Xerox WORKCENTRE 4118 Administration Guide

WorkCentre 4118

System Administration Guide

Prepared by:

Xerox

GKLS European Operations

Bessemer Road

Welwyn Garden City

Hertfordshire

AL7 1BU

ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by

statutory or judicial law or hereinafter granted, including without limitations, material generated from the software

programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox® and all Xerox product Names are trademarks of XEROX CORPORATION.

AppleTalk is a trademark of Apple Computer Inc.

Netware is a trademark of Novell Inc.

Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions

Xerox WorkCentre 4118 System Administration Guide Page i

Table of Contents

1 Welcome..................................................................................1-1

Introduction................................................................................................. 1-2

About This Guide........................................................................................ 1-3

Related Information Sources..................................................................... 1-4

Customer Support......................................................................................1-5

2 Basic Network Installation.....................................................2-1

Introduction..............................................................................................2-1

Information Checklist................................................................................. 2-2

Ethernet Port............................................................................................... 2-3

Ethernet Port Setup .................................................................................2-3

Basic TCP/IP Settings ................................................................................ 2-5

Installation Procedure..............................................................................2-5

Enabling or Disabling TCP/IP ..................................................................2-6

Network Communication Setup ...............................................................2-7

Workstation Setup.................................................................................. 2-11

Test Print................................................................................................2-11

3 NetWare...................................................................................3-1

Introduction..............................................................................................3-1

Information Checklist................................................................................. 3-2

NetWare Environments ..............................................................................3-3

IP NDPS Printing......................................................................................... 3-4

Test Print..................................................................................................... 3-5

4 Print Driver Installation for Networked Printers..................4-1

Introduction..............................................................................................4-1

Information Checklist................................................................................. 4-2

Workstation Setup......................................................................................4-3

Windows XP (TCP/IP)..............................................................................4-4

Page ii Xerox WorkCentre 4118 System Administration Guide

Table of Contents

Windows 2000 (TCP/IP) ..........................................................................4-5

Windows NT V4.0 (TCP/IP).....................................................................4-7

Windows 98/Me .......................................................................................4-8

Windows XP (Internet Printing Protocol).................................................. 4-9

Windows 2000 (Internet Printing Protocol) ............................................ 4-10

Apple Mac OSX with Bonjour.................................................................4-11

Apple Mac OSX with AppleTalk............................................................. 4-12

Apple Mac OSX with IPP.......................................................................4-13

Test Print................................................................................................... 4-14

5 AppleTalk................................................................................5-1

Introduction..............................................................................................5-1

Information Checklist................................................................................. 5-2

AppleTalk Installation................................................................................. 5-3

Installation Procedure..............................................................................5-3

Network Communication Setup ...............................................................5-3

Printer Driver Installation........................................................................... 5-5

Installation Procedure..............................................................................5-5

Setting the Printer Driver .........................................................................5-5

Test Print..................................................................................................... 5-7

6 Advanced TCP/IP Setup.........................................................6-1

Introduction..............................................................................................6-1

Information Checklist................................................................................. 6-2

Enabling/Disabling LPR/LPD..................................................................... 6-3

Enabling/Disabling Raw Printing .............................................................. 6-5

Enabling/Disabling HTTP........................................................................... 6-8

7 Network Installation Using Internet Services......................7-1

Introduction..............................................................................................7-1

Information Checklist................................................................................. 7-2

Using CentreWare Internet Services......................................................... 7-3

Introduction..............................................................................................7-3

Network Communication Setup ................................................................7-4

Enabling Internet Services......................................................................... 7-5

Configuring the Network............................................................................7-6

Ethernet ...................................................................................................7-7

AppleTalk.................................................................................................7-8

TCP/IP ................................................................................................... 7-10

SNMP..................................................................................................... 7-13

Xerox WorkCentre 4118 System Administration Guide Page iii

Table of Contents

SSDP.....................................................................................................7-15

LPR/LPD................................................................................................7-16

Raw TCP/IP Printing.............................................................................. 7-18

IPP......................................................................................................... 7-20

HTTP...................................................................................................... 7-22

8 Local Connection...................................................................8-1

Introduction..............................................................................................8-1

Information Checklist................................................................................. 8-2

Installation Procedure................................................................................8-3

Installing Macintosh Drivers...................................................................... 8-4

Install the Print Driver...............................................................................8-4

To add a Printer.......................................................................................8-4

Install the TWAIN Driver (scan) ...............................................................8-5

Installing Windows Drivers........................................................................8-6

Workstation Setup.................................................................................... 8-8

Test Print or Scan..................................................................................8-11

Installing the Linux Print Driver ..............................................................8-12

9 Fax...........................................................................................9-1

Introduction..............................................................................................9-1

Information Checklist................................................................................. 9-2

Fax Setup using Internet Services............................................................ 9-3

Enabling Internet Services.......................................................................9-3

Fax General Setup...................................................................................9-3

Fax Phone Book Setup............................................................................ 9-4

Testing......................................................................................................... 9-5

10Administration Tools ...........................................................10-1

Introduction............................................................................................10-1

Network Tools........................................................................................... 10-2

Reset NIC ..............................................................................................10-2

Set Factory Defaults ..............................................................................10-3

Maintenance using Internet Services .....................................................10-4

Enabling Internet Services.....................................................................10-4

Checking Printer Status.........................................................................10-4

Printing Reports..................................................................................... 10-5

Defining the Printer................................................................................ 10-5

Checking Configurations........................................................................ 10-6

Checking Billing and Counters............................................................... 10-7

Making General Maintenance Settings.................................................. 10-7

Page iv Xerox WorkCentre 4118 System Administration Guide

Table of Contents

Upgrading Firmware ..............................................................................10-8

Obtaining Assistance............................................................................. 10-9

11Problem Solving...................................................................11-1

Introduction............................................................................................11-1

Problem Solving Procedure..................................................................... 11-2

12Glossary................................................................................12-1

Xerox WorkCentre 4118 System Administration Guide Page 1-1

1 Welcome

Thank you for choosing the WorkCentre 4118. These products have been designed for ease of

use, but to use your machine to its fullest potential take some time to read the User Guide.

¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

¾ About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

¾ Related Information Sources. . . . . . . . . . . . . . . . . 1-4

¾ Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Page 1-2 Xerox WorkCentre 4118 System Administration Guide

Welcome

Introduction

The WorkCentre 4118 is a digital device capable of being used for copying, printing, faxing

and scanning. The features and functions available on your machine depend on the model

purchased.

2 in 1

This model provides digital copying and direct printing at 17 pages per minute A4 or 18 pages

per minute letter as standard.

Options available include an additional Paper Tray, Document Feeder, Foreign Interface,

Stand and the Network Kit. The Network Kit enable network printing, including PostScript,

Macintosh and Linux print and scan drivers.

4 in 1

The 4 in 1 model provides digital copying, direct printing, fax and direct scanning at 17/18

pages per minute.

Options include an additional Paper Tray, Foreign Interface, Stand and the Network Kit. The

Network Kit enables network printing including PostScript, Macintosh and Linux print and scan

drivers.

Xerox WorkCentre 4118 System Administration Guide Page 1-3

Welcome

About This Guide

Throughout this System Administration Guide some terms are used interchangeably:

¾ Paper is synonymous with media.

¾ Document is synonymous with original.

¾ Page is synonymous with sheet.

¾ WorkCentre 4118 is synonymous with the machine.

The following table offers further information about the conventions used within this Guide.

CONVENTION DESCRIPTION EXAMPLE

Italic Typeface Used to emphasise a word or

phrase. In addition, references to

other publications are displayed in

Italic typeface.

WorkCentre 4118.

Bracket Text Typeface Used to emphasise the selection

of a feature mode or button.

¾ Select the paper supply source

required by pressing [Paper

Supply].

Notes Located in the margins and used

to provide additional or useful

information about a function or

feature.

z For instructions on loading media,

refer to “Loading Paper” in the User

Guide.

Specification Note Provides more in-depth

specification information relating to

the machine.

L For full media specifications refer

to “Media Specifications” in the

USer Guide

Caution Cautions are statements that

suggest mechanical damage as a

result of an action.

CAUTION: DO NOT use organic

or strong chemical solvents or

aerosol cleaners or pour fluids

directly onto any area.

Warning Used to alert users to the

possibility of personal injury.

WARNING: This product must

be connected to a protective

earthing circuit.

Page 1-4 Xerox WorkCentre 4118 System Administration Guide

Welcome

Related Information Sources

Information available for the products consists of:

-This System Administration Guide

-The Quick Use Guide

-The Quick Install Sheets

-The User Guide

- The Xerox website www.xerox.com

Xerox WorkCentre 4118 System Administration Guide Page 1-5

Welcome

Customer Support

If you need assistance during or after product installation, please visit the Xerox website for

online solutions and support:

http://www.xerox.com

If you require further assistance, call our experts at the Xerox Welcome Center, or contact your

local representative. When telephoning please quote the machine serial number. Use the

space below to make a note of the machine serial number:

# ____________________________________________

To access the serial number open the side cover using the release latch and then open the

front door. The serial number is located on the panel above the Toner Cartridge.

The Xerox Welcome Center or local representative telephone number is provided when the

machine is installed. For convenience and future reference, please record the telephone

number in the space below:

# ____________________________________________

Xerox US Welcome Center: 1-800-821-2797

Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)

Page 1-6 Xerox WorkCentre 4118 System Administration Guide

Welcome

Xerox WorkCentre 4118 System Administration Guide Page 2-1

2 Basic Network Installation

Introduction

This chapter explains how to make the basic settings to install the WorkCentre 4118 on a network.

The physical connection is Ethernet and the addressing protocols are provided by TCP/IP. The

following information is provided:

¾ Information Checklist. . . . . . . . . . . . . . . . . . . . . . . 2-2

¾ Ethernet Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

¾ Basic TCP/IP Settings. . . . . . . . . . . . . . . . . . . . . . 2-5

Page 2-2 Xerox WorkCentre 4118 System Administration Guide

Basic Network Installation

Information Checklist

Before starting the basic network installation procedures, please ensure the following items

are available or have been performed:

If problems are encountered during the WorkCentre 4118 installation, refer to the Problem

Solving chapter for assistance.

CAUTION: Do not connect the network cable to the WorkCentre 4118 until instructed

to do so.

Item By

An existing operational network utilizing TCP/IP is required, these

procedures are not designed to install a network.

Customer

A suitable network cable. Customer

If you are going to configure TCP/IP manually, you need to obtain and

record the following information:

• TCP/IP Address:

• Gateway Address:

• Subnet Mask Address:

• Primary DNS Server Address:

Refer to the Glossary for additional information on the Gateway

Address, Subnet Mask Address and Primary DNS, if needed.

Customer

Test the WorkCentre 4118 to ensure it is installed fully and functioning

correctly.

Customer

WorkCentre 4118 print drivers. Xerox

Xerox WorkCentre 4118 System Administration Guide Page 2-3

Basic Network Installation

Ethernet Port

The Ethernet port is the default interface used on the WorkCentre 4118.

NOTE: The Ethernet port cannot be disabled.

Ethernet Port Setup

If the speed setting of the Ethernet port needs to be changed perform the following steps:

¾ Connect the device to the network outlet or cable.

¾ Press the [Machine Status] button.

1

2

3

¾ Press or until System

Admin Tools displays and press

[Enter].

¾ If the System Admin Tools have

been passcode protected, type in

the password and press [Enter].

System Admin Tools

[Passcode Protect]

4

¾ Press or until Network

Setup displays and press [Enter].

System Admin Tools

[Network Setup]

5

¾ Press or until Configure

Network displays and press

[Enter].

¾ Press or until Ethernet

displays and press [Enter].

Config. Network

[Ethernet]

Page 2-4 Xerox WorkCentre 4118 System Administration Guide

Basic Network Installation

¾ Setup the TCP/IP addresses (see “Basic TCP/IP Settings” on page 2-5).

6

¾ Press [Enter] to set the speed.

Ethernet

[Speed]

7

¾ Press or to display the

appropriate speed and press

[Enter].

The choices are:

Auto

10M Half

10M Full

100M Half

100M Full

Speed

[Auto]

8

Xerox WorkCentre 4118 System Administration Guide Page 2-5

Basic Network Installation

Basic TCP/IP Settings

Before the printer can be used on the network, the TCP/IP addresses needs to be entered.

These can be entered automatically using Dynamic Host Configuration Protocol (DHCP) or

Bootstrap Protocol (BOOTP) or entered manually. To enter the addresses manually, you need

to obtain the following:

¾ TCP/IP Address

¾ Gateway Address

¾ Subnet Mask Address

¾ Primary DNS Server Address

Installation Procedure

There are three stages required to install the WorkCentre 4118 in a TCP/IP networking

environment:

¾ Network Communication Setup

This requires the WorkCentre 4118 to be setup for TCP/IP.

¾ Workstation Setup

This requires the workstations in the networking environment to be

configured to communicate with the WorkCentre 4118.

¾ Test Print

A print job should be submitted to ensure the WorkCentre 4118 has been

installed and configured correctly.

Page 2-6 Xerox WorkCentre 4118 System Administration Guide

Basic Network Installation

Enabling or Disabling TCP/IP

At the WorkCentre 4118, perform these steps:

¾ Press the [Machine Status] button.

1

2

¾ Press or until System

Admin Tools displays and press

[Enter].

¾ If the System Admin Tools have

been passcode protected, type in

the password and press [Enter].

System Admin Tools

[Passcode Protect]

3

¾ Press or until Network

Setup displays and press [Enter].

System Admin Tools

[Network Setup]

4

¾ Press or until Configure

Network displays and press

[Enter].

Network Setup

[Config. Network]

5

¾ Press or until TCP/IP

displays and press [Enter].

Config Network

[TCP/IP]

Xerox WorkCentre 4118 System Administration Guide Page 2-7

Basic Network Installation

Network Communication Setup

Automatically setting TCP/IP Addresses

At the WorkCentre 4118, perform these steps:

¾ Ensure the Ethernet Port has been configured (see “Ethernet Port” on page 2-3).

¾ Press the [Machine Status] button.

6

¾ Press or until Setup

displays and press [Enter].

¾ To enable TCP/IP, press or

until Enable displays and

press [Enter]. Otherwise select

Disable and press [Enter].

TCP/IP

[Setup]

1

2

3

¾ Press or until System

Admin Tools displays and press

[Enter].

¾ If the System Admin Tools have

been passcode protected, type in

the password and press [Enter].

System Admin Tools

[Passcode Protect]

4

¾ Press or until Network

Setup displays and press [Enter].

System Admin Tools

[Network Setup]

Page 2-8 Xerox WorkCentre 4118 System Administration Guide

Basic Network Installation

After a short period of time, the network will allocate the required addresses.

Print a System Data sheet to check the addresses (see the User Guide for printing reports).

5

¾ Press or until Configure

Network displays and press

[Enter].

Network Setup

[Config. Network]

6

¾ Press or until TCP/IP

displays and press [Enter].

You can use DHCP or BOOTP to

automatically configure TCP/IP

on the machine.

Config Network

[TCP/IP]

7

¾ Press or until the

required setting method displays

and press [Enter].

TCP/IP

[DHCP]

8

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