imagerunner advance C5535i

Canon imagerunner advance C5535i, imagerunner advance C5540i, imagerunner advance C5550i, imagerunner advance C5560i User manual

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imageRUNNER ADVANCE
C5560i / C5550i / C5540i / C5535i
User's Guide
USRMA-0946-01 2016-05 en Copyright CANON INC. 2016
Contents
Setting Up ............................................................................................................................................................ 2
Preparations Required Before Use ............................................................................................................................. 3
Preventing Unauthorized Access ................................................................................................................................ 5
Setting up Using the Setup Guide ............................................................................................................................... 7
Logging in as an Administrator ................................................................................................................................ 15
Setting the Date/Time ............................................................................................................................................. 17
Setting up the Network Environment ....................................................................................................................... 19
Canceling the Network Setting Lock ...................................................................................................................... 21
Selecting Wired or Wireless LAN ........................................................................................................................... 22
Connecting to a Wired LAN .................................................................................................................................. 23
Connecting to a Wireless LAN ............................................................................................................................... 24
Setting Up the Connection Using WPS Push Button Mode .................................................................................. 26
Setting Up the Connection Using WPS PIN Code Mode ...................................................................................... 27
Setting Up Connection by Selecting a Wireless Router ....................................................................................... 28
Setting Up a Connection by Specifying Detailed Settings .................................................................................... 29
Checking the SSID and Network Key ............................................................................................................... 31
Setting an IP Address .......................................................................................................................................... 32
Setting an IPv4 Address ................................................................................................................................. 33
Setting an IPv6 Address ................................................................................................................................. 35
Adapting to the Network Environment .................................................................................................................. 38
Making Ethernet Settings .............................................................................................................................. 39
Setting the Wait Time When Connecting to a Network ....................................................................................... 41
Making DNS Settings ..................................................................................................................................... 42
Making SMB Settings .................................................................................................................................... 46
Making WINS Settings ................................................................................................................................... 47
Making WebDAV Settings ............................................................................................................................... 48
Registering the LDAP Server .......................................................................................................................... 49
Monitoring and Controlling via SNMP .............................................................................................................. 53
Other Network Settings ................................................................................................................................. 57
Installing Drivers .................................................................................................................................................... 59
Fax Line Settings ..................................................................................................................................................... 60
Setting E-mail/I-Fax Communication ........................................................................................................................ 62
Setting the Advanced Box of the Machine ................................................................................................................ 65
Setting Advanced Box to Public ............................................................................................................................ 66
Connecting to the Other Devices ............................................................................................................................. 68
Basic Operations .......................................................................................................................................... 72
Parts and Their Functions ........................................................................................................................................ 75
Front Side .......................................................................................................................................................... 76
Back Side ........................................................................................................................................................... 81
Interior .............................................................................................................................................................. 82
Feeder ............................................................................................................................................................... 83
I
Multi-Purpose Tray .............................................................................................................................................. 85
Paper Drawer ..................................................................................................................................................... 86
Control Panel ..................................................................................................................................................... 87
Turning ON the Machine ......................................................................................................................................... 90
Turning OFF the Machine ..................................................................................................................................... 91
Using the Touch Panel Display ................................................................................................................................. 93
Basic Screens on the Touch Panel Display .............................................................................................................. 94
Basic Operation of the Touch Panel Display ............................................................................................................ 98
Entering Characters .......................................................................................................................................... 102
Logging into the Machine ...................................................................................................................................... 104
Placing Originals ................................................................................................................................................... 106
Loading Paper ....................................................................................................................................................... 112
Loading Paper in the Paper Drawer .................................................................................................................... 114
Loading Paper in the Multi-Purpose Tray ............................................................................................................. 117
Loading Envelopes ............................................................................................................................................ 120
Loading Transparencies .................................................................................................................................... 128
Loading Preprinted Paper .................................................................................................................................. 130
Loading Tab Paper ............................................................................................................................................ 133
Specifying Paper Size and Type .......................................................................................................................... 137
Specifying Paper Size and Type in the Paper Drawer ....................................................................................... 138
Specifying Paper Size and Type in the Multi-purpose Tray ................................................................................ 142
Registering Frequently Used Paper Size and Type for the Multi-purpose Tray ..................................................... 145
Setting the Method for Selecting the Paper in the Multi-Purpose Tray ............................................................... 147
Registering Free Size Paper (Custom Size Paper) ............................................................................................. 149
Automatically Selecting the Paper Source Depending on Function .................................................................... 151
Customizing the Touch Panel Display ..................................................................................................................... 152
Customizing the Main Menu .............................................................................................................................. 154
Creating a Shortcut for a Frequently Used Function .............................................................................................. 157
Registering a Combination of Frequently Used Functions ...................................................................................... 159
Customizing the Basic Features Screen ................................................................................................................ 162
Using the Quick Menu ....................................................................................................................................... 165
Registering Buttons on the Quick Menu ........................................................................................................ 166
Editing the Quick Menu ............................................................................................................................... 171
Restricting Usage of the Quick Menu ............................................................................................................ 174
Switching the Displayed Language ..................................................................................................................... 175
Customizing Settings/Registration ...................................................................................................................... 177
Conguring Accessibility Settings (Personal Settings) ............................................................................................ 179
Setting Sounds ...................................................................................................................................................... 181
Entering Sleep Mode ............................................................................................................................................. 184
Registering Destinations ....................................................................................................................................... 186
Registering Destinations in the Address Book ...................................................................................................... 188
Registering Multiple Destinations as a Group ................................................................................................. 195
Editing the Registered Destinations in the Address Book ................................................................................. 198
Registering a Destination in a One-Touch Button .................................................................................................. 200
Editing the Registered Destinations in One-Touch Buttons ............................................................................... 203
II
Copying .............................................................................................................................................................. 206
Copy Basic Features Screen ................................................................................................................................... 208
Basic Copy Operations ........................................................................................................................................... 210
Canceling Copies .............................................................................................................................................. 220
Enhancing and Adjusting Copy Quality ................................................................................................................... 222
Selecting the Type of Original for Copying ........................................................................................................... 223
Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 224
Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 225
Inverting Colors (Nega/Posi) .............................................................................................................................. 227
Adjusting the Color ........................................................................................................................................... 228
One Touch Color Mode ...................................................................................................................................... 231
Copying Eciently ................................................................................................................................................ 233
Copying Multiple Originals onto One Sheet (N on 1) .............................................................................................. 234
Copying a Facing Page Original as Two Separate Pages ......................................................................................... 235
Copying Different Size Originals Together (Different Size Originals) ........................................................................ 238
Copying Separately Scanned Originals Together (Job Build) ................................................................................... 240
Checking the Copy Results ................................................................................................................................. 241
Copying Immediately by Interrupting Other Jobs .................................................................................................. 244
Functions Useful for Making and Managing Material .............................................................................................. 245
Finishing by Collating/Grouping ......................................................................................................................... 246
Finishing with the Stapler .................................................................................................................................. 248
Other Finishing Functions .................................................................................................................................. 250
Attaching Numbers and Symbols to Copies .......................................................................................................... 251
Making Booklets ................................................................................................................................................... 254
Making Booklets (Booklet Copying) ..................................................................................................................... 255
Setting Binding Margins .................................................................................................................................... 260
Adding a Cover and Back Cover .......................................................................................................................... 262
Useful Copy Functions ........................................................................................................................................... 264
Copying Free Size Originals ................................................................................................................................ 266
Mirroring Images (Mirror Image) ........................................................................................................................ 267
Shifting the Image ............................................................................................................................................ 268
Copying with the Image Repeated (Repeat Images) .............................................................................................. 270
Inserting Sheets and Chapter Pages (Insert Sheets) .............................................................................................. 272
Inserting Sheets When Copying Onto Transparencies ........................................................................................... 277
Superimposing Images ..................................................................................................................................... 279
Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks) ............................................................. 282
Storing Copy Documents in the Machine ............................................................................................................. 285
Notifying You of the Completion of Copying by E-Mail ........................................................................................... 287
Making ID Card Copies ...................................................................................................................................... 289
Area Designation .............................................................................................................................................. 291
Enlarging an Image to Make a Poster .................................................................................................................. 295
Restricting Copying of Condential Documents ...................................................................................................... 300
Embedding the "TOP SECRET" Text (Secure Watermark) ........................................................................................ 301
III
Disabling Copying of Documents (Document Scan Lock) ........................................................................................ 304
Restricting Copying Using a TL Code ............................................................................................................. 305
Restricting Copying Using a QR Code ............................................................................................................ 307
Reducing Copying Operations ................................................................................................................................ 309
Recalling Previously Used Copy Settings (Previous Settings) ................................................................................... 310
Changing the Settings Quickly (Express Copy Screen) ............................................................................................ 311
Faxing .................................................................................................................................................................. 314
Fax Basic Features Screen ...................................................................................................................................... 316
Basic Operations for Sending Faxes ....................................................................................................................... 319
Canceling Sending Faxes ................................................................................................................................... 332
Receiving Faxes .................................................................................................................................................... 333
Sending Faxes Successfully .................................................................................................................................... 335
Checking Scanned Images Before Sending (Preview) ............................................................................................. 336
Stamping Scanned Originals for Sending ............................................................................................................. 337
Checking the Connection to the Recipient Before Sending (Direct Send) .................................................................. 338
Sending Faxes Manually (Manual Sending) ........................................................................................................... 340
Notifying You by E-Mail of the Completion of Sending ........................................................................................... 341
Simplifying Sending Operations ............................................................................................................................. 343
Sending Different Size Originals Together (Different Size Originals) ........................................................................ 344
Sending Separately Scanned Documents Together (Job Build) ................................................................................ 346
Recalling Previously Used Settings for Sending (Previous Settings) .......................................................................... 347
Useful Functions When Sending ............................................................................................................................. 348
Sending at a Specied Time ............................................................................................................................... 349
Saving a Copy of a Sent Document ...................................................................................................................... 351
Various Receiving Methods .................................................................................................................................... 353
Saving Received Documents in the Machine (Memory Reception) ........................................................................... 354
Keeping Received Documents Private ................................................................................................................. 356
Forwarding Received Documents Automatically ..................................................................................................... 358
Checking Status and Log for Sent and Received Documents .................................................................................... 361
Sending Faxes from Your Computer (PC Fax) .......................................................................................................... 364
Sending PC Faxes ............................................................................................................................................. 365
Using Internet Faxes (I-Fax) ................................................................................................................................... 369
Sending I-Faxes ................................................................................................................................................ 370
Receiving I-Faxes .............................................................................................................................................. 377
Using Remote Faxes .............................................................................................................................................. 378
Printing .............................................................................................................................................................. 380
Printing From a Computer ..................................................................................................................................... 382
Canceling Printing ............................................................................................................................................ 385
Checking the Printing Status and History ............................................................................................................. 387
Advanced Functions for Printing ............................................................................................................................ 389
Printing After Checking the Document (Hold) ....................................................................................................... 390
Sending Documents for Job Hold From a Computer ........................................................................................ 391
IV
Using the Files in the Mail Box on Job Hold .................................................................................................... 393
Printing Job Hold Documents ....................................................................................................................... 394
Printing Documents Retained in the Machine (Forced Hold Printing) ....................................................................... 396
Printing With Settings Disabling Unauthorized Copying ......................................................................................... 399
Various Printing Methods ...................................................................................................................................... 401
Directly Printing Files without Opening Them ....................................................................................................... 402
Printing From Memory Media (Media Print) ......................................................................................................... 404
Scanning ........................................................................................................................................................... 406
Scan Basic Features Screen .................................................................................................................................... 408
Basic Operations for Scanning Originals ................................................................................................................ 411
Checking Status and Log for Scanned Documents ................................................................................................ 424
Scanning Clearly ................................................................................................................................................... 426
Adjusting Image Quality .................................................................................................................................... 427
Adjusting Density ............................................................................................................................................. 428
Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 429
Erasing Dark Borders When Scanning (Erase Frame) ............................................................................................. 430
Scanning Eciently ............................................................................................................................................... 432
Sending/Saving Different Size Originals Together (Different Size Originals) .............................................................. 433
Scanning a Facing Page Original and Storing/Sending it as Two Separate Pages ....................................................... 435
Scanning to Make a Booklet (Booklet Scan) .......................................................................................................... 437
Sending/Saving Separately Scanned Documents Together (Job Build) ...................................................................... 439
Useful Scanning Functions .................................................................................................................................... 440
Skipping Blank Pages When Scanning ................................................................................................................. 442
Checking Scanned Originals Before Sending/Saving (Preview) ................................................................................ 444
Stamping Scanned Originals for Sending/Saving .................................................................................................. 445
Sending/Saving at a Specied Time ..................................................................................................................... 446
Notifying You by E-Mail of the Completion of Sending/Saving ................................................................................. 448
Scanning with the OCR Function ......................................................................................................................... 450
Enhancing the Security of Electronic Files ............................................................................................................ 455
Recalling Previously Used Settings for Sending/Saving (Previous Settings) ............................................................... 459
Setting a File Name ........................................................................................................................................... 460
Specifying E-Mail Settings .................................................................................................................................. 462
Using Your Computer to Scan (Remote Scan) (Windows) ......................................................................................... 464
Using Color Network ScanGear 2 ........................................................................................................................ 465
Scanning Originals from an Application ......................................................................................................... 467
Using WSD ....................................................................................................................................................... 469
Scanning Originals Using WSD (WSD Scan) .................................................................................................... 471
Using Storage Space ............................................................................................................................... 475
Using as a Simple File Server ................................................................................................................................. 477
Saving Documents in the Advanced Box .............................................................................................................. 478
Accessing the Advanced Box from a Computer ..................................................................................................... 479
Working with Files and Folders in the Advanced Box ............................................................................................. 481
V
Creating the Personal Space in the Advanced Box ................................................................................................. 484
Printing Files in the Advanced Box ...................................................................................................................... 485
Working with Other Devices .................................................................................................................................. 487
Saving Documents in Other Devices .................................................................................................................... 488
Working with Files and Folders in Other Devices ................................................................................................... 489
Printing Files in Other Devices ............................................................................................................................ 490
Making Simple Edits to Files .................................................................................................................................. 492
Saving Documents in the Mail Box ...................................................................................................................... 493
Editing Files in the Mail Box ............................................................................................................................... 497
Printing Files in the Mail Box .............................................................................................................................. 502
Sending Files in the Mail Box .............................................................................................................................. 504
Specifying the Mail Box Settings ......................................................................................................................... 505
Working with Data in Memory Media ..................................................................................................................... 507
Saving Documents in Memory Media .................................................................................................................. 508
Working with Files and Folders in Memory Media ................................................................................................. 509
Printing Files in Memory Media .......................................................................................................................... 512
Setting Screen and Operations for Scanning to Save ............................................................................................... 514
Setting Screen and Operations for Printing Saved Files ........................................................................................... 516
Linking with Mobile Devices ............................................................................................................ 521
Connecting with Mobile Devices ............................................................................................................................ 522
Connecting Directly (Access Point Mode) ............................................................................................................. 523
Utilizing the Machine through Applications ........................................................................................................... 525
Using AirPrint ....................................................................................................................................................... 526
Printing with AirPrint ........................................................................................................................................ 530
Scanning with AirPrint ....................................................................................................................................... 532
Faxing with AirPrint .......................................................................................................................................... 534
If AirPrint Cannot Be Used ................................................................................................................................. 536
Using Google Cloud Print ....................................................................................................................................... 537
Managing the Machine by the Remote Control ....................................................................................................... 540
Managing the Machine ........................................................................................................................ 543
Applying a Security Policy to the Machine .............................................................................................................. 545
Using a Password to Protect the Security Policy Settings ........................................................................................ 546
Conguring the Security Policy Settings .............................................................................................................. 548
Security Policy Setting Items .............................................................................................................................. 550
Managing Users .................................................................................................................................................... 556
Conguring the Personal Authentication Management Settings ............................................................................. 558
Registering User Information in the Local Device ............................................................................................ 561
Registering Server Information .................................................................................................................... 565
Conguring the Authentication Functions ...................................................................................................... 571
Using Personal Authentication to Manage Printing/Faxing/Remote Scanning via a Computer .............................. 580
Using Other Convenient Personal Authentication Management Functions ............................................................... 581
Setting the Department ID Management ....................................................................................................... 582
VI
Changing the System Manager ID and PIN .............................................................................................. 583
Conguring the Department ID Management Settings .............................................................................. 585
Using Department IDs to Manage Printing or Remote Scanning via Computer ............................................. 587
Conguring Personal Folders ....................................................................................................................... 588
Using ACCESS MANAGEMENT SYSTEM ........................................................................................................... 591
Deleting User Setting Information ...................................................................................................................... 592
Conguring the Network Security Settings ............................................................................................................ 594
Restricting Communication by Using Firewalls ..................................................................................................... 596
Specifying IP Addresses in Firewall Settings ................................................................................................... 597
Specifying MAC Addresses in Firewall Settings ................................................................................................ 600
Setting a Proxy ................................................................................................................................................. 602
Conguring the Key and Certicate for TLS .......................................................................................................... 604
Generating the Key and Certicate for Network Communication ...................................................................... 606
Conguring the IPSec Settings ........................................................................................................................... 608
Conguring the IEEE 802.1X Authentication Settings ............................................................................................. 613
Restricting the Machine's Functions ...................................................................................................................... 616
Restricting Access to Address Book and Sending Functions .................................................................................... 617
Restricting Use of the Address Book ............................................................................................................. 618
Limiting Available Destinations ..................................................................................................................... 621
Restricting the Fax Sending Functions ........................................................................................................... 623
Restricting Printing from a Computer .................................................................................................................. 625
Restricting the Use of Memory Media .................................................................................................................. 628
Increasing the Security of Documents .................................................................................................................... 629
Printing User Information on Documents ............................................................................................................ 631
Embedding Invisible Text (Forced Secure Watermark) ........................................................................................... 633
Embedding Information That Restricts Copying (Forced Document Scan Lock) ......................................................... 636
Using TL Code to Restrict Copying ................................................................................................................ 638
Using QR Code to Restrict Copying ............................................................................................................... 640
Adding a Digital Signature to Sent Files ............................................................................................................... 642
Generating a Device Signature Certicate ...................................................................................................... 643
Registering a User Signature Certicate ........................................................................................................ 644
Managing the Machine from a Computer (Remote UI) ............................................................................................ 646
Starting the Remote UI ...................................................................................................................................... 648
Checking the Status and Logs ............................................................................................................................ 652
Turning OFF/Restarting the Machine ................................................................................................................... 657
Registering Destinations via the Remote UI ......................................................................................................... 658
Sharing an Address List with Specic Users .......................................................................................................... 662
Registering User Groups ................................................................................................................................... 664
Registering a Key and Certicate for Network Communication ............................................................................... 666
Generating a Key and Certicate Signing Request (CSR) ......................................................................................... 671
Managing Stored Files ....................................................................................................................................... 674
Managing the Logs ........................................................................................................................................... 680
Importing/Exporting the Setting Data ................................................................................................................. 682
Importing/Exporting All Settings .................................................................................................................. 684
Importing/Exporting the Settings Individually ................................................................................................ 688
Backing Up/Restoring Data ................................................................................................................................ 694
VII
Updating the Firmware ..................................................................................................................................... 699
Setting Scheduled Updates ................................................................................................................................ 700
Displaying Messages from the Administrator ....................................................................................................... 702
Installing System Options ..................................................................................................................................... 704
Synchronizing Settings for Multiple Canon Multifunction Printers .......................................................................... 706
Starting Setting Synchronization ......................................................................................................................... 709
Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine) ........................................... 712
Distributing the Device Information to Other Canon Multifunction Printers ............................................................ 714
Registering the Device Information Destinations .................................................................................................. 716
Performing User Authentication when Distributing Device Information ................................................................... 718
Distributing the Device Information .................................................................................................................... 720
Checking the Results of Device Information Distribution ....................................................................................... 723
Managing Hard Disk Data ...................................................................................................................................... 724
Removing Unnecessary Data from the Hard Disk .................................................................................................. 725
Initializing All Data/Settings ............................................................................................................................... 727
IEEE 2600 .............................................................................................................................................................. 729
Settings/Registration ............................................................................................................................ 731
<Preferences> ....................................................................................................................................................... 732
<Paper Settings> .............................................................................................................................................. 733
<Display Settings> ............................................................................................................................................ 735
<Timer/Energy Settings> ................................................................................................................................... 738
<Network> ....................................................................................................................................................... 741
<External Interface> .......................................................................................................................................... 751
<Accessibility> .................................................................................................................................................. 752
<Adjustment/Maintenance> .................................................................................................................................. 753
<Adjust Image Quality> ..................................................................................................................................... 754
<Adjust Action> ................................................................................................................................................ 756
<Maintenance> ................................................................................................................................................ 758
<Function Settings> .............................................................................................................................................. 759
<Common> ...................................................................................................................................................... 760
<Copy> ............................................................................................................................................................ 772
<Printer> ......................................................................................................................................................... 774
<Send> ............................................................................................................................................................ 775
<Receive/Forward> ........................................................................................................................................... 788
<Store/Access Files> .......................................................................................................................................... 797
<Print> ............................................................................................................................................................ 800
<Hold> ............................................................................................................................................................ 802
<Set Destination> .................................................................................................................................................. 803
<Management Settings> ....................................................................................................................................... 807
<User Management> ........................................................................................................................................ 808
<Device Management> ...................................................................................................................................... 810
<License/Other> ............................................................................................................................................... 814
<Data Management> ........................................................................................................................................ 816
VIII
<Security Settings> ........................................................................................................................................... 818
Settings/Registration Table ................................................................................................................................... 822
Maintenance ................................................................................................................................................. 825
Regular Cleaning .................................................................................................................................................. 827
Cleaning the Exterior ........................................................................................................................................ 828
Cleaning the Platen Glass .................................................................................................................................. 829
Cleaning the Feeder .......................................................................................................................................... 831
Cleaning the Interior ......................................................................................................................................... 835
Cleaning the Dust-Proof Glass ............................................................................................................................ 836
Replacing the Toner Cartridge ............................................................................................................................... 838
Replacing the Waste Toner Container .................................................................................................................... 844
Replacing the Stamp Cartridge .............................................................................................................................. 848
Replacing the Staples (Optional) ............................................................................................................................ 851
Replacing the Staples of the Staple Finisher ......................................................................................................... 852
Replacing the Staples of the Booklet Finisher ....................................................................................................... 854
Replacing the Staples of the Inner Finisher .......................................................................................................... 859
Checking the Remaining Amount of Consumables .................................................................................................. 861
Emptying the Punch Waste (Optional) .................................................................................................................... 863
Emptying the Punch Waste in the Staple Finisher .................................................................................................. 864
Emptying the Punch Waste in the Booklet Finisher ................................................................................................ 866
Emptying the Punch Waste in the Inner Finisher ................................................................................................... 868
Adjusting Print and Finish Quality ......................................................................................................................... 869
Adjusting Gradation .......................................................................................................................................... 871
Adjusting Color Tone ......................................................................................................................................... 874
Adjusting Density ............................................................................................................................................. 876
Correcting Uneven Density ................................................................................................................................ 877
Correcting Color Mismatch ................................................................................................................................ 879
Making Colors More Vivid .................................................................................................................................. 880
Adjusting Image Size ......................................................................................................................................... 881
Setting the Dither Pattern .................................................................................................................................. 882
Adjusting Color Balance .................................................................................................................................... 884
Adjusting the Saddle Stitch Position .................................................................................................................... 885
Adjusting the Saddle Stitch Folding Position ......................................................................................................... 886
Adjusting the Paper Folding Position ................................................................................................................... 887
Checking the Number of Pages for Copy/Print/Fax/Scan ......................................................................................... 888
Printing Reports and Lists ..................................................................................................................................... 889
Consumables ........................................................................................................................................................ 898
Troubleshooting ......................................................................................................................................... 902
If the Machine Does Not Operate ........................................................................................................................... 904
Cannot Print ......................................................................................................................................................... 906
Problems with Printing Results .............................................................................................................................. 907
Problems with Faxes ............................................................................................................................................. 911
IX
Problems with Scanning ........................................................................................................................................ 912
Problems with the Network ................................................................................................................................... 913
Problems with Security ......................................................................................................................................... 917
Problems with MEAP ............................................................................................................................................. 918
Other Problems .................................................................................................................................................... 920
A Message or a Number Starting with "#" (an Error Code) Is Displayed .................................................................... 922
A Message Saying to Contact a Local Authorized Canon Dealer Is Displayed ............................................................ 923
Countermeasures for Each Message ................................................................................................................... 925
Countermeasures for Each Error Code ................................................................................................................ 955
Clearing Paper Jams .............................................................................................................................................. 977
Paper Jams in the Feeder ................................................................................................................................... 980
Paper Jams in the Main Unit ............................................................................................................................... 983
Paper Jams in a Paper Source ............................................................................................................................. 988
Paper Jams in a Finisher (Optional) ...................................................................................................................... 995
Paper Jams in the Staple Finisher .................................................................................................................. 996
Paper Jams in the Booklet Finisher ................................................................................................................ 999
Paper Jams in the Inner Finisher ................................................................................................................. 1004
Clearing Staple Jams (Optional) ........................................................................................................................... 1007
Staple Jams in the Staple Finisher ..................................................................................................................... 1008
Staple Jams in the Booklet Finisher ................................................................................................................... 1010
Staple Jams in the Inner Finisher ...................................................................................................................... 1014
Appendix ........................................................................................................................................................ 1018
Third Party Software ........................................................................................................................................... 1020
Feature Highlights .............................................................................................................................................. 1021
Ecient, Eco-friendly Operations ...................................................................................................................... 1022
Enhanced Security .......................................................................................................................................... 1024
Custom User Settings ..................................................................................................................................... 1026
So Much More ................................................................................................................................................ 1027
Specications ..................................................................................................................................................... 1029
Main Unit ...................................................................................................................................................... 1030
Feeder .......................................................................................................................................................... 1033
Cassette Feeding Unit-AM1 .............................................................................................................................. 1034
High Capacity Cassette Feeding Unit-A1 ............................................................................................................ 1035
Paper Deck Unit-F1 ......................................................................................................................................... 1036
Inner Finisher-H1 ........................................................................................................................................... 1037
Staple Finisher-Y1 ........................................................................................................................................... 1039
Booklet Finisher-Y1 ......................................................................................................................................... 1041
Inner 2way Tray-J1 .......................................................................................................................................... 1044
Copy Tray-J2 ................................................................................................................................................... 1045
Copy Card Reader-F1 ...................................................................................................................................... 1046
Super G3 FAX Board-AS1 ................................................................................................................................. 1047
System Environment ....................................................................................................................................... 1048
Send Function ................................................................................................................................................ 1051
X
Network Environment ..................................................................................................................................... 1053
Printer Settings .............................................................................................................................................. 1054
Advanced Box Functions .................................................................................................................................. 1055
Available Paper .............................................................................................................................................. 1056
Management Functions ................................................................................................................................... 1062
Restrictions When Connecting to ColorPASS/imagePASS ..................................................................................... 1069
MEAP .................................................................................................................................................................. 1071
Installing MEAP Applications ............................................................................................................................ 1073
Managing MEAP Applications ........................................................................................................................... 1076
Managing MEAP Application Licenses ............................................................................................................... 1081
Changing Login Services ................................................................................................................................. 1083
Options .............................................................................................................................................................. 1088
Optional Equipment ........................................................................................................................................ 1090
Cassette Feeding Unit-AM1 ........................................................................................................................ 1094
FL Cassette .............................................................................................................................................. 1095
High Capacity Cassette Feeding Unit-A1 ...................................................................................................... 1097
Paper Deck Unit-F1 ................................................................................................................................... 1101
Inner Finisher-H1/Inner 2/4 Hole Puncher-B1/Inner 2/3 Hole Puncher-B1 ........................................................ 1104
Staple Finisher-Y1/Booklet Finisher-Y1/Buffer Pass Unit-L1/2/4 Hole Puncher Unit-A1/2/3 Hole Puncher Unit-A1/4 Hole
Puncher Unit-A1 ....................................................................................................................................... 1106
Inner 2way Tray-J1 .................................................................................................................................... 1110
Copy Tray-J2 ............................................................................................................................................. 1111
Platen Cover Type W ................................................................................................................................. 1112
Copy Card Reader-F1 ................................................................................................................................ 1113
ADF Access Handle-A1 ............................................................................................................................... 1115
Removable HDD Kit .................................................................................................................................. 1116
System Options .............................................................................................................................................. 1121
List of Items That Can Be Personalized ................................................................................................................. 1125
Driver Software Used with This Machine .............................................................................................................. 1127
Manuals and Their Contents ................................................................................................................................ 1129
Using User's Guide .............................................................................................................................................. 1130
Screen Layout of User's Guide .......................................................................................................................... 1131
Viewing User's Guide ...................................................................................................................................... 1135
Manual Display Settings .................................................................................................................................. 1138
Basic Windows Operations .................................................................................................................................. 1139
Notice ................................................................................................................................................................ 1145
XI
Setting Up
Setting Up ............................................................................................................................................................... 2
Preparations Required Before Use ....................................................................................................................... 3
Preventing Unauthorized Access .......................................................................................................................... 5
Setting up Using the Setup Guide ......................................................................................................................... 7
Logging in as an Administrator .......................................................................................................................... 15
Setting the Date/Time ......................................................................................................................................... 17
Setting up the Network Environment ................................................................................................................ 19
Canceling the Network Setting Lock ............................................................................................................... 21
Selecting Wired or Wireless LAN ..................................................................................................................... 22
Connecting to a Wired LAN ............................................................................................................................. 23
Connecting to a Wireless LAN ......................................................................................................................... 24
Setting Up the Connection Using WPS Push Button Mode ....................................................................... 26
Setting Up the Connection Using WPS PIN Code Mode ............................................................................ 27
Setting Up Connection by Selecting a Wireless Router ............................................................................. 28
Setting Up a Connection by Specifying Detailed Settings ......................................................................... 29
Checking the SSID and Network Key ........................................................................................................ 31
Setting an IP Address ..................................................................................................................................... 32
Setting an IPv4 Address ........................................................................................................................... 33
Setting an IPv6 Address ........................................................................................................................... 35
Adapting to the Network Environment ........................................................................................................... 38
Making Ethernet Settings ......................................................................................................................... 39
Setting the Wait Time When Connecting to a Network ............................................................................ 41
Making DNS Settings ............................................................................................................................... 42
Making SMB Settings ............................................................................................................................... 46
Making WINS Settings .............................................................................................................................. 47
Making WebDAV Settings ......................................................................................................................... 48
Registering the LDAP Server .................................................................................................................... 49
Monitoring and Controlling via SNMP ...................................................................................................... 53
Other Network Settings ........................................................................................................................... 57
Installing Drivers ................................................................................................................................................. 59
Fax Line Settings ................................................................................................................................................. 60
Setting E-mail/I-Fax Communication ................................................................................................................. 62
Setting the Advanced Box of the Machine ......................................................................................................... 65
Setting Advanced Box to Public ...................................................................................................................... 66
Connecting to the Other Devices ....................................................................................................................... 68
Setting Up
1
Setting Up
13WK-000
Setting up the usage environment is required before using each function of the machine. First, conrm the processes
to complete "setting up" prior to actual setup. Preparations Required Before Use(P. 3)
Administrators and General Users
To manage the machine, it is recommended to construct a system in which someone is appointed as an administrator
and general users operate the machine under the management of an administrator. Administrators decide the rules
for using the machine and operate important setups such as networks and security. Administrators set the access for
each user when necessary.
TIPS
Carrying out the initial setup of the machine (Setup Guide)
You can easily set up to start using the machine, such as setting the date and time and networks, by
following the the on-screen instructions. Setting up Using the Setup Guide(P. 7)
Setting Up
2
Preparations Required Before Use
13WK-001
Set up the machine in order from steps 1 through 5. For details, click a link to display the corresponding pages. To use
the machine safely, at the same time, conrm Preventing Unauthorized Access(P. 5) .
Step 1 Setting up Using the Setup Guide(P. 7)
Step 2 Setting up the Network Environment(P. 19)
Set up the network environment not included on the Setup Guide. If you do not start the
Setup Guide, start setting up from this procedure.
Step 3 Installing Drivers(P. 59)
Step 4 Setting E-mail/I-Fax Communication(P. 62)
Step 5 Setting the Advanced Box of the Machine(P. 65)
TIPS
Setting from the Remote UI
When you complete setup for the network environment, you can set up the machine from Remote UI
eciently. Starting the Remote UI(P. 648)
Setting Up
3
Saving setup time by importing data from other machines
If you have any other Canon multifunction printer and save (export) its registered setup data to a computer
beforehand, setup contents such as address book and paper type setting can be immediately used by
importing them to the machine. Importing/Exporting the Setting Data(P. 682)
Setting Up
4
Preventing Unauthorized Access
13WK-002
This section describes preventive measures against unauthorized access from external networks. For administrators
and users that are using the machine in a network environment, make sure to read this section before use.
Connecting to networks enables you to use various functions such as printing, remote operation from a computer,
sending scanned documents through the Internet, etc. However, for protection against unauthorized access from an
external network, security measures are essential. This section describes some countermeasures against unauthorized
access, which must be implemented before using the machine with a network environment.
Implementing Private IP Addresses(P. 5)
Limiting Communication via a Firewall(P. 6)
Setting up TLS Encryption Communication(P. 6)
Managing the Machine's Information via Passwords(P. 6)
Implementing Private IP Addresses
An IP address is a number that is assigned to a computer on a network. A "global IP address" is used for Internet
connections. A "private IP address" is used for local area networks such as an oce LAN. If your IP address is a global
IP address, unauthorized users on the Internet can attempt to access your local network and risks such as information
leakage become larger. If your address is a private address, only users on a local area network such as the oce LAN
have access.
Global IP address
Accessible from outside your network
Private IP address
Accessible only from within a local area network
Generally, when setting up an IP address, use a private IP address. For a private IP address, any addresses in the
following ranges can be used. Conrm if the IP address that is currently set is a private IP address.
Ranges of Private IP Addresses
10.0.0.0 to 10.255.255.255
172.16.0.0 to 172.31.255.255
192.168.0.0 to 192.168.255.255
For information on how to conrm IP addresses, see
Setting an IPv4 Address(P. 33) .
Even if a global IP address is set for the machine, risk of unauthorized access can be reduced by using a
rewall. Consult your network administrator when you want to operate the machine using a global IP
address.
Setting Up
5
Limiting Communication via a Firewall
A rewall is a system that prevents unauthorized access from external networks in order to prevent attacks or invasion
into the local area network. Access from outside your local network that has potential to be a risk can be shut out
beforehand by limiting communication from a specic external IP address in your network environment.
Restricting
Communication by Using Firewalls(P. 596)
Setting up TLS Encryption Communication
For TLS communication, see Starting the Remote UI(P. 648) .
Managing the Machine's Information via Passwords
Even if the machine receives unauthorized access from a malicious third party, risk of information leakage can be
greatly reduced when various information resources in the machine are protected by passwords.
Password for each function / PIN code setting
Personal authentication management using User Authentication Conguring the Personal Authentication
Management Settings(P. 558)
PIN code setting for system management contents
Changing the System Manager ID and PIN(P. 583)
PIN code settings for accessing Address Book Restricting Use of the Address Book(P. 618)
Authentication management for Advanced Box Setting Advanced Box to Public(P. 66)
These are examples of preventing unauthorized access. For other details, see Managing the Machine(P. 543) and
carry out necessary settings according to your environment.
Setting Up
6
Setting up Using the Setup Guide
13WK-003
When the machine is turned ON for the rst time ( Turning ON the Machine(P. 90) ), the initial setup of the
machine begins automatically. You can adjust the basic setup necessary to use the machine. Congure the basic setup
in accordance with each screen, or click a link to display the corresponding page and see details.
Step 1 Specify the language and keyboard layout.
Select the language to be displayed on the screens. Depending on the language, you can
change the layout of the keyboard that is displayed to enter characters.
Select the language, and press <OK>.
To change the keyboard layout, press <Set>, select the keyboard layout, and press
<OK>.
Displaying the button for switching languages will be convenient for frequent
language switching.
Switching the Displayed Language(P. 175)
Step 2 Check the paper settings.
Check that the paper loaded in the drawers is correctly specied.
If the paper sizes are correct, press <OK>.
For information on the screen and the instructions on how to change the settings,
see
Specifying Paper Size and Type in the Paper Drawer(P. 138) .
Step 3 Log in as the Administrator.
Make an authenticated login to congure the settings that require Administrator privileges.
Setting Up
7
Press <Log In>, select "Administrator," and enter the password using the numeric
keys on the control panel. The default password for "Administrator" is "7654321".
Press <Log In> again, and press <OK>.
If you enter the factory default password, the screen prompting you to change the
password is displayed. You can also change the password later.
Logging in as an
Administrator(P. 15)
You can skip the settings that require Administrator privileges and proceed to the next step
by pressing <Skip>. In this case, proceed to Step 10.
Step 4 Specify the user authentication settings.
To enhance the security of the machine, use the machine under a system that uses user
authentication.
This machine is set to use the user authentication as the login service. For more information,
see
Conguring the Personal Authentication Management Settings(P. 558) .
Press <On> for <Use User Authentication>, press <On> for the login method to use,
and press <Next>.
If you do not use user authentication, press <Off> for <Use User Authentication>,
press <OK>, and proceed to Step 5.
If you select an item other than <Picture Login>, select when to display the login
screen, and press <OK>. Proceed to Step 5.
If you select <Display When Function Is Selected>, press <Functions> and <Color
Copy/Print>, select the function to display the login screen for, and press <OK>.
Also, select the setting items on the <Settings/Registration> screen to display the
login screen for.
If you select <Picture Login>, select when to display the login screen, and press
<Next>. Proceed to next step.
Setting Up
8
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