addition, it includes explanations on how to print out the management reports and

lists that contain information about the result of fax communications and other

settings made in this fax.

Section 5

Managing Information

About Your Fax

Communications

This section contains explanations on certain settings and registration such as

adjusting the volume of the alarm that sounds in the event of some sort of error.

Use this section to perform the settings and registration most appropriate to how you

use this fax.

Section 6

Various Settings and

Registration in this Fax

This section contains explanations on the functions available when each of the

various optional equipment is installed in this fax. It includes an explanation on

Duplex Reception – in which paper is turned over inside the fax machine and printing

accomplished on the back side – as well as on the Ultra Fine resolution that enables

even clearer transmission and reception of documents.

Section 7

Optional Equipment

This section contains information on the specifications for this fax machine, a

flowchart of the menus that are shown in the message display and tables with

explanations related to various error codes. Use this section as reference when using

this fax.

Section 8

Reference Information

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iv

Contents

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Important! Please read first...............................................vi

INSTALLATION PRECAUTIONS.............................................vi

PRECAUTIONS FOR USE .......................................................vi

Section 1 Basic Use of this Fax .......................................1-1

Names of Parts............................................................................1-2

(1) Main Body Parts and their Functions...................................1-2

(2) Operation Panel Parts and their Functions..........................1-3

Preparations................................................................................1-6

(1) Attaching the Included Seals...............................................1-6

(2) Turning TTI Transmission ON/OFF.....................................1-7

(3) Setting the Date and Time...................................................1-8

(4) Registering Your Self-Station Information ...........................1-9

1 Registering your fax number...........................................1-9

2 Registering your station name........................................1-10

3 Registering your station ID..............................................1-11

Features and Functions of this Fax ..........................................1-12

(1) Switching from the Copy Operation Mode to

the Fax Operation Mode......................................................1-12

(2) Initial Mode ..........................................................................1-12

● Message display in the initial mode.................................1-12

(3) When You Press the Reset Key..........................................1-13

(4) Auto Clear Function.............................................................1-13

(5) Document Number...............................................................1-13

(6) Auto Shut-Off Function........................................................1-13

(7) Dual Access Function..........................................................1-14

(8) Batch Transmission Function ..............................................1-16

(9) Rotate & Transmit Function.................................................1-16

(10) F-Code Communication.....................................................1-16

(11) Memory Reception Function..............................................1-16

(12) Rotate Received Documents.............................................1-17

(13) Imaging Memory Back-Up Function ..................................1-17

Sending Documents ...................................................................1-18

● Acceptable documents..........................................................1-20

● Notes on acceptable documents...........................................1-20

● Resolutions............................................................................1-21

● One-touch keys.....................................................................1-22

● Abbreviated numbers............................................................1-22

Receiving Documents (Automatic Fax Reception)..................1-24

● Making copies during a reception..........................................1-24

● Memory Reception................................................................1-24

Cancelling a Communication.....................................................1-25

(1) Cancelling a Memory Transmission.....................................1-25

(2) Cancelling a Direct Feed Transmission...............................1-25

(3) Cancelling a Reception........................................................1-26

(4) Cancelling a Polling Transmission in Memory or a

Communication That is Waiting for a Start Time .................1-26

Entering Characters....................................................................1-28

(1) Character Table...................................................................1-28

(2) Procedure............................................................................1-28

One-Touch Keys .........................................................................1-30

(1) Registering...........................................................................1-30

(2) Modifying and Deleting........................................................1-32

(3) Dialling.................................................................................1-33

(4) Printing Out a One-Touch Key List......................................1-33

Abbreviated Numbers.................................................................1-34

(1) Registering...........................................................................1-34

(2) Modifying and Deleting........................................................1-36

(3) Dialling.................................................................................1-37

(4) Printing Out an Abbreviated Dial List...................................1-37

Directory ......................................................................................1-38

(1) Search Criteria.....................................................................1-38

(2) Searching with the Directory................................................1-38

(3) Printing Out a Telephone Directory List...............................1-39

Redialling Functions...................................................................1-40

(1) Automatic Redialling............................................................1-40

(2) Manual Redialling................................................................1-40

Section 2 Various Functions of this Fax .......................2-1

Duplex Transmission..................................................................2-2

Standby Transmission ...............................................................2-3

Broadcast Transmission............................................................2-4

Interrupt Transmission...............................................................2-6

Chain Dial Keys...........................................................................2-7

(1) Registering...........................................................................2-7

(2) Modifying and Deleting........................................................2-8

(3) Using a Chain Dial Key........................................................2-8

Communication Using the Timer...............................................2-9

Editing a Communication in Memory........................................2-10

(1) Print Out a Sample Image of Waiting Documents...............2-10

(2) Force-Starting the Communication......................................2-10

(3) Modifying the Contents of the Communication....................2-11

(4) Deleting the Communication................................................2-14

(5) Force-Printing Received Documents...................................2-14

Manual Fax Transmission..........................................................2-15

Manual Fax Reception................................................................2-16

Section 3 Troubleshooting................................................3-1

When the MEMORY Indicator is Lit...........................................3-2

(1) CAUTIONS before Disconnecting the Power......................3-2

(2) If a Power Failure Report is Printed Out..............................3-2

When the ERROR Indicator is Lit (and the Alarm Buzzer Sounds)...

3-2

When One of These Message is Displayed... ...........................3-3

Troubleshooting Tables .............................................................3-5

Section 4 Other Features of this Fax..............................4-1

Auto FAX/TEL Switching............................................................4-2

TAD Reception ............................................................................4-3

Remote Switching.......................................................................4-4

(1) Changing the Remote Switching Number............................4-4

(2) Operation.............................................................................4-4

Polling Communication..............................................................4-5

(1) Polling Transmission............................................................4-5

(2) Polling Reception.................................................................4-6

(3) Continuous Polling Reception..............................................4-8

(4) Reverse Polling....................................................................4-10

(5) Confidential Polling Reception.............................................4-11

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Contents

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Confidential Communication.....................................................4-12

(1) What is the purpose of a Confidential Box?.........................4-12

(2) Registering Confidential Boxes............................................4-12

(3) Modifying and Deleting Confidential Boxes.........................4-14

(4) Transmission to a Destination Confidential Box..................4-14

(5) Entering Documents into a Confidential Box.......................4-15

(6) Printing Out Documents from a Confidential Box................4-16

(7) Printing Out a Confidential Box (F-Code Box) List ..............4-17

F-Code Based Communication..................................................4-18

(1) What is the purpose of an F-Code Box?..............................4-18

(2) Registering F-Code Boxes...................................................4-19

(3) Modifying and Deleting F-Code Boxes................................4-20

(4) F-Code Based Confidential Communication........................4-20

1 F-Code Based Confidential Transmission ......................4-21

2 Printing Out Documents from an F-Code Box ................4-22

(5) F-Code Based Bulletin Board Communication....................4-23

1 Entering Documents into an F-Code Box .......................4-23

2 F-Code Based Bulletin Board Reception........................4-24

Relay Broadcast Transmission .................................................4-25

Fax Forwarding ...........................................................................4-27

(1) Registering...........................................................................4-27

(2) Modifying Registered Information........................................4-29

(3) Fax Forwarding ON/OFF.....................................................4-29

Group Dial Keys..........................................................................4-30

(1) Registering...........................................................................4-30

(2) Modifying and Deleting........................................................4-32

(3) Dialling.................................................................................4-33

(4) Printing Out a Group Dial List..............................................4-33

Program Keys..............................................................................4-34

(1) Registering...........................................................................4-34

(2) Modifying and Deleting........................................................4-44

(3) Using a Program Key...........................................................4-45

(4) Printing Out a Program Dial List..........................................4-45

Password Check Communication.............................................4-46

(1) Registering Permit Telephone Numbers..............................4-46

(2) Modifying and Deleting Permit Telephone Numbers...........4-47

(3) Registering Permit ID Numbers...........................................4-48

(4) Modifying and Deleting Permit ID Numbers.........................4-49

(5) Password Check Transmission ON/OFF.............................4-49

(6) Password Check Reception ON/OFF..................................4-50

Encrypted Communication ........................................................4-51

(1) Registering Encryption Keys................................................4-51

(2) Deleting Encryption Keys.....................................................4-53

(3) Required Operation (Transmitting party).............................4-53

(4) Required Operation (Receiving party).................................4-54

(5) Printing Out an Encryption Key List.....................................4-54

Restricted Access.......................................................................4-55

(1) Preparations Before Use .....................................................4-55

(2) Message Display in the Initial Mode

(Restricted Access is turned ON).........................................4-55

(3) Entering Your Access Code.................................................4-56

(4) Turning Restricted Access OFF...........................................4-56

(5) Registering Access Codes...................................................4-56

(6) Changing an Id-code Name.................................................4-58

(7) Deleting Access Codes........................................................4-58

(8) Restricted Access ON/OFF .................................................4-59

(9) Printing Out a Restricted Access Report.............................4-59

(10) Printing Out an Id-code List...............................................4-60

Section

5

Managing Information About Your Fax

Communications

...............................................5-1

Communication Result Display.................................................5-2

(1) Transmission result display .................................................5-2

(2) Reception result display.......................................................5-2

Printing the Management Reports/Lists...................................5-3

(1) Activity Report......................................................................5-3

(2) Confirmation Report.............................................................5-3

(3) User Setting List ..................................................................5-4

Section

6

Various Settings and Registration

in this Fax

............................................................6-1

Turning Report Print Out ON/OFF.............................................6-2

Turning the Bulletin Board ON/OFF..........................................6-3

Setting the Number of Rings (Auto Fax Reception) ................6-3

Setting the Number of Rings (TAD Reception) ........................6-4

Turning 2-up Reception ON/OFF...............................................6-4

Turning Dial Confirmation ON/OFF...........................................6-5

Making Volume Settings ............................................................6-6

Setting the Document Size for Scanning from

the Document Feeder..............................................................6-7

Selecting the Reception Mode...................................................6-7

Turning Reception Date & Time Print Out ON/OFF..................6-8

Selecting the Paper Feed Selection Mode................................6-8

Turning Remote Diagnosis ON/OFF..........................................6-9

Registering the Remote Test ID.................................................6-10

Registering the Management Password...................................6-11

Section 7 Optional Equipment..........................................7-1

Duplex Unit..................................................................................7-2

● Turning Duplex Reception ON/OFF......................................7-2

Adding Bitmap Memory..............................................................7-2

Adding Imaging Memory............................................................7-2

Section 8 Reference Information.....................................8-1

Specifications..............................................................................8-2

Available Characters Table........................................................8-3

Paper Size and Priority Feed Chart...........................................8-4

Menu Flow Charts.......................................................................8-5

Error Code Tables.......................................................................8-8

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■ Environment

• Avoid installing this product in locations where the top or

upper rear portion of the unit will be exposed to direct

sunlight. Such conditions might adversely affect the unit’s

ability to detect the correct size of originals and documents.

When such a location cannot be avoided, change the

direction the unit is facing in order to eliminate exposure to

direct sunlight.

■ Power supply/Grounding the product

• DO NOT connect this product to the same outlet as an air

conditioner or copier, etc.

INSTALLATION PRECAUTIONS

CAUTION

• DO NOT leave the document feeder open as

there is a danger of personal injury. .........................

Other precautions

• DO NOT open the front cover or left cover, turn off the main

switch, or pull out the power plug while transmitting,

receiving, or copying.

• This product may only be used within the country of

purchase due to the different safety and communication

standards in each country. (International communication

standards, however, make the communication between

countries possible.)

• This product may be inoperable in areas with poor

telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional

services that produce audible tones or clicks on the line can

disrupt or cause termination of facsimile communications.

• No matter what the status of the unit, if the sound of the

motor within the unit is audible, never open either the front

cover or the left cover, nor turn off the main switch.

• Return used battery to point of sales.

This Instruction Handbook contains information on using the

facsimile functions of this machine. BE SURE to read the

Instruction Handbook for your copier as well and maintain

both handbooks in good condition in a location close to the

machine.

During use, refer to the Instruction Handbook for your copier

for information regarding the sections listed at right.

CAUTION LABELS

INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE

How to load paper

Replacing the toner cartridge

When Paper Misfeeds

Troubleshooting

Cleaning the copier

vi

Important! Please read first.

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PRECAUTIONS FOR USE

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1-1

Section

1

Basic Use of this Fax

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1-2

Section 1 Basic Use of this Fax

1 SRDF (Sheet-Thru Reversing Document Feeder)…Multiple

pages set in the SRDF will be automatically fed one by one for

transmission.

2 Original table…Set the documents you want to transmit on this

table. Up to 70 sheets of up to A4 size plain paper (B4 or A3: up

to 50 sheets) can be set at one time.

3 Original insert guides…Adjust these guides to match the width

of the documents.

4 Left cover…Open this cover when a document jams.

5 Top cover…Documents are ejected onto this cover after being

scanned.

6 Eject guide…Open this guide when transmitting documents of a

large size such as B4 or A3.

7 SRDF open/close lever…Operate this lever when opening and

closing the SRDF.

8 Original set indicator…This indicator indicates the status of the

documents set in the SRDF. Documents are set properly when

the indicator is lit green.

9 Operation panel…Use the operation panel to perform the

procedures required for fax communication.

0 Cover plates…These two plates can be raised or lowered by

grasping the tab in order to access the desired one-touch key

number. Raise both plates as well in order to use the various

“function” keys (BROADCAST key, etc.).

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! Copy store section…Received documents are ejected and

stored face-down in the copy store section. Up to 250 sheets of

plain paper (80 g/m

2

) can be stored in this section.

@ Drawers…This fax machine comes standard with two drawers

installed. Each drawer can hold up to 550 sheets of plain paper

(80 g/m

2

). Refer to the Instruction Handbook for your copier for

more detailed information regarding the use of the drawers.

# Multi-Bypass (optional)…When the optional Multi-Bypass is

installed on this machine, paper can be set here as well. Refer to

the Instruction Handbook for your copier for more detailed

information regarding the use of the Multi-Bypass.

$ Telephone jack (T)…Use this jack to connect a separately

purchased telephone to the fax.

[NOTE] This jack is not available in the Netherlands or in Ireland.

% Line jack (L)…Use this jack to connect the fax to a telephone line

using the modular cord.

^ Service switch…Turn this switch ON ( | ) when you first use this

machine. When this switch is turned ON, fax reception will be

possible even when the main switch is turned OFF. (There is

normally no need to turn this switch OFF (O).)

& Main switch…Turn this switch ON ( | ) in order to perform fax

and copy operations. The message display will light and

operation will be possible.

(Rear View)

Names of Parts

(1) Main Body Parts and their Functions

The following contains information on the names and functions of the

parts that are required when this machine is used as a facsimile. Refer to

the Instruction Handbook for your copier for information on other parts of

this machine.

(Front View)

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1-3

Section 1 Basic Use of this Fax

(2) Operation Panel Parts and their Functions

The following contains explanations on the names and functions of the keys and indicators

that are utilized when this machine is used as a facsimile. Refer to the Instruction

Handbook for your copier for information on the keys and indicators that are utilized when

this machine is used as a copier.

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1 Message display…Operation procedures and indications of

trouble, etc., are shown in the message display.

2 Cursor left key…Press this key when you want to move the

cursor in the message display to the left.

3 Cursor right key…Press this key when you want to move the

cursor in the message display to the right.

4 Cursor down key…Press this key when you want to move the

cursor downward in the message display.

5 Cursor up key…Press this key when you want to move the

cursor upward in the message display.

6 Enter ( ) key…Press this key when you want to advance to the

next step in an operation or when you want to register the entered

data during setting and registration procedures.

7 Interrupt key…Press this key when you want to interrupt a fax

reception in order to make copies. The lamp in the Interrupt key

will light when the machine is in the Interrupt mode.

8 Keypad…Use the keypad to enter fax numbers, etc.

9 Reset key…Press this key when you want to cancel an operation

in progress and have the operation panel return to the initial

mode settings.

0 Stop/Clear key…Press this key when you want to revise data

that you have entered and return the message display to the

previous step. (The message display will NOT, however, return to

the previous step if the Enter key has already been pressed in

order to register that data.) Press this key also during registration,

modification or deletion procedures when you want to delete the

data that is currently displayed.

! Start key…Press this key when you want to initiate fax

transmission and manual fax reception.

@ FAX key…Press this key when you want to switch from the Copy

Operation mode to the Fax Operation mode. The lamp in this key

is lit when the machine is in the Fax Operation mode.

# COPY key…Press this key when you want to switch from the Fax

Operation mode to the Copy Operation mode. The lamp in this

key is lit when the machine is in the Copy Operation mode.

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1-4

Section 1 Basic Use of this Fax

$ MESSAGE TEL. indicator…When this indicator is lit, the fax is in

the TAD Reception mode.

% MANUAL RX. indicator…When this indicator is lit, the fax is in

the Manual Fax Reception mode. When this indicator is out, the

fax is in the Auto Fax Reception mode. Auto Fax Reception is the

default setting in this fax.

^ MEMORY TX. indicator…

When this indicator is lit, the fax is in

the Memory Transmission mode. Memory Transmission is the

default setting in this fax. If you want to use the Direct Feed

Transmission mode, press the MEMORY TX. key until the

indicator goes out.

& ERROR indicator…When this indicator is lit, a communications

error or mechanical problem has occurred.

* COMMUNICATING indicator…When this indicator is lit, a fax

communication is currently in progress. When a separately

purchased telephone is connected to this fax machine, this

indicator will flash while it’s being used.

( MEMORY indicator…When this indicator is lit, there are

documents in memory that are waiting to be printed or

communication that are waiting for their appointed start time.

When this indicator is flashing, documents are currently being

scanned or received into memory.

) ON-HOOK key…When a separately purchased telephone is

connected to this fax machine, press this key when you want to

dial without picking up the telephone receiver.

⁄ ON-HOOK indicator…When a separately purchased telephone

is

connected to this fax machine and this indicator is lit, the ON-

HOOK key

has been pressed while the telephone receiver is still

“on the hook”, thereby enabling dialling without the need to pick

up the receiver.

¤ PAUSE/REDIAL key…Press this key when the fax is in the Direct

Feed Transmission mode and you want to have the fax

automatically redial the most recently dialled number.

Press this key also while entering a fax number when you want to

insert a pause of a few seconds at that point in dialling.

A pause is indicated by a dash ( - ) in the message display.

‹ ABBR./DIRECTORY key…Press this key when you want to dial

with abbreviated numbers or you want to access the directory.

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› Resolution select key…Press this key when you want to select

the degree of resolution most suitable to the documents being

transmitted. Select among the 5 available settings: Normal, FINE,

SUPER FINE, ULTRA FINE and PHOTO MODE.

ﬁ Resolution indicators…Ordinarily, all of the resolution indicators

will be out; and the Normal resolution is thus selected. If you want

to use any resolution other than Normal, press the resolution

select key until the resolution indicator that corresponds to the

desired resolution is lit.

ﬂ Contrast select key…Press this key when you want to select the

degree of contrast most suitable to the documents being

transmitted.

‡ Contrast indicators…These indicators display the 3 available

levels of scanning contrast. When both of the indicators are out,

the Normal contrast setting is selected. If you want to increase

(darken) the contrast at which documents are scanned, press the

contrast select key until the DARKER indicator is lit. If you want to

reduce (lighten) the contrast at which documents are scanned,

press the contrast select key until the LIGHTER indicator is lit.

° One-touch keys (No. 1 - No. 80)…80 one-touch keys are

available for use with this fax. Lower both cover plates when you

want to access one-touch keys No. 1 - No. 32, raise the top plate

in order to access one-touch keys No. 33 - No. 64 and raise both

plates to access one-touch keys No. 65 - No. 80.

You can designate each of the keys to function as either a one-

touch key, a program key, a group dial or a chain dial key. Use

these keys as well during the registration of destination names,

etc. In this case, each key will have a single function regardless

of whether either or both of the cover plates are raised or lowered.

* When entering characters, one-touch keys No. 31 and 63 serve

as the SPACE keys to enable you to enter a blank space

between characters, and one-touch keys No. 32 and 64 serve as

the CAPS LOCK keys.

(With both cover plates lowered)

(With one cover plate raised)

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· MESSAGE TEL. key…Press this key when you want to light the

MESSAGE TEL. indicator and, thereby, select the TAD Reception

mode when a separately purchased telephone with answering

machine capabilities is connected to this fax machine.

‚ MANUAL RX. key…Press this key when you want to switch

between the Auto Fax Reception and Manual Fax Reception

modes.

Œ MEMORY TX. key…Press this key when you want to switch

between the Memory Transmission and Direct Feed

Transmission modes.

„ REGISTER key…Press this key when you want to register

information related to facsimile use.

´ CONFIGURE key…Press this key when you want to configure

settings related to facsimile use.

‰ PRINT REPORTS key…Press this key when you want to print

out a desired report or list.

ˇ INFORMATION key…Press this key when you want to find out

whether a certain fax transmission or fax reception was carried

out properly. The status of the 10 most recent fax transmissions

and the 10 most recent fax receptions can be checked in the

message display. Press this key also when you want to cancel or

modify information related to communications that are in memory

waiting for a start time.

Á BROADCAST key…Press this key when you want to perform

Broadcast Transmission procedures.

¨ POLLING key…Press this key when you want to perform Polling

Communication procedures.

ˆ CONFIDENTIAL key…Press this key when you want to perform

Confidential Communication procedures.

Ø RELAY BROADCAST key…Press this key when you want to

perform Relay Broadcast Transmission procedures.

” DELAYED TX. key…Press this key when you want to perform

procedures for communications that use the timer.

Å SUBADDRESS key…Press this key when you want to perform F-

Code Based Communication procedures.

Í DUPLEX TX key (SPACE key)…Press this key when you want to

perform Duplex Transmission procedures and transmit duplex (2-

sided) documents.

* When entering characters, this key serves as the SPACE key to

enable you to enter a blank space between characters.

Î ALTERNATE DISPLAY key (CAPS LOCK key)…When carrying

out 2 operations simultaneously (Dual Access function) – such as

copying during a fax transmission – the message display can be

switched during the time that this key is held down to enable

monitoring of the background operation.

* When entering characters, this key serves as the CAPS LOCK

key.

1-5

Section 1 Basic Use of this Fax

(With both cover plates raised)

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1-6

Section 1 Basic Use of this Fax

Preparations

When using the fax functions of this machine for the first time after purchase,

perform the procedures as explained in “(1) Attaching the Included Seals” through

“(4) Registering Your Self-Station Information”.

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(1) Attaching the Included Seals

The operation panel is marked with symbols rather than specific

terms to indicate the function of each key and indicator. The given

name in each language for each of these symbols is printed on the

key-indicator seals that are included with the fax. The explanations in

this Instruction Handbook will use the names printed on those seals

when referring to each key and indicator on the operation panel.

In addition, since it is possible to use letters which are specific to

each particular language as well as other characters for registering

destination names, special characters seals are included as well to

indicate the special letters and other characters available for each

language.

• The key-indicator seals indicate the given name in each language

for each of the symbols shown on the operation panel and should

be attached to a location on the fax that makes it easy for the user

to refer to. (The suggested location is on the DF as shown in the

illustration.)

• The special characters seals for each language are on the same

sheet as the key-indicator seals and the seal that corresponds to

the language in use in the message display should be attached to

the top of the upper cover plate, directly under one-touch key No.

30.

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1-7

Section 1 Basic Use of this Fax

(2) Turning TTI Transmission ON/OFF

The TTI (Transmit Terminal Identifier) refers to information – such as

the time of the transmission, the number of pages, your station name

and fax number, etc. – that is automatically sent to the receiving

party’s fax and printed out on the received documents. With this fax,

the user can select here whether or not that TTI information will be

sent to the receiving party’s fax, and – if it is – whether it will be

printed inside or outside the border of the transmitted page.

*

If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation.

(Refer to “(2) Initial Mode”, page 1-12.)

* If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

Press the Enter key.

* The asterisk (

*

) in the message display indicates the current

setting.

Selecting transmission and location

of the TTI information

Use the cursor up or the cursor down key to select whether or

not you want the TTI information to be sent and, if so, the

location where it will be printed.

* If you selected “Outside page”, the TTI information will be

printed outside the border of the transmitted page.

Press the Enter key.

The setting for TTI Transmission is complete.

* To return to the initial mode settings, use the cursor up or the

cursor down key to select “End”. Then press the Enter key.

Raising both cover plates

Raise both cover plates that are located over the one-touch

keys on the right side of the operation panel.

Entering the “Set fax” mode

Press the CONFIGURE key.

The “Set fax” menu will appear in the message display.

Use the cursor up or the cursor down key to select “TTI”.

11

22

33

44

55

66

77

Set fax:

End

➪

TTI :Outside p.

Print report

P

Set fax:

End

➪

TTI :Outside p.

Print report

P

TTI:

➪

*Outside page

Inside page

Do not print

TTI:

*Outside page

➪

Inside page

Do not print

Set fax:

End

➪

TTI :Inside p.

Print report

P

30-NOV-1999 10:00

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1-8

Section 1 Basic Use of this Fax

(3) Setting the Date and Time

Set the date and the time that will appear in the message display

here. BE SURE that the date and time that you set here are correct

since they will serve as a basis for all communications that use the

timer.

*

If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation.

(Refer to “(2) Initial Mode”, page 1-12.)

* If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

Entering the “Program” mode

Raise both cover plates that are located over the one-touch

keys and press the REGISTER key.

The “Program” menu will appear in the message display.

Scroll through the menu with the cursor up or the cursor down

key and select “Program fax parameter”.

11

22

33

Press the Enter key.

Entering the date and time

Use the keypad to enter the present date and time.

* If you want to advance the cursor to the next space,

simply press the cursor right key.

* If you want to clear the currently displayed date and time

from the message display and enter it once again from the

beginning, simply press the Stop/Clear key.

Press the Enter key.

The setting of the time and date is complete.

* If you are finished making settings, press the Reset key.

The operation panel will return to the initial mode settings.

Press the Enter key. The “Program fax parameter” menu will

appear in the message display.

Scroll through the menu with the cursor up or the cursor down

key and select “Date and time”.

44

55

66

77

88

Program:

End

➪

Program abbreviated dial

Program one-touch key

Program:

Subaddress box register

Program encryption code

➪

Program fax parameter

P

Program fax parameter:

End

➪

v :

Own name :

Program fax parameter:

Remote switch :55

Remote test ID:0000

➪

Date and time :10:00

Date and time:30-11-1999 10:00

Set date and time

Date and time:01-12-1999 12:00

Set date and time

Program fax parameter:

Remote switch :55

Remote test ID:0000

➪

Date and time :12:00

30-NOV-1999 10:00

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1-9

Section 1 Basic Use of this Fax

1 Registering your fax number

* Use the following procedure as well when you want to

change information that is already registered.

*

If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the

initial mode settings.

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Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation.

(Refer to “(2) Initial Mode”, page 1-12.)

* If the fax is not in the Fax Operation mode, press the FAX

key to light the lamp in that key.

Entering the “Program” mode

Raise both cover plates that are located over the one-touch

keys and press the REGISTER key.

The “Program” menu will appear in the message display.

Scroll through the menu with the cursor up or the cursor down

key and select “Program fax parameter”.

Press the Enter key. The “Program fax parameter” menu will

appear in the message display.

Press the Enter key again.

Entering your fax number

Use the keypad to enter your fax number.

* The fax number can be up to 20 digits in length.

* If you want to clear the currently displayed number from the

message display, simply press the Stop/Clear key.

Press the Enter key.

Registration of your fax number is complete.

* To return to the initial mode settings, press the Reset key.

(4)

Registering Your Self-Station Information

If you register information identifying your station (fax number,

station name and station ID) here, it can be sent to the receiving

party’s fax and printed on the received documents, thereby instantly

notifying that party of the source of the fax transmission.

11

22

33

44

55

66

77

Program:

End

➪

Program abbreviated dial

Program one-touch key

Program:

Subaddress box register

Program encryption code

➪

Program fax parameter

P

Program fax parameter:

End

➪

v :

Own name :

v :

_

20 digits

Enter fax number

v :684256_

20 digits

Enter fax number

Program fax parameter:

End

➪

v :684256

Own name :

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1-10

Section 1 Basic Use of this Fax

2 Registering your station name

If you register your name here, it will be shown in the message

display of the other party’s fax, as well as on the Reception

Report that they print out. (This function is only guaranteed to

work when the other party’s fax is one of our models.)

* Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the

initial mode settings.

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Perform steps 1 - 4 of “1 Registering your fax number”,

page 1-9.

Use the cursor up or the cursor down key to select “Own name”.

Press the Enter key.

Entering your station name

Enter the desired name for your station.

(Refer to “Entering Characters”, page 1-28.)

* Your station name can be up to 32 characters in length.

* The station name registered here will be shown in the

message display of the other party’s fax, as well as on the

Reception Report that they print out. (This function is only

guaranteed to work when the other party’s fax is one of our

models.)

* If you want to clear the currently displayed name from the

message display, simply press the Stop/Clear key.

Press the Enter key.

Registration of your station name is complete.

* To return to the initial mode settings, press the Reset key.

11

22

33

44

55

Program fax parameter:

End

➪

v :

Own name :

Program fax parameter:

End

v :

➪

Own name :

Enter own name

S-Pjt

(Small letter mode)

Enter own name

Program fax parameter:

End

v :

➪

Own name :S-Pjt

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1-11

Section 1 Basic Use of this Fax

Press the Enter key.

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3 Registering your station ID

* Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the

initial mode settings.

Perform steps 1 - 4 of “

1 Registering your fax number”,

page 1-9.

Use the cursor up or the cursor down key to select “Own ID”.

11

22

33

Use the keypad to enter the desired station ID (4 digits).

* If you want to reset the displayed number to “0000”,

simply press the Stop/Clear key.

44

Press the Enter key.

Registration of your station ID is complete.

* To return to the initial mode settings, press the Reset key.

55

Program fax parameter:

End

➪

v :

Own name :

Program fax parameter:

v :

Own name :

➪

Own ID :0000

Own ID:0000

Enter ID-code

Own ID:3324

Enter ID-code

Program fax parameter:

v :

Own name :

➪

Own ID :3324

01/Basic-1/3A1/MCE/Eng.q 23-12-1999 13:08 Page 1-11

● Message display in the initial mode

The message display in the initial mode for fax operation will

differ according to whether Restricted Access (page 4-55) is

turned ON or OFF. The specific message displayed in each of

these situations is shown below. MAKE SURE that the

appropriate message is displayed PRIOR to performing any fax

operation.

When Restricted Access is turned OFF…

When Restricted Access is turned ON…

In this case, it is necessary to enter your access code or the

registered management password in order to use the fax.

If a viable access code or the registered management

password is entered, the message display will change to the

initial mode for fax operation.

1-12

Section 1 Basic Use of this Fax

Features and Functions of this Fax

The following contains explanations about features and functions

that should be understood when this machine is used as a facsimile.

(1) Switching from the Copy Operation

Mode to the Fax Operation Mode

This machine was fundamentally designed for use as a copy

machine and the default setting is the Copy Operation mode.

Therefore, if you want to send a fax to another party it is first

necessary to switch to the Fax Operation mode.

However, since the Automatic Fax Reception mode is the default

setting for receiving a fax, fax reception is possible and the

documents will be printed out automatically even when the machine

is in the Copy Operation mode.

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(2) Initial Mode

Check the message display to make sure that the operation panel is

in the initial mode for fax operation PRIOR to performing any

facsimile operation.

The initial mode refers to the operational status of the fax while it is

waiting for some operation to begin. The operation panel will return

to this initial mode and the accompanying default settings at the end

of each successful fax operation as well as when the Auto Clear

function engages.

When the machine is in the Copy Operation mode, the lamp in

the COPY key will be lit and a message distinctive to the Copy

Operation mode will appear in the message display.

To switch to the Fax Operation mode, simply press the FAX

key. Once the machine is in the Fax Operation mode, the lamp

in the FAX key will light and a message distinctive to the Fax

Operation mode will appear in the message display.

CAUTION

When Restricted Access is turned ON, it is necessary to

enter the registered management password in order to

access the various setting and registration procedures of

this fax. Even if a viable access code is entered and fax

operation is performed, the menus that correspond to the

various setting and registration procedures of this fax will

not be available. (Refer to “Restricted Access”, page 4-55.)

Enter access code

01-DEC-1999 12:00

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