Xerox 3045 User guide

Xerox

®

WorkCentre

®

3045

User Guide

Guide d'utilisation

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Xerox WorkCentre 3045

Multifunction Printer

Imprimante multifonction

this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or

judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on

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and XEROX and Design

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®

, PhaserCal

®

, PhaserMeter™, CentreWare

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,

eClick

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, Walk-Up

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®

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, SMARTsend

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, Scan to PC Desktop

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, SuppliesAssistant

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,

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, Xerox Extensible Interface Platform

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Driver

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are trademarks of Xerox Corporation in the United States and/or other countries.

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are trademarks of Microsoft Corporation in the United States and other

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and other Pantone, Inc. trademarks are the property of Pantone, Inc.

Document version 1.1: April 2012

WorkCentre 3045 Multifunction Printer 3

User Guide

Contents

1 Safety 11

Electrical Safety ............................................................................................................................................................. 12

General Guidelines ................................................................................................................................................ 12

Power Cord .............................................................................................................................................................. 12

Telephone Line Cord ............................................................................................................................................ 13

Operational Safety ....................................................................................................................................................... 14

Operational Guidelines ....................................................................................................................................... 14

Ozone Release ........................................................................................................................................................ 14

Printer Location ..................................................................................................................................................... 14

Printer Supplies ...................................................................................................................................................... 15

Maintenance Safety .................................................................................................................................................... 16

Printer Symbols .............................................................................................................................................................. 17

Environmental, Health, and Safety Contact Information ............................................................................. 18

2 Features 19

Parts of the Printer ....................................................................................................................................................... 20

Front View ................................................................................................................................................................ 20

Rear View ................................................................................................................................................................. 21

Control Panel .......................................................................................................................................................... 21

System Menus ................................................................................................................................................................ 25

Information Pages................................................................................................................................................ 26

Billing Meters .......................................................................................................................................................... 26

Admin Menu ........................................................................................................................................................... 27

Default Settings Menu ........................................................................................................................................ 34

Tray Settings ........................................................................................................................................................... 36

Panel Language .....................................................................................................................................................

36

Energy Saver Mode ...................................................................................................................................................... 37

Setting the Power Saver Timer ........................................................................................................................ 37

Exiting Energy Saver Mode ............................................................................................................................... 37

Administration Features ............................................................................................................................................. 38

Information Pages................................................................................................................................................ 38

CentreWare Internet Services .......................................................................................................................... 38

More Information ......................................................................................................................................................... 40

Xerox® Welcome Center ................................................................................................................................... 40

3 Installation and Setup 43

Installation and Setup Overview ............................................................................................................................. 44

Selecting a Location for the Printer ....................................................................................................................... 45

Connecting the Printer ................................................................................................................................................ 46

Selecting a Connection Method ...................................................................................................................... 46

Contents

4 WorkCentre 3045 Multifunction Printer

User Guide

Connecting to a Wired Network ...................................................................................................................... 47

Connecting to a Wireless Network ................................................................................................................. 47

Connecting to a Computer Using USB ......................................................................................................... 51

Connecting to a Telephone Line ..................................................................................................................... 51

Configuring Network Settings .................................................................................................................................. 52

About TCP/IP and IP Addresses....................................................................................................................... 52

Assigning the IP Address of the Printer ........................................................................................................ 53

Setting Up the Fax Header ................................................................................................................................ 56

Enabling the Printer for Scanning ................................................................................................................... 57

Setting the Date and Time ........................................................................................................................................ 59

Installing the Software ............................................................................................................................................... 60

Operating System Requirements .................................................................................................................... 60

Available Print Drivers ......................................................................................................................................... 60

Installing the Print Drivers for a Windows Network Printer .................................................................. 60

Installing the Print Drivers for a Windows USB Printer ........................................................................... 62

Installing the Drivers and Utilities for Macintosh OS X Version 10.5 and Later ........................... 63

Setting Up Scanning .................................................................................................................................................... 65

Scanning Setup Overview .................................................................................................................................. 65

Setting Up Scanning to a Shared Folder on Your Computer ................................................................ 66

Setting Up Scanning to an FTP Server .......................................................................................................... 68

Setting Up Scanning to an Email Address ................................................................................................... 69

Setting Up Scanning With USB ....................................................................................................................... 70

4 Printing 71

Supported Paper ............................................................................................................................................................ 72

Recommended Media ......................................................................................................................................... 72

Ordering Paper .......................................................................................................................................................

72

General Paper Loading Guidelines ................................................................................................................. 72

Paper That Can Damage Your Printer........................................................................................................... 73

Paper Storage Guidelines ................................................................................................................................... 73

Supported Standard Paper Sizes ..................................................................................................................... 74

Custom Paper Sizes .............................................................................................................................................. 74

Supported Types and Weights ......................................................................................................................... 74

Loading Paper ................................................................................................................................................................ 75

Loading Paper in the Main Tray ...................................................................................................................... 75

Loading Paper in the Bypass Tray .................................................................................................................. 78

Setting Paper Types and Paper Sizes............................................................................................................. 80

Selecting Printing Options ......................................................................................................................................... 81

Selecting Printing Defaults in Windows ....................................................................................................... 81

Selecting Printing Defaults in Windows for a Shared Network Printer ............................................. 81

Selecting Printing Options for an Individual Job in Windows .............................................................. 82

Selecting Printing Options for Macintosh .................................................................................................... 82

Printing Envelopes ........................................................................................................................................................ 83

Guidelines for Printing Envelopes ................................................................................................................... 83

Loading Envelopes in the Trays ....................................................................................................................... 83

Specifying the Main Tray Settings for Printing Envelopes .................................................................... 85

Contents

WorkCentre 3045 Multifunction Printer 5

User Guide

Printing Envelopes From an Application ...................................................................................................... 85

Using Custom Paper Sizes ......................................................................................................................................... 86

Defining Custom Paper Sizes ............................................................................................................................ 86

Printing on Custom Paper Sizes ....................................................................................................................... 87

Printing on Both Sides of the Paper ....................................................................................................................... 89

Setting Up 2-Sided Printing............................................................................................................................... 89

Loading Paper for Manual 2-Sided Printing ................................................................................................ 90

Printing From a USB Flash Drive ............................................................................................................................. 91

5 Copying 93

Making Copies ................................................................................................................................................................ 94

Automatic Document Feeder Guidelines ..................................................................................................... 95

Document Glass Guidelines .............................................................................................................................. 95

Adjusting Copying Options ....................................................................................................................................... 96

Basic Settings ......................................................................................................................................................... 97

Image-Quality Settings ...................................................................................................................................... 98

Image Layout Adjustments .............................................................................................................................. 99

Output Adjustments .......................................................................................................................................... 100

Changing the Default Copy Settings ........................................................................................................... 101

Limiting Access to Copying ............................................................................................................................. 101

6 Scanning 103

Loading Documents for Scanning ........................................................................................................................ 104

Automatic Document Feeder Guidelines ................................................................................................... 104

Document Glass Guidelines ............................................................................................................................ 104

Scanning to a USB Flash Drive ............................................................................................................................... 106

Scanning to a Folder on a USB Connected Computer .................................................................................. 107

Scanning to a Shared Folder on a Network Computer .................................................................................

108

Sharing a Folder on a Windows Computer ................................................................................................ 108

Sharing a Folder Using Macintosh OS X Version 10.5 and Later ...................................................... 109

Adding a Folder as an Address Book Entry Using CentreWare Internet Services ....................... 109

Adding a Folder as an Address Book Entry Using the Address Book Editor .................................. 110

Scanning to a Folder on a Network Computer......................................................................................... 110

Scanning to an Email Address ................................................................................................................................ 112

Scanning to an FTP Server ....................................................................................................................................... 113

Scanning Images into an Application on a USB Connected Computer ................................................. 114

Scanning an Image into an Application .................................................................................................... 114

Scanning an Image Using Windows XP ..................................................................................................... 115

Scanning an Image Using Widows Vista or Windows 7 ...................................................................... 116

Adjusting Scanning Settings ................................................................................................................................... 117

Setting the File Format ..................................................................................................................................... 117

Setting the Color Mode ..................................................................................................................................... 117

Setting the Scan Resolution ............................................................................................................................ 117

Specifying the Original Size ............................................................................................................................ 118

Making the Image Lighter or Darker ........................................................................................................... 118

Contents

6 WorkCentre 3045 Multifunction Printer

User Guide

Adjusting the Sharpness ................................................................................................................................... 118

Changing the Auto Exposure Level .............................................................................................................. 118

Setting the Margins............................................................................................................................................ 118

Changing the Default Scan Settings ................................................................................................................... 120

Setting the Scan to Network Option ............................................................................................................ 120

Setting the File Format ..................................................................................................................................... 121

Changing the Color Mode ................................................................................................................................ 121

Setting the Scan Resolution ............................................................................................................................ 121

Specifying the Original Size ............................................................................................................................ 121

Making the Image Lighter or Darker ........................................................................................................... 121

Adjusting the Sharpness ................................................................................................................................... 121

Changing the Auto Exposure Level .............................................................................................................. 122

Setting the Margins............................................................................................................................................ 122

Setting the TIFF File Format ........................................................................................................................... 122

Setting the Image Compression ................................................................................................................... 122

Setting the Maximum Email Size .................................................................................................................. 123

Limiting Access to Scanning ................................................................................................................................... 124

7 Faxing 125

Loading Documents for Faxing ............................................................................................................................. 126

Basic Faxing .................................................................................................................................................................. 127

Sending a Fax From the Printer ..................................................................................................................... 127

Sending a Fax From Your Computer ............................................................................................................ 129

Using the Fax Book .................................................................................................................................................... 130

Faxing to an Individual ..................................................................................................................................... 131

Faxing to a Group ............................................................................................................................................... 133

Selecting Fax Options for Single Jobs .................................................................................................................

136

Setting the Fax Resolution .............................................................................................................................. 136

Making the Image Lighter or Darker ........................................................................................................... 136

Turning OnHook On or Off .............................................................................................................................. 136

Sending a Delayed Fax ..................................................................................................................................... 136

Including a Fax Cover Page ............................................................................................................................ 137

Setting Up Polling ............................................................................................................................................... 137

Configuring the Printer for Faxing ....................................................................................................................... 138

Changing the Default Fax Settings .............................................................................................................. 138

Managing Fax Functions ......................................................................................................................................... 139

Printing Monitor Reports .................................................................................................................................. 139

Printing a Monitor Report for a Group Fax................................................................................................ 139

Turning Secure Fax Receive On or Off ........................................................................................................ 140

Limiting Access to Faxing ................................................................................................................................ 140

Printing Fax Reports ........................................................................................................................................... 141

Inserting Pauses in Fax Numbers.................................................................................................................. 142

8 Maintenance 143

Cleaning the Printer ................................................................................................................................................... 144

General Precautions ........................................................................................................................................... 144

Contents

WorkCentre 3045 Multifunction Printer 7

User Guide

Cleaning the Exterior ......................................................................................................................................... 144

Cleaning the Scanner ........................................................................................................................................ 145

Cleaning the Interior ......................................................................................................................................... 147

Adjustments and Maintenance Procedures ...................................................................................................... 148

Adjusting the Bias Transfer Roller ................................................................................................................ 148

Adjusting the Fusing Unit ................................................................................................................................ 148

Adjusting the Density ........................................................................................................................................ 149

Adjusting the Altitude ....................................................................................................................................... 149

Ordering Supplies ........................................................................................................................................................ 150

Consumables ........................................................................................................................................................ 150

When to Order Supplies .................................................................................................................................... 150

Toner Cartridges .................................................................................................................................................. 151

Recycling Supplies ............................................................................................................................................... 153

Managing the Printer ................................................................................................................................................ 154

Checking Page Counts....................................................................................................................................... 154

Changing the Panel Lock Password .............................................................................................................. 154

Moving the Printer ...................................................................................................................................................... 155

9 Troubleshooting 159

General Troubleshooting ......................................................................................................................................... 160

Printer Does Not Turn On ................................................................................................................................. 160

Printer Resets or Turns Off Frequently ........................................................................................................ 160

The Printer Does Not Print ............................................................................................................................... 161

Printer is Making Unusual Noises.................................................................................................................. 161

Condensation has Formed Inside the Printer ........................................................................................... 162

Paper Jams ....................................................................................................................................................................

163

Locating Paper Jams .......................................................................................................................................... 163

Minimizing Paper Jams ..................................................................................................................................... 164

Clearing Paper Jams .......................................................................................................................................... 166

Troubleshooting Paper Jams .......................................................................................................................... 171

Print-Quality Problems .............................................................................................................................................. 173

Controlling Print Quality ................................................................................................................................... 173

Solving Print-Quality Problems ....................................................................................................................... 174

Getting Help .................................................................................................................................................................. 179

Error and Status Messages .............................................................................................................................. 179

PrintingScout Alerts ............................................................................................................................................ 179

Online Support Assistant .................................................................................................................................. 179

Information Pages.............................................................................................................................................. 179

More Information ............................................................................................................................................... 180

A Specifications 181

Printer Configurations and Options ..................................................................................................................... 182

Available Configurations .................................................................................................................................. 182

Standard Features .............................................................................................................................................. 182

Physical Specifications .............................................................................................................................................. 183

Contents

8 WorkCentre 3045 Multifunction Printer

User Guide

Weights and Dimensions ................................................................................................................................. 183

Total Space Requirements ............................................................................................................................... 183

Clearance Requirements .................................................................................................................................. 183

Environmental Specifications ................................................................................................................................. 185

Temperature ......................................................................................................................................................... 185

Relative Humidity ............................................................................................................................................... 185

Elevation ................................................................................................................................................................. 185

Electrical Specifications ............................................................................................................................................ 186

Power Supply Voltage and Frequency ........................................................................................................ 186

Power Consumption ........................................................................................................................................... 186

ENERGY STAR Qualified Product ................................................................................................................... 186

Performance Specifications .................................................................................................................................... 187

Controller Specifications .......................................................................................................................................... 188

Processor ................................................................................................................................................................ 188

Memory................................................................................................................................................................... 188

Interfaces ............................................................................................................................................................... 188

B Regulatory Information 189

Basic Regulations ........................................................................................................................................................ 190

United States FCC Regulations ...................................................................................................................... 190

Canada .................................................................................................................................................................... 190

European Union ................................................................................................................................................... 190

Regulatory Information for 2.4 Ghz Wireless LAN Module ................................................................. 191

Turkey RoHS Regulation ................................................................................................................................... 191

Copy Regulations ........................................................................................................................................................ 192

United States ........................................................................................................................................................

192

Canada .................................................................................................................................................................... 193

Other Countries .................................................................................................................................................... 194

Fax Regulations ........................................................................................................................................................... 195

United States ........................................................................................................................................................ 195

Canada .................................................................................................................................................................... 196

European Union ................................................................................................................................................... 197

South Africa .......................................................................................................................................................... 197

New Zealand ......................................................................................................................................................... 197

Material Safety Data Sheets .................................................................................................................................. 199

C Recycling and Disposal 201

All Countries .................................................................................................................................................................. 202

North America .............................................................................................................................................................. 203

European Union ........................................................................................................................................................... 204

Domestic/Household Environment .............................................................................................................. 204

Professional/Business Environment ............................................................................................................. 204

Collection and Disposal of Equipment and Batteries ............................................................................ 205

Battery Symbol Note ......................................................................................................................................... 205

Battery Removal .................................................................................................................................................. 205

Contents

WorkCentre 3045 Multifunction Printer 9

User Guide

Other Countries............................................................................................................................................................ 206

WorkCentre 3045 Multifunction Printer 11

User Guide

This chapter includes:

• Electrical Safety ................................................................................................................................................................ 12

• Operational Safety .......................................................................................................................................................... 14

• Maintenance Safety ....................................................................................................................................................... 16

• Printer Symbols ................................................................................................................................................................. 17

•

Environmental, Health, and Safety Contact Information ................................................................................ 18

Your printer and the recommended supplies have been designed and tested to meet strict safety

requirements. Attention to the following information ensures the continued safe operation of your

Xerox

®

printer.

1

Safety

12 WorkCentre 3045 Multifunction Printer

User Guide

Electrical Safety

This section includes:

• General Guidelines ........................................................................................................................................................... 12

• Power Cord ......................................................................................................................................................................... 12

•

Telephone Line Cord ....................................................................................................................................................... 13

General Guidelines

WARNINGS:

• Do not push objects into slots or openings on the printer. Touching a voltage point or

shorting out a part could result in fire or electrical shock.

• Do not remove the covers or guards that are fastened with screws unless you are

installing optional equipment and are instructed to do so. Turn off the printer when

performing these installations. Disconnect the power cord when removing covers and

guards for installing optional equipment. Except for user-installable options, there are

no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• The printer emits smoke, or the surface is unusually hot.

• The printer emits unusual noise or odors.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

Power Cord

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the

cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check

the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a

ground connection terminal.

Safety

WorkCentre 3045 Multifunction Printer 13

User Guide

WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.

Electrical products can be hazardous if misused.

• Only use an extension cord or power strip designed to handle the electrical current capacity of the

printer.

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.

Review the electrical specification of the printer with an electrician if necessary.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• Do not plug or unplug the power cord while the power switch is in the On position.

• If the power cord becomes frayed or worn, replace it.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary

to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Telephone Line Cord

WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

Safety

14 WorkCentre 3045 Multifunction Printer

User Guide

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include

safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your

printer.

Operational Guidelines

• Do not remove the paper source tray that you selected in either the print driver or control panel

while the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, and so on away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove

the protective covers.

Ozone Release

This printer produces ozone during normal operation. The amount of ozone produced is dependent on

copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.

Install the printer in a well-ventilated room.

For more information in the United States and Canada, go to www.xerox.com/environment . In other

markets, please contact your local Xerox

®

representative or go to www.xerox.com/environment_europe .

Printer Location

• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.

To find the weight for your printer configuration, see Physical Specifications on page 183.

• Do not block or cover the slots or openings on the printer. These openings are provided for

ventilation and to prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment.

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning

system.

• Do not place the printer in locations susceptible to vibrations.

• For optimum performance, use the printer at elevations below 3100 m (10,170 ft.).

Safety

WorkCentre 3045 Multifunction Printer 15

User Guide

Printer Supplies

• Use the supplies designed for your printer. The use of unsuitable materials can cause poor

performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

• Store all consumable supplies in accordance with the instructions given on the package or container.

• Keep all consumable supplies away from the reach of children.

• Never throw toner cartridges into an open flame.

• When handling toner cartridges, avoid skin or eye contact. Eye contact can cause irritation and

inflammation. Do not attempt to disassemble the cartridge, which can increase the risk of skin or

eye contact.

CAUTION: Use of non-Xerox

®

supplies is not recommended. The Xerox

®

Warranty, Service

Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of

performance caused by use of non-Xerox

®

supplies, or the use of Xerox

®

supplies not specified for this

printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage

could vary outside these areas. Please contact your Xerox representative for details.

Safety

16 WorkCentre 3045 Multifunction Printer

User Guide

Maintenance Safety

• Do not attempt any maintenance procedure that is not described in the documentation supplied

with your printer.

• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.

For more information on the Xerox

®

supplies recycling program, go to: www.xerox.com/gwa

Safety

WorkCentre 3045 Multifunction Printer 17

User Guide

Printer Symbols

The following safety symbols appear on the printer.

Symbol Description

Warning or Caution:

Ignoring this warning could cause serious injury or even death.

Ignoring this caution could damage property.

Hot surface on or in the printer. Use caution to avoid personal injury.

Do not burn the item.

Do not touch components with this symbol. Personal injury could result.

Hot surface. Wait the indicated time before handling.

Safety

18 WorkCentre 3045 Multifunction Printer

User Guide

Environmental, Health, and Safety Contact

Information

For more information on Environment, Health, and Safety in relation to this Xerox

®

product and supplies,

contact the following customer help lines:

United States: 1-800 828-6571

Canada: 1-800 828-6571

Europe: +44 1707 353 434

For product safety information in the United States, go to www.xerox.com/environment .

For product safety information in Europe, go to www.xerox.com/environment_europe .

WorkCentre 3045 Multifunction Printer 19

User Guide

This chapter includes:

• Parts of the Printer ........................................................................................................................................................... 20

• System Menus ................................................................................................................................................................... 25

• Energy Saver Mode.......................................................................................................................................................... 37

• Administration Features ................................................................................................................................................ 38

•

More Information ............................................................................................................................................................ 40

2

Features

20 WorkCentre 3045 Multifunction Printer

User Guide

Parts of the Printer

This section includes:

• Front View ........................................................................................................................................................................... 20

• Rear View ............................................................................................................................................................................ 21

•

Control Panel ..................................................................................................................................................................... 21

Front View

1. Main Tray

1. Paper Cover

2. USB Memory Port

3. Control Panel

4. Output Tray

5. Output Tray Extension

6. Automatic Document Feeder

Available on WorkCentre 3045NI

Multifunction Printer only.

7. Document Glass

8. Width Guides