Olivetti d-Color MF652 - MF752 Owner's manual

Code: 572101

d-COLOR MF652/d-COLOR MF752

Operazioni PC-FAX

PC-FAX Operations

Arbeiten mit PC-Fax

Opérations PC-FAX

Operaciones de PC-FAX

PUBLICATION ISSUED BY:

Olivetti S.p.A.

Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY)

www.olivetti.com

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time

and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection

Agency in response to environmental issues and for the purpose of advancing the development and utilization of

more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as

the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or

performed by unauthorised personnel.

electronic or mechanical, including photocopying, recording or by any information storage and retrieval

system, without permission in writing from the Publisher.

The mark affixed to the product certifies that the

product satisfies the basic quality requirements.

d-Color MF 752/652 Contents-1

Table of contents

1 PC-Fax TX

1.1 Outline of PC-FAX TX function ...................................................................................................... 1-3

1.2 System Environment Requirements.............................................................................................. 1-4

1.3 Printer cable connection to this machine..................................................................................... 1-5

2 Preparation for PC-Fax TX (via network connection)

2.1 Overview .......................................................................................................................................... 2-3

2.2 Before installing the fax driver (for the administrator) ................................................................ 2-4

Preparation flow................................................................................................................................. 2-4

Check the LAN cable connection ...................................................................................................... 2-4

Check the network settings ............................................................................................................... 2-4

Set up the PC-Fax TX environment ................................................................................................... 2-5

Enabling device information to be obtained from the fax driver........................................................ 2-5

2.3 Quick installation of the fax driver ................................................................................................ 2-6

Installation flow .................................................................................................................................. 2-6

Check the operating system (OS) version that supports the fax driver ............................................. 2-6

Installation procedure ........................................................................................................................ 2-6

2.4 Initialize the fax driver .................................................................................................................... 2-8

Set the optional operating environment of this machine ................................................................... 2-8

Change the default print settings....................................................................................................... 2-8

3 Preparation for PC-Fax TX (via USB connection)

3.1 Overview .......................................................................................................................................... 3-3

3.2 Quick installation of the fax driver ................................................................................................ 3-4

Installation flow .................................................................................................................................. 3-4

Check the operating system (OS) version that supports the fax driver ............................................. 3-4

Changing the installation settings (Windows 7 or Windows Server 2008 R2) ................................... 3-4

Installation procedure ........................................................................................................................ 3-5

3.3 Initialize the fax driver .................................................................................................................... 3-6

Set the optional operating environment of this machine ................................................................... 3-6

Change the default print settings....................................................................................................... 3-6

4 PC-Fax TX

4.1 Transmission flow........................................................................................................................... 4-3

4.2 The [FAX Transmission Popup] screen......................................................................................... 4-5

4.2.1 Opening the [FAX Transmission Popup] screen ................................................................................ 4-5

4.2.2 The [FAX Transmission Popup] screen options ................................................................................. 4-6

4.2.3 Select a recipient from the Phone Book ............................................................................................ 4-7

4.2.4 Select a recipient from the Address Book of this machine................................................................ 4-8

4.2.5 Search for a recipient from LDAP Server........................................................................................... 4-9

4.2.6 Set the fax transmission functions................................................................................................... 4-11

4.2.7 Add a cover sheet............................................................................................................................ 4-12

4.3 Call the frequently used settings................................................................................................. 4-13

4.4 Managing the recipient information by the PC (using the Phone Book).................................. 4-15

Register recipients in the Phone Book............................................................................................. 4-15

Search for destination...................................................................................................................... 4-17

Edit the recipient information........................................................................................................... 4-19

Change the recipient group ............................................................................................................. 4-19

Changing a group name .................................................................................................................. 4-20

Control the recipients using folders................................................................................................. 4-20

Contents-2 d-Color MF 752/652

5 Sending options

5.1 Send a fax with a cover sheet........................................................................................................ 5-3

5.2 Sending a fax at preset time (Timer TX)........................................................................................ 5-6

Timer Transmission............................................................................................................................ 5-6

How to Send ...................................................................................................................................... 5-6

5.3 Sending a confidential fax (Confidential communication) .......................................................... 5-7

Confidential communication .............................................................................................................. 5-7

How to Send ...................................................................................................................................... 5-7

5.4 Sending a fax via relay station (Relay Distribution) ..................................................................... 5-8

Relay Distribution............................................................................................................................... 5-8

How to Send ...................................................................................................................................... 5-8

5.5 Send a fax with authentication information.................................................................................. 5-9

Fax transmission for authentication setup......................................................................................... 5-9

Operations required to use this function ........................................................................................... 5-9

How to Send .................................................................................................................................... 5-10

6 Fax Driver Settings

6.1 The [Properties] screen of the fax driver ...................................................................................... 6-3

How to display the [Properties] screen .............................................................................................. 6-3

Tabs provided by Windows ............................................................................................................... 6-3

6.2 Available Operations with the [Configure] Tab ............................................................................ 6-4

6.3 Available Operations with the [Settings] Tab............................................................................... 6-6

6.4 Register an LDAP server in the fax driver..................................................................................... 6-8

6.5 The [Printing Preferences] screen of the fax driver................................................................... 6-10

How to open the [Printing Preferences] screen ............................................................................... 6-10

Items common to each tab .............................................................................................................. 6-11

6.6 [FAX] tab options .......................................................................................................................... 6-12

6.7 Available Operations with the [Basic] Tab.................................................................................. 6-13

6.8 Available Operations with the [Layout] Tab ............................................................................... 6-14

6.9 Available Operations with the [Stamp/Composition] Tab......................................................... 6-15

6.10 Available Operations with the [Quality] Tab ............................................................................... 6-16

6.11 Available Operations with the [About] tab.................................................................................. 6-17

7 Delete the fax driver

Uninstall the fax driver software using the delete program ............................................................... 7-3

Delete the fax driver using the installer.............................................................................................. 7-3

1

PC-Fax TX

d-Color MF 752/652 1-3

1.1 Outline of PC-FAX TX function

1

1 PC-Fax TX

1.1 Outline of PC-FAX TX function

The general facsimile sends and receives paper documents. In contrast, the PC-Fax TX function sends a doc-

ument data on a Windows PC as if it was printed on this machine.

This is well suited for an environment where you handle a large number of data files because it is not neces-

sary to prepare paper documents to send faxes.

The fax destinations can be set using the Address Book already stored on this machine. Also, you can create

a phone book and control the destinations on the PC.

Tips

- The optional Fax Kit is required on this machine to use the PC-Fax TX function.

System Environment Requirements

1

1-4 d-Color MF 752/652

1.2

1.2 System Environment Requirements

Before using the PC-Fax TX function, you must first install the fax driver software on your PC.

If you use the installer software to install the fax driver, the machine on the network or the machine connected

via USB interface can be detected automatically. You will be able to easily install the fax driver.

Item Specifications

Operating system Windows XP Home Edition (SP1 or later)

*1

Windows XP Professional (SP1 or later)

*1

Windows Server 2003 Standard Edition (SP1 or later)

Windows Server 2003 Enterprise Edition (SP1 or later)

Windows Server 2003 R2 Standard Edition

Windows Server 2003 R2 Enterprise Edition

Windows XP Professional e64 Edition

Windows Server 2003, Standard e64 Edition

Windows Server 2003, Enterprise e64 Edition

Windows Server 2003 R2, Standard e64 Edition

Windows Server 2003 R2, Enterprise e64 Edition

Windows Vista Business

*2

Windows Vista Enterprise

*2

Windows Vista Home Basic

*2

Windows Vista Home Premium

*2

Windows Vista Ultimate

*2

Windows Server 2008 Standard

*2

Windows Server 2008 Enterprise

*2

Windows Server 2008 R2 Standard

Windows Server 2008 R2 Enterprise

Windows 7 Home Basic

Windows 7 Home Premium *

2

Windows 7 Professional *

2

Windows 7 Enterprise *

2

Windows 7 Ultimate *

2

*1

The operating environment required for the installer is SP2 or later.

*2

Supports 32-bit (e86)/64-bit (e64) environment.

CPU Any processor of the same or higher specifications as recommended for

your operating system

Memory Memory capacity as recommended for your operating system

The memory space must be enough for the OS and applications used.

Drive DVD-ROM drive

d-Color MF 752/652 1-5

1.3 Printer cable connection to this machine

1

1.3 Printer cable connection to this machine

The printer cables are connected to each port on this machine.

No. Port Description

1 Ethernet port (1000Base-

T/100Base-TX/10Base-T)

Use the LAN cable to connect this machine to the network. This

machine supports the 1000Base-T, 100Base-TX and 10Base-T

protocols.

The TCP/IP (LPD/LPR, IPP and SMB) protocols and Web serv-

ices are supported.

2 USB port Use a USB interface cable for USB connection.

Use a type A (4-pin, male) or type B (4-pin, male) USB cable. A

USB cable measuring three meters or less is recommended.

1

2

Printer cable connection to this machine

1

1-6 d-Color MF 752/652

1.3

2

Preparation for PC-Fax TX

(via network connection)

d-Color MF 752/652 2-3

2.1 Overview

2

2 Preparation for PC-Fax TX (via network connec-

tion)

2.1 Overview

Before using the PC-Fax TX function, you must install the fax driver software on your PC.

This section explains the preparatory procedure for enabling the PC-Fax TX function using the installer sup-

plied with this machine.

Before installing the fax driver (for the administrator)

2

2-4 d-Color MF 752/652

2.2

2.2 Before installing the fax driver (for the administrator)

Preparation flow

Before installing the printer driver software on the PC, you must first set up this machine to enable PC-Fax

TX via the network connection.

1 Connect this machine to the network.

% Check the LAN cable for connection.

% Check the network settings.

Ensure that this machine has an IP address assigned to it.

2 Set up the PC-Fax operating environment.

% When using the Normal printing (at port 9100)

Make sure that the RAW port number has been set. (Usually, you can use the default settings.) Use Nor-

mal Printing (Port 9100) unless otherwise specified by the administrator.

% When using the Internet Print (IPP)

Check the IPP operating environment. (Usually, you can use the default settings.)

% When using the Secure Print (IPPS)

Set up the IPPS operating environment. Establish the communication with SSL encryption between this

machine and the PC.

3 Preparation has finished.

Check the LAN cable connection

Ensure that a LAN cable is connected to the LAN port of this ma-

chine.

Check the network settings

Ensure that this machine has an IP address assigned to it. Tap [Utility] - [Device Information], and check that

an IP address is displayed.

d Reference

If no IP address is displayed, you need to set up the network. For details, refer to [User's Guide: Web Man-

agement Tool].

d-Color MF 752/652 2-5

2.2 Before installing the fax driver (for the administrator)

2

Set up the PC-Fax TX environment

Set up the operating environment according to the method of printing.

How to print If the printing method is not specified before installation, Normal Printing (Port 9100) is selected

for printing. Use Normal Printing (Port 9100) unless otherwise specified by the administrator.

Tips

- If you are using Windows Vista/7/Server 2008/Server 2008 R2, you cannot setup the Secure Print (IPPS)

using the installer.

- If you are using Windows XP or Server 2003 in an IPv6 environment, you cannot setup the Secure Print

using the installer.

- The Internet Print (IPP) is not supported in the IPv6 environment.

Enabling device information to be obtained from the fax driver

Disable the OpenAPI authentication function. (Usually, you can use the default settings.)

If device information collection from the fax driver is enabled, the fax driver automatically collects the infor-

mation such as optional device attachment and authentication settings.

For details on how to setup, refer to [User's Guide: Print Operations].

Related setting (for the administrator)

- You can use a password to restrict the ability to obtain device information from the printer driver (de-

fault: [No]). For details, refer to [User's Guide: Print Operations].

To configure settings, select [Utility] - [Administrator Settings] - [Printer Settings] - [Assign Account to

Acquire Device Info].

How to print Description

Normal printing (Port 9100) Make sure that the RAW port number has been set. (Usually, you can use

the default settings.)

The settings configuration method is explained using Web Connection.

For details, refer to [User's Guide: Web Management Tool].

Internet Print (IPP) Check the IPP operating environment. (Usually, you can use the default

settings.)

The settings configuration method is explained using Web Connection.

For details, refer to [User's Guide: Web Management Tool].

Secure Print (IPPS) Set up the IPPS operating environment. Establish the communication with

SSL encryption between this machine and the PC.

The settings configuration method is explained using Web Connection.

For details, refer to [User's Guide: Web Management Tool].

Quick installation of the fax driver

2

2-6 d-Color MF 752/652

2.3

2.3 Quick installation of the fax driver

Installation flow

The following explains the system setup flow to enable PC-Fax TX from the PC.

1 Prepare the fax driver.

% Prepare the DVD-ROM disk.

% Check the operating system (OS) version that supports the fax driver.

Ensure that the operation requirements of the fax driver are satisfied by the PC where you install the fax

driver.

2 Install the fax driver on the PC.

% Install the fax driver on the PC using the installer.

Mount the DVD-ROM disk on the drive, and install the software by following the on-screen instructions.

% Carry out a test print.

Carry out a test print and verify that it is acceptable.

3 Preparation has finished.

Check the operating system (OS) version that supports the fax driver

For details on the PC's Operating System (OS) that supports the fax driver, refer to page 1-4.

Installation procedure

Install the fax driver on the PC by using the installer.

0 You need to have the administrator privileges to perform this task.

0 Use the DVD-ROM.

1 Mount the DVD-ROM disk on the DVD-ROM drive of the PC.

% Make sure that the installer starts, and then go to Step 2.

% If the installer does not start, open the printer driver folder on the DVD-ROM, double-click [Set-

up.exe], and then go to Step 3.

% If the [User Account Control] screen appears, click [Continue] or [Yes].

2 Click [Printer Install].

3 Read the license agreement, then click [AGREE].

4 Select [Install printers/MFPs], then click [Next].

Connected printers are detected.

% For Windows Vista/7/Server 2008/Server 2008 R2, you can select [Preference for IPv4] or [Prefer-

ence for IPv6]. The address has the preference when detected in both IPv4 and IPv6.

5 Select this machine, then click [Next].

% If this machine is not detected, restart it.

% You do not need to change the printing method from [Normal Printing] (Port 9100) unless otherwise

specified by the administrator.

% As a printing method, you can select [Normal Printing], [Internet Printing] (IPP), or [Secure Printing]

(IPPS).

% Among the connected printers, only the target model is automatically detected and displayed. If

multiple target models are displayed, check the IP addresses.

You can check the IP address of this machine in the screen that is displayed by tapping [Utility] -

[Device Information].

% If the connection to this machine cannot be recognized, it is not displayed in the list. In such a case,

select [Specify the Printer/MFP Except for the Above.(IP Address, Host Name...)], and manually

specify the IP address and host name of this machine.

6 Select the fax driver box, then click [Next].

d-Color MF 752/652 2-7

2.3 Quick installation of the fax driver

2

7 Check the components to be installed, then click [Install].

8 Change the printer name or print a test page if necessary, then click [Finish].

The fax driver has been installed on the PC.

d Reference

Be sure to initialize the fax driver after you have installed it. For details, refer to page 2-8.

Settings Description

[Review] Displays the installed components for checking.

[Rename Printer] Changes this machine name if necessary.

[Property] Sets the optional operating environment of this machine. For details, refer

to page 2-8.

[Print Setting] Changes the default print settings of this machine if necessary. For details,

refer to page 2-8.

[Print Test page] Prints a test page to check the normal data transfer if necessary.

Initialize the fax driver

2

2-8 d-Color MF 752/652

2.4

2.4 Initialize the fax driver

Set the optional operating environment of this machine

If you are using this machine for the first time, ensure that optional device installation and authentication set-

tings have been correctly reflected on the fax driver.

1 Open the [Properties] screen of the fax driver.

% For details on how to open the [Properties] screen, refer to page 6-3.

2 Open the [Configure] tab, and check the optional device installation and authentication settings on this

machine.

% Because the [Auto] of [Obtain Settings...] is enabled by default, the current information of this ma-

chine is obtained automatically and reflected on the [Device Option].

% If the [Auto] of [Obtain Settings...] is disabled and if you click [Obtain Device Information], the current

information of this machine is obtained and reflected on the [Device Option].

% If communication with this machine fails, set the [Device Option] manually. Select an item to change

from the list, and set a value in the [Setting].

3 Click [OK].

Change the default print settings

You can change the default print settings of the fax driver if necessary.

For example, if you set to send the initial value with page combination, you can reduce the number of pages

printed at the destination. We recommend that you change the default settings to suit your environment.

1 Open the [Printing Preferences] screen of the fax driver.

% For details on how to open the [Printing Preferences] screen, refer to page 6-10.

2 Change the print settings, then click [OK].

Your changes apply to the PC-Fax TX in all application software.

d Reference

The fax driver has the function to save favorite settings. For details, refer to page 4-13.

3

Preparation for PC-Fax TX

(via USB connection)

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Olivetti d-Color MF652 - MF752 Owner's manual

Olivetti d-Color MF652 - MF752 Owner's manual

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