Canon imagerunner advance C5550i User manual

imageRUNNER ADVANCE

C5560i / C5550i / C5540i / C5535i

User's Guide

USRMA-0946-01 2016-05 en Copyright CANON INC. 2016

Contents

Setting Up ............................................................................................................................................................ 2

Preparations Required Before Use ............................................................................................................................. 3

Preventing Unauthorized Access ................................................................................................................................ 5

Setting up Using the Setup Guide ............................................................................................................................... 7

Logging in as an Administrator ................................................................................................................................ 15

Setting the Date/Time ............................................................................................................................................. 17

Setting up the Network Environment ....................................................................................................................... 19

Canceling the Network Setting Lock ...................................................................................................................... 21

Selecting Wired or Wireless LAN ........................................................................................................................... 22

Connecting to a Wired LAN .................................................................................................................................. 23

Connecting to a Wireless LAN ............................................................................................................................... 24

Setting Up the Connection Using WPS Push Button Mode .................................................................................. 26

Setting Up the Connection Using WPS PIN Code Mode ...................................................................................... 27

Setting Up Connection by Selecting a Wireless Router ....................................................................................... 28

Setting Up a Connection by Specifying Detailed Settings .................................................................................... 29

Checking the SSID and Network Key ............................................................................................................... 31

Setting an IP Address .......................................................................................................................................... 32

Setting an IPv4 Address ................................................................................................................................. 33

Setting an IPv6 Address ................................................................................................................................. 35

Adapting to the Network Environment .................................................................................................................. 38

Making Ethernet Settings .............................................................................................................................. 39

Setting the Wait Time When Connecting to a Network ....................................................................................... 41

Making DNS Settings ..................................................................................................................................... 42

Making SMB Settings .................................................................................................................................... 46

Making WINS Settings ................................................................................................................................... 47

Making WebDAV Settings ............................................................................................................................... 48

Registering the LDAP Server .......................................................................................................................... 49

Monitoring and Controlling via SNMP .............................................................................................................. 53

Other Network Settings ................................................................................................................................. 57

Installing Drivers .................................................................................................................................................... 59

Fax Line Settings ..................................................................................................................................................... 60

Setting E-mail/I-Fax Communication ........................................................................................................................ 62

Setting the Advanced Box of the Machine ................................................................................................................ 65

Setting Advanced Box to Public ............................................................................................................................ 66

Connecting to the Other Devices ............................................................................................................................. 68

Basic Operations .......................................................................................................................................... 72

Parts and Their Functions ........................................................................................................................................ 75

Front Side .......................................................................................................................................................... 76

Back Side ........................................................................................................................................................... 81

Interior .............................................................................................................................................................. 82

Feeder ............................................................................................................................................................... 83

I

Multi-Purpose Tray .............................................................................................................................................. 85

Paper Drawer ..................................................................................................................................................... 86

Control Panel ..................................................................................................................................................... 87

Turning ON the Machine ......................................................................................................................................... 90

Turning OFF the Machine ..................................................................................................................................... 91

Using the Touch Panel Display ................................................................................................................................. 93

Basic Screens on the Touch Panel Display .............................................................................................................. 94

Basic Operation of the Touch Panel Display ............................................................................................................ 98

Entering Characters .......................................................................................................................................... 102

Logging into the Machine ...................................................................................................................................... 104

Placing Originals ................................................................................................................................................... 106

Loading Paper ....................................................................................................................................................... 112

Loading Paper in the Paper Drawer .................................................................................................................... 114

Loading Paper in the Multi-Purpose Tray ............................................................................................................. 117

Loading Envelopes ............................................................................................................................................ 120

Loading Transparencies .................................................................................................................................... 128

Loading Preprinted Paper .................................................................................................................................. 130

Loading Tab Paper ............................................................................................................................................ 133

Specifying Paper Size and Type .......................................................................................................................... 137

Specifying Paper Size and Type in the Paper Drawer ....................................................................................... 138

Specifying Paper Size and Type in the Multi-purpose Tray ................................................................................ 142

Registering Frequently Used Paper Size and Type for the Multi-purpose Tray ..................................................... 145

Setting the Method for Selecting the Paper in the Multi-Purpose Tray ............................................................... 147

Registering Free Size Paper (Custom Size Paper) ............................................................................................. 149

Automatically Selecting the Paper Source Depending on Function .................................................................... 151

Customizing the Touch Panel Display ..................................................................................................................... 152

Customizing the Main Menu .............................................................................................................................. 154

Creating a Shortcut for a Frequently Used Function .............................................................................................. 157

Registering a Combination of Frequently Used Functions ...................................................................................... 159

Customizing the Basic Features Screen ................................................................................................................ 162

Using the Quick Menu ....................................................................................................................................... 165

Registering Buttons on the Quick Menu ........................................................................................................ 166

Editing the Quick Menu ............................................................................................................................... 171

Restricting Usage of the Quick Menu ............................................................................................................ 174

Switching the Displayed Language ..................................................................................................................... 175

Customizing Settings/Registration ...................................................................................................................... 177

Conguring Accessibility Settings (Personal Settings) ............................................................................................ 179

Setting Sounds ...................................................................................................................................................... 181

Entering Sleep Mode ............................................................................................................................................. 184

Registering Destinations ....................................................................................................................................... 186

Registering Destinations in the Address Book ...................................................................................................... 188

Registering Multiple Destinations as a Group ................................................................................................. 195

Editing the Registered Destinations in the Address Book ................................................................................. 198

Registering a Destination in a One-Touch Button .................................................................................................. 200

Editing the Registered Destinations in One-Touch Buttons ............................................................................... 203

II

Copying .............................................................................................................................................................. 206

Copy Basic Features Screen ................................................................................................................................... 208

Basic Copy Operations ........................................................................................................................................... 210

Canceling Copies .............................................................................................................................................. 220

Enhancing and Adjusting Copy Quality ................................................................................................................... 222

Selecting the Type of Original for Copying ........................................................................................................... 223

Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 224

Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 225

Inverting Colors (Nega/Posi) .............................................................................................................................. 227

Adjusting the Color ........................................................................................................................................... 228

One Touch Color Mode ...................................................................................................................................... 231

Copying Eciently ................................................................................................................................................ 233

Copying Multiple Originals onto One Sheet (N on 1) .............................................................................................. 234

Copying a Facing Page Original as Two Separate Pages ......................................................................................... 235

Copying Different Size Originals Together (Different Size Originals) ........................................................................ 238

Copying Separately Scanned Originals Together (Job Build) ................................................................................... 240

Checking the Copy Results ................................................................................................................................. 241

Copying Immediately by Interrupting Other Jobs .................................................................................................. 244

Functions Useful for Making and Managing Material .............................................................................................. 245

Finishing by Collating/Grouping ......................................................................................................................... 246

Finishing with the Stapler .................................................................................................................................. 248

Other Finishing Functions .................................................................................................................................. 250

Attaching Numbers and Symbols to Copies .......................................................................................................... 251

Making Booklets ................................................................................................................................................... 254

Making Booklets (Booklet Copying) ..................................................................................................................... 255

Setting Binding Margins .................................................................................................................................... 260

Adding a Cover and Back Cover .......................................................................................................................... 262

Useful Copy Functions ........................................................................................................................................... 264

Copying Free Size Originals ................................................................................................................................ 266

Mirroring Images (Mirror Image) ........................................................................................................................ 267

Shifting the Image ............................................................................................................................................ 268

Copying with the Image Repeated (Repeat Images) .............................................................................................. 270

Inserting Sheets and Chapter Pages (Insert Sheets) .............................................................................................. 272

Inserting Sheets When Copying Onto Transparencies ........................................................................................... 277

Superimposing Images ..................................................................................................................................... 279

Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks) ............................................................. 282

Storing Copy Documents in the Machine ............................................................................................................. 285

Notifying You of the Completion of Copying by E-Mail ........................................................................................... 287

Making ID Card Copies ...................................................................................................................................... 289

Area Designation .............................................................................................................................................. 291

Enlarging an Image to Make a Poster .................................................................................................................. 295

Restricting Copying of Condential Documents ...................................................................................................... 300

Embedding the "TOP SECRET" Text (Secure Watermark) ........................................................................................ 301

III

Disabling Copying of Documents (Document Scan Lock) ........................................................................................ 304

Restricting Copying Using a TL Code ............................................................................................................. 305

Restricting Copying Using a QR Code ............................................................................................................ 307

Reducing Copying Operations ................................................................................................................................ 309

Recalling Previously Used Copy Settings (Previous Settings) ................................................................................... 310

Changing the Settings Quickly (Express Copy Screen) ............................................................................................ 311

Faxing .................................................................................................................................................................. 314

Fax Basic Features Screen ...................................................................................................................................... 316

Basic Operations for Sending Faxes ....................................................................................................................... 319

Canceling Sending Faxes ................................................................................................................................... 332

Receiving Faxes .................................................................................................................................................... 333

Sending Faxes Successfully .................................................................................................................................... 335

Checking Scanned Images Before Sending (Preview) ............................................................................................. 336

Stamping Scanned Originals for Sending ............................................................................................................. 337

Checking the Connection to the Recipient Before Sending (Direct Send) .................................................................. 338

Sending Faxes Manually (Manual Sending) ........................................................................................................... 340

Notifying You by E-Mail of the Completion of Sending ........................................................................................... 341

Simplifying Sending Operations ............................................................................................................................. 343

Sending Different Size Originals Together (Different Size Originals) ........................................................................ 344

Sending Separately Scanned Documents Together (Job Build) ................................................................................ 346

Recalling Previously Used Settings for Sending (Previous Settings) .......................................................................... 347

Useful Functions When Sending ............................................................................................................................. 348

Sending at a Specied Time ............................................................................................................................... 349

Saving a Copy of a Sent Document ...................................................................................................................... 351

Various Receiving Methods .................................................................................................................................... 353

Saving Received Documents in the Machine (Memory Reception) ........................................................................... 354

Keeping Received Documents Private ................................................................................................................. 356

Forwarding Received Documents Automatically ..................................................................................................... 358

Checking Status and Log for Sent and Received Documents .................................................................................... 361

Sending Faxes from Your Computer (PC Fax) .......................................................................................................... 364

Sending PC Faxes ............................................................................................................................................. 365

Using Internet Faxes (I-Fax) ................................................................................................................................... 369

Sending I-Faxes ................................................................................................................................................ 370

Receiving I-Faxes .............................................................................................................................................. 377

Using Remote Faxes .............................................................................................................................................. 378

Printing .............................................................................................................................................................. 380

Printing From a Computer ..................................................................................................................................... 382

Canceling Printing ............................................................................................................................................ 385

Checking the Printing Status and History ............................................................................................................. 387

Advanced Functions for Printing ............................................................................................................................ 389

Printing After Checking the Document (Hold) ....................................................................................................... 390

Sending Documents for Job Hold From a Computer ........................................................................................ 391

IV

Using the Files in the Mail Box on Job Hold .................................................................................................... 393

Printing Job Hold Documents ....................................................................................................................... 394

Printing Documents Retained in the Machine (Forced Hold Printing) ....................................................................... 396

Printing With Settings Disabling Unauthorized Copying ......................................................................................... 399

Various Printing Methods ...................................................................................................................................... 401

Directly Printing Files without Opening Them ....................................................................................................... 402

Printing From Memory Media (Media Print) ......................................................................................................... 404

Scanning ........................................................................................................................................................... 406

Scan Basic Features Screen .................................................................................................................................... 408

Basic Operations for Scanning Originals ................................................................................................................ 411

Checking Status and Log for Scanned Documents ................................................................................................ 424

Scanning Clearly ................................................................................................................................................... 426

Adjusting Image Quality .................................................................................................................................... 427

Adjusting Density ............................................................................................................................................. 428

Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 429

Erasing Dark Borders When Scanning (Erase Frame) ............................................................................................. 430

Scanning Eciently ............................................................................................................................................... 432

Sending/Saving Different Size Originals Together (Different Size Originals) .............................................................. 433

Scanning a Facing Page Original and Storing/Sending it as Two Separate Pages ....................................................... 435

Scanning to Make a Booklet (Booklet Scan) .......................................................................................................... 437

Sending/Saving Separately Scanned Documents Together (Job Build) ...................................................................... 439

Useful Scanning Functions .................................................................................................................................... 440

Skipping Blank Pages When Scanning ................................................................................................................. 442

Checking Scanned Originals Before Sending/Saving (Preview) ................................................................................ 444

Stamping Scanned Originals for Sending/Saving .................................................................................................. 445

Sending/Saving at a Specied Time ..................................................................................................................... 446

Notifying You by E-Mail of the Completion of Sending/Saving ................................................................................. 448

Scanning with the OCR Function ......................................................................................................................... 450

Enhancing the Security of Electronic Files ............................................................................................................ 455

Recalling Previously Used Settings for Sending/Saving (Previous Settings) ............................................................... 459

Setting a File Name ........................................................................................................................................... 460

Specifying E-Mail Settings .................................................................................................................................. 462

Using Your Computer to Scan (Remote Scan) (Windows) ......................................................................................... 464

Using Color Network ScanGear 2 ........................................................................................................................ 465

Scanning Originals from an Application ......................................................................................................... 467

Using WSD ....................................................................................................................................................... 469

Scanning Originals Using WSD (WSD Scan) .................................................................................................... 471

Using Storage Space ............................................................................................................................... 475

Using as a Simple File Server ................................................................................................................................. 477

Saving Documents in the Advanced Box .............................................................................................................. 478

Accessing the Advanced Box from a Computer ..................................................................................................... 479

Working with Files and Folders in the Advanced Box ............................................................................................. 481

V

Creating the Personal Space in the Advanced Box ................................................................................................. 484

Printing Files in the Advanced Box ...................................................................................................................... 485

Working with Other Devices .................................................................................................................................. 487

Saving Documents in Other Devices .................................................................................................................... 488

Working with Files and Folders in Other Devices ................................................................................................... 489

Printing Files in Other Devices ............................................................................................................................ 490

Making Simple Edits to Files .................................................................................................................................. 492

Saving Documents in the Mail Box ...................................................................................................................... 493

Editing Files in the Mail Box ............................................................................................................................... 497

Printing Files in the Mail Box .............................................................................................................................. 502

Sending Files in the Mail Box .............................................................................................................................. 504

Specifying the Mail Box Settings ......................................................................................................................... 505

Working with Data in Memory Media ..................................................................................................................... 507

Saving Documents in Memory Media .................................................................................................................. 508

Working with Files and Folders in Memory Media ................................................................................................. 509

Printing Files in Memory Media .......................................................................................................................... 512

Setting Screen and Operations for Scanning to Save ............................................................................................... 514

Setting Screen and Operations for Printing Saved Files ........................................................................................... 516

Linking with Mobile Devices ............................................................................................................ 521

Connecting with Mobile Devices ............................................................................................................................ 522

Connecting Directly (Access Point Mode) ............................................................................................................. 523

Utilizing the Machine through Applications ........................................................................................................... 525

Using AirPrint ....................................................................................................................................................... 526

Printing with AirPrint ........................................................................................................................................ 530

Scanning with AirPrint ....................................................................................................................................... 532

Faxing with AirPrint .......................................................................................................................................... 534

If AirPrint Cannot Be Used ................................................................................................................................. 536

Using Google Cloud Print ....................................................................................................................................... 537

Managing the Machine by the Remote Control ....................................................................................................... 540

Managing the Machine ........................................................................................................................ 543

Applying a Security Policy to the Machine .............................................................................................................. 545

Using a Password to Protect the Security Policy Settings ........................................................................................ 546

Conguring the Security Policy Settings .............................................................................................................. 548

Security Policy Setting Items .............................................................................................................................. 550

Managing Users .................................................................................................................................................... 556

Conguring the Personal Authentication Management Settings ............................................................................. 558

Registering User Information in the Local Device ............................................................................................ 561

Registering Server Information .................................................................................................................... 565

Conguring the Authentication Functions ...................................................................................................... 571

Using Personal Authentication to Manage Printing/Faxing/Remote Scanning via a Computer .............................. 580

Using Other Convenient Personal Authentication Management Functions ............................................................... 581

Setting the Department ID Management ....................................................................................................... 582

VI

Changing the System Manager ID and PIN .............................................................................................. 583

Conguring the Department ID Management Settings .............................................................................. 585

Using Department IDs to Manage Printing or Remote Scanning via Computer ............................................. 587

Conguring Personal Folders ....................................................................................................................... 588

Using ACCESS MANAGEMENT SYSTEM ........................................................................................................... 591

Deleting User Setting Information ...................................................................................................................... 592

Conguring the Network Security Settings ............................................................................................................ 594

Restricting Communication by Using Firewalls ..................................................................................................... 596

Specifying IP Addresses in Firewall Settings ................................................................................................... 597

Specifying MAC Addresses in Firewall Settings ................................................................................................ 600

Setting a Proxy ................................................................................................................................................. 602

Conguring the Key and Certicate for TLS .......................................................................................................... 604

Generating the Key and Certicate for Network Communication ...................................................................... 606

Conguring the IPSec Settings ........................................................................................................................... 608

Conguring the IEEE 802.1X Authentication Settings ............................................................................................. 613

Restricting the Machine's Functions ...................................................................................................................... 616

Restricting Access to Address Book and Sending Functions .................................................................................... 617

Restricting Use of the Address Book ............................................................................................................. 618

Limiting Available Destinations ..................................................................................................................... 621

Restricting the Fax Sending Functions ........................................................................................................... 623

Restricting Printing from a Computer .................................................................................................................. 625

Restricting the Use of Memory Media .................................................................................................................. 628

Increasing the Security of Documents .................................................................................................................... 629

Printing User Information on Documents ............................................................................................................ 631

Embedding Invisible Text (Forced Secure Watermark) ........................................................................................... 633

Embedding Information That Restricts Copying (Forced Document Scan Lock) ......................................................... 636

Using TL Code to Restrict Copying ................................................................................................................ 638

Using QR Code to Restrict Copying ............................................................................................................... 640

Adding a Digital Signature to Sent Files ............................................................................................................... 642

Generating a Device Signature Certicate ...................................................................................................... 643

Registering a User Signature Certicate ........................................................................................................ 644

Managing the Machine from a Computer (Remote UI) ............................................................................................ 646

Starting the Remote UI ...................................................................................................................................... 648

Checking the Status and Logs ............................................................................................................................ 652

Turning OFF/Restarting the Machine ................................................................................................................... 657

Registering Destinations via the Remote UI ......................................................................................................... 658

Sharing an Address List with Specic Users .......................................................................................................... 662

Registering User Groups ................................................................................................................................... 664

Registering a Key and Certicate for Network Communication ............................................................................... 666

Generating a Key and Certicate Signing Request (CSR) ......................................................................................... 671

Managing Stored Files ....................................................................................................................................... 674

Managing the Logs ........................................................................................................................................... 680

Importing/Exporting the Setting Data ................................................................................................................. 682

Importing/Exporting All Settings .................................................................................................................. 684

Importing/Exporting the Settings Individually ................................................................................................ 688

Backing Up/Restoring Data ................................................................................................................................ 694

VII

Updating the Firmware ..................................................................................................................................... 699

Setting Scheduled Updates ................................................................................................................................ 700

Displaying Messages from the Administrator ....................................................................................................... 702

Installing System Options ..................................................................................................................................... 704

Synchronizing Settings for Multiple Canon Multifunction Printers .......................................................................... 706

Starting Setting Synchronization ......................................................................................................................... 709

Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine) ........................................... 712

Distributing the Device Information to Other Canon Multifunction Printers ............................................................ 714

Registering the Device Information Destinations .................................................................................................. 716

Performing User Authentication when Distributing Device Information ................................................................... 718

Distributing the Device Information .................................................................................................................... 720

Checking the Results of Device Information Distribution ....................................................................................... 723

Managing Hard Disk Data ...................................................................................................................................... 724

Removing Unnecessary Data from the Hard Disk .................................................................................................. 725

Initializing All Data/Settings ............................................................................................................................... 727

IEEE 2600 .............................................................................................................................................................. 729

Settings/Registration ............................................................................................................................ 731

<Preferences> ....................................................................................................................................................... 732

<Paper Settings> .............................................................................................................................................. 733

<Display Settings> ............................................................................................................................................ 735

<Timer/Energy Settings> ................................................................................................................................... 738

<Network> ....................................................................................................................................................... 741

<External Interface> .......................................................................................................................................... 751

<Accessibility> .................................................................................................................................................. 752

<Adjustment/Maintenance> .................................................................................................................................. 753

<Adjust Image Quality> ..................................................................................................................................... 754

<Adjust Action> ................................................................................................................................................ 756

<Maintenance> ................................................................................................................................................ 758

<Function Settings> .............................................................................................................................................. 759

<Common> ...................................................................................................................................................... 760

<Copy> ............................................................................................................................................................ 772

<Printer> ......................................................................................................................................................... 774

<Send> ............................................................................................................................................................ 775

<Receive/Forward> ........................................................................................................................................... 788

<Store/Access Files> .......................................................................................................................................... 797

<Print> ............................................................................................................................................................ 800

<Hold> ............................................................................................................................................................ 802

<Set Destination> .................................................................................................................................................. 803

<Management Settings> ....................................................................................................................................... 807

<User Management> ........................................................................................................................................ 808

<Device Management> ...................................................................................................................................... 810

<License/Other> ............................................................................................................................................... 814

<Data Management> ........................................................................................................................................ 816

VIII

<Security Settings> ........................................................................................................................................... 818

Settings/Registration Table ................................................................................................................................... 822

Maintenance ................................................................................................................................................. 825

Regular Cleaning .................................................................................................................................................. 827

Cleaning the Exterior ........................................................................................................................................ 828

Cleaning the Platen Glass .................................................................................................................................. 829

Cleaning the Feeder .......................................................................................................................................... 831

Cleaning the Interior ......................................................................................................................................... 835

Cleaning the Dust-Proof Glass ............................................................................................................................ 836

Replacing the Toner Cartridge ............................................................................................................................... 838

Replacing the Waste Toner Container .................................................................................................................... 844

Replacing the Stamp Cartridge .............................................................................................................................. 848

Replacing the Staples (Optional) ............................................................................................................................ 851

Replacing the Staples of the Staple Finisher ......................................................................................................... 852

Replacing the Staples of the Booklet Finisher ....................................................................................................... 854

Replacing the Staples of the Inner Finisher .......................................................................................................... 859

Checking the Remaining Amount of Consumables .................................................................................................. 861

Emptying the Punch Waste (Optional) .................................................................................................................... 863

Emptying the Punch Waste in the Staple Finisher .................................................................................................. 864

Emptying the Punch Waste in the Booklet Finisher ................................................................................................ 866

Emptying the Punch Waste in the Inner Finisher ................................................................................................... 868

Adjusting Print and Finish Quality ......................................................................................................................... 869

Adjusting Gradation .......................................................................................................................................... 871

Adjusting Color Tone ......................................................................................................................................... 874

Adjusting Density ............................................................................................................................................. 876

Correcting Uneven Density ................................................................................................................................ 877

Correcting Color Mismatch ................................................................................................................................ 879

Making Colors More Vivid .................................................................................................................................. 880

Adjusting Image Size ......................................................................................................................................... 881

Setting the Dither Pattern .................................................................................................................................. 882

Adjusting Color Balance .................................................................................................................................... 884

Adjusting the Saddle Stitch Position .................................................................................................................... 885

Adjusting the Saddle Stitch Folding Position ......................................................................................................... 886

Adjusting the Paper Folding Position ................................................................................................................... 887

Checking the Number of Pages for Copy/Print/Fax/Scan ......................................................................................... 888

Printing Reports and Lists ..................................................................................................................................... 889

Consumables ........................................................................................................................................................ 898

Troubleshooting ......................................................................................................................................... 902

If the Machine Does Not Operate ........................................................................................................................... 904

Cannot Print ......................................................................................................................................................... 906

Problems with Printing Results .............................................................................................................................. 907

Problems with Faxes ............................................................................................................................................. 911

IX

Problems with Scanning ........................................................................................................................................ 912

Problems with the Network ................................................................................................................................... 913

Problems with Security ......................................................................................................................................... 917

Problems with MEAP ............................................................................................................................................. 918

Other Problems .................................................................................................................................................... 920

A Message or a Number Starting with "#" (an Error Code) Is Displayed .................................................................... 922

A Message Saying to Contact a Local Authorized Canon Dealer Is Displayed ............................................................ 923

Countermeasures for Each Message ................................................................................................................... 925

Countermeasures for Each Error Code ................................................................................................................ 955

Clearing Paper Jams .............................................................................................................................................. 977

Paper Jams in the Feeder ................................................................................................................................... 980

Paper Jams in the Main Unit ............................................................................................................................... 983

Paper Jams in a Paper Source ............................................................................................................................. 988

Paper Jams in a Finisher (Optional) ...................................................................................................................... 995

Paper Jams in the Staple Finisher .................................................................................................................. 996

Paper Jams in the Booklet Finisher ................................................................................................................ 999

Paper Jams in the Inner Finisher ................................................................................................................. 1004

Clearing Staple Jams (Optional) ........................................................................................................................... 1007

Staple Jams in the Staple Finisher ..................................................................................................................... 1008

Staple Jams in the Booklet Finisher ................................................................................................................... 1010

Staple Jams in the Inner Finisher ...................................................................................................................... 1014

Appendix ........................................................................................................................................................ 1018

Third Party Software ........................................................................................................................................... 1020

Feature Highlights .............................................................................................................................................. 1021

Ecient, Eco-friendly Operations ...................................................................................................................... 1022

Enhanced Security .......................................................................................................................................... 1024

Custom User Settings ..................................................................................................................................... 1026

So Much More ................................................................................................................................................ 1027

Specications ..................................................................................................................................................... 1029

Main Unit ...................................................................................................................................................... 1030

Feeder .......................................................................................................................................................... 1033

Cassette Feeding Unit-AM1 .............................................................................................................................. 1034

High Capacity Cassette Feeding Unit-A1 ............................................................................................................ 1035

Paper Deck Unit-F1 ......................................................................................................................................... 1036

Inner Finisher-H1 ........................................................................................................................................... 1037

Staple Finisher-Y1 ........................................................................................................................................... 1039

Booklet Finisher-Y1 ......................................................................................................................................... 1041

Inner 2way Tray-J1 .......................................................................................................................................... 1044

Copy Tray-J2 ................................................................................................................................................... 1045

Copy Card Reader-F1 ...................................................................................................................................... 1046

Super G3 FAX Board-AS1 ................................................................................................................................. 1047

System Environment ....................................................................................................................................... 1048

Send Function ................................................................................................................................................ 1051

X

Network Environment ..................................................................................................................................... 1053

Printer Settings .............................................................................................................................................. 1054

Advanced Box Functions .................................................................................................................................. 1055

Available Paper .............................................................................................................................................. 1056

Management Functions ................................................................................................................................... 1062

Restrictions When Connecting to ColorPASS/imagePASS ..................................................................................... 1069

MEAP .................................................................................................................................................................. 1071

Installing MEAP Applications ............................................................................................................................ 1073

Managing MEAP Applications ........................................................................................................................... 1076

Managing MEAP Application Licenses ............................................................................................................... 1081

Changing Login Services ................................................................................................................................. 1083

Options .............................................................................................................................................................. 1088

Optional Equipment ........................................................................................................................................ 1090

Cassette Feeding Unit-AM1 ........................................................................................................................ 1094

FL Cassette .............................................................................................................................................. 1095

High Capacity Cassette Feeding Unit-A1 ...................................................................................................... 1097

Paper Deck Unit-F1 ................................................................................................................................... 1101

Inner Finisher-H1/Inner 2/4 Hole Puncher-B1/Inner 2/3 Hole Puncher-B1 ........................................................ 1104

Staple Finisher-Y1/Booklet Finisher-Y1/Buffer Pass Unit-L1/2/4 Hole Puncher Unit-A1/2/3 Hole Puncher Unit-A1/4 Hole

Puncher Unit-A1 ....................................................................................................................................... 1106

Inner 2way Tray-J1 .................................................................................................................................... 1110

Copy Tray-J2 ............................................................................................................................................. 1111

Platen Cover Type W ................................................................................................................................. 1112

Copy Card Reader-F1 ................................................................................................................................ 1113

ADF Access Handle-A1 ............................................................................................................................... 1115

Removable HDD Kit .................................................................................................................................. 1116

System Options .............................................................................................................................................. 1121

List of Items That Can Be Personalized ................................................................................................................. 1125

Driver Software Used with This Machine .............................................................................................................. 1127

Manuals and Their Contents ................................................................................................................................ 1129

Using User's Guide .............................................................................................................................................. 1130

Screen Layout of User's Guide .......................................................................................................................... 1131

Viewing User's Guide ...................................................................................................................................... 1135

Manual Display Settings .................................................................................................................................. 1138

Basic Windows Operations .................................................................................................................................. 1139

Notice ................................................................................................................................................................ 1145

XI

Setting Up

Setting Up ............................................................................................................................................................... 2

Preparations Required Before Use ....................................................................................................................... 3

Preventing Unauthorized Access .......................................................................................................................... 5

Setting up Using the Setup Guide ......................................................................................................................... 7

Logging in as an Administrator .......................................................................................................................... 15

Setting the Date/Time ......................................................................................................................................... 17

Setting up the Network Environment ................................................................................................................ 19

Canceling the Network Setting Lock ............................................................................................................... 21

Selecting Wired or Wireless LAN ..................................................................................................................... 22

Connecting to a Wired LAN ............................................................................................................................. 23

Connecting to a Wireless LAN ......................................................................................................................... 24

Setting Up the Connection Using WPS Push Button Mode ....................................................................... 26

Setting Up the Connection Using WPS PIN Code Mode ............................................................................ 27

Setting Up Connection by Selecting a Wireless Router ............................................................................. 28

Setting Up a Connection by Specifying Detailed Settings ......................................................................... 29

Checking the SSID and Network Key ........................................................................................................ 31

Setting an IP Address ..................................................................................................................................... 32

Setting an IPv4 Address ........................................................................................................................... 33

Setting an IPv6 Address ........................................................................................................................... 35

Adapting to the Network Environment ........................................................................................................... 38

Making Ethernet Settings ......................................................................................................................... 39

Setting the Wait Time When Connecting to a Network ............................................................................ 41

Making DNS Settings ............................................................................................................................... 42

Making SMB Settings ............................................................................................................................... 46

Making WINS Settings .............................................................................................................................. 47

Making WebDAV Settings ......................................................................................................................... 48

Registering the LDAP Server .................................................................................................................... 49

Monitoring and Controlling via SNMP ...................................................................................................... 53

Other Network Settings ........................................................................................................................... 57

Installing Drivers ................................................................................................................................................. 59

Fax Line Settings ................................................................................................................................................. 60

Setting E-mail/I-Fax Communication ................................................................................................................. 62

Setting the Advanced Box of the Machine ......................................................................................................... 65

Setting Advanced Box to Public ...................................................................................................................... 66

Connecting to the Other Devices ....................................................................................................................... 68

Setting Up

1

Setting Up

13WK-000

Setting up the usage environment is required before using each function of the machine. First, conrm the processes

to complete "setting up" prior to actual setup. Preparations Required Before Use(P. 3)

◼ Administrators and General Users

To manage the machine, it is recommended to construct a system in which someone is appointed as an administrator

and general users operate the machine under the management of an administrator. Administrators decide the rules

for using the machine and operate important setups such as networks and security. Administrators set the access for

each user when necessary.

TIPS

Carrying out the initial setup of the machine (Setup Guide)

● You can easily set up to start using the machine, such as setting the date and time and networks, by

following the the on-screen instructions. Setting up Using the Setup Guide(P. 7)

Setting Up

2

Preparations Required Before Use

13WK-001

Set up the machine in order from steps 1 through 5. For details, click a link to display the corresponding pages. To use

the machine safely, at the same time, conrm Preventing Unauthorized Access(P. 5) .

Step 1 Setting up Using the Setup Guide(P. 7)

Step 2 Setting up the Network Environment(P. 19)

● Set up the network environment not included on the Setup Guide. If you do not start the

Setup Guide, start setting up from this procedure.

Step 3 Installing Drivers(P. 59)

Step 4 Setting E-mail/I-Fax Communication(P. 62)

Step 5 Setting the Advanced Box of the Machine(P. 65)

TIPS

Setting from the Remote UI

● When you complete setup for the network environment, you can set up the machine from Remote UI

eciently. Starting the Remote UI(P. 648)

Setting Up

3

Saving setup time by importing data from other machines

● If you have any other Canon multifunction printer and save (export) its registered setup data to a computer

beforehand, setup contents such as address book and paper type setting can be immediately used by

importing them to the machine. Importing/Exporting the Setting Data(P. 682)

Setting Up

4

Preventing Unauthorized Access

13WK-002

This section describes preventive measures against unauthorized access from external networks. For administrators

and users that are using the machine in a network environment, make sure to read this section before use.

Connecting to networks enables you to use various functions such as printing, remote operation from a computer,

sending scanned documents through the Internet, etc. However, for protection against unauthorized access from an

external network, security measures are essential. This section describes some countermeasures against unauthorized

access, which must be implemented before using the machine with a network environment.

Implementing Private IP Addresses(P. 5)

Limiting Communication via a Firewall(P. 6)

Setting up TLS Encryption Communication(P. 6)

Managing the Machine's Information via Passwords(P. 6)

Implementing Private IP Addresses

An IP address is a number that is assigned to a computer on a network. A "global IP address" is used for Internet

connections. A "private IP address" is used for local area networks such as an oce LAN. If your IP address is a global

IP address, unauthorized users on the Internet can attempt to access your local network and risks such as information

leakage become larger. If your address is a private address, only users on a local area network such as the oce LAN

have access.

【Global IP address】

Accessible from outside your network

【Private IP address】

Accessible only from within a local area network

Generally, when setting up an IP address, use a private IP address. For a private IP address, any addresses in the

following ranges can be used. Conrm if the IP address that is currently set is a private IP address.

◼ Ranges of Private IP Addresses

● 10.0.0.0 to 10.255.255.255

● 172.16.0.0 to 172.31.255.255

● 192.168.0.0 to 192.168.255.255

For information on how to conrm IP addresses, see

Setting an IPv4 Address(P. 33) .

● Even if a global IP address is set for the machine, risk of unauthorized access can be reduced by using a

rewall. Consult your network administrator when you want to operate the machine using a global IP

address.

Setting Up

5

Limiting Communication via a Firewall

A rewall is a system that prevents unauthorized access from external networks in order to prevent attacks or invasion

into the local area network. Access from outside your local network that has potential to be a risk can be shut out

beforehand by limiting communication from a specic external IP address in your network environment.

Restricting

Communication by Using Firewalls(P. 596)

Setting up TLS Encryption Communication

For TLS communication, see Starting the Remote UI(P. 648) .

Managing the Machine's Information via Passwords

Even if the machine receives unauthorized access from a malicious third party, risk of information leakage can be

greatly reduced when various information resources in the machine are protected by passwords.

Password for each function / PIN code setting

● Personal authentication management using User Authentication Conguring the Personal Authentication

Management Settings(P. 558)

● PIN code setting for system management contents

Changing the System Manager ID and PIN(P. 583)

● PIN code settings for accessing Address Book Restricting Use of the Address Book(P. 618)

● Authentication management for Advanced Box Setting Advanced Box to Public(P. 66)

These are examples of preventing unauthorized access. For other details, see Managing the Machine(P. 543) and

carry out necessary settings according to your environment.

Setting Up

6

Setting up Using the Setup Guide

13WK-003

When the machine is turned ON for the rst time ( Turning ON the Machine(P. 90) ), the initial setup of the

machine begins automatically. You can adjust the basic setup necessary to use the machine. Congure the basic setup

in accordance with each screen, or click a link to display the corresponding page and see details.

Step 1 Specify the language and keyboard layout.

Select the language to be displayed on the screens. Depending on the language, you can

change the layout of the keyboard that is displayed to enter characters.

● Select the language, and press <OK>.

● To change the keyboard layout, press <Set>, select the keyboard layout, and press

<OK>.

● Displaying the button for switching languages will be convenient for frequent

language switching.

Switching the Displayed Language(P. 175)

Step 2 Check the paper settings.

Check that the paper loaded in the drawers is correctly specied.

● If the paper sizes are correct, press <OK>.

● For information on the screen and the instructions on how to change the settings,

see

Specifying Paper Size and Type in the Paper Drawer(P. 138) .

Step 3 Log in as the Administrator.

Make an authenticated login to congure the settings that require Administrator privileges.

Setting Up

7

● Press <Log In>, select "Administrator," and enter the password using the numeric

keys on the control panel. The default password for "Administrator" is "7654321".

Press <Log In> again, and press <OK>.

● If you enter the factory default password, the screen prompting you to change the

password is displayed. You can also change the password later.

Logging in as an

Administrator(P. 15)

● You can skip the settings that require Administrator privileges and proceed to the next step

by pressing <Skip>. In this case, proceed to Step 10.

Step 4 Specify the user authentication settings.

To enhance the security of the machine, use the machine under a system that uses user

authentication.

● This machine is set to use the user authentication as the login service. For more information,

see

Conguring the Personal Authentication Management Settings(P. 558) .

● Press <On> for <Use User Authentication>, press <On> for the login method to use,

and press <Next>.

● If you do not use user authentication, press <Off> for <Use User Authentication>,

press <OK>, and proceed to Step 5.

● If you select an item other than <Picture Login>, select when to display the login

screen, and press <OK>. Proceed to Step 5.

● If you select <Display When Function Is Selected>, press <Functions> and <Color

Copy/Print>, select the function to display the login screen for, and press <OK>.

Also, select the setting items on the <Settings/Registration> screen to display the

login screen for.

● If you select <Picture Login>, select when to display the login screen, and press

<Next>. Proceed to next step.

Setting Up

8

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