Utax CD 1020 Operating instructions

FAX SYSTEM

(B)

your office partner

INSTRUCTION HANDBOOK

please read the instruction handbook

carefully before using this machine. keep it

close to the machine for easy reference.

NOTICE

This Instruction Handbook contains information that corresponds to using both the inch

and metric versions of fax machines using this Fax System. Since the messages and

terminology for keys and indicators on those respective operation panels differs between

these two versions, for purposes of clarification and easier understanding we have listed

the names used in BOTH types of machine in the section herein titled Names of Parts.

However, in the main text of this handbook, when the difference in a name or message is

only one of upper- and lowercase spelling, we have listed the information as it specifically

pertains to the inch version of this machine. When there is even a slight difference in the

message, key/indicator name or other specifications, we have listed the information for

the inch version followed, in brackets, by the corresponding information for the metric

version.

Symbols

The symbol indicates that the related section includes safety warnings.

Specific points of attention are indicated inside the symbol.

...........[General warning]

...........[Warning of danger of electrical shock]

...........[Warning of high temperature]

The symbol indicates that the related section includes information on prohibited

actions. Specifics of the prohibited action are indicated inside the symbol.

...........[Warning of prohibited action]

...........[Disassembly prohibited]

The ● symbol indicates that the related section includes information on actions

which must be performed. Specifics of the required action are indicated inside the

symbol.

...........[Alert of required action]

...........[Remove the power plug from the outlet]

...........[

Always connect the facsimile to an outlet with a ground connection

]

Please contact your service representative to order a replacement if the safety

warnings in the handbook are illegible or if the handbook itself is missing. (fee

required)

Please read the instruction handbook before using the facsimile.

Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety

warnings meant to protect the user, other individuals and surrounding objects, and ensure

correct and safe usage of the facsimile. The symbols and their meanings are indicated

below.

DANGER: Indicates that serious injury or even death will very possibly result from

insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

<Note>

Due to performance updating, information in this instruction handbook is subject

to change without notice.

i

This section contains notes and cautions on installation and operation that should be

read prior to using this fax machine for the first time and then strictly obeyed in order

to ensure its safe and proper operation. BE SURE to read the notes and cautions

contained in the Instruction Handbook for your copier as well.

ii

Introduction

Important!

Please read first.

The explanations contained in this Instruction Handbook have been separated into different sections in

order to allow those using a fax for the first time, as well as those well familiar with such operation, to

use this machine efficiently, properly and with relative ease. A basic introduction to each section can be

found below for reference. Refer to the related section when using this fax.

This section contains explanations on the names of parts and their functions, as well

as basic instructions on fax operation. Reading this section alone will make it possible

for you to perform basic fax transmission and fax reception procedures.

This section contains explanations on attempting procedures that will enable more

effective use of this fax by those individuals who have already become somewhat

familiar with its basic operation. It includes such instructions as setting the time for a

transmission to begin, transmitting the same documents automatically to multiple

destinations and for transmitting both sides of duplex (2-sided) documents.

Section 2

Various Functions

of this Fax

This section contains explanations on handling problems that may occur during

operation of this fax. It includes information on responding to error messages that are

displayed as well as check points regarding the various settings made.

BE SURE to read this section carefully and follow all procedures and cautions

precisely.

Section 3

Troubleshooting

This section contains explanations on using the more specialized functions of this fax

for those individuals who have become knowledgeable about and quite comfortable

with its operation. It includes such special instructions as how to limit who can

transmit and receive documents with this machine as well as on the procedures for

receiving confidential documents that should not be seen by third parties.

In addition, this fax contains F-Code Based Communication capabilities that enable

more functional compatibility with other companies’ fax machines and a Restricted

Access function that enables the convenient control of fax communication

performed with this machine.

Section 4

Other Features of this Fax

Section 1

Basic Use of this Fax

iii

Introduction

This section contains explanations on checking the message display for information

on the conditions surrounding recent fax transmissions and reception.

In addition, it includes explanations on how to print out the management reports and

lists that contain information about the result of fax communications and other

settings made in this fax.

Section 5

Managing Information

About Your Fax

Communications

This section contains explanations on certain settings and registration such as

adjusting the volume of the alarm that sounds in the event of some sort of error.

Use this section to perform the settings and registration most appropriate to how you

use this fax.

Section 6

Various Settings and

Registration in this Fax

This section contains explanations on the functions available when each of the

various optional equipment is installed in this fax. It includes an explanation on

Duplex Reception – in which paper is turned over inside the fax machine and printing

accomplished on the back side – as well as on the Ultra Fine resolution that enables

even clearer transmission and reception of documents.

Section 7

Optional Equipment

This section contains information on the specifications for this fax machine, a

flowchart of the menus that are shown in the message display and tables with

explanations related to various error codes. Use this section as reference when using

this fax.

Section 8

Reference Information

iv

Contents

Important! Please read first...............................................vi

INSTALLATION PRECAUTIONS............................................vi

PRECAUTIONS FOR USE......................................................vi

Section

1

Basic Use of this Fax .......................................1-1

Names of Parts............................................................................1-2

(1) Main Body Parts and their Functions...................................1-2

(2) Operation Panel Parts and their Functions..........................1-3

Preparations................................................................................1-6

(1) Setting the Type of Phone Line ...........................................1-6

(2) Turning TTI Transmission ON/OFF .....................................1-7

(3) Setting the Date and Time...................................................1-8

(4) Registering Your Self-Station Information ...........................1-10

1 Registering your fax number...........................................1-10

2 Registering your station name........................................1-11

3 Registering your station ID..............................................1-12

Features and Functions of this Fax ..........................................1-14

(1) Switching from the Copy Operation Mode to

the Fax Operation Mode......................................................1-14

(2) Initial Mode ..........................................................................1-14

● Message display in the initial mode.................................1-14

(3) When You Press the Reset Key..........................................1-15

(4) Auto Clear Function.............................................................1-15

(5) Document Number...............................................................1-15

(6) Auto Shut-Off Function........................................................1-15

(7) Dual Access Function..........................................................1-16

(8) Batch Transmission Function ..............................................1-18

(9) Rotate & Transmit Function.................................................1-18

(10) F-Code Communication.....................................................1-18

(11) Memory Reception Function..............................................1-18

(12) Rotate Received Documents.............................................1-19

(13) Imaging Memory Back-Up Function ..................................1-19

Sending Documents ...................................................................1-20

● Acceptable documents..........................................................1-22

● Notes on acceptable documents...........................................1-22

● Resolutions............................................................................1-23

● One-touch keys.....................................................................1-24

● Abbreviated numbers............................................................1-24

Receiving Documents (Automatic Fax Reception)..................1-26

● Making copies during a reception..........................................1-26

● Memory Reception................................................................1-26

Canceling a Communication......................................................1-27

(1) Canceling a Memory Transmission .....................................1-27

(2) Canceling a Direct Feed Transmission................................1-27

(3) Canceling a Reception.........................................................1-28

(4) Canceling a Polling Transmission in Memory or a

Communication That is Waiting for a Start Time .................1-28

Entering Characters....................................................................1-30

(1) Character Table...................................................................1-30

(2) Procedure............................................................................1-30

One-Touch Keys .........................................................................1-32

(1) Registering...........................................................................1-32

(2) Modifying and Deleting........................................................1-35

(3) Dialing..................................................................................1-36

(4) Printing Out a One-Touch Key List......................................1-36

Abbreviated Numbers.................................................................1-38

(1) Registering...........................................................................1-38

(2) Modifying and Deleting........................................................1-41

(3) Dialing..................................................................................1-41

(4) Printing Out an Abbreviated Dial List...................................1-42

Directory ......................................................................................1-43

(1) Search Criteria.....................................................................1-43

(2) Searching with the Directory................................................1-43

(3) Printing Out a Telephone Directory List...............................1-44

Redialing Functions....................................................................1-46

(1) Automatic Redialing.............................................................1-46

(2) Manual Redialing.................................................................1-46

Section

2

Various Functions of this Fax .......................2-1

Duplex Transmission..................................................................2-2

Standby Transmission ...............................................................2-4

Broadcast Transmission............................................................2-5

Interrupt Transmission...............................................................2-7

Chain Dial Keys...........................................................................2-8

(1) Registering...........................................................................2-8

(2) Modifying and Deleting........................................................2-9

(3) Using a Chain Dial Key........................................................2-10

Communication Using the Timer...............................................2-11

Editing a Communication in Memory........................................2-13

(1) Print Out a Sample Image of Waiting Documents...............2-13

(2) Force-Starting the Communication......................................2-14

(3) Modifying the Contents of the Communication....................2-14

(4) Deleting the Communication................................................2-18

Manual Fax Transmission..........................................................2-19

Manual Fax Reception................................................................2-20

Section

3

Troubleshooting................................................3-1

When the Document in Memory [MEMORY] Indicator is Lit...3-2

(1) CAUTIONS before Disconnecting the Power......................3-2

(2) If a Power Failure Report is Printed Out..............................3-2

When an Error Occurs................................................................3-2

When One of These Message is Displayed... ...........................3-3

Troubleshooting Tables .............................................................3-5

Section

4

Other Features of this Fax..............................4-1

Auto FAX/TEL Switching............................................................4-2

TAD Reception ............................................................................4-3

D.R.D. Reception.........................................................................4-4

Remote Switching.......................................................................4-5

(1) Changing the Remote Switching Number............................4-5

(2) Operation.............................................................................4-5

Polling Communication..............................................................4-6

(1) Polling Transmission............................................................4-6

(2) Polling Reception.................................................................4-7

v

Contents

F-Code Based Communication..................................................4-9

(1) What is the purpose of an F-Code Box?..............................4-9

(2) Registering F-Code Based Confidential Boxes ...................4-10

(3)

Modifying and Deleting F-Code Based Confidential Boxes

...4-11

(4) F-Code Based Confidential Communication........................4-11

1 F-Code Based Confidential Transmission ......................4-12

2 Printing Out Documents from an F-Code Based

Confidential Box..............................................................4-13

(5) Printing Out an F-Code Based Confidential Box List...........4-14

(6) F-Code Based Bulletin Board Communication....................4-14

1 Entering Documents into an F-Code Based

Confidential Box..............................................................4-15

2 F-Code Based Bulletin Board Reception........................4-16

(7) Registering F-Code Based Relay Boxes.............................4-16

(8) Modifying and Deleting F-Code Based Relay Boxes...........4-18

(9) F-Code Based Relay Broadcast Transmission....................4-19

(10) Printing Out an F-Code Based Relay Box List...................4-20

Fax Forwarding ...........................................................................4-21

(1) Registering...........................................................................4-21

(2) Modifying Registered Information........................................4-23

(3) Turning Fax Forwarding ON/OFF........................................4-23

Group Dial Keys..........................................................................4-24

(1) Registering...........................................................................4-24

(2) Modifying and Deleting........................................................4-26

(3) Dialing..................................................................................4-27

(4) Printing Out a Group Dial List..............................................4-27

Program Keys..............................................................................4-28

(1) Registering...........................................................................4-28

(2) Modifying and Deleting........................................................4-32

(3) Using a Program Key...........................................................4-33

(4) Printing Out a Program Dial List ..........................................4-34

Password Check Communication.............................................4-35

(1) Registering Permit Telephone Numbers..............................4-35

(2) Modifying and Deleting Permit Telephone Numbers...........4-36

(3) Registering Permit IDs.........................................................4-37

(4) Modifying and Deleting Permit IDs ......................................4-38

(5) Turning Password Check Transmission ON/OFF................4-39

(6) Turning Password Check Reception ON/OFF.....................4-40

Encrypted Communication ........................................................4-41

(1) Registering Encryption Keys................................................4-41

(2) Deleting Encryption Keys.....................................................4-43

(3) Registering Encryption Boxes..............................................4-43

(4) Modifying and Deleting Encryption Boxes...........................4-44

(5) Required Operation (Transmitting party) .............................4-45

(6) Required Operation (Receiving party).................................4-46

(7) Printing Out Documents from an Encryption Box................4-46

(8) Printing Out an Encryption Key List.....................................4-47

(9) Printing Out an Encryption Box List.....................................4-48

Restricted Access.......................................................................4-49

(1) Preparations Before Use .....................................................4-49

(2) Message Display in the Initial Mode

(Restricted Access is turned ON).........................................4-49

(3) Entering Your Access Code.................................................4-50

(4) Turning Restricted Access OFF...........................................4-50

(5) Registering Access Codes...................................................4-50

(6) Changing a Department Name............................................4-51

(7) Deleting Access Codes........................................................4-52

(8) Turning Restricted Access ON/OFF....................................4-52

(9) Printing Out a Restricted Access Report.............................4-53

(10) Printing Out a Department List ..........................................4-54

Section

5

Managing Information About Your Fax

Communications

...............................................5-1

Communication Result Display.................................................5-2

(1) Transmission result display .................................................5-2

(2) Reception result display.......................................................5-2

Printing the Management Reports/Lists...................................5-3

(1) Activity Report......................................................................5-3

(2) Confirmation Report.............................................................5-3

(3) User Setting List ..................................................................5-4

Section

6

Various Settings and Registration

in this Fax

............................................................6-1

Turning Report Print Out ON/OFF.............................................6-2

Turning the Bulletin Board ON/OFF..........................................6-3

Setting the Number of Rings (Auto Fax Reception) ................6-4

Setting the Number of Rings (TAD Reception) ........................6-5

Setting the Number of Rings (FAX/TEL Switching).................6-6

Turning Dial Confirmation ON/OFF...........................................6-7

Making Volume Settings ............................................................6-8

Setting the Document Size for Scanning from

the Document Feeder .................................................................6-9

Selecting the Reception Mode...................................................6-10

Turning Reception Date & Time Print Out ON/OFF..................6-11

Selecting the Paper Feed Selection Mode................................6-12

Turning 2 in 1 Reception ON/OFF .............................................6-13

Turning Remote Diagnosis ON/OFF..........................................6-14

Setting the Default Transmission Mode ...................................6-15

Registering the Remote Test ID.................................................6-16

Registering the Management Password...................................6-17

Section

7

Optional Equipment..........................................7-1

Duplex Unit..................................................................................7-2

● Turning Duplex Reception ON/OFF......................................7-2

Adding Additional Memory ........................................................7-2

Section

8

Reference Information.....................................8-1

Specifications..............................................................................8-2

Menu Flow Charts.......................................................................8-3

Available Characters Table........................................................8-6

Paper Size and Priority Feed Chart (Inch version) ..................8-7

Paper Size and Priority Feed Chart (Metric version) ...............8-8

Error Code Tables.......................................................................8-9

■ Environment

• Avoid installing this product in locations where the top or

upper rear portion of the unit will be exposed to direct

sunlight. Such conditions might adversely effect the unit’s

ability to detect the correct size of originals and documents.

When such a location cannot be avoided, change the

direction the unit is facing in order to eliminate exposure to

direct sunlight.

■ Power supply/Grounding the product

• DO NOT connect this product to the same outlet as an air

conditioner or copier, etc.

• To protect the equipment from electrical surges that can be

caused by, among other things, lightning strikes and utility

company switching, a quality surge suppressor should be

installed. This should provide protection on both the power

line and the telephone line. (Contact an authorized service

center for a recommendation of the type of surge

suppressor required.)

INSTALLATION PRECAUTIONS

CAUTION

• DO NOT leave the document feeder open as

there is a danger of personal injury. .........................

Other precautions

• DO NOT open the front cover or left cover, turn off the main

switch, or pull out the power plug while transmitting,

receiving, or copying.

• This product may only be used within the country of

purchase due to the different safety and communication

standards in each country. (International communication

standards, however, make the communication between

countries possible.)

• This product may be inoperable in areas with poor

telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional

services that produce audible tones or clicks on the line can

disrupt or cause termination of facsimile communications.

• No matter what the status of the unit, if the sound of the

motor within the unit is audible, never open either the front

cover or the left cover, nor turn off the main switch.

• ATTENTION: The product that you have purchased

contains a rechargeable battery. The battery is recyclable.

At the end of it's useful life, under various state and local

laws, it may be illegal to dispose of this battery into the

municipal waste stream. Check with your local solid waste

officials for details in your area for recycling options or

proper disposal.

* The above warning is valid only in United States of

America.

This Instruction Handbook contains information on using the

facsimile functions of this machine. BE SURE to read the

Instruction Handbook for your copier as well and maintain

both handbooks in good condition in a location close to the

machine.

During use, refer to the Instruction Handbook for your copier

for information regarding the sections listed at right.

CAUTION LABELS

INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE

How to load paper

Replacing the toner cartridge

When Paper Misfeeds

Troubleshooting

Cleaning the copier

vi

Important! Please read first.

PRECAUTIONS FOR USE

1-1

Section

11

Basic Use of this Fax

1-2

Section 1 Basic Use of this Fax

1 RADF (Reversing Automatic Document Feeder)

[option]…Documents will be automatically fed one by one onto

the platen for scanning. Duplex (2-sided) documents will be

flipped over automatically for scanning the back side as well.

2 Original table…Set the documents you want to transmit on this

table. Up to 70 sheets of up to 81/2" x 11" [A4] size plain paper

(81/2" x 14" [B4] or 11" x 17" [A3] : up to 50 sheets) can be set at

one time.

3 Original insert guides…Adjust these guides to match the width

of the documents.

4 Left cover…Open this cover when a document jams.

5 Top cover…Documents are ejected onto this cover after being

scanned.

6 Eject guide…Open this guide when transmitting documents of a

large size such as 81/2" x 14" [B4] or 11" x 17" [A3].

7 DF open/close lever…Operate this lever when opening and

closing the DF.

8 Original set indicator…This indicator indicates the status of the

documents set in the DF. Documents are set properly when the

indicator is lit green.

9 Operation panel…Use the operation panel to perform the

procedures required for fax communication.

0 Cover plate…This plate can be raised or lowered by grasping the

tab in order to access the desired one-touch key number. Raise

this plate as well in order to use the various “function” keys

(Broadcast [BROADCAST] key, etc.).

! Copy store section…Received documents are ejected and

stored face-down in the copy store section. Up to 250 sheets of

plain paper (75 g/m

2

- 80 g/m

2

) can be stored in this section.

@ Drawers…This fax machine comes standard with two drawers

installed. Each drawer can hold up to 250 sheets of plain paper

(75 g/m

2

- 80 g/m

2

). The Multi-Bypass can be used as well to feed

paper. Refer to the Instruction Handbook for your copier for more

detailed information regarding the use of tqhe drawers and the

Multi-Bypass.

# Telephone jack (T)…Use this jack when connecting a separately

purchased telephone to the fax.

[NOTE] This jack is not available in the Netherlands or in lreland.

$ Line jack (L)…Use those jacks to connect the fax to a telephone

line using the modular cord.

% ADF (Automatic Document Feeder) [option]…Documents will

be automatically fed one by one onto the platen for scanning.

^ Main switch…Turn this switch ON ( | ) in order to perform fax

and copy operations. The message display will light and

operation will be possible.

Names of Parts

(1) Main Body Parts and their Functions

The following contains information on the names and functions of the

parts that are required when this machine is used as a facsimile. Refer to

the Instruction Handbook for your copier for information on other parts of

this machine.

1-3

Section 1 Basic Use of this Fax

(2) Operation Panel Parts and their Functions

The following contains explanations on the names and functions of the keys and indicators

that are utilized when this machine is used as a facsimile. Refer to the Instruction

Handbook for your copier for information on the keys and indicators that are utilized when

this machine is used as a copier.

* Key and indicator names which are listed in brackets refer to those

names used in the metric version of this machine.

1 Message display…Operation procedures and indications of

trouble, etc., are shown in the message display.

2 Cursor left key…Press this key when you want to move the

cursor in the message display to the left.

3 Cursor right key…Press this key when you want to move the

cursor in the message display to the right.

4 Cursor down key…Press this key when you want to move the

cursor downward in the message display.

5 Cursor up key…Press this key when you want to move the

cursor upward in the message display.

6 Enter ( ) key…Press this key when you want to advance to the

next step in an operation or when you want to register the entered

data during setting and registration procedures.

7 Interrupt key & indicator…Press this key when you want to

interrupt a fax reception in order to make copies. The Interrupt

indicator will light when the machine is in the Interrupt mode.

8 Keypad…Use the keypad to enter fax numbers, etc.

*

Even if your telephone service is for pulse dialing, press the star

( ) key after connecting to the other party and any key pressed

on the keypad after that will transmit the related tone signal.(inch

version only)

9 Reset key…Press this key when you want to cancel an operation

in progress and have the operation panel return to the initial

mode settings.

0 Stop/Clear key…Press this key when you want to revise data

that you have entered and return the message display to the

previous step. (The message display will NOT, however, return to

the previous step if the Enter key has already been pressed in

order to register that data.) Press this key also during registration,

modification or deletion procedures when you want to delete the

data that is currently displayed.

! Start key…Press this key when you want to initiate fax

transmission and manual fax reception.

@ COPY/FAX switching key / COPY & FAX indicators …Press

this key when you want to switch between the Copy Operation

and Fax Operation modes. When the COPY indicator is lit the

machine is in the Copy Operation mode and when the FAX

indicator is lit the machine is in the Fax Operation mode.

# Communication Error [ERROR] indicator…When this indicator

is lit, a communications error has occurred.

$ Communicating [COMMUNICATING] indicator…When this

indicator is lit, a fax communication is currently in progress. When

a separately purchased telephone is connected to this fax

machine, this indicator will flash while it’s being used.

% Document in Memory [MEMORY] indicator…

When this

indicator is lit, there are documents in memory that are waiting to

be printed or communications that are waiting for their appointed

start time. When this indicator is flashing, documents are currently

being scanned or received into memory.

(Inch version)

(Center portion)

(Metric version)

1-4

Section 1 Basic Use of this Fax

^ Memory Tx. [MEMORY TX.] indicator…When this indicator is lit,

the fax is in the Memory Transmission mode. When the indicator

is out, the fax is in the Direct Feed Transmission mode.

& On-Hook [ON-HOOK] indicator…When a separately purchased

telephone is connected to this fax machine and this indicator is lit,

the On-Hook [ON-HOOK] key has been pressed while the

telephone receiver is still “on the hook”, thereby enabling dialing

without the need to pick up the receiver.

* TAD [MESSAGE TEL.] indicator…When this indicator is lit, the

fax is in the TAD Reception mode.

( Auto Rx. [MANUAL RX.] indicator

• Inch version: When this indicator is lit, the fax is in the Auto Fax

Reception mode.

• Metric version: When this indicator is lit, the fax is in the Manual

Fax Reception mode].

) Memory Tx. [MEMORY TX.] key…Press this key when you want

to switch between the Memory Transmission and Direct Feed

Transmission modes.

⁄ On-Hook [ON-HOOK] key…When a separately purchased

telephone is connected to this fax machine, press this key when

you want to dial without picking up the telephone receiver.

¤ Pause/Redial [PAUSE/REDIAL] key…Press this key when the

fax is in the Direct Feed Transmission mode and you want to

have the fax automatically redial the most recently dialed number.

Press this key also while entering a fax number when you want to

insert a pause of a few seconds at that point in dialing. A pause is

indicated by a dash ( - ) in the message display.

‹ Abbr./Directory [ABBR./DIRECTORY] key…Press this key

when you want to dial with abbreviated numbers or you want to

access the directory.

› One-touch keys (No. 1 - No. 32)…32 one-touch keys are

available for use with this fax. Lower the cover plate when you

want to access one-touch keys No. 1 - No. 20 and raise the cover

plate in order to access one-touch keys No. 21 - No. 32. You can

designate each of the keys to function as either a one-touch key,

a program key, a group dial or a chain dial key. Use these keys

as well during the registration of destination names, etc.

ﬁ Resolution select key…Press this key when you want to select

the degree of resolution at which the documents will be

transmitted.

ﬂ Resolution indicators…Select among the 5 available resolution

settings: Normal, Fine [FINE], Super Fine [SUPER FINE], Ultra

Fine [ULTRA FINE] and Half Tone [PHOTO MODE]. Ordinarily,

all of the resolution indicators will be out; and the Normal

resolution is thus selected. If you want to use any resolution other

than Normal, press the resolution select key until the resolution

indicator that corresponds to the desired resolution is lit.

‡ Contrast select keys…Press these key when you want to select

the degree of contrast, darker or lighter, at which the documents

will be scanned.

° Contrast indicators…These indicators display the 3 available

levels of scanning contrast. Ordinarily, the middle indicator will be

lit. If you want to increase (darken) the contrast at which

documents are scanned, press the right contrast select key to

move the lit indicator towards the number “5”. If you want to

reduce (lighten) the contrast at which documents are scanned,

press the left contrast select key to move the lit indicator towards

the number “1”.

· Machine Error indicator…When this indicator is lit, a paper jam

or a mechanical error has occurred.

(Metric version)(Inch version)

(Right portion, with cover plate lowered)

(Left portion)

‚ Configure [CONFIGURE] key…Press this key when you want to

configure settings related to facsimile use.

Œ Register [REGISTER] key…Press this key when you want to

register information related to facsimile use.

„ TAD/Auto Rx. [MESSAGE TEL./MANUAL RX.] key

• Inch version: Press this key when you want to change the

reception mode. When the TAD indicator is lit, the fax is in the

TAD Reception mode. When the Auto Rx. indicator is lit, the fax

is in the Auto Fax Reception mode. When both indicators are

out, the fax is in the Manual Fax Reception mode.

• Metric version: Press this key when you want to change the

reception mode. When the MESSAGE TEL. indicator is lit, the

fax is in the TAD Reception mode. When the MANUAL RX.

indicator is lit, the fax is in the Manual Fax Reception mode.

When both indicators are out, the fax is in the Auto Fax

Reception mode.

´ Duplex Tx. [DUPLEX TX.] key…Press this key when you want to

transmit duplex (2-sided) documents.

‰ Broadcast [BROADCAST] key…Press this key when you want

to perform Broadcast Transmission procedures.

ˇ Print Reports [PRINT REPORTS] key…Press this key when you

want to print out a desired report or list.

Á Information [INFORMATION] key…Press this key when you

want to find out whether a certain fax transmission or fax

reception was carried out properly. The status of the 10 most

recent fax transmissions and the 10 most recent fax receptions

can be checked in the message display. Press this key also when

you want to cancel, or modify information related to,

communications that are in memory waiting for a start time.

¨ Polling [POLLING] key…Press this key when you want to

perform Polling Communication procedures.

ˆ Confidential [CONFIDENTIAL] key…Press this key when you

want to enter documents into an F-Code Based Confidential Box

or print out documents from an Encryption Box.

Ø Delayed Tx. [DELAYED TX.] key…Press this key when you

want to perform procedures for communications that use the

timer.

∏ F-Code [SUBADDRESS] key…Press this key when you want to

perform F-Code Based Communication procedures.

Å Alternate Display [ALTERNATE DISPLAY] key…When carrying

out 2 operations simultaneously (Dual Access function) – such as

copying during a fax transmission – the message display can be

switched during the time that this key is held down to enable

monitoring of the background operation.

Í Label seals (Metric version only)…

Label seals that indicate the

meanings of the symbols beside each key and indicator are

included with this machine. It is the terminology on these label seals

that is used in this handbook in place of the symbols. Attach the

label seal that corresponds to the language you are using in an

easily viewable location on the fax machine.

* The special characters seals for each language are on the same

sheet as the key-indicator seals and the seal that corresponds to

the language in use in the message display should be attached

to the top of the upper cover plate, directly under one-touch

key No.15.

1-5

Section 1 Basic Use of this Fax

(Metric version)(Inch version)

(Right portion, with cover plate raised)

1-6

Section 1 Basic Use of this Fax

Preparations

When using the fax functions of this machine for the first time after

purchase, perform the procedures as explained in “(1) Setting the

Type of Phone Line” through “(4) Registering Self-Station Information”.

(1) Setting the Type of Phone Line (Inch

version only)

Set the type of phone line here to correspond to the type of

telephone service that you are using. BE SURE the type of phone

line you select here is correct because, if the setting is incorrect,

dialing – and therefore fax communication – will be impossible.

*

If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation.

(Refer to “(2) Initial Mode”, page 1-14.)

Entering the “Set Fax” mode

Press the Configure key.

The “Set Fax” menu will appear in the message display.

Switching to the Fax Operation mode

Press the COPY/FAX switching key to light the FAX indicator.

* When the FAX indicator is lit, the machine is in the Fax

Operation mode.

Make sure that “Line Type” is selected in the message display

and press the Enter key.

* The asterisk (

*

) in the message display indicates the current

setting.

Selecting the type of phone line

Use the cursor up or the cursor down key to select the type of

phone line that you are using.

*

Select between “Tone(DTMF) Line” and “Pulse(10PPS) Line”.

3

4

1

2

Raising the cover plate

Raise the cover plate that is located over the one-touch keys

on the right side of the operation panel.

5

6

Press the Enter key.

The setting for the type of phone line is complete.

* To return to the initial mode settings, use the cursor up or the

cursor down key to select “End”. Then press the Enter key.

7

JUL-07-2001 10:00

Set Document

Set Fax:

End

➪

Line Type :Tone Dial

TTI :Outside P.

Line Type:

➪

*Tone(DTMF) Line

Pulse(10PPS) Line

Line Type:

*Tone(DTMF) Line

➪

Pulse(10PPS) Line

1-7

Section 1 Basic Use of this Fax

(2) Turning TTI Transmission ON/OFF

The TTI (Transmit Terminal Identifier) refers to information – such as

the time of the transmission, the number of pages, your station name

and fax number, etc. – that is automatically sent to the receiving

party’s fax and printed out on the received documents. With this fax,

the user can select here whether or not that TTI information will be

sent to the receiving party’s fax, and – if it is – whether it will be

printed inside or outside the border of the transmitted page.

*

If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation.

(Refer to “(2) Initial Mode”, page 1-14.)

* If the fax is not in the Fax Operation mode, press the

COPY/FAX switching key to light the FAX indicator.

Raising the cover plate

Raise the cover plate that is located over the one-touch keys

on the right side of the operation panel.

1

2

JUL-07-2001 10:00

Set Document

07-JUL-2001 10:00

Set original

(Inch)

(Metric)

Entering the “Set Fax” mode

Press the Configure key.

The “Set Fax” menu will appear in the message display.

3

Set Fax:

End

➪

Line Type :Tone Dial

TTI :Outside P.

Use the cursor up or the cursor down key to select “TTI”.

4

Set Fax:

End

Line Type :Tone Dial

➪

TTI :Outside P.

Press the Enter key.

* The asterisk (

*

) in the message display indicates the current

setting.

5

TTI:

➪

*Outside Page

Inside Page

Do not Print

(Inch) (Metric)

Set fax:

End

➪

TTI :Outside p.

Print report

PP

Set fax:

End

➪

TTI :Outside p.

Print report

PP

(Inch)

(Metric)

(Inch)

(Metric)

1-8

Section 1 Basic Use of this Fax

(3) Setting the Date and Time

Set the date and the time that will appear in the message display

here. BE SURE that the date and time that you set here are correct

since they will serve as a basis for all communications that use the

timer.

*

If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation.

(Refer to “(2) Initial Mode”, page 1-14.)

* If the fax is not in the Fax Operation mode, press the

COPY/FAX switching key to light the FAX indicator.

Entering the “Program” mode

Raise the cover plate that is located over the one-touch keys

and press the Register key.

The “Program” menu will appear in the message display.

Scroll through the menu with the cursor up or the cursor down

key and select “Program Fax Parameter”.

1

2

3

JUL-07-2001 10:00

Set Document

Program:

End

➪

Program Abbreviated Dial

Program 1-Touch Key

Program:

Program encryption box

Program Encryption ID

➪

Program Fax Parameter

PP

07-JUL-2001 10:00

Set original

Program:

End

➪

Program abbreviated dial

Program one-touch key

Program:

Encryp. code box regist.

Program encryption code

➪

Program fax parameter

PP

Press the Enter key.

The setting for TTI Transmission is complete.

* To return to the initial mode settings, use the cursor up or the

cursor down key to select “End”. Then press the Enter key.

7

Set Fax:

End

Line Type :Tone Dial

➪

TTI :Inside P.

Selecting transmission and location

of the TTI information

Use the cursor up or the cursor down key to select whether or

not you want the TTI information to be sent and, if so, the

location where it will be printed.

* If you selected “Outside Page”, the TTI information will be

printed outside the border of the transmitted page.

6

TTI:

*Outside Page

➪

Inside Page

Do not Print

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

Set fax:

End

➪

TTI :Inside p.

Print report

PP

(Inch)

(Metric)

1-9

Section 1 Basic Use of this Fax

Press the Enter key.

Entering the date and time

Use the keypad to enter the present date and time.

* If you want to advance the cursor to the next space,

simply press the cursor right key.

* If you want to clear the currently displayed date and time

from the message display and enter it once again from the

beginning, simply press the Stop/Clear key.

Press the Enter key. The “Program Fax Parameter” menu will

appear in the message display.

Scroll through the menu with the cursor up or the cursor down

key and select “Date & Time”.

4

5

6

7

Program Fax Parameter:

End

➪

v :

Own Name :

Program Fax Parameter:

Remote Switch :55

Remote Test ID:0000

➪

Date & Time :10:00

Date & Time:07-07-2001 10:00

Set Date & Time

Date & Time:0

7-08-2001 12:00

Set Date & Time

Program fax parameter:

Remote switch :55

Remote test ID:0000

➪

Date and time :10:00

Date and time:07-07-2001 10:00

Set date and time

Date and time:0

8-07-2001 12:00

Set date and time

(Inch)

(Metric)

(Inch)

(Metric)

Press the Enter key.

The setting of the time and date is complete.

* If you are finished making settings, press the Reset key.

The operation panel will return to the initial mode settings.

8

Program Fax Parameter:

Remote Switch :55

Remote Test ID:0000

➪

Date & Time :12:00

Program fax parameter:

Remote switch :55

Remote test ID:0000

➪

Date and time :12:00

(Inch)

(Metric)

(Inch) (Metric)

(Inch)

(Metric)

1-10

Section 1 Basic Use of this Fax

Press the Enter key again.

5

v :_

20 Digits

Enter Fax No.

v :_

20 digits

Enter fax number

Entering the “Program” mode

Raise the cover plate that is located over the one-touch keys

and press the Register key.

The “Program” menu will appear in the message display.

Scroll through the menu with the cursor up or the cursor down

key and select “Program Fax Parameter”.

Press the Enter key. The “Program Fax Parameter” menu will

appear in the message display.

2

3

4

Program:

End

➪

Program Abbreviated Dial

Program 1-Touch Key

Program:

Program encryption box

Program Encryption ID

➪

Program Fax Parameter

PP

Program Fax Parameter:

End

➪

v :

Own Name :

Program:

End

➪

Program abbreviated dial

Program one-touch key

Program:

Encryp. code box regist.

Program encryption code

➪

Program fax parameter

PP

1 Registering your fax number

* Use the following procedure as well when you want to

change information that is already registered.

*

If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the

initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation

panel is in the initial mode for fax operation.

(Refer to “(2) Initial Mode”, page 1-14.)

* If the fax is not in the Fax Operation mode, press the

COPY/FAX switching key to light the FAX indicator.

(4)

Registering Your Self-Station Information

If you register information identifying your station (fax number,

station name and station ID) here, it can be sent to the receiving

party’s fax and printed on the received documents, thereby instantly

notifying that party of the source of the fax transmission.

1

JUL-08-2001 12:00

Set Document

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

1-11

Section 1 Basic Use of this Fax

2 Registering your station name

If you register your name here, it will be shown in the message

display of the other party’s fax, as well as on the Reception

Report that they print out. (This function is only guaranteed to

work when the other party’s fax is one of our models.)

* Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the

initial mode settings.

Perform steps 1 - 4 of “1 Registering your fax number”,

page 1-9.

Use the cursor up or the cursor down key to select “Own Name”.

Press the Enter key.

1

2

3

Program Fax Parameter:

End

➪

v :

Own Name :

Program Fax Parameter:

End

v :

➪

Own Name :

Enter Own Name

Press the Enter key.

Registration of your fax number is complete.

* To return to the initial mode settings, press the Reset key.

7

Program Fax Parameter:

End

➪

v :684256

Own Name :

Entering your fax number

Use the keypad to enter your fax number.

* The fax number can be up to 20 digits in length.

* If you want to clear the currently displayed number from the

message display, simply press the Stop/Clear key.

6

v :684256_

20 Digits

Enter Fax No.

v :684256_

20 digits

Enter fax number

(Inch)

(Metric)

(Inch) (Metric)

1-12

Section 1 Basic Use of this Fax

Press the Enter key.

Registration of your station name is complete.

* To return to the initial mode settings, press the Reset key.

3 Registering your station ID

* Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the

initial mode settings.

Perform steps 1 - 4 of “1 Registering your fax number”,

page 1-10.

Use the cursor up or the cursor down key to select “Own ID”.

5

1

2

Program Fax Parameter:

End

v :

➪

Own Name :S-Pjt

Program Fax Parameter:

End

➪

v :

Own Name :

Program Fax Parameter:

v :

Own Name :

➪

Own ID :0000

(Inch) (Metric)

Entering your station name

Enter the desired name for your station.

(Refer to “Entering Characters”, page 1-30.)

* Your station name can be up to 32 characters in length.

* The station name registered here will be shown in the

message display of the other party’s fax, as well as on the

Reception Report that they print out. (This function is only

guaranteed to work when the other party’s fax is one of our

models.)

* If you want to clear the currently displayed name from the

message display, simply press the Stop/Clear key.

4

S-Pjt

(Lower case)

Enter Own Name

S-Pjt

(Small letter mode)

Enter own name

(Inch)

(Metric)

(Inch) (Metric)

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Utax CD 1020 Operating instructions

Utax CD 1020 Operating instructions

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