Ricoh Aficio MP W3600 Operating Instructions Manual

Operating Instructions

About This Machine

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Getting Started

Entering Text

Appendix

1

2

3

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your

local dealer.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your ma-

chine before reading this manual. (For details, see p.15 “Machine Types”.)

• Type 1: 2404WD/GWD2004/LW324/Aficio MP W2400

• Type 2: 2406WD/GWD2006/LW326/Aficio MP W3600

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts

other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 15A or more

Please be sure to connect the power cord to a power source as above. For details about power source,

see Troubleshooting.

i

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❒ For details about the functions of RW-3600, refer to the manuals for this option.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing e-mail addresses, and user codes. Also refer to this manual for explana-

tions on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, toner, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security func-

tions that the administrators can use to protect data from being tampered

with, or prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖ Copy/Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to

this manual for explanations on how to place originals.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

ii

❖ Other manuals

• PostScript 3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒ “PostScript 3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒ The following software products are referred to using general names:

*1

Optional

Product name General name

DeskTopBinder Lite and DeskTopBinder Pro-

fessional

*1

DeskTopBinder

ScanRouter EX Professional

*1

and ScanRout-

er EX Enterprise

*1

the ScanRouter delivery software

iii

What You Can Do with This Machine

This section introduces the features of this machine.

Note

❒ For details about options, see “Options”.

❒ For functions of printer (Printer Controller RW-3600) and scanner (RW-3600

Scanner Option), see manuals that come with those options.

❒ Scanner functions stated below apply to Scanner Option Type W3600 only.

Reference

p.22 “Options”

Copier, Printer, and Scanner Functions

This machine provides copier, printer (optional), and scanner (optional) functions.

• You can make copies of originals. See Copy Reference.

• You can print documents created in applications. See Printer Reference.

You can print documents from Windows 95/98/Me (TCP/IP, IPP), Windows

2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT

4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) en-

vironments because the machine supports all these. (multi-protocol)

• You can print HP-GL, HP-GL/2 (HP-RTL), TIFF, and CALS files directly us-

ing the GL/2 & TIFF filter. See Printer Reference.

• You can scan originals and send scan files to a computer. See Scanner Reference.

ATZ002S

iv

Utilizing Stored Documents

You can store files scanned in copier, printer, or scanner mode on the machine's

hard disk. With DeskTopBinder (optional) or Web Image Monitor, you can use

your computer to search for, view, print, delete, and send stored files via the net-

work. You can also change print settings and print multiple documents (Docu-

ment Server).

• You can also retrieve stored documents scanned in scanner mode.

For details, see Scanner Reference.

• Using File Format Converter (optional), you can download documents stored

in copier, document server, or printer mode to your computer.

For details, see Copy/Document Server Reference, and Printer Reference.

• For details about machine's settings, see “Network Settings”, General Settings

Guide.

• For details about document server in printer mode, see “Saving and Printing

Using the Document Server”, Printer Reference.

• For details about document server in scanner mode, see “Storing Files Using

the Scanner Function”, Scanner Reference.

• For details about document server, see “Document Server”, Copy/Document

Server Reference.

• For details about DeskTopBinder, see the DeskTopBinder manuals.

ATZ003S

v

Using the Scanner in a Network Environment

You can use a scanner over the network.

• You can send scan files to a specified destination using e-mail (Sending scan

file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.

• You can send scan files directly to folders (Sending scan file by Scan to Folder)

See “Sending Scan Files to Folders”, Scanner Reference.

• You can use this machine as a delivery scanner for the ScanRouter delivery

application (Network delivery scanner). You can save scan files in the deliv-

ery server or send them to a folder in a computer on the same network. For

details about the machine's settings, see “Network Settings”, General Settings

Guide. For details about how to use the function, see “Delivering Scan Files”,

Scanner Reference.

ATZ004S

vi

Administrating the Machine/Protecting Documents (Security

Functions)

You can prevent information leakage by managing the machine and protecting

documents.

• You can protect documents from unauthorized access and stop them from be-

ing copied without permission. See Security Reference.

• You can control the use of the machine, as well as prevent machine settings

from being changed without authorization. See Security Reference.

• By setting passwords, you can prevent unauthorized access via the network.

See Security Reference.

• You can erase the data on the hard disk to prevent the information from leak-

ing out. See the manual for the DataOverWriteSecurity Unit (optional) and

Security Reference.

ATZ005S

vii

Monitoring the Machine Via Computer

You can change the machine's settings and monitor its status from a connected

computer.

Web Image Monitor lets you configure and operate the machine using a Web

browser on a computer. You can also install SmartDeviceMonitor for Admin on

a computer to configure and operate the machine.

Using Web Image Monitor, you can register information in the address book,

specify the machine’s settings, and check the machine’s status with ease.

Using Web Image Monitor, you can check and specify the initial settings (system

settings, printer features, network settings, security settings/certificate manage-

ment, and E-mail Notification), control print jobs, display the print job journal,

and protect the data in the machine using authentication.

You can also use SmartDeviceMonitor for Admin to register information in the

address book.

ATZ006S

viii

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Printer, and Scanner Functions .................................................................... iii

Utilizing Stored Documents....................................................................................... iv

Using the Scanner in a Network Environment ........................................................... v

Administrating the Machine/Protecting Documents (Security Functions) ................. vi

Monitoring the Machine Via Computer..................................................................... vii

Notice ......................................................................................................................1

Important ....................................................................................................................1

Notes To Wireless LAN Interface (optional) Users ....................................................1

For Users in the State of California ............................................................................3

How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

Names of Major Options ............................................................................................5

Terms .........................................................................................................................5

Safety Information .................................................................................................6

Safety During Operation.............................................................................................6

Positions of RWARNING and RCAUTION labels ..............................................9

ENERGY STAR Program .....................................................................................13

Specifications ...........................................................................................................14

Recycled Paper........................................................................................................14

Machine Types .....................................................................................................15

1. Getting Started

Guide to Components .........................................................................................17

Options.....................................................................................................................22

Control Panel........................................................................................................25

Display Panel........................................................................................................27

Simplified Display.....................................................................................................28

When the Authentication Screen is Displayed..................................................29

User Code Authentication (Using the Control Panel)...............................................29

User Code Authentication (Using a Printer Driver) ..................................................30

Login (Using the Control Panel) ...............................................................................30

Logout (Using the Control Panel).............................................................................31

Login (Using a Printer Driver)...................................................................................32

Login (Using Web Image Monitor) ...........................................................................32

Logout (Using Web Image Monitor) .........................................................................32

Changing Modes ..................................................................................................33

System Reset...........................................................................................................34

Turning On the Power .........................................................................................35

Turning On the Main Power .....................................................................................35

Turning On the Power ..............................................................................................36

Turning Off the Power ..............................................................................................36

Turning Off the Main Power .....................................................................................37

Saving Energy..........................................................................................................38

Anti-humidity Heater Switch .....................................................................................39

ix

2. Entering Text

Entering Text ........................................................................................................41

Available Characters ................................................................................................41

Keys .........................................................................................................................41

How to Enter Text ....................................................................................................42

3. Appendix

Dos and Don'ts.....................................................................................................45

Software and Utilities Included on the CD-ROM...............................................47

Viewing the Contents of the CD-ROM .....................................................................47

Printer Drivers for This Machine...............................................................................48

TWAIN Driver ...........................................................................................................49

DeskTopBinder Lite..................................................................................................50

SmartDeviceMonitor for Admin ................................................................................51

DeskTopBinder-SmartDeviceMonitor for Client .......................................................52

Installing the Operating Instructions .................................................................53

PDF Manuals ...........................................................................................................54

Opening the Installed Operating Instructions...................................................55

Opening from the Icon..............................................................................................55

Opening from the [Start] Menu .................................................................................55

Opening from the CD-ROM......................................................................................56

Specifications for the Main Unit .........................................................................57

Specifications for Options ..................................................................................61

Roll Feeder Type 240 A or 240 B.............................................................................61

Paper Cassette Type 240 ........................................................................................61

Table Type 240 ........................................................................................................62

Carrier Sheet............................................................................................................62

IEEE 802.11b Interface Unit Type H ........................................................................62

USB Host Interface Unit Type 7300 .........................................................................63

Gigabit Ethernet Board Type A ................................................................................63

Copy Paper ...........................................................................................................64

Recommended Paper Sizes and Types...................................................................64

Unusable Paper .......................................................................................................68

Paper Storage ..........................................................................................................70

Handling Paper ........................................................................................................70

INDEX......................................................................................................... 71

x

1

Notice

Important

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass-

ports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no

responsibility for its completeness or accuracy. If you have any questions con-

cerning the legality of copying or printing certain items, consult with your legal

advisor.

Notes To Wireless LAN Interface (optional) Users

Notes to users

It is strictly forbidden to use antenna(s) except designated.

The antenna used for this transmitter must be installed to provide a separation

distance of at least 2.5 cm from all persons and must not be co-located or oper-

ating in conjunction with any other antenna or transmitter.

Notes to users in the United States of America

This equipment complies with FCC RF radiation exposure limits set forth for an

uncontrolled environment.

Notice:

This equipment has been tested and found to comply with the limits for a Class

B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed

to provide reasonable protection against harmful interference in a residential in-

stallation. This equipment generates, uses and can radiate radio frequency ener-

gy and, if not installed and used in accordance with the instructions, may cause

harmful interference to radio communications. However, there is no guarantee

that interference will not occur in a particular installation. If this equipment does

cause harmful interference to radio or television reception, which can be deter-

mined by turning the equipment off and on, the user is encouraged to try to cor-

rect the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

2

This device complies with part 15 of the FCC Rules.

Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must ac-

cept any interference received, including interference that may cause undesired

operation.

Warning

Changes or modifications not expressly approved by the party responsible for

compliance could void the user's authority to operate the equipment.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Operation is subject to the following two conditions:

(1) This device may not cause interference, and (2) this device must accept any

interference, including interference that may cause undesired operation of the

device.

IEEE 802.11b Interface Unit Type H:

This device complies with RSS-210 of Industry Canada.

The term “IC:” before the certification/registration number only signifies that

the Industry Canada technical specifications were met.

To prevent radio interference to the licensed service, this device is intended to

be operated indoors and away from windows to provide maximum shielding.

Equipment (or its transmit antenna) that is installed outdoors is subject to licensing.

To reduce potential radio interference to other users, the antenna type and its

gain should be so chosen that the equivalent isotropically radiated power (EIRP)

is not more than that required for successful communication.

This device has been designed to operate with an antenna having a maximum

gain of [0.00] dBi. Antenna having a higher gain is strictly prohibited per regula-

tions of Industry Canada. The required antenna impedance is [50] ohms.

3

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1)

il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt

à accepter tout brouillage radioélectrique reçu, même si ce brouillage est suscep-

tible de compromettre le fonctionnement du dispositif.

IEEE 802.11b Interface Unit Type H:

Ce dispositif est conforme à la norme CNR-210 d'Industrie Canada.

L'expression <<IC:>> avant le numéro d'homologation/enregistrement signifie

seulement que les spécifications techniques d'Industrie Canada ont été respectées.

Pour empêcher que cet appareil cause du brouillage au service faisant l'objet

d'une licence, il doit être utilisé à l'intérieur et devrait être placé loin des fenêtres

afin de fournir un écran de blindage maximal.

Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire

l'objet d'une licence.

Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne

et son gain doivent être choisis de façon à ce que la puissance isotrope rayonnée

équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une

communication satisfaisante.

Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain max-

imal de [0.00] dBi. Une antenne ayant un gain plus élevé est strictement interdite

par les réglements d'Industrie Canada. L'impédance d'antenne requise est [50]

ohms.

For Users in the State of California

Perchlorate Material - special handling may apply,

See www.dtsc.ca.gov/hazardouswaste/perchlorate

4

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the “Safety Information” section of this manual.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the

“Safety Information” section of this manual.

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure

to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-

ther relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

5

Names of Major Options

This section explains the names of the major options described in this manual.

Major options for this machine are referred to as follows:

• Roll Feeder Type 240A → Paper roll tray 1

• Roll Feeder Type 240B → Paper roll tray 2

• Paper Cassette Type 240 → Cut paper tray

• Table Type 240 → Table

• Folder FD6500A → Folding finisher

Terms

This section explains the meanings of terms used in this manual.

• Long length original/paper

Original/paper length longer than 1,189 mm, 46.8".

6

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

R WARNING:

Indicates a potentially hazardous situation which, if instructions are not followed, could result

in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result

in minor or moderate injury or damage to property.

• Disconnect the power plug (by pulling the plug, not the cable) if the

power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock, do not remove any covers or

screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug,

not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of used toner containers in accordance with local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

• Connect the machine only to the power source described on the in-

side front cover of this manual. Connect the power cord directly into

a wall outlet and do not use an extension cord.

• Do not damage, break or make any modifications to the power cord.

Do not place heavy objects on it. Do not pull it hard nor bend it more

than necessary. These actions could cause an electric shock or fire.

• If the power cord is damaged (exposure of the core, disconnection, etc.),

contact your service representative to change a new one. Operating the

machine with a damaged power cord may cause an electric shock or fire.

• This machine emits a weak magnetic field. People using a pacemaker should stay

away from the machine if abnormalities are felt. They should then consult a doctor.

7

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Contact your service representative if you need to lift the machine (such as

when relocating it to another floor). Do not attempt to lift the machine without

the assistance of your service representative. The machine will be damaged

if it topples or is dropped, resulting in malfunction and risk of injury to users.

The machine's various handling areas are for service engineer use only. Do

not touch these areas.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not

be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the

plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

• Keep toner (used or unused) and toner containers out of reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place

at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a

label indicating the “hot surface”. Otherwise, an injury might occur.

• The fusing section of this machine might be very hot. Caution should be tak-

en when removing misfed paper.

• Keep the machine away from humidity and dust. Otherwise a fire or an elec-

tric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over,

an injury might occur.

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid

a fire or machine failure.

• Make sure the room where you are using the machine is well ventilated and

spacious. Good ventilation is especially important when the machine is used

heavily.

• Do not open toner cartridges forcefully. Toner can spill, dirtying your clothes

or hands, and possibly resulting in accidental ingestion.

• If toner or used toner is inhaled, gargle with plenty of water and move into a

fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large

amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of wa-

ter. Consult a doctor if necessary.

8

R CAUTION:

• Avoid getting toner on your clothes or skin when removing paper jam or re-

placing toner. If your skin comes into contact with toner, wash the affected

area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the

toner into the fabric and may make removing the stain impossible.

• Do not look into the lamp. It can damage your eyes.

• When loading paper, take care not to trap or injure your fingers.

• During operation, rollers for transporting the paper and originals revolve. A

safety device is being installed so that the machine can be operated safely.

But take care not to touch the machine during operation. An injury might occur.

• Fire and breakdown can result from heavy accumulation of dust inside this

machine. Consult your service representative for details about and charges

for cleaning the machine’s interior.

• There is a cutter blade inside the paper roll tray. When replacing or loading

the paper roll, or clearing paper jams, do not touch the parts a label indi-

cates. Otherwise an injury may result.

• When replacing or loading the paper roll, do not put the paper roll on the upper

of the paper roll tray. Otherwise the tray may fall and an injury may result.

• Hold the paper roll horizontally with both hands. When you grab the paper

holder and hold the paper roll vertically, the paper roll may fall off and an in-

jury may result.

• When replacing or loading the paper, or clearing paper jams, pull out the cut

paper tray slowly with both hands. Do not pull out the cut paper tray with a

single hand. Otherwise the rear of the cut paper tray may fall and an injury

may result.

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