Olivetti Copia 9916 Owner's manual

ii Preface

Super G3 is a phrase used to describe the new

generation of fax units that use ITU-T V.34 standard

33.6 Kbps* modems. Super G3 High Speed Fax

units allow transmission time of approximately

three seconds* per page which results in reduced

telephone line charges.

*Approximately three seconds per page document

transmission time based on Olivetti FAX Standard Chart

No. 1, standard mode, at 33.6Kbps modem speed to

similarly specified machines, depending on telephone

line conditions.

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A.

Documentazione

Via Jervis, 77 - 10015 Ivrea (Italy)

The manufacturer reserves the right to carry out modifications to the product described in this

manual at any time and without any notice.

Your attention is drawn to the following actions that could compromise the characteristics of

the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the

warnings given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by

the manufacturer, or carried out by unauthorized personnel.

The mark affixed to the product certifies that the

product satisfies the basic quality requirements.

Preface iii

Important Information for Users in the United

Kingdom

Approval Number 609637

Your Olivetti machine has been approved against the requirements

of NTR3 for use in the UK. The CE mark is applied in

respect of the requirements of 72/23 EEC and 89/336 EEC.

It is intended for connection to analogue two wire public

telecommunication networks.

Connect the supplied cable to this socket first, then to the

telephone line.

This socket is intended for connection of the telephone.

If required, an adapter to connect any piece of approved

telecommunications apparatus is available from

your Olivetti supplier.

Olivetti recommend that any additional equipment connected in the

installation is connected to this “handset” socket. Do not connect

additional equipment through parallel sockets elsewhere on the

telephone line.

Voltage and current available at these sockets is determined by the

network to which the line cable is connected. They will not normally

exceed the limits for TNV as described in EN60950.

This equipment is not intended or recommended for making calls to

emergency services.

iv Preface

For Your Safety (Australia Only)

To ensure safe operation the three-pin plug supplied must be inserted

only into a standard three-pin power point which is effectively earthed

through the normal household wiring.

Extension cords used with the equipment must be three-core and be

correctly wired to provide connection to earth. Wrongly wired extension

cords are a major cause of fatalities.

The power point shall be located near the equipment and shall be easily

accessible.

The fact that the equipment operates satisfactorily does not imply that

the power point is earthed and the installation is completely safe. For

your safety, if in any doubt about the effective earthing of the power

point, consult a qualified electrician.

Caution (New Zealand Only)

1. This equipment may not necessarily provide for the effective hand-

over of a call to or from a telephone connected to the same line.

2. The operation of this equipment on the same line as telephone or

other equipment with audible warning devices or automatic ring

detectors will give rise to bell tinkle or noise and may cause false

tripping of the ring detector. Should such problems occur, the user is

not to contact Telecom faults service.

3. Should this equipment become physically damaged, disconnect

immediately from the Telecom connection and power source and

contact your nearest service agent.

4. To relocate this equipment please.

l) Disconnect the equipment from the Telecom connection.

2) Disconnect the equipment from the power source.

3) Reconnect the equipment to the power source.

4) Reconnect the equipment to the Telecom connection.

5. If the supply cord of this equipment is damaged, it must be replaced

by the special cord (Parts No.: HH2-1910).

6. Not all standard telephones will respond to incoming ringing when

connected to the extension socket.

Contents v

Contents

Chapter 1 Introduction

Welcome! ......................................................................................................... 1-2

Main Features ................................................................................................. 1-3

Fax Features ............................................................................................. 1-3

Copier Features ....................................................................................... 1-7

Telephone Features ................................................................................. 1-7

Options ............................................................................................................ 1-9

Using Your Documentation........................................................................ 1-10

How to Use Your Guides ......................................................................1-11

Type Conventions Used in This Guide .............................................. 1-13

Customer Support ....................................................................................... 1-15

Chapter 2 Getting Started

Operation Panel ............................................................................................. 2-2

Functions of the Operation Panel (One-Touch Speed Dialling

Panels Closed) .................................................................................... 2-2

Function Buttons (One-Touch Speed Dialling Panels Open)............ 2-6

Switching Between Fax and Copy Modes.................................................. 2-9

Switching to Copy Mode ....................................................................... 2-9

Switching to Fax Mode......................................................................... 2-10

Autoclear Function ..................................................................... 2-10

General Guidelines for Registering Information......................................2-11

Understanding and Accessing the Menus..........................................2-11

Returning to the Previous Level ............................................... 2-14

Returning Directly to Standby Mode....................................... 2-14

Entering Numbers, Letters, and Symbols.......................................... 2-15

Correcting a Mistake .................................................................. 2-18

Summary of Buttons Used to Enter Information ................... 2-18

Registering Sender Information................................................................. 2-20

What is Sender Information?............................................................... 2-20

Registering the Date and Time ............................................................ 2-22

Registering the Fax Number and Unit Name ................................... 2-24

Registering Sender Names................................................................... 2-28

Registering a Sender Name ....................................................... 2-28

vi Contents

Changing or Deleting a Sender Name ..................................... 2-31

Printing a List to Check the Sender Information.............................. 2-33

Setting the Telephone Line Type................................................................ 2-34

Energy Saver Mode ..................................................................................... 2-36

Turning Energy Saver Mode On ......................................................... 2-36

Returning to Full Power Mode ........................................................... 2-39

Chapter 3 Speed Dialling

What is Speed Dialling? ................................................................................ 3-2

Speed Dialling Methods......................................................................... 3-2

One-Touch Speed Dialling ........................................................... 3-2

Coded Speed Dialling .................................................................. 3-2

Group Dialling .............................................................................. 3-2

Before Entering Numbers for Speed Dialling............................................ 3-3

Entering Pauses for Dialling.................................................................. 3-3

Adjusting the Length of the Pause ............................................. 3-5

One-Touch Speed Dialling............................................................................ 3-8

Registering Numbers for One-Touch Speed Dialling ........................ 3-8

Optional Settings......................................................................... 3-12

Changing/Deleting a One-Touch Speed Dialling Entry ................. 3-23

Coded Speed Dialling ................................................................................. 3-24

Registering Numbers for Coded Speed Dialling.............................. 3-24

Optional Settings......................................................................... 3-29

Changing/Deleting a Coded Speed Dialling Entry......................... 3-39

Group Dialling ............................................................................................. 3-40

Creating Groups .................................................................................... 3-40

TX TIME SETTING ..................................................................... 3-46

Changing/Deleting a Group Dialling Entry..................................... 3-48

Using Speed Dialling................................................................................... 3-49

Using One-Touch Speed Dialling ....................................................... 3-49

Using Coded Speed Dialling ............................................................... 3-52

Using Group Dialling ........................................................................... 3-55

Printing Lists of Speed Dialling Entries ................................................... 3-59

One-Touch Speed Dialling List 1 ........................................................ 3-61

Coded Speed Dialling List 1 ................................................................ 3-61

One-Touch Speed Dialling List 2 ........................................................ 3-61

Coded Speed Dialling List 2 ................................................................ 3-62

Group Dialling List ............................................................................... 3-62

Contents vii

Chapter 4 Sending Documents

Preparing the Document............................................................................... 4-3

Document Requirements ....................................................................... 4-3

Setting the Document on the Unit ........................................................ 4-4

Setting the Document in the Automatic Document Feeder

(ADF) ........................................................................................... 4-4

Adding Pages to the Document in the Automatic Document

Feeder (ADF) .............................................................................. 4-7

Setting the Document on the Platen Glass ................................ 4-8

Preparing to Send .........................................................................................4-11

Selecting a Sender Name.......................................................................4-11

Document Stamp Feature .................................................................... 4-12

Turning the Stamp Feature On and Off ................................... 4-13

Setting Up the Stamp Feature ................................................... 4-13

Refilling the Stamp Ink Compartment............................................... 4-15

Adjusting the Scanning Settings ......................................................... 4-17

Adjusting the Scanning Resolution .......................................... 4-18

Adjusting the Scanning Density ............................................... 4-19

Adjusting the Image Quality Setting ....................................... 4-20

Dialling Methods................................................................................... 4-21

Sending Methods ......................................................................................... 4-22

Overview ................................................................................................ 4-22

Memory Sending................................................................................... 4-22

Memory Sending Using the Automatic Document Feeder

(ADF) ........................................................................................ 4-23

Memory Sending Using the Platen Glass................................ 4-25

Direct Sending ....................................................................................... 4-29

Manual Sending .................................................................................... 4-32

Checking the Sending Status...................................................................... 4-35

Checking Documents that Are Being Sent ........................................ 4-35

Checking Documents that Have Been Sent....................................... 4-36

Automatic Document Reduction............................................................... 4-37

Redialling When the Line is Busy ............................................................. 4-38

Manual Redialling................................................................................. 4-38

Cancelling Manual Redialling .................................................. 4-38

Automatic Redialling ........................................................................... 4-38

What is Automatic Redialling? ................................................. 4-38

Checking and Cancelling Automatic Redialling

(Memory Sending) ................................................................... 4-39

viii Contents

Checking and Cancelling Automatic Redialling

(Direct Sending) ....................................................................... 4-40

Setting Up Automatic Redialling.............................................. 4-41

Cancelling Sending ...................................................................................... 4-46

Sequential Broadcasting to More Than One Location ............................ 4-47

Printing the Multi TX Report .............................................................. 4-50

Sending Documents at a Preset Time........................................................ 4-52

Sending a Document at a Preset Time with Other Functions......... 4-55

Cancelling a Document Set for a Preset Time ................................... 4-56

Sending a Document with a Subaddress/Password .............................. 4-58

Subaddress/Password Sending with Speed Dialling...................... 4-59

Subaddress/Password Sending with the Operation Panel

Buttons............................................................................................... 4-59

Using Alternative Telephone Networks

(UK Only) ............................................................................................... 4-63

Registering an Alternative Telephone Network ............................... 4-64

Sending with a Registered Long-Distance Service........................... 4-67

Registering Speed Dialling with the M button ................................. 4-68

Chapter 5 Receiving Documents

Different Ways to Receive a Document ...................................................... 5-3

Overview .................................................................................................. 5-3

Setting and Checking the Receive Mode ............................................. 5-4

Receiving a Document Automatically: AUTO RX Mode ......................... 5-5

Setting AUTO RX Mode ......................................................................... 5-5

Receiving a Document Manually with the Handset:

MANUAL RX Mode ............................................................................... 5-7

Setting MANUAL RX Mode.................................................................. 5-7

Receiving a Document Manually at the Unit...................................... 5-8

Receiving a Document Manually with an Extension Telephone ..... 5-9

Adjusting the Remote Receiving Settings ............................... 5-10

Changing the Remote Receive ID............................................. 5-12

Checking the Receiving Status................................................................... 5-13

Displaying the Receiving Status ......................................................... 5-13

Checking the Reception Result ........................................................... 5-14

Receiving a Document in Memory When the Toner or Paper Runs

Out........................................................................................................... 5-16

Cancelling Receiving ................................................................................... 5-18

Printing a Received Document in the Correct Page Order.................... 5-19

Contents ix

Changing the Print Mode for Received Documents............................... 5-20

Overview of Print Modes..................................................................... 5-20

N on One Printing....................................................................... 5-20

RX Rotate Printing ...................................................................... 5-21

Setting the Print Mode ......................................................................... 5-21

N on One Printing....................................................................... 5-21

RX Rotate Printing ...................................................................... 5-23

Transferring Documents ............................................................................. 5-26

Before You Set Up Document Transfer .............................................. 5-26

Setting Up the Unit for Document Transfer ...................................... 5-27

Changing Document Transfer Settings .............................................. 5-32

Turning Transfer Mode On and Off.................................................... 5-34

Turning Transfer Mode On ........................................................ 5-34

Turning Transfer Mode Off........................................................ 5-35

Cancelling Document Transfer............................................................ 5-36

Chapter 6 Using the Memory Features

Memory Lock – Receiving Documents in Memory .................................. 6-2

Setting Up the Unit to Receive in Memory ......................................... 6-2

Turning Memory Lock On ................................................................... 6-10

Turning Memory Lock Off and Printing Documents Received in

Memory ..............................................................................................6-11

Cancelling Memory Lock Mode ......................................................... 6-12

Checking Documents Stored in Memory ................................................. 6-13

Printing a List of Documents in Memory .......................................... 6-13

Printing a Document in Memory........................................................ 6-14

Resending a Document after an Error ...................................................... 6-16

Sending a Document in Memory to a Different Destination................. 6-18

Deleting a Document from Memory ......................................................... 6-20

Memory Boxes.............................................................................................. 6-22

What is a Memory Box? ....................................................................... 6-22

Setting Up a Memory Box.................................................................... 6-23

Before You Create Memory Boxes ............................................ 6-23

When You Create a Memory Box.............................................. 6-23

Creating a Memory Box ....................................................................... 6-26

Changing the Memory Box Settings................................................... 6-34

Cancelling a Memory Box.................................................................... 6-35

Sending a Document Stored in a Memory Box................................. 6-37

Printing a Document Received in a Memory Box ............................ 6-40

What Happens to Documents in Memory After a Power Cut ....... 6-42

x Contents

Chapter 7 Relay Broadcasting

What is Relay Broadcasting? ........................................................................ 7-2

Setting Up Your Unit as a Relay Unit.......................................................... 7-3

Creating a Relay Group.......................................................................... 7-4

Changing Relay Group Settings ......................................................... 7-10

Deleting a Relay Group........................................................................ 7-12

Sending a Document to a Relay Unit for Relay Broadcasting............... 7-14

Sending a Document to a Relay Unit with Speed Dialling ............. 7-15

Sending with the Relay Broadcast Button ......................................... 7-16

Chapter 8 Confidential Mailboxes

What is a Confidential Mailbox? ................................................................. 8-2

Setting Up a Confidential Mailbox.............................................................. 8-3

Creating a Confidential Mailbox .......................................................... 8-3

Changing a Confidential Mailbox ...................................................... 8-14

Deleting a Confidential Mailbox......................................................... 8-16

Receiving a Confidential Document ......................................................... 8-18

Printing a Document Received in a Confidential Mailbox ............. 8-20

Sending a Confidential Document ............................................................ 8-22

Sending a Confidential Document with Speed Dialling ................. 8-22

Sending a Confidential Document with the Confidential Mailbox

Button ................................................................................................ 8-23

Chapter 9 Polling

What is Polling? ............................................................................................. 9-2

Polling Receiving ........................................................................................... 9-3

Before You Poll Other Fax Units ........................................................... 9-3

Polling Other Fax Units to Receive a Document ................................ 9-3

Polling to Receive at a Preset Time ....................................................... 9-7

Before Setting Up Polling at a Preset Time................................ 9-7

Setting Up a Preset Time Polling Box......................................... 9-7

Changing the Preset Time Polling Box Setup ......................... 9-17

Cancelling a Preset Time Polling Box ...................................... 9-19

Polling Sending ............................................................................................ 9-21

Before You Can Be Polled to Send ...................................................... 9-21

Setting Up a Polling Box ...................................................................... 9-21

Creating a Polling Box................................................................ 9-21

Changing the Polling Box Setup ............................................... 9-30

Cancelling a Polling Box ............................................................ 9-32

Scanning a Document into Memory for Polling Sending ............... 9-34

Contents xi

Chapter 10 Other Special Features

Using the Telephone .................................................................................... 10-2

Special Dialling ............................................................................................ 10-3

Dialling Through a Switchboard ........................................................ 10-3

Registering the Access Type and Outside Line Access

Number Under the R Button.................................................. 10-3

Confirming a Dial Tone........................................................................ 10-7

Using Tone Dialling On a Pulse Line ................................................. 10-8

Dialling a Long Distance Number............................................................. 10-9

Setting and Using the Program Button................................................... 10-12

Chapter 11 Restricting Use of the Unit

Setting and Using the System Settings Password ....................................11-2

Setting the System Settings Password.................................................11-2

Changing or Cancelling the System Settings Password...................11-4

Restricting Unit Operation ..........................................................................11-8

Setting Sending Restrictions .................................................................11-9

Setting Printing and Copying Restrictions.......................................11-14

Setting Telephone Restrictions ...........................................................11-16

Operating the Unit with Restrictions On..........................................11-17

Sending a Document with Restrictions On ............................11-17

Making a Copy with Restrictions On......................................11-19

Printing a Report with Restrictions On ..................................11-20

Using the Telephone with Restrictions On.............................11-21

Turning Restrictions Off and On........................................................11-21

Receiving Documents from Registered Senders Only ..........................11-27

Chapter 12 Reports and Lists

Summary of Lists and Reports................................................................... 12-2

Summary of Abbreviations used in Activity Reports............................. 12-4

Activity Report ............................................................................................. 12-5

Transmission (TX) Reports ......................................................................... 12-7

Error TX Report ..................................................................................... 12-7

Transmission (TX) Report .................................................................... 12-7

TX Report with First Page.................................................................... 12-8

Multi-Transaction (TX/RX) Report ........................................................... 12-9

Relay Broadcast Report............................................................................... 12-9

Reception (RX) Reports ............................................................................. 12-10

Error RX Report................................................................................... 12-10

RX Report ............................................................................................. 12-10

Confidential RX Report .......................................................................12-11

xii Contents

Memory Box Report ...................................................................................12-11

Memory Lists.............................................................................................. 12-12

Confidential Mailbox List .................................................................. 12-12

Document Memory List ..................................................................... 12-13

Received Memory Box List ................................................................ 12-14

Memory Clear Report......................................................................... 12-15

Chapter 13 Troubleshooting

Clearing Jams................................................................................................ 13-3

Error Code Table (Listed by Number) ...................................................... 13-3

List of LCD Display Messages (Alphabetic List) .................................... 13-6

Solving Problems ....................................................................................... 13-10

Identifying the Problem ..................................................................... 13-10

Faxing Problems—Sending ............................................................... 13-12

Cannot send after dialling? ..................................................... 13-12

Does memory fill up immediately when you try to

send? ........................................................................................ 13-12

Are documents streaked with lines when they print on

the other party’s fax unit?..................................................... 13-13

Are your documents printing out at a reduced size on

the other party’s fax unit?..................................................... 13-13

Part of the document is cut off when the other party

receives it? ............................................................................... 13-13

Are the documents you send too light?................................. 13-13

Cannot perform polling? ......................................................... 13-14

Cannot perform confidential sending? .................................. 13-14

Cannot relay a document from another fax unit? ................ 13-14

Faxing Problems—Receiving ............................................................ 13-15

Cannot receive documents automatically? ........................... 13-15

Cannot receive manually? ....................................................... 13-15

Are part of the documents you receive cut off?.................... 13-15

Are the documents you receive of poor quality? ................. 13-16

Does your unit switch to memory substitution reception

even though paper is present? ............................................. 13-16

Cannot receive a confidential document in your

confidential mailbox? ............................................................ 13-16

Cannot poll another fax unit and receive its document? .... 13-16

Copying Problems .............................................................................. 13-17

Contents xiii

Telephone Line Problems................................................................... 13-17

You cannot use your telephone?............................................. 13-17

Other Problems.................................................................................... 13-17

Is sending and receiving of documents too slow? ............... 13-17

Cannot get documents from information services?............. 13-17

No memory backup? ................................................................ 13-18

What Happens to Memory after a Power Cut....................................... 13-19

How Your Registered Data Is Protected .......................................... 13-19

About the Backup Battery.................................................................. 13-20

Memory Clear Report......................................................................... 13-21

Chapter 14 Summary of Important Settings

How the Unit Operates with Default Settings......................................... 14-3

General Settings..................................................................................... 14-3

Sending Settings .................................................................................... 14-4

Receiving Settings ................................................................................. 14-6

Printing Settings .................................................................................... 14-7

Report Settings ...................................................................................... 14-8

Summary of Menus ..................................................................................... 14-9

User Settings ................................................................................................14-11

Accessing the User Settings Menu ....................................................14-11

User Settings Menu............................................................................. 14-12

Report Settings ........................................................................................... 14-15

Accessing the Report Settings Menu................................................ 14-15

Report Settings Menu ......................................................................... 14-16

TX (Send) Settings...................................................................................... 14-17

Accessing the TX Settings Menu....................................................... 14-17

TX Settings Menu ................................................................................ 14-18

RX (Receive) Settings................................................................................. 14-19

Accessing the RX Settings Menu ...................................................... 14-19

RX Settings Menu................................................................................ 14-20

Printer Settings ........................................................................................... 14-21

Accessing the Printer Settings Menu................................................ 14-21

Printer Settings Menu......................................................................... 14-22

File Settings................................................................................................. 14-25

Accessing the File Settings Menu ..................................................... 14-25

File Settings Menu............................................................................... 14-26

System Settings .......................................................................................... 14-31

Accessing the System Settings Menu ............................................... 14-31

System Settings Menu ........................................................................ 14-32

xiv Contents

Copy Settings.............................................................................................. 14-36

Accessing the Copy Settings Menu .................................................. 14-36

Copy Settings Menu ........................................................................... 14-37

Relationship between BATCH TX and Timer Settings......................... 14-38

Changing Fax and Copy Default Settings .............................................. 14-39

Implementing Fax Default Settings.................................................. 14-40

Setting Fax Default Settings .................................................... 14-40

Implementing Copy Default Settings .............................................. 14-46

Setting Copy Default Settings ................................................. 14-47

Setting Copy Mode as the Default Mode ............................................... 14-52

Printing a List of Settings Registered in the Unit (User’s Data List) .. 14-54

Keeping Records of Your Settings ........................................................... 14-56

User Reminder Sheets ........................................................................ 14-56

Password Reminder ................................................................. 14-56

Department Access Code......................................................... 14-57

Preset Polling............................................................................. 14-57

Confidential Mailboxes ............................................................ 14-58

Relay Broadcast Groups........................................................... 14-58

Memory Boxes........................................................................... 14-59

Polling Boxes ............................................................................. 14-59

Appendix A Specifications

Principal Specifications ................................................................................ A-2

Using Copy and Fax Functions Simultaneously ...................................... A-5

Appendix B Document Specifications

Documents Sizes ........................................................................................... B-2

Documents Sizes You Can Scan Using the Automatic Document

Feeder (ADF) ...................................................................................... B-2

Document Sizes You Can Scan Using the Platen Glass ..................... B-2

Scanned Area of a Document (Faxing) ....................................................... B-3

Printed Area of a Sheet of Paper (Faxing) .................................................. B-4

Glossary

Index

Chapter 1 Introduction 1-1

Introduction

Chapter 1

Introduction

This chapter introduces you to the main features of your unit. It also

explains how to get the most out of the documentation that comes with

your unit, and explains the options available. You will also find

information on who to contact if you have problems operating your unit.

❏ Welcome! .................................................................................................. 1-2

❏ Main Features .......................................................................................... 1-3

• Fax Features ........................................................................................ 1-3

• Copier Features .................................................................................. 1-7

• Telephone Features ............................................................................ 1-7

❏ Options ..................................................................................................... 1-9

❏ Using Your Documentation ................................................................. 1-10

• How to Use Your Guides .................................................................1-11

• Type Conventions Used in This Guide ......................................... 1-13

❏ Customer Support................................................................................. 1-15

1-2 Introduction Chapter 1

Welcome!

Thank you for purchasing an Olivetti Multifunctional Digital Copier

model.

The fax function of your unit will help you expand your work capacity

and efficiency with its features and options, and have greater flexibility

provided by full support of ITU-T subaddress/password sending and

receiving.

This guide shows you how to get the most out of the fax feature of your

unit. Whether you are sending a quick memo to the home office on the

other side of town or automatically receiving from a branch overseas or

across the country, this guide shows you how to do it all quickly and

easily.

Take a few minutes to browse through this guide to become familiar with

what it contains. You do not have to read it all at once from cover to

cover.

n

If you have purchased the model equipped with an ADF and fax card,

this manual will provide you with an overall view of the machine and

will describe the machine's facsimile functions in detail. For information

on how to, for example, install the machine and on how to use its copier

functions, refer to the copier's User's Guide (from now on called Manual

for the copier user).

We have done our best to give you an accurate, easy-to-use guide.

However, if you still have questions about using your unit, please feel

free to contact your local authorised Olivetti dealer or the Olivetti

Lexikon Help Desk. They will be glad to answer your questions.

Chapter 1 Introduction 1-3

Introduction

Main Features

In addition to standard fax transmission and document copying

functions, your unit offers you a range of other features in accordance

with your needs.

Fax Features

Improved speed

Your unit is equipped with the ITU-T standard V.34 mode which enables

transmission speeds of up to 33,600 bps.

Ultra High Quality (UHQ) image

Olivetti’s ultra-high quality image processing produces excellent

reproductions in documents you send or copy. (1 p. 4-17)

Laser beam printer

Quiet, clean laser technology guarantees quality reproduction.

Easy to use

A larger display and operation panel with larger buttons makes the unit

easier to use. (1 p. 2-2)

Economical and quiet

Olivetti’s RAPID Fusing System

™

enables quiet operation while you save

money. If the unit remains idle for a specified length of time, the unit

automatically shuts itself down and enters energy saver mode. It remains

in this mode until an automatic or manual operation is performed, or you

press the Energy Saver button. (1 p. 2-36)

Convenient paper supply

A large paper supply means less time spent loading paper in the paper

cassette. The paper cassette holds 250 sheets* and by installing one of the

additional paper cassettes, available as options for your unit, you can

increase the total to 1000 sheets. You can also load an additional 100

sheets in the stack bypass. Both paper cassettes are easy to access and

refill.

*64 g/m

2

paper

1-4 Introduction Chapter 1

Flexible document feeding

Your unit gives you the flexibility of scanning a variety of documents for

sending. The platen glass allows you to scan non-standard document

sizes and other documents, such as pages from books or even three-

dimensional objects (up to 2 kg). For multipage documents, you can use

the Automatic Document Feeder (ADF)* to quickly scan standard-size

pages. (1 pp. 4-4, 4-8)

Simple maintenance

The toner cartridge for your unit contains both the toner and the drum,

making installation and replacement simple and clean.

Variety of options available

The unit can have several options added to it to increase its functionality.

(1 p. 1-9)

Dual access

Even while you are sending or receiving a document, you can continue to

use the unit to register information or record documents into memory.

Error Correction Mode (ECM)

The unit’s Error Correction Mode (ECM) reduces transmission errors

when sending and receiving documents from other fax units (that also

have ECM capability) over noisy or poor quality telephone lines.

Full support of ITU-T subaddresses and passwords

You can employ ITU-T subaddresses and passwords to communicate not

only with other Olivetti fax units, but also with fax units of other

manufacturers. (1 p. 4-58)

Expanded transaction features

You can create private memory boxes and set them up to receive and

*The Automatic Document Feeder (ADF) is an option for the basic model but

comes standard on all the other models.

Chapter 1 Introduction 1-5

Introduction

transmit documents. If the other party’s fax unit can use ITU-T

subaddresses and passwords, you can set up and use memory boxes

regardless of the model or manufacturer of the other fax unit. (1 p. 6-22)

Automatic dialling

Automatic dialling includes one-touch speed dialling, coded speed

dialling, and group dialling. They allow you to dial a fax/telephone

number easily and send a document to more than one destination. You

can store up to 84 numbers for one-touch speed dialling, and 116

numbers for coded speed dialling. Multiple one-touch and coded speed

dialling entries can be registered in a group. Group dialling allows you to

dial up to 199 destinations in a single operation. (1 Chapter 3)

Delayed sending

A document can be scanned into the unit’s memory and sent at a

specified time. This allows you to save on communication costs by

setting a sending time when communication costs are comparatively

cheaper, for example, late at night or during holidays. (1 p. 4-52)

Multiple transmission

The same document can be sent to multiple destinations by a single

operation.

By using one-touch speed dialling, coded speed dialling, and regular

dialling with the numeric keypad, you can send the same document to as

many as 210 destinations at a time. (1 p. 4-47)

Relay transmission

When sending documents long distance to multiple recipients, sending

the document once to a relay unit near the recipients and using that relay

unit to send the document onto the individual local recipients can save

on long-distance communication costs. (1 Chapter 7)

Polling

The receiving unit can call the sending unit and request it to send the

document it is holding. The receiving unit can be set to poll at specified

times and collect information regularly from the sending unit. In polling

to receive, the receiver is accountable for the transmission costs.

(1 Chapter 9)

Memory receiving when you run out of paper or toner

If you run out of paper or toner while you are receiving a document in

1-6 Introduction Chapter 1

auto receive mode, the unit continues to receive by storing the remainder

of the document in the unit’s memory. Once you refill the paper cassette

or replace the toner cartridge, the unit automatically prints the remainder

of the document stored in memory. (1 p. 5-16)

Program button

The Program button allows you to register a frequently used setting so

you can automatically perform a routine procedure with the press of a

single button. This avoids having to open the one-touch speed dialling

panels every time to access the button for the function you want.

(1 p. 10-12)

Fax/Copy default settings

When sending, the document resolution, image quality, contrast, and

other settings can be stored as “fax default settings”. (1 p. 14-40)

When copying, the document scanning mode, magnification, number of

copies, and other settings can be stored as “copy default settings”.

(1 p. 14-46)

User restriction

To limit the number of users from outside a certain division, the faxing

and copying functions can be set to respond only when an access code is

entered. (1 p. 11-8)

Department control

Setting access codes for each department in your office enables you to

monitor the unit’s use. Details of each department’s transmissions can be

obtained by printing an activity report. (1 p. 12-6)

Secure communications

A dedicated confidential mailbox can be created in the unit’s memory for

sending or receiving highly confidential documents. The documents in

the box can be protected by a subaddress and password. (1 Chapter 8)

Printing various reports

Transmission and reception results can be confirmed through various

types of reports. In addition to the Activity Report printed after 40

transactions, reports can also be printed at the end of each transmission,

or only when a transmission error occurs. (1 Chapter 12)

Fax/telephone information services

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Olivetti Copia 9916 Owner's manual

Olivetti Copia 9916 Owner's manual

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