Canon imageRUNNER ADVANCE C5560i III User manual

imageRUNNER ADVANCE

C5560i III / C5550i III / C5540i III / C5535i III

User

's Guide

USRMA-3778-03 2019-09 en Copyright CANON INC. 2019

Contents

Setting Up

............................................................................................................................................................ 3

Preparations Required Before Use ............................................................................................................................. 4

Preventing Unauthorized Access ................................................................................................................................ 6

Setting up Using the Setup Guide ............................................................................................................................... 8

Logging in as an Administrator ................................................................................................................................ 17

Setting the Date/Time ............................................................................................................................................. 19

Setting up the Network Environment ....................................................................................................................... 21

Canceling the Network Setting Lock ...................................................................................................................... 24

Selecting the Network Connection Method ............................................................................................................ 25

Connecting to a Wired LAN .................................................................................................................................. 27

Connecting to a Wireless LAN ............................................................................................................................... 28

Setting Up the Connection Using WPS Push Button Mode .................................................................................. 30

Setting Up the Connection Using WPS PIN Code Mode ...................................................................................... 31

Setting Up Connection by Selecting a Wireless Router ....................................................................................... 32

Setting Up a Connection by Specifying Detailed Settings .................................................................................... 33

Checking the SSID and Network Key ............................................................................................................... 35

Setting an IP Address .......................................................................................................................................... 36

Setting an IPv4 Address ................................................................................................................................. 37

Setting an IPv6 Address ................................................................................................................................. 39

Setting the IPv4 Address of the Sub Line .......................................................................................................... 42

Adapting to the Network Environment .................................................................................................................. 43

Making Ethernet Settings .............................................................................................................................. 44

Setting the Wait Time When Connecting to a Network ....................................................................................... 46

Making DNS Settings ..................................................................................................................................... 47

Making SMB Settings .................................................................................................................................... 52

Making WINS Settings ................................................................................................................................... 55

Making WebDAV Settings ............................................................................................................................... 56

Registering the LDAP Server .......................................................................................................................... 57

Monitoring and Controlling via SNMP .............................................................................................................. 61

Setting Static Routing .................................................................................................................................... 65

Other Network Settings ................................................................................................................................. 67

Conguring System Data Communication ........................................................................................................ 69

Installing Drivers .................................................................................................................................................... 71

Fax Line Settings ..................................................................................................................................................... 72

Setting E-mail/I-Fax Communication ........................................................................................................................ 74

Setting the Advanced Box of the Machine ................................................................................................................ 78

Setting Advanced Box to Public ............................................................................................................................ 79

Connecting to the Other Devices ............................................................................................................................. 84

Basic Operations .......................................................................................................................................... 88

Parts and Their Functions ........................................................................................................................................ 91

Front Side .......................................................................................................................................................... 92

Back Side ........................................................................................................................................................... 96

I

Interior ..............................................................................................................................................................

97

Feeder ............................................................................................................................................................... 98

Multi-Purpose Tray ........................................................................................................................................... 100

Paper Drawer ................................................................................................................................................... 101

Control Panel ................................................................................................................................................... 103

Turning ON the Machine ....................................................................................................................................... 106

Turning OFF the Machine ................................................................................................................................... 107

Placing Originals ................................................................................................................................................... 109

Loading Paper ....................................................................................................................................................... 116

Basic Paper Loading Method .............................................................................................................................. 117

Loading Envelopes ............................................................................................................................................ 123

Loading Preprinted Paper .................................................................................................................................. 132

Loading Tab Paper ............................................................................................................................................ 136

Using the Touch Panel Display ............................................................................................................................... 140

Basic Screens on the Touch Panel Display ............................................................................................................ 141

Items Displayed on the <Home> Screen ........................................................................................................ 144

Timeline Display Specications ..................................................................................................................... 146

Items Displayed in the Timeline .................................................................................................................... 148

Basic Operation of the Touch Panel Display ......................................................................................................... 153

Entering Characters .......................................................................................................................................... 158

Logging into the Machine ...................................................................................................................................... 160

List of Items That Can Be Personalized ................................................................................................................ 163

Specifying Paper Size and Type .............................................................................................................................. 166

Specifying Paper Size and Type in the Paper Drawer ............................................................................................. 167

Specifying Paper Size and Type in the Multi-purpose Tray ...................................................................................... 171

Registering Frequently Used Paper Size and Type for the Multi-purpose Tray ........................................................... 175

Fixing the Paper Size and Type to Use with the Multi-Purpose Tray ......................................................................... 178

Registering Free Size Paper (Custom Size Paper) ................................................................................................... 181

Automatically Selecting the Appropriate Paper Source for a Specic Function .......................................................... 182

Specifying the Output Tray for Preprinted Paper .................................................................................................... 184

Customizing the Touch Panel Display ..................................................................................................................... 186

Customizing the <Home> Screen ........................................................................................................................ 189

Creating a Shortcut for a Frequently Used Function .............................................................................................. 191

Registering a Combination of Frequently Used Functions ...................................................................................... 193

Customizing the Basic Features Screen ................................................................................................................ 196

Registering Frequently Used Settings and Destinations as Personal Buttons/Shared Buttons on the <Home> Screen .... 199

Registering Personal Buttons/Shared Buttons ................................................................................................ 200

Switching the Displayed Language ..................................................................................................................... 205

Registering Shortcuts for Frequently Used Settings/Registered Items ..................................................................... 207

Customizing the Screen Display Appearance and the Operational Conditions ........................................................... 209

Canceling Send/Print Jobs ...................................................................................................................................... 212

Setting Sounds ...................................................................................................................................................... 213

Entering Sleep Mode ............................................................................................................................................. 216

Registering Destinations ....................................................................................................................................... 218

II

About the Address Books of the Machine .............................................................................................................

220

Registering Destinations in the Address Book ...................................................................................................... 223

Registering Multiple Destinations as a Group ................................................................................................. 233

Editing the Registered Destinations in the Address Book ................................................................................. 237

Registering a Destination in a One-Touch Button .................................................................................................. 239

Registering a Group in a One-Touch Button ................................................................................................... 241

Editing the Registered Destinations in One-Touch Buttons ............................................................................... 243

Copying .............................................................................................................................................................. 246

Copy Basic Features Screen ................................................................................................................................... 248

Basic Copy Operations ........................................................................................................................................... 250

Cancelling Copying ........................................................................................................................................... 261

Enhancing and Adjusting Copy Quality ................................................................................................................... 263

Selecting the Type of Original for Copying ........................................................................................................... 264

Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 266

Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 267

Inverting Colors (Nega/Posi) .............................................................................................................................. 269

Adjusting the Color ........................................................................................................................................... 270

One Touch Color Mode ...................................................................................................................................... 273

Copying Eciently ................................................................................................................................................ 275

Copying Multiple Originals onto One Sheet (N on 1) .............................................................................................. 276

Copying a Facing Page Original as Two Separate Pages ......................................................................................... 278

Copying Different Size Originals Together (Different Size Originals) ........................................................................ 281

Copying Separately Scanned Originals Together (Job Build) ................................................................................... 283

Checking the Copy Results ................................................................................................................................. 285

Copying Immediately by Interrupting Other Jobs .................................................................................................. 288

Functions Useful for Making and Managing Material .............................................................................................. 289

Finishing by Collating/Grouping ......................................................................................................................... 290

Finishing with the Stapler .................................................................................................................................. 292

Other Finishing Functions .................................................................................................................................. 294

Attaching Numbers and Symbols to Copies .......................................................................................................... 295

Making Booklets ................................................................................................................................................... 298

Making Booklets (Booklet Copying) ..................................................................................................................... 299

Setting Binding Margins .................................................................................................................................... 305

Adding a Cover and Back Cover .......................................................................................................................... 307

Useful Copy Functions ........................................................................................................................................... 309

Copying Free Size Originals ................................................................................................................................ 311

Mirroring Images (Mirror Image) ........................................................................................................................ 312

Shifting the Image ............................................................................................................................................ 313

Copying with the Image Repeated (Repeat Images) .............................................................................................. 315

Inserting Sheets and Chapter Pages (Insert Sheets) .............................................................................................. 317

Inserting Sheets When Copying Onto Transparencies ........................................................................................... 322

Superimposing Images ..................................................................................................................................... 324

Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks) ............................................................. 327

III

Storing Copy Documents in the Machine .............................................................................................................

331

Notifying You of the Completion of Copying by E-Mail ........................................................................................... 333

Making ID Card Copies ...................................................................................................................................... 335

Area Designation .............................................................................................................................................. 337

Enlarging an Image to Make a Poster .................................................................................................................. 341

Skipping Blank Pages When Printing ................................................................................................................... 346

Restricting Copying of Condential Documents ...................................................................................................... 348

Embedding the "TOP SECRET" Text (Secure Watermark) ........................................................................................ 349

Disabling Copying of Documents (Document Scan Lock) ........................................................................................ 352

Restricting Copying Using a TL Code ............................................................................................................. 353

Restricting Copying Using a QR Code ............................................................................................................ 355

Reducing Copying Operations ................................................................................................................................ 357

Recalling Previously Used Copy Settings (Previous Settings) ................................................................................... 358

Changing the Settings Quickly (Express Copy Screen) ............................................................................................ 360

Restrictions Regarding the Combination of Functions ............................................................................................. 362

Copy Basic Features Screen ................................................................................................................................ 363

<Options> Screen (1/4) ...................................................................................................................................... 367

<Options> Screen (2/4) ...................................................................................................................................... 376

<Options> Screen (3/4) ...................................................................................................................................... 379

<Options> Screen (4/4) ...................................................................................................................................... 382

Faxing .................................................................................................................................................................. 384

Fax Basic Features Screen ...................................................................................................................................... 386

Basic Operations for Sending Faxes ....................................................................................................................... 389

Canceling Sending Faxes ................................................................................................................................... 405

Receiving Faxes .................................................................................................................................................... 407

Sending Faxes Successfully .................................................................................................................................... 409

Checking Scanned Images Before Sending (Preview) ............................................................................................. 410

Stamping Scanned Originals for Sending ............................................................................................................. 412

Checking the Connection to the Recipient Before Sending (Direct Send) .................................................................. 413

Sending Faxes Manually (Manual Sending) ........................................................................................................... 415

Notifying You by E-Mail of the Completion of Sending ........................................................................................... 417

Simplifying Sending Operations ............................................................................................................................. 419

Sending Different Size Originals Together (Different Size Originals) ........................................................................ 420

Sending Separately Scanned Documents Together (Job Build) ................................................................................ 422

Recalling Previously Used Settings for Sending (Previous Settings) .......................................................................... 424

Useful Functions When Sending ............................................................................................................................. 426

Sending at a Specied Time ............................................................................................................................... 427

Saving a Copy of a Sent Document ...................................................................................................................... 429

Various Receiving Methods .................................................................................................................................... 432

Saving Received Documents in the Machine (Memory Reception) ........................................................................... 433

Keeping Received Documents Private ................................................................................................................. 436

Forwarding Received Documents Automatically ..................................................................................................... 438

Checking Status and Log for Sent and Received Documents .................................................................................... 441

IV

Sending Faxes from Your Computer (PC Fax) ..........................................................................................................

444

Sending PC Faxes ............................................................................................................................................. 445

Using Internet Faxes (I-Fax) ................................................................................................................................... 449

Sending I-Faxes ................................................................................................................................................ 450

Receiving I-Faxes .............................................................................................................................................. 458

Using Remote Faxes .............................................................................................................................................. 459

Printing .............................................................................................................................................................. 462

Printing From a Computer ..................................................................................................................................... 464

Canceling Printing ............................................................................................................................................ 467

Checking the Printing Status and History ............................................................................................................. 469

Advanced Functions for Printing ............................................................................................................................ 471

Printing After Checking the Document (Hold) ....................................................................................................... 472

Sending Documents for Job Hold From a Computer ........................................................................................ 473

Moving/Duplicating a File ............................................................................................................................ 475

Printing Job Hold Documents ....................................................................................................................... 477

Printing Documents Retained in the Machine (Forced Hold Printing) ....................................................................... 479

Printing at a Specied Time (Scheduled Printing) .................................................................................................. 483

Printing With Settings Disabling Unauthorized Copying ......................................................................................... 485

Various Printing Methods ...................................................................................................................................... 487

Directly Printing Files without Opening Them ....................................................................................................... 488

Printing Using a Virtual Printer ........................................................................................................................... 490

Printing From Memory Media (Media Print) ......................................................................................................... 493

Scanning ........................................................................................................................................................... 495

Scan Basic Features Screen .................................................................................................................................... 497

Basic Operations for Scanning Originals ................................................................................................................ 500

Checking Status and Log for Scanned Documents ................................................................................................ 517

Scanning Clearly ................................................................................................................................................... 519

Adjusting Image Quality .................................................................................................................................... 520

Adjusting Density ............................................................................................................................................. 521

Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 522

Erasing Dark Borders When Scanning (Erase Frame) ............................................................................................. 523

Scanning Eciently ............................................................................................................................................... 525

Sending/Saving Different Size Originals Together (Different Size Originals) .............................................................. 526

Scanning a Facing Page Original and Storing/Sending it as Two Separate Pages ....................................................... 528

Scanning to Make a Booklet (Booklet Scan) .......................................................................................................... 530

Sending/Saving Separately Scanned Documents Together (Job Build) ...................................................................... 532

Useful Scanning Functions .................................................................................................................................... 534

Skipping Blank Pages When Scanning ................................................................................................................. 536

Checking Scanned Originals Before Sending/Saving (Preview) ................................................................................ 538

Stamping Scanned Originals for Sending/Saving .................................................................................................. 540

Sending/Saving at a Specied Time ..................................................................................................................... 541

Notifying You by E-Mail of the Completion of Sending/Saving ................................................................................. 543

V

Scanning with the OCR Function .........................................................................................................................

545

Enhancing the Security of Electronic Files ............................................................................................................ 550

Recalling Previously Used Settings for Sending/Saving (Previous Settings) ............................................................... 555

Setting a File Name ........................................................................................................................................... 557

Specifying E-Mail Settings .................................................................................................................................. 559

Using Your Computer to Scan (Remote Scan) (Windows) ......................................................................................... 561

Using Color Network ScanGear 2 ........................................................................................................................ 562

Scanning Originals from an Application ......................................................................................................... 564

Using WSD ....................................................................................................................................................... 566

Scanning Originals Using WSD (WSD Scan) .................................................................................................... 568

Using Storage Space ............................................................................................................................... 572

Using as a Simple File Server ................................................................................................................................. 574

Saving Documents in the Advanced Box .............................................................................................................. 575

Accessing the Advanced Box from a Computer ..................................................................................................... 577

Working with Files and Folders in the Advanced Box ............................................................................................. 579

Creating the Personal Space in the Advanced Box ................................................................................................. 583

Printing Files in the Advanced Box ...................................................................................................................... 584

Working with Other Devices .................................................................................................................................. 586

Saving Documents in Other Devices .................................................................................................................... 587

Working with Files and Folders in Other Devices ................................................................................................... 588

Printing Files in Other Devices ............................................................................................................................ 589

Making Simple Edits to Files .................................................................................................................................. 591

Saving Documents in the Mail Box ...................................................................................................................... 592

Editing Files in the Mail Box ............................................................................................................................... 596

Printing Files in the Mail Box .............................................................................................................................. 601

Sending Files in the Mail Box .............................................................................................................................. 603

Specifying the Mail Box Settings ......................................................................................................................... 604

Working with Data in Memory Media ..................................................................................................................... 606

Saving Documents in Memory Media .................................................................................................................. 608

Working with Files and Folders in Memory Media ................................................................................................. 610

Printing Files in Memory Media .......................................................................................................................... 613

Setting Screen and Operations for Scanning to Save ............................................................................................... 615

Setting Screen and Operations for Printing Saved Files ........................................................................................... 618

Storage Locations and File Formats for Each Mode ................................................................................................. 626

Linking with Mobile Devices ............................................................................................................ 629

Connecting with Mobile Devices ............................................................................................................................ 630

Connecting Directly .......................................................................................................................................... 631

Utilizing the Machine through Applications ........................................................................................................... 637

Using AirPrint ....................................................................................................................................................... 639

Printing with AirPrint ........................................................................................................................................ 644

Scanning with AirPrint ....................................................................................................................................... 648

Faxing with AirPrint .......................................................................................................................................... 650

VI

If AirPrint Cannot Be Used .................................................................................................................................

652

Using Google Cloud Print ....................................................................................................................................... 653

Conguring the User Settings for Google Cloud Print ............................................................................................ 656

Printing with Default Print Service (Android) .......................................................................................................... 658

Managing the Machine ........................................................................................................................ 662

Applying a Security Policy to the Machine .............................................................................................................. 664

Using a Password to Protect the Security Policy Settings ........................................................................................ 665

Conguring the Security Policy Settings .............................................................................................................. 667

Security Policy Setting Items .............................................................................................................................. 669

Managing Users .................................................................................................................................................... 675

Conguring the Personal Authentication Management Settings ............................................................................. 678

Registering User Information in the Local Device ............................................................................................ 681

Importing/Exporting User Data .................................................................................................................... 686

Adding and Editing User Information in a CSV File .................................................................................... 690

Registering Server Information .................................................................................................................... 695

Conguring the Authentication Functions ...................................................................................................... 701

Using Personal Authentication to Manage Printing/Faxing/Remote Scanning via a Computer .............................. 710

Using Other Convenient Personal Authentication Management Functions ............................................................... 711

Setting the Department ID Management ....................................................................................................... 712

Changing the System Manager ID and PIN .............................................................................................. 713

Conguring the Department ID Management Settings .............................................................................. 715

Using Department IDs to Manage Printing or Remote Scanning via Computer ............................................. 718

Conguring Personal Folders ....................................................................................................................... 719

Using ACCESS MANAGEMENT SYSTEM ........................................................................................................... 723

Deleting User Setting Information ...................................................................................................................... 724

Conguring the Network Security Settings ............................................................................................................ 726

Restricting Communication by Using Firewalls ..................................................................................................... 728

Specifying IP Addresses in Firewall Settings ................................................................................................... 729

Specifying MAC Addresses in Firewall Settings ................................................................................................ 732

Conguring the Firewall of the Sub Line ........................................................................................................ 734

Setting a Proxy ................................................................................................................................................. 737

Conguring the Key and Certicate for TLS .......................................................................................................... 739

Generating the Key and Certicate for Network Communication ...................................................................... 741

Conguring the IPSec Settings ........................................................................................................................... 743

Conguring the IEEE 802.1X Authentication Settings ............................................................................................. 749

Restricting the Machine's Functions ...................................................................................................................... 752

Restricting Access to Address Book and Sending Functions .................................................................................... 753

Restricting Use of the Address Book ............................................................................................................. 754

Limiting Available Destinations ..................................................................................................................... 757

Restricting the Fax Sending Functions ........................................................................................................... 759

Restricting Printing from a Computer .................................................................................................................. 761

Restricting the Use of Memory Media .................................................................................................................. 764

Increasing the Security of Documents .................................................................................................................... 765

Printing User Information on Documents ............................................................................................................ 767

Embedding Invisible Text (Forced Secure Watermark) ........................................................................................... 769

VII

Embedding Information That Restricts Copying (Forced Document Scan Lock) .........................................................

771

Using TL Code to Restrict Copying ................................................................................................................ 774

Using QR Code to Restrict Copying ............................................................................................................... 776

Adding a Digital Signature to Sent Files ............................................................................................................... 778

Generating a Device Signature Certicate ...................................................................................................... 779

Registering a User Signature Certicate ........................................................................................................ 780

Managing the Machine from a Computer (Remote UI) ............................................................................................ 782

Starting the Remote UI ...................................................................................................................................... 784

Checking the Status and Logs ............................................................................................................................ 788

Turning OFF/Restarting the Machine ................................................................................................................... 793

Registering Destinations via the Remote UI ......................................................................................................... 794

Sharing an Address List with Specic Users .................................................................................................... 798

Registering User Groups ................................................................................................................................... 800

Registering a Key and Certicate for Network Communication ............................................................................... 802

Generating a Key and Certicate Signing Request (CSR) ......................................................................................... 807

Retrieving/Updating a Certicate from an SCEP Server .......................................................................................... 810

Managing Stored Files ....................................................................................................................................... 816

Managing the Logs ........................................................................................................................................... 822

Importing/Exporting the Setting Data ................................................................................................................. 827

Importing/Exporting All Settings .................................................................................................................. 831

Importing/Exporting the Settings Individually ................................................................................................ 835

Address Book Items .............................................................................................................................. 842

Backing Up/Restoring Data ................................................................................................................................ 847

Updating the Firmware ..................................................................................................................................... 852

Setting Scheduled Updates ................................................................................................................................ 853

Displaying Messages from the Administrator ....................................................................................................... 855

Conguring the Visual Message Function ............................................................................................................ 857

Sending E-Mail Notication When an Error Occurs ................................................................................................ 860

Installing System Options ..................................................................................................................................... 862

Synchronizing Settings for Multiple Canon Multifunction Printers .......................................................................... 864

Starting Setting Synchronization ......................................................................................................................... 867

Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine) ........................................... 870

Switching the Machines to Synchronize ............................................................................................................... 875

Distributing the Device Information to Other Canon Multifunction Printers ............................................................ 880

Registering the Device Information Destinations .................................................................................................. 882

Performing User Authentication when Distributing Device Information ................................................................... 884

Distributing the Device Information .................................................................................................................... 886

Checking the Results of Device Information Distribution ....................................................................................... 889

Managing Hard Disk Data ...................................................................................................................................... 890

Removing Unnecessary Data from the Hard Disk .................................................................................................. 891

Initializing All Data/Settings ............................................................................................................................... 893

Using TPM ....................................................................................................................................................... 895

Concerning the Information Security Standard ...................................................................................................... 899

Functions Linked to Cloud Service .......................................................................................................................... 900

VIII

Settings/Registration ............................................................................................................................ 905

Settings/Registration Table ................................................................................................................................... 906

Preferences ..................................................................................................................................................... 909

Paper Settings ............................................................................................................................................ 910

Display Settings .......................................................................................................................................... 912

Timer/Energy Settings ................................................................................................................................. 915

Network .................................................................................................................................................... 917

External Interface ....................................................................................................................................... 949

Accessibility ............................................................................................................................................... 950

Volume Settings ......................................................................................................................................... 951

Adjustment/Maintenance .................................................................................................................................. 952

Adjust Image Quality .................................................................................................................................. 953

Adjust Action ............................................................................................................................................. 955

Maintenance .............................................................................................................................................. 956

Function Settings .............................................................................................................................................. 957

Common ................................................................................................................................................... 958

Copy ......................................................................................................................................................... 969

Printer ...................................................................................................................................................... 971

Output Report ...................................................................................................................................... 973

Custom Settings ................................................................................................................................... 974

UFR II .................................................................................................................................................. 980

PCL ..................................................................................................................................................... 981

PS ....................................................................................................................................................... 984

Imaging .............................................................................................................................................. 986

PDF ..................................................................................................................................................... 988

XPS ..................................................................................................................................................... 990

Utility .................................................................................................................................................. 992

Send ......................................................................................................................................................... 993

Receive/Forward ...................................................................................................................................... 1004

Store/Access Files ..................................................................................................................................... 1007

Print ....................................................................................................................................................... 1011

Hold ....................................................................................................................................................... 1013

Web Access .............................................................................................................................................. 1014

Set Destination ............................................................................................................................................... 1017

Management Settings ..................................................................................................................................... 1020

User Management .................................................................................................................................... 1021

Device Management ................................................................................................................................. 1026

License/Other .......................................................................................................................................... 1034

Data Management .................................................................................................................................... 1036

Security Settings ...................................................................................................................................... 1038

<Preferences> ..................................................................................................................................................... 1040

<Paper Settings> ............................................................................................................................................ 1041

<Display Settings> .......................................................................................................................................... 1043

<Timer/Energy Settings> ................................................................................................................................. 1047

<Network> .................................................................................................................................................... 1052

<External Interface> ....................................................................................................................................... 1066

<Accessibility> ................................................................................................................................................ 1068

IX

................................................................................................................................ 1069

<Adjust Image Quality> ................................................................................................................................... 1070

<Adjust Action> .............................................................................................................................................. 1072

<Maintenance> .............................................................................................................................................. 1074

<Function Settings> ............................................................................................................................................ 1075

<Common> .................................................................................................................................................... 1076

<Copy> .......................................................................................................................................................... 1091

<Printer> ....................................................................................................................................................... 1093

<Send> .......................................................................................................................................................... 1095

<Receive/Forward> ......................................................................................................................................... 1111

<Store/Access Files> ........................................................................................................................................ 1118

<Print> .......................................................................................................................................................... 1123

<Hold> .......................................................................................................................................................... 1126

<Set Destination> ............................................................................................................................................... 1127

<Management Settings> ..................................................................................................................................... 1131

<User Management> ...................................................................................................................................... 1132

<Device Management> ................................................................................................................................... 1135

<License/Other> ............................................................................................................................................. 1140

<Data Management> ...................................................................................................................................... 1143

<Security Settings> ......................................................................................................................................... 1146

Maintenance ............................................................................................................................................... 1153

Regular Cleaning ................................................................................................................................................ 1155

Cleaning the Exterior ...................................................................................................................................... 1156

Cleaning the Platen Glass ................................................................................................................................ 1157

Cleaning the Feeder ........................................................................................................................................ 1159

Cleaning the Dust-Proof Glass .......................................................................................................................... 1163

Replacing the Toner Cartridge ............................................................................................................................. 1165

Replacing the Waste Toner Container .................................................................................................................. 1170

Replacing the Stamp Cartridge ............................................................................................................................ 1173

Loading Staples (Optional) .................................................................................................................................. 1176

Loading Staples of the Staple Finisher ............................................................................................................... 1177

Loading Staples of the Booklet Finisher ............................................................................................................. 1179

Loading Staples of the Inner Finisher ................................................................................................................ 1184

Emptying the Punch Waste (Optional) .................................................................................................................. 1186

Emptying the Punch Waste in the Staple Finisher ............................................................................................... 1187

Emptying the Punch Waste in the Booklet Finisher ............................................................................................. 1189

Emptying the Punch Waste in the Inner Finisher ................................................................................................. 1191

Replacement Parts .............................................................................................................................................. 1192

Checking the Remaining Amount of Consumables ............................................................................................... 1195

Adjusting Print and Finish Quality ....................................................................................................................... 1198

Adjusting Gradation ........................................................................................................................................ 1200

Adjusting Color Tone ...................................................................................................................................... 1203

Adjusting Density ........................................................................................................................................... 1205

X

Correcting Uneven Density

.............................................................................................................................. 1206

Correcting Color Mismatch .............................................................................................................................. 1209

Making Colors More Vivid ................................................................................................................................ 1210

Adjusting Image Size ...................................................................................................................................... 1211

Setting the Dither Pattern ................................................................................................................................ 1212

Adjusting Color Balance .................................................................................................................................. 1213

Adjusting the Saddle Stitch Position .................................................................................................................. 1214

Adjusting the Saddle Stitch Folding Position ....................................................................................................... 1215

Adjusting the Paper Folding Position ................................................................................................................. 1216

Paper Type Management Settings ....................................................................................................................... 1217

Adjusting the Image Position ........................................................................................................................... 1221

Adjusting the Secondary Transfer Voltage ......................................................................................................... 1224

Checking the Number of Pages for Copy/Print/Fax/Scan ....................................................................................... 1225

Printing Reports and Lists ................................................................................................................................... 1226

Troubleshooting ....................................................................................................................................... 1239

If the Machine Does Not Operate ........................................................................................................................ 1241

Cannot Print ....................................................................................................................................................... 1243

Problems with Printing Results ........................................................................................................................... 1244

Problems with Faxes ........................................................................................................................................... 1247

Problems with Scanning ...................................................................................................................................... 1249

Problems with the Network ................................................................................................................................ 1251

Problems with Security ....................................................................................................................................... 1255

Problems with MEAP ........................................................................................................................................... 1256

Other Problems .................................................................................................................................................. 1258

A Message or a Number Starting with "#" (an Error Code) Is Displayed .................................................................. 1261

A Message Saying to Contact a Local Authorized Canon Dealer Is Displayed .......................................................... 1262

Countermeasures for Each Message ................................................................................................................. 1264

Countermeasures for Each Error Code .............................................................................................................. 1308

Clearing Paper Jams ............................................................................................................................................ 1337

Paper Jams in the Feeder ................................................................................................................................. 1340

Paper Jams in the Main Unit ............................................................................................................................. 1343

Paper Jams in a Paper Source ........................................................................................................................... 1348

Paper Jams in a Finisher (Optional) ................................................................................................................... 1355

Paper Jams in the Staple Finisher ................................................................................................................ 1356

Paper Jams in the Booklet Finisher .............................................................................................................. 1359

Paper Jams in the Inner Finisher ................................................................................................................. 1364

Clearing Staple Jams (Optional) ........................................................................................................................... 1367

Staple Jams in the Staple Finisher ..................................................................................................................... 1368

Staple Jams in the Booklet Finisher ................................................................................................................... 1370

Staple Jams in the Inner Finisher ...................................................................................................................... 1374

Implementing Security Measures ............................................................................................. 1377

Various Security Functions .................................................................................................................................. 1378

XI

Appendix ........................................................................................................................................................ 1385

Third Party Software ........................................................................................................................................... 1387

Notice ................................................................................................................................................................ 1388

Feature Highlights .............................................................................................................................................. 1391

Operability .................................................................................................................................................... 1392

Utilizing Personalization ............................................................................................................................ 1393

Productivity ................................................................................................................................................... 1401

Image Quality ................................................................................................................................................ 1402

Manageability ................................................................................................................................................ 1403

Building a Dual Network Environment ......................................................................................................... 1405

Reliability ...................................................................................................................................................... 1408

Oce Compatibility ........................................................................................................................................ 1410

The List of System Functions and Items ............................................................................................................... 1411

Home ............................................................................................................................................................ 1412

Copy ............................................................................................................................................................. 1413

Fax ............................................................................................................................................................... 1415

Scan and Send ............................................................................................................................................... 1417

Scan and Store ............................................................................................................................................... 1419

Access Stored Files ......................................................................................................................................... 1426

Fax/I-Fax Inbox .............................................................................................................................................. 1435

Print ............................................................................................................................................................. 1437

MEAP .................................................................................................................................................................. 1438

Installing MEAP Applications ............................................................................................................................ 1440

Managing MEAP Applications ........................................................................................................................... 1443

Managing MEAP Application Licenses ............................................................................................................... 1448

Changing Login Services ................................................................................................................................. 1450

Basic Windows Operations .................................................................................................................................. 1455

System Specications .......................................................................................................................................... 1458

Fax Function .................................................................................................................................................. 1459

Send Functions .............................................................................................................................................. 1460

Printer Functions ............................................................................................................................................ 1463

Storage Space Functions ................................................................................................................................. 1466

Management Functions ................................................................................................................................... 1468

System Environment ....................................................................................................................................... 1475

Network Environment ..................................................................................................................................... 1477

Restrictions When Connecting to imagePASS ..................................................................................................... 1479

System Options .............................................................................................................................................. 1481

Hardware Specications ...................................................................................................................................... 1485

Main Unit ...................................................................................................................................................... 1486

Feeder .......................................................................................................................................................... 1489

Available Paper .............................................................................................................................................. 1490

Cassette Feeding Unit-AM ................................................................................................................................ 1500

High Capacity Cassette Feeding Unit-A .............................................................................................................. 1501

XII

Paper Deck Unit-F

........................................................................................................................................... 1502

Inner Finisher-H ............................................................................................................................................. 1503

Staple Finisher-Y ............................................................................................................................................. 1505

Booklet Finisher-Y ........................................................................................................................................... 1507

Inner 2way Tray-J ............................................................................................................................................ 1510

Copy Tray-J .................................................................................................................................................... 1511

Copy Card Reader ........................................................................................................................................... 1512

Options .............................................................................................................................................................. 1513

Optional Equipment ........................................................................................................................................ 1516

FL Cassette .............................................................................................................................................. 1520

Cassette Feeding Unit-AM ......................................................................................................................... 1522

High Capacity Cassette Feeding Unit-A ........................................................................................................ 1523

Paper Deck Unit-F ..................................................................................................................................... 1527

Staple Finisher-Y/Booklet Finisher-Y/Buffer Pass Unit-L/2/4 Hole Puncher Unit-A/2/3 Hole Puncher Unit-A/4 Hole

Puncher Unit-A ......................................................................................................................................... 1531

Inner Finisher-H/Inner 2/4 Hole Puncher-B/Inner 2/3 Hole Puncher-B ............................................................. 1544

Copy Tray-J .............................................................................................................................................. 1556

Inner 2way Tray-J ...................................................................................................................................... 1557

Platen Cover Type W ................................................................................................................................. 1558

Copy Card Reader ..................................................................................................................................... 1559

ADF Access Handle-A ................................................................................................................................ 1561

Removable HDD Kit .................................................................................................................................. 1562

Optional Equipment Supporting Specic Functions ............................................................................................. 1567

Manuals and Their Contents ................................................................................................................................ 1569

Using User's Guide .............................................................................................................................................. 1570

Screen Layout of User's Guide .......................................................................................................................... 1571

Viewing User's Guide ...................................................................................................................................... 1575

XIII

Setting Up

Setting Up ...............................................................................................................................................................

3

Preparations Required Before Use ....................................................................................................................... 4

Preventing Unauthorized Access .......................................................................................................................... 6

Setting up Using the Setup Guide ......................................................................................................................... 8

Logging in as an Administrator .......................................................................................................................... 17

Setting the Date/Time ......................................................................................................................................... 19

Setting up the Network Environment ................................................................................................................ 21

Canceling the Network Setting Lock ............................................................................................................... 24

Selecting the Network Connection Method .................................................................................................... 25

Connecting to a Wired LAN ............................................................................................................................. 27

Connecting to a Wireless LAN ......................................................................................................................... 28

Setting Up the Connection Using WPS Push Button Mode ....................................................................... 30

Setting Up the Connection Using WPS PIN Code Mode ............................................................................ 31

Setting Up Connection by Selecting a Wireless Router ............................................................................. 32

Setting Up a Connection by Specifying Detailed Settings ......................................................................... 33

Checking the SSID and Network Key ........................................................................................................ 35

Setting an IP Address ..................................................................................................................................... 36

Setting an IPv4 Address ........................................................................................................................... 37

Setting an IPv6 Address ........................................................................................................................... 39

Setting the IPv4 Address of the Sub Line ................................................................................................. 42

Adapting to the Network Environment ........................................................................................................... 43

Making Ethernet Settings ......................................................................................................................... 44

Setting the Wait Time When Connecting to a Network ............................................................................ 46

Making DNS Settings ............................................................................................................................... 47

Making SMB Settings ............................................................................................................................... 52

Making WINS Settings .............................................................................................................................. 55

Making WebDAV Settings ......................................................................................................................... 56

Registering the LDAP Server .................................................................................................................... 57

Monitoring and Controlling via SNMP ...................................................................................................... 61

Setting Static Routing .............................................................................................................................. 65

Other Network Settings ........................................................................................................................... 67

Conguring System Data Communication ............................................................................................... 69

Installing Drivers ................................................................................................................................................. 71

Fax Line Settings ................................................................................................................................................. 72

Setting E-mail/I-Fax Communication ................................................................................................................. 74

Setting the Advanced Box of the Machine ......................................................................................................... 78

Setting Up

1

Setting Advanced Box to Public ......................................................................................................................

79

Connecting to the Other Devices ....................................................................................................................... 84

Setting Up

2

Setting Up

4XR3-000

Setting up the usage envir

onment is required before using each function of the machine. First, conrm the processes

to complete "setting up" prior to actual setup.

Preparations Required Before Use(P. 4)

◼ Administr

ators and General Users

To manage the machine, it is recommended to construct a system in which someone is appointed as an administrator

and general users operate the machine under the management of an administrator. Administrators decide the rules

for using the machine and operate important setups such as networks and security. Administrators set the access for

each user when necessary.

TIPS

Carrying out the initial setup of the machine (Setup Guide)

● Y

ou can easily set up to start using the machine, such as setting the date and time and networks, by

following the on-screen instructions.

Setting up Using the Setup Guide(P. 8)

Setting Up

3

Preparations Required Before Use

4XR3-001

Set up the machine in or

der from steps 1 through 5. For details, click a link to display the corresponding pages. To use

the machine safely, at the same time, conrm

Preventing Unauthorized Access(P. 6) .

Step 1 Setting up Using the Setup Guide(P. 8)

Step 2 Setting up the Network Environment(P. 21)

● Set up the network envir

onment not included on the Setup Guide. If you do not start the

Setup Guide, start setting up from this procedure.

Step 3 Installing Drivers(P. 71)

Step 4 Setting E-mail/I-Fax Communication(P. 74)

Step 5 Setting the Advanced Box of the Machine(P. 78)

TIPS

Setting from the Remote UI

● When you complete setup for the network environment, you can set up the machine from Remote UI

eciently. Starting the Remote UI(P. 784)

Setting Up

4

Saving setup time by importing data from other machines

● If you have any other Canon multifunction printer and save (e

xport) its registered setup data to a computer

beforehand, setup contents such as address book and paper type setting can be immediately used by

importing them to the machine.

Importing/Exporting the Setting Data(P. 827)

Setting Up

5

Preventing Unauthorized Access

4XR3-002

This section describes pr

eventive measures against unauthorized access from external networks. For administrators

and users that are using the machine in a network environment, make sure to read this section before use.

Connecting to networks enables you to use various functions such as printing, remote operation from a computer,

sending scanned documents through the Internet, etc. However, for protection against unauthorized access from an

external network, security measures are essential. This section describes some countermeasures against unauthorized

access, which must be implemented before using the machine with a network environment.

Implementing Private IP Addresses(P. 6)

Limiting Communication via a Firewall(P. 7)

Setting up TLS Encryption Communication(P. 7)

Managing the Machine's Information via Passwords(P. 7)

Implementing Private IP Addresses

An IP addr

ess is a number that is assigned to a computer on a network. A "global IP address" is used for Internet

connections. A "private IP address" is used for local area networks such as an oce LAN. If your IP address is a global

IP address, unauthorized users on the Internet can attempt to access your local network and risks such as information

leakage become larger. If your address is a private address, only users on a local area network such as the oce LAN

have access.

【Global IP addr

ess】

Accessible from outside your network

【Private IP address】

Accessible only from within a local area network

Generally, when setting up an IP address, use a private IP address. For a private IP address, any addresses in the

following ranges can be used. Conrm if the IP address that is currently set is a private IP address.

◼ Ranges of Private IP Addresses

● 10.0.0.0 to 10.255.255.255

● 172.16.0.0 to 172.31.255.255

● 192.168.0.0 to 192.168.255.255

For information on how to conrm IP addresses, see

Setting an IPv4 Address(P. 37) .

● Even if a global IP addr

ess is set for the machine, risk of unauthorized access can be reduced by using a

rewall. Consult your network administrator when you want to operate the machine using a global IP

address.

Setting Up

6

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Canon imageRUNNER ADVANCE C5560i III User manual

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