Nokia COMMUNICATOR 9210i Software Manual

PC Suite Guide

9352303 Issue 3 EN

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Please refer to the user guide of the product

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Contents

PC Suite for Nokia 9210i Communicator ..............................1

To install PC Suite...................................................................................................2

To connect your communicator to a PC...........................................................3

Online and offline modes .....................................................................................4

Connection status...................................................................................................5

Your communicator on your PC’s desktop.......................................................5

Main window information...................................................................................6

PC Suite applications.............................................................................................6

Backups......................................................................................................................8

File restoration ........................................................................................................10

Up-to-date entries and messages with synchronisation ............................15

To view or modify task properties......................................................................20

To copy information from other devices to Nokia 9210i Communicator20

To modify general task settings..........................................................................22

To run several tasks simultaneously..................................................................23

General settings......................................................................................................24

To remove PC Suite from your PC......................................................................28

Administrator Suite..................................................................29

Main view.................................................................................................................30

To connect the communicator............................................................................31

To create a new connection................................................................................31

To define default connections............................................................................32

Internet Access Point Settings ...........................................................................32

E-mail settings........................................................................................................33

WAP settings ...........................................................................................................34

SMS Settings ...........................................................................................................34

Personal data items ...............................................................................................35

File operations.........................................................................................................35

1

PC Suite for Nokia 9210i Communicator

1. PC Suite for Nokia

9210i Communicator

This guide explains how to install the PC connectivity software on a compatible PC,

how to connect your communicator to the PC, and how to use the connectivity

programs.

You can connect your communicator to a compatible PC with the PC Suite For

Nokia 9210i Communicator program. PC Suite can be used with Windows 95/98/

2000/Me/NT/XP Home/XP Professional. The recommended hardware is a

compatible Pentium PC with at least 128 MB of RAM memory, 30 MB of free hard

disk space and a free serial port (COM) or infrared port (IrDA).

When using PC Suite, you only need to connect your communicator to the PC;

everything else is done on the PC.

The connection between the two devices is established automatically when you

connect your communicator to your PC with a cable or an infrared connection.

With PC Suite you can:

2

PC Suite for Nokia 9210i Communicator

Example: When you add

entries to your PC Agenda,

you can create a

synchronisation task that

updates the same entries to

your communicator’s

Calendar when you connect

it to the PC.

•Share information between your PC and communicator quickly and easily.

•Back up communicator files between the communicator and the PC.

•Synchronise your calendar, contacts, and tasks with Microsoft and Lotus

applications on a compatible PC. You can also synchronise your e-mails with

Microsoft Outlook on a PC.

•Back up and synchronise manually, at predefined times, or on every connect.

•Copy, move, and convert files between the devices with Windows Explorer.

•Copy phone book and calendar information from other Nokia phones to the

Nokia 9210/9210i Communicator.

For more information on compatibility issues, see the Nokia 9210/9210i

Communicator pages in www.nokia.com.

You can also use PC Suite when it is not connected to your communicator (offline

mode). When you connect the two devices the next time, the changed information

is updated from your PC to your communicator and vice versa.

For more detailed information about the software and its features, see the PC Suite

online help.

Tip: You can find the

online help in the Help menu

of the PC Suite main

window. The online help also

includes a troubleshooting

section.

To install PC Suite

Note: Do not attempt to install or use PC Suite for Nokia 9210i Communicator

and PC Suite for Nokia 9210 or 9290 Communicator on the same PC. If

you have PC Suite for Nokia 9210 or 9290 Communicator installed on

your PC, you must uninstall it before installing PC Suite for Nokia 9210i

Communicator. Also, you must uninstall PC Suite before re-installing it.

PC Suite for Nokia 9210i Communicator is in the ‘Software for PC’ section of the

CD-ROM. The CD-ROM should launch itself automatically after you have inserted

it into the CD-ROM drive of your PC. If not, proceed as follows:

3

PC Suite for Nokia 9210i Communicator

Tip: You can use PC Suite

for Nokia 9210i

Communicator also with

Nokia 9210 Communicator

and Nokia 9290

Communicator.

1Click the Windows Start button and select Programs > Windows Explorer.

2On the CD-ROM drive, locate a file called Nokia9210.EXE and double-click it.

The CD-ROM user interface opens.

3You can find PC Suite for Nokia 9210i Communicator in the “Software for PC”

section. Select the program and click Install. The installation wizard will guide

you through the installation process.

To connect your communicator to a PC

1If you use a cable, connect the large connector at one end of the connection

cable into a serial port (COM) at the back of your PC, and the other smaller

connector into your communicator. If you use infrared, check that the IrDA

driver is already installed on the PC. Go to the Control Panel. If there is an icon

called Infrared, the driver has been installed.

Tip: You can also use the

cable and infrared

connections with the

Advanced Desktop Stand

DCH-10. For more

information, see Accessories

Guide.

2Double-click the PC Suite icon on the Windows taskbar and select the

correct communication port. If the icon looks like , the connection has

already been established and you do not have to select the port.

3If you use an infrared connection, make sure that the infrared port of the

communicator faces the infrared port of the PC. Open your communicator and

Press Chr + (the key with the infrared symbol) to activate the infrared link

on your communicator.

4The PC Suite software should now connect to your communicator

automatically.

4

PC Suite for Nokia 9210i Communicator

Tip: PC folders

containing information

about your communicator

will also have the name you

give your communicator at

this point.

5To start the PC Suite software on the PC, click the Start button, select Programs

> PC Suite for Nokia 9210i Communicator, and click the PC Suite program icon.

6Every communicator has its own ID that helps PC Suite to identify individual

communicators. If this is the first time you connect your communicator to the

PC, you will be asked to name your communicator to make the identification

easier.

7Next you will be asked for tasks that you want to perform with your PC Suite.

See ‘Backups’ on page 8 and ‘Up-to-date entries and messages with

synchronisation’ on page 15 for details.

Note: If you cannot connect, check that both your communicator and your PC

are switched on and that you have selected the correct communication

port as advised in step 2 above. See also “Attaching the link cable”,

“Naming communicators and disks”, and “Problems with connection”

online help titles for details.

Online and offline modes

You do not have to connect your communicator to your PC to use PC Suite. When

you open PC Suite and your communicator is not connected, you have the

following options:

Tip: You can also use the

optional desktop stand for

easy PC connectivity. See

the Accessories guide for

details.

•Work online - Connect your communicator to the PC and let PC Suite take care

of the identification.

•Work offline - Leave your communicator disconnected and choose the name of

your communicator from a list of named devices.

5

PC Suite for Nokia 9210i Communicator

The menus and other available options in offline mode differ from those of the

online mode, but you can still use most of the features of PC Suite. When you

decide to work online again, all the changes you have made to your PC’s or

communicator’s calendars, contacts, or e-mail can be updated to the PC or

communicator that requires the update.

For more information, see online help using the index keywords Online and Offline.

Connection status

The icon on the right side of the status bar and on the Windows taskbar displays

the connection status as follows:

• Disconnected

• Transferring Data

• Connected

For more information see online help using the index keyword Connection icon.

Your communicator on your PC’s desktop

After the installation and connection the communicator drives, folders, and files

integrate with the standard Windows Explorer.

Tip: You can also view

your communicator files by

double-clicking the My

Communicator icon on the

desktop.

Click the Start menu button and select Programs> Windows Explorer to browse,

move, copy, delete, and rename communicator files and folders the same way as

you would manage your PC’s files and folders.

Right-click the Nokia 9210i Communicator icon, drive, folder, or file and select

Properties to view information about the selected item.

.

6

PC Suite for Nokia 9210i Communicator

Main window information

The main window of PC Suite displays the following information and controls:

Figure 1

PC Suite applications

The application bar contains the following applications that open in the

application area when you click their icon:

Task Scheduler - automates backups, syncronisations, and other tasks. See

‘Backups’ on page 8 and ‘Up-to-date entries and messages with synchronisation’

on page 15 for more information.

currently open

toolbar

application

shortcuts

bar

information

about

the selected

command

the name of

the connected

communicator

connection

status

menu

commands

to menu

commands area

7

PC Suite for Nokia 9210i Communicator

Archive Manager - restores backed up or other archived files. See ‘File

restoration’ on page 10 for more information.

Control Panel - lets you define PC Suite settings. See ‘General settings’ on

page 24 for more information.

Additionally, you can install the following plugins that you can find in the sales

package CD-ROM:

Upgrade software - lets you move your contacts and calendar data from

the Nokia 51xx, 61xx, 62xx, 71xx, 82xx and 88xx phones, Nokia 9110/9110i

Communicator, Outlook 97/98/2000, and Palm organisers to the Nokia 9210i

Communicator.

Administrator Suite- lets you configure the settings of your communicator

with your PC.

Note: Check out the Club Nokia and Forum Nokia Web sites for information

about new plug-ins.

8

PC Suite for Nokia 9210i Communicator

Backups

Tip: You can choose a

different view for the file list

in the Task Scheduler dialog

box. In the menu, select View

> Advanced to toggle

Advanced view on and off.

Advanced view contains

more information than the

standard view.

Backing up means that all the information on your communicator is copied and

stored on your PC. By backing up you can prevent loss of data in case your

communicator is lost, stolen, or the memory is reset.

For more detailed information about backing up, see online help using the index

keyword Backing up.

Using Task Scheduler you can run a backup task manually or automate the backup

process.

To open Task Scheduler, click the Task Scheduler icon on the application bar.

To create a backup task

Figure 2

9

PC Suite for Nokia 9210i Communicator

Tip: You can create,

delete, rename, and run

tasks by right-clicking in the

task list area and selecting

the corresponding

command.

1Click the Task Scheduler icon on the application bar.

2In the menu, select Task > New. Task Scheduler Wizard starts. See figure 2.

3Choose the task type and click Next >.

4The current backup settings are displayed. To accept them, click Next > and

continue with step 6. To change them, click Advanced.

5In Advanced settings, select the communicator drives that you want to back up

and the number of versions to back up. Click OK when you are finished.

6Give a descriptive name for the new task in the Task Name: edit box and select

the method of running the task in the Run Task: drop-down list. If you selected

to run task “At scheduled time”, you can click Change... to redefine the

scheduling.

7If you clicked Change... in step 3, define the frequency and time when the task

should be run in the Time and Date Task Trigger dialog box.

8Click OK to return to the Schedule Task dialog box.

9Select Include this task in Unify tasks to be able to run this task along with some

others by choosing Tools > Unify in the menu.

10 Click Finish to complete the task creation.

To back up your communicator manually

1Click the Task Scheduler icon on the application bar.

2Click a backup task.

If there is no backup task shown you must first create one. See ‘To create a

backup task’ on page 8.

3In the menu, select Task > Run now.

Note: To change the default backup folder, see ‘To change the location where

the files are stored’ on page 25.

10

PC Suite for Nokia 9210i Communicator

File restoration

The main purpose of Archive Manager is to restore files from your PC if the system

software of your communicator has been updated, or if you have lost all data on

your communicator. With the help of Archive Manager you can also restore your

personal information, such as contacts and calendar information, and review and

restore selected previously backed up files.

For more detailed information about restoring files, see online help using the index

keyword Restoring.

To open Archive Manager

Click the Archive Manager icon on the application bar to open the Archive

Manager.

11

PC Suite for Nokia 9210i Communicator

Figure 3

The window is divided in two main parts: In the upper part there are three Restore

buttons with their descriptions, and a button for viewing a list of the currently

backed up files. The list of the currently backed up files is displayed in the lower

part. See figure 3.

To view files before restoring

You can use the Archive Manager to view many of the files that you have backed

up from your communicator.

To view a list of the currently backed-up files, click the Show Individual Files

button.

To preview a backed-up file, double-click its icon in the list and select the

appropriate application you want to open it with.

12

PC Suite for Nokia 9210i Communicator

When you create a backup you can define PC Suite not to overwrite the previous

backup files. You can store up to six versions of a backed-up file. For more detailed

information, see online help using the index keyword Restoring.

You can see all the files that have been backed up from the current communicator

and its memory cards. In the menu, select View > Show archives.

To restore all files

Use this method in the following cases:

•The system software of you communicator has been updated, and you want to

perform a partial restore which excludes applications that have been upgraded.

•You have lost all of the data on a memory card and/or the internal memory of

your communicator and you want to restore a full backed-up version of data.

To perform a partial restore after a system software update,

1Click the Restore Last button in the top right corner of the Archive Manager

window. The Archive Manager dialog box opens.

2Click Yes. Restoring starts and a dialog box indicates the status with a progress

bar. You will be notified when the restoration has been completed.

3Restart the communicator by removing the battery and replacing it again.

To perform a full restore after losing the data on a memory card and/or the internal

memory of your communicator,

1Click the Restore Last button in the top right corner of the Archive Manager

window. The Archive Manager dialog box opens.

2Click No. The PC Suite Restore disk dialog box opens.

13

PC Suite for Nokia 9210i Communicator

3Click the check boxes to include the internal memory or inserted memory card

to file restoration, as necessary. Click the check boxes to format the internal

memory or inserted memory card before file restoration. Formatting is

recommended to prevent future problems of possibly corrupted data left in

internal memory or memory cards. Formatting removes all information from

the selected drives!

4Click Restore. Restoring starts and a dialog box indicates the status with a

progress bar. You will be notified when the restoration has been completed.

5Restart the communicator by removing the battery and replacing it again.

To restore personal information

1Click the Restore Personal Info button of the Archive Manager window. The

Personal Information dialog box opens.

2Select the types of personal information you want to restore. Available options

are Contacts, Calendar, Messaging, Internet and WAP Settings, Phone Settings,

Documents, and Desktop.

3Click OK.

4Restart the communicator by removing the battery and replacing it again.

Note: You can only restore personal information stored in the communicator

memory. You cannot restore personal information stored on a memory

card.

To restore selected files

Tip: Click the column

titles to sort the list.

1Click the Show Individual Files button on the Archive Manager window to view

a list of the currently backed-up files.

14

PC Suite for Nokia 9210i Communicator

2Select the files you want to restore from the list. Press the Ctrl and Shift keys

to select multiple files.

3Click Restore Selected. Restoring starts and a dialog box indicates the status

with a progress bar. You will be notified when the restoration has been

completed.

4Restart the communicator by removing the battery and replacing it again.

To restore one file

1Select the file you want to restore from the list.

2Click Restore Selected. Restoring starts and a dialog box indicates the status

with a progress bar. You will be notified when the restoration has been

completed.

To restore to a new location

1Select the file you want to restore from the list.

2In the menu, select Archive > Restore to. A standard Windows Explorer dialog

box opens.

3Browse for the location where you want to restore the file. Click OK. Restoring

starts and the dialog box indicates the status with a progress bar. A dialog box

appears to inform you when the restoration has been completed.

To find files to restore

1In the menu, select Tools > Find. The Find dialog box opens.

2In the Find: edit box, enter the name of the file or a part of the name.

15

PC Suite for Nokia 9210i Communicator

3If necessary, enter text that can be found in the file in the Containing text: edit

box.

4Click the arrow to select the search location in the Look in: drop-down box.

5Click Find to start the search. Matching files are added to the list as they are

found.

6To reset the list of found files and start again, click Reset list. To restore all or

some of the found files, see ‘To restore selected files’ on page 13.

List views

You can choose different views for the file list in the Archive Manager window.

There are the following options in the View menu:

•Show Archives - toggles Archive view on and off. Archive view displays all

versions of all backed up files.

•Show - displays the View preferences dialog box, where you can specify the file

details you want displayed in detail.

•Sort by - sorts according to selected criteria

Up-to-date entries and messages with

synchronisation

Synchronisation is the process of making the contents of your application files

identical on both your communicator and your PC. This is done by copying and

combining information between the two devices.

16

PC Suite for Nokia 9210i Communicator

•E-mail synchronisation copies the messages between your communicator and

your PC e-mail program to allow you to use either device for reading and

replying to messages.

•Agenda synchronisation keeps the entries in your communicator’s Calendar up-

to-date with the time management applications of your PC.

•Contacts synchronisation keeps the entries in your communicator’s contacts

up-to-date with your PC address book.

With Task Scheduler you can automate important repetitive tasks like file

synchronisation between the communicator and the PC or backing up. For

information about taking backups, see ‘Backups’ on page 8.

To open the Task Scheduler, click the Task Scheduler icon on the PC Suite

application bar.

Figure 4

You can see the current tasks, if any, in the application area as a tree structure.

You can choose a different view for the file list to display more information. In the

menu, select View > Advanced to toggle Advanced view on and off. Advanced view

displays only tasks that have been set.

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