Roche Vector User manual

Ventana Medical Systems, Inc.

www.ventana.com

Part No.: 101342500-EN Rev. B

March 2014

VENTANA Vector User Guide

ii VENTANA Vector User Guid

VENTANA Vector User Guide

Trademarks

VENTANA and the VENTANA logo are trademarks of Roche. All other trademarks are the property of their respective RZQHUV



Contact

Ventana Medical Systems, Inc.

1910 E. Innovation Park Drive 

Tucson, AZ 85755 

USA

+1 520 887-2155

+1 800 227-2155 (USA)

www.ventana.com

Ventana Medical Systems, Inc.

203 Ravendale Drive

Mountain View, CA 94043

USA

Roche Diagnostics GmbH

Sandhofer Strasse 116

D-68305 Mannheim

Germany

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Contents

Contents ........................................................................................................................................................iii

Preface ............................................................................................................................................................ v

Key Features .............................................................................................................................................. v

1. Getting Started ........................................................................................................................................... 1

Introduction ............................................................................................................................................... 1

Logging on ................................................................................................................................................ 1

Main Screen Control Bar ..................................................................................................................... 2

Current Account Pull-Down .......................................................................................................... 2

Requesting a New Password ..................................................................................................................... 3

Searching for Users ............................................................................................................................. 5

2. Administering the VENTANA Vector Software ..................................................................................... 7

Introduction ............................................................................................................................................... 7

VENTANA Vector Software Roles .......................................................................................................... 7

Adding a User ...................................................................................................................................... 8

Modifying User Accounts ................................................................................................................. 10

Viewing the Calendar ........................................................................................................................ 13

Adding an Event ................................................................................................................................ 14

Editing or Deleting an Event ............................................................................................................. 16

3. Creating a Case ........................................................................................................................................ 19

Introduction ............................................................................................................................................. 19

Create a Case ........................................................................................................................................... 20

Modify a Case ......................................................................................................................................... 25

Adding Images ................................................................................................................................... 25

Uploading Large Images .............................................................................................................. 26

Uploading Small Images .............................................................................................................. 27

Viewing, Editing, or Deleting the Slide ............................................................................................ 29

Viewing Images ........................................................................................................................... 29

Editing or Deleting an Image or Slide ......................................................................................... 30

Removing an Image ..................................................................................................................... 32

Annotate a Slide ...................................................................................................................................... 33

Creating an Annotation ...................................................................................................................... 34

Drawing an Annotation ................................................................................................................ 35

Deleting an Annotation ................................................................................................................ 35

Additional Annotation Tools ............................................................................................................. 36

Adding a Comment ...................................................................................................................... 36

Docking or Undocking the Thumbnail Window ......................................................................... 37

Delete a Case ........................................................................................................................................... 38

Deleting a Case: ................................................................................................................................. 38

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4. Creating a Quiz......................................................................................................................................... 39

Introduction .............................................................................................................................................39

Maintaining Quizzes ................................................................................................................................ 39

Creating a Quiz .................................................................................................................................. 39

Defining Quiz Taking Options ..................................................................................................... 41

Defining Availability options ...................................................................................................... 43

Defining Result Comments (optional) ......................................................................................... 44

Defining Pass/fail options (optional) ...........................................................................................45

Adding Quiz Questions ...................................................................................................................... 47

Managing Questions .......................................................................................................................... 48

Adding Questions ......................................................................................................................... 49

Modifying a Quiz .................................................................................................................................... 58

Changing the Quiz ............................................................................................................................. 58

Changing Quiz Questions .................................................................................................................. 60

Reordering Questions on the Quiz ...............................................................................................61

Adding an Image .......................................................................................................................... 62

Editing or Removing a Question ..................................................................................................63

Adding Public Questions ............................................................................................................. 64

Deleting Quiz Questions ....................................................................................................................65

Deleting a Quiz ........................................................................................................................................66

Deleting Results .................................................................................................................................69

5. Creating Groups....................................................................................................................................... 71

Introduction .............................................................................................................................................71

Adding a Group .......................................................................................................................................71

Modifying Groups ...................................................................................................................................74

Editing the Group ..............................................................................................................................74

Adding Members ............................................................................................................................... 77

Managing People in the Group .......................................................................................................... 78

Changing a Member’s Status ....................................................................................................... 78

Deleting a Member ...................................................................................................................... 79

Requesting and Accepting Membership in a Group .................................................................... 80

Confirming Membership in a Group ...........................................................................................81

6. Maintaining Forums ................................................................................................................................ 83

Introduction .............................................................................................................................................83

Using Forums ..........................................................................................................................................83

Editing Forums ..................................................................................................................................86

7. Sending Messages ..................................................................................................................................... 89

Introduction .............................................................................................................................................89

Maintaining Messages ............................................................................................................................. 89

Blocking the User ..............................................................................................................................92

Unblocking a Blocked Username ......................................................................................................93

Index ............................................................................................................................................................. 95

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Preface

VENTANA Vector education and collaboration software is for academic medical centers and pathology

groups who wish to share digital slides with students or other pathologists to enrich learning experiences,

increase engagement, and improve efficiency. VENTANA Vector software is digital pathology software for

education and collaboration that improves efficiency, while fostering a collaborative learning environment for

students and a collaborative environment for pathologists who are working remotely on projects. Unlike the

microscope, it allows anytime and anywhere access to digital images, enables the standardization of content

including rare cases, and it provides flexible content and evaluation management tools based on teaching or

project objectives. VENTANA Vector software can be used for:

Education

• Create cases and upload digital pathology images and other documents to share with students remotely

• Create quizzes/exams to test students based on the content on the site

Collaboration

• Create cases and upload Digital Pathology images to share with other pathologists remotely

• Give input on cases, annotate images, provide general feedback to colleagues

Mobility

• View cases and images on the go with a tablet or mobile device

Key Features

The key features are:

• Cases: Create cases and upload whole slide images

• Annotations: Create annotations on whole slide images with comments

• User groups: Give specific users access to specific content

• Quizzes: Create quizzes, add images to quiz questions, and keep track of quiz results

• Calendar: display upcoming events such as homework, quizzes, or slide reviews

• User Tracking: track which users visit which pages in the application

• Customization: color scheme, logo, menus, sub-menus, and category names

• Mobile: compatible with mobile device

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CHAPTER 1

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Getting Started

Introduction

This chapter gives you basic information for getting started with the VENTANA Vector software.

• Logging On and Off

• Requesting a New Passwords

• Searching in the VENTANA Vector software

•Help

Logging on

1. Type in your Username and Password.

2. Click Log in.

Figure 1. Log In Screen

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Your Main screen is displayed depending on your user role.

Figure 2. Administrator Sample Main Screen

Main Screen Control Bar

The Main Screen control bar gives you access to a number of features.

Figure 3. Main Screen Control Bar Features

Current Account Pull-Down

On the Account pull-down you can access only your cases, all messages, the calendar of events, and logout.

Figure 4. Account Pull-Down

Click to return to

Main Screen

Click to view

all cases

Click to view

all groups

Click to display

forums

Click to display

all quizzes

Click to use

search facility

Click to see

Account pull-down

Highlight pull-down

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Logging Out

1. To log out, highlight Account name on any screen to display the pull-down menu. See Figure 4.

2. Click

Logout

The Log in screen is displayed.

Requesting a New Password

1. To request a new password from the Log in screen, click Request new password.

The

User account password request screen is displayed. Passwords can also be reset by contacting the

Administrator.

Figure 5. User account Password Request

2. Type in your user name or email, then click .

The following message is displayed. When you receive your email, follow instructions to activate your

password.

Enter Username

or email address

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Searching in the VENTANA Vector Software

The Search button is available on the main screen control bar. You can search by content or user.

1. Click

Search to display the Search feature.

2. Type your search criteria in the

Enter your keywords field.

You can also select

Advanced search features.

NOTE: You must include at least one positive keyword with 3 characters or more for content searches.

Figure 6. Search Feature

3. Click the button to display any results.

Figure 7. Search Results

Content results are displayed.

Type in your keywords

Click to start the search

Select any advanced

search features

Search results

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Searching for Users

You can search for users of the VENTANA Vector software.

1. Click the

Users button on the Search screen.

2. Type in the

Username or part of the name.

Figure 8. User Search

3. Click the button to display a list of users.

Figure 9. User Search Results

User results are displayed.

Type a keyword or

part of a keyword

Click to start the search

List of users with the

search parameters

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Help

Information on using the VENTANA Vector software is available on-line.

Click the Help button on the screen.

The on-line help is displayed.

CHAPTER 2

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Administering the VENTANA Vector Software

Introduction

Use this chapter to:

• Create and maintain Creators, and Authenticated Users

• Maintain the Calendar

• View tracking information

VENTANA Vector Software Roles

Client Administrator Role: creates and maintains Creators and Viewers. An administrator has the same

function as a creator, but can over ride all creators.

Creator Role

Authenticated User Role: views content, takes quizzes, uses forum and accesses the calendar.

• Create groups

• Add users to group

• Remove a user from group

• Create cases

• Add images

• Add annotations

• Add/view events

• Add a quiz

• Adding questions to a quiz

• Grade a quiz

• Add a forum topic

• Respond to a forum topic

• Search

• Edit profile/change password/add profile picture

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Maintaining Users

Administrators can add, modify, and delete new users. Users can be authenticated users, creators, and

administrators.

Adding a User

1. Click Add users on the main screen.

Figure 1. Administrator Main Screen - Add Users

2. Fill in the fields on the Home page.

The user account must have a unique user name, email, and password. You can give the user a blocked or

active status. A blocked user cannot access the system.

Add users

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Define the user account parameters by filling in the fields on the Home page. Required fields are defined

with a red (*) asterisk.

Figure 2. Define the User Account

3. Click when you are finished.

The following message is displayed.

Figure 3. User Account Created Message

Type a unique Username*

Type in the user’s Email address*

Type in a Password*, then retype

to confirm it.

Password parameters are listed.

Click on a user status

Click on the user role

Click to create the new account

or if an email is sent:

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Modifying User Accounts

User accounts can be modified and deleted by the Administrator. Authenticated users and creators can also

make some modifications to their own accounts such as passwords and adding images.

1. To see all user accounts, click

User Listing.

Figure 4. User Listing Button

A list of all users in the system is displayed.

2. Click on the

Username to see the View user information screen. See Figure 6.

Or

Click on

Edit to display the Edit user screen for that user. See Figure 7.

Figure 5. List of Users

The View user screen is displayed.

NOTE: Creators and authenticated users can modify their accounts by clicking on Account on their Main

screen.

Figure 6. View User Screen

Click User Listing

Click to move to other pages

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3. Click Edit to display and edit the account parameters.

To delete a user click on .

WARNING: Once you delete an account, all information on the user is removed from the system.

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Figure 7. Edit Authenticated User and Creator Account Parameters

Modify the parameters for the user account

Add a personal picture

Set for local time

Click Save when done

Change user name

Change E-mail

Change and confirm password

Change user status

Change user roles

View user group memberships

View user created groups

Click Cancel account to delete an account

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Maintaining the Calendar

You can schedule and plan events on the VENTANA Vector software calendar.

Viewing the Calendar

1. On the Account pull-down, click Calendar.

Figure 8. Selecting the Calendar

The current calendar is displayed.

Figure 9. Calendar Displayed by Month

2. Click the event Title to display details.

Figure 10. Calendar Event Detail

Click to select the calendar

View by Month, Week, Day, or Year

Click for next in series: Month,

Week, Day, or Year

Click Title to display details

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Adding an Event

Administrators and Creators can add and edit events on a calendar.

1. Click

Create Events to add an event to the calendar.

Figure 11. Add event

The Create Event screen is displayed.

Figure 12. Create Events Screen

2. Type in an event Title*.

Click Create Events

Event Title*

24 or 12 hour formats

Type in a description

Click Save

Select a Timezone

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