Canon imageRUNNER ADVANCE C5535i III User manual

Category
Laser/LED printers
Type
User manual
imageRUNNER ADVANCE
C5560i III / C5550i III / C5540i III / C5535i III
User
's Guide
USRMA-3778-03 2019-09 en Copyright CANON INC. 2019
Contents
Setting Up
............................................................................................................................................................ 3
Preparations Required Before Use ............................................................................................................................. 4
Preventing Unauthorized Access ................................................................................................................................ 6
Setting up Using the Setup Guide ............................................................................................................................... 8
Logging in as an Administrator ................................................................................................................................ 17
Setting the Date/Time ............................................................................................................................................. 19
Setting up the Network Environment ....................................................................................................................... 21
Canceling the Network Setting Lock ...................................................................................................................... 24
Selecting the Network Connection Method ............................................................................................................ 25
Connecting to a Wired LAN .................................................................................................................................. 27
Connecting to a Wireless LAN ............................................................................................................................... 28
Setting Up the Connection Using WPS Push Button Mode .................................................................................. 30
Setting Up the Connection Using WPS PIN Code Mode ...................................................................................... 31
Setting Up Connection by Selecting a Wireless Router ....................................................................................... 32
Setting Up a Connection by Specifying Detailed Settings .................................................................................... 33
Checking the SSID and Network Key ............................................................................................................... 35
Setting an IP Address .......................................................................................................................................... 36
Setting an IPv4 Address ................................................................................................................................. 37
Setting an IPv6 Address ................................................................................................................................. 39
Setting the IPv4 Address of the Sub Line .......................................................................................................... 42
Adapting to the Network Environment .................................................................................................................. 43
Making Ethernet Settings .............................................................................................................................. 44
Setting the Wait Time When Connecting to a Network ....................................................................................... 46
Making DNS Settings ..................................................................................................................................... 47
Making SMB Settings .................................................................................................................................... 52
Making WINS Settings ................................................................................................................................... 55
Making WebDAV Settings ............................................................................................................................... 56
Registering the LDAP Server .......................................................................................................................... 57
Monitoring and Controlling via SNMP .............................................................................................................. 61
Setting Static Routing .................................................................................................................................... 65
Other Network Settings ................................................................................................................................. 67
Conguring System Data Communication ........................................................................................................ 69
Installing Drivers .................................................................................................................................................... 71
Fax Line Settings ..................................................................................................................................................... 72
Setting E-mail/I-Fax Communication ........................................................................................................................ 74
Setting the Advanced Box of the Machine ................................................................................................................ 78
Setting Advanced Box to Public ............................................................................................................................ 79
Connecting to the Other Devices ............................................................................................................................. 84
Basic Operations .......................................................................................................................................... 88
Parts and Their Functions ........................................................................................................................................ 91
Front Side .......................................................................................................................................................... 92
Back Side ........................................................................................................................................................... 96
I
Interior ..............................................................................................................................................................
97
Feeder ............................................................................................................................................................... 98
Multi-Purpose Tray ........................................................................................................................................... 100
Paper Drawer ................................................................................................................................................... 101
Control Panel ................................................................................................................................................... 103
Turning ON the Machine ....................................................................................................................................... 106
Turning OFF the Machine ................................................................................................................................... 107
Placing Originals ................................................................................................................................................... 109
Loading Paper ....................................................................................................................................................... 116
Basic Paper Loading Method .............................................................................................................................. 117
Loading Envelopes ............................................................................................................................................ 123
Loading Preprinted Paper .................................................................................................................................. 132
Loading Tab Paper ............................................................................................................................................ 136
Using the Touch Panel Display ............................................................................................................................... 140
Basic Screens on the Touch Panel Display ............................................................................................................ 141
Items Displayed on the <Home> Screen ........................................................................................................ 144
Timeline Display Specications ..................................................................................................................... 146
Items Displayed in the Timeline .................................................................................................................... 148
Basic Operation of the Touch Panel Display ......................................................................................................... 153
Entering Characters .......................................................................................................................................... 158
Logging into the Machine ...................................................................................................................................... 160
List of Items That Can Be Personalized ................................................................................................................ 163
Specifying Paper Size and Type .............................................................................................................................. 166
Specifying Paper Size and Type in the Paper Drawer ............................................................................................. 167
Specifying Paper Size and Type in the Multi-purpose Tray ...................................................................................... 171
Registering Frequently Used Paper Size and Type for the Multi-purpose Tray ........................................................... 175
Fixing the Paper Size and Type to Use with the Multi-Purpose Tray ......................................................................... 178
Registering Free Size Paper (Custom Size Paper) ................................................................................................... 181
Automatically Selecting the Appropriate Paper Source for a Specic Function .......................................................... 182
Specifying the Output Tray for Preprinted Paper .................................................................................................... 184
Customizing the Touch Panel Display ..................................................................................................................... 186
Customizing the <Home> Screen ........................................................................................................................ 189
Creating a Shortcut for a Frequently Used Function .............................................................................................. 191
Registering a Combination of Frequently Used Functions ...................................................................................... 193
Customizing the Basic Features Screen ................................................................................................................ 196
Registering Frequently Used Settings and Destinations as Personal Buttons/Shared Buttons on the <Home> Screen .... 199
Registering Personal Buttons/Shared Buttons ................................................................................................ 200
Switching the Displayed Language ..................................................................................................................... 205
Registering Shortcuts for Frequently Used Settings/Registered Items ..................................................................... 207
Customizing the Screen Display Appearance and the Operational Conditions ........................................................... 209
Canceling Send/Print Jobs ...................................................................................................................................... 212
Setting Sounds ...................................................................................................................................................... 213
Entering Sleep Mode ............................................................................................................................................. 216
Registering Destinations ....................................................................................................................................... 218
II
About the Address Books of the Machine .............................................................................................................
220
Registering Destinations in the Address Book ...................................................................................................... 223
Registering Multiple Destinations as a Group ................................................................................................. 233
Editing the Registered Destinations in the Address Book ................................................................................. 237
Registering a Destination in a One-Touch Button .................................................................................................. 239
Registering a Group in a One-Touch Button ................................................................................................... 241
Editing the Registered Destinations in One-Touch Buttons ............................................................................... 243
Copying .............................................................................................................................................................. 246
Copy Basic Features Screen ................................................................................................................................... 248
Basic Copy Operations ........................................................................................................................................... 250
Cancelling Copying ........................................................................................................................................... 261
Enhancing and Adjusting Copy Quality ................................................................................................................... 263
Selecting the Type of Original for Copying ........................................................................................................... 264
Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 266
Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 267
Inverting Colors (Nega/Posi) .............................................................................................................................. 269
Adjusting the Color ........................................................................................................................................... 270
One Touch Color Mode ...................................................................................................................................... 273
Copying Eciently ................................................................................................................................................ 275
Copying Multiple Originals onto One Sheet (N on 1) .............................................................................................. 276
Copying a Facing Page Original as Two Separate Pages ......................................................................................... 278
Copying Different Size Originals Together (Different Size Originals) ........................................................................ 281
Copying Separately Scanned Originals Together (Job Build) ................................................................................... 283
Checking the Copy Results ................................................................................................................................. 285
Copying Immediately by Interrupting Other Jobs .................................................................................................. 288
Functions Useful for Making and Managing Material .............................................................................................. 289
Finishing by Collating/Grouping ......................................................................................................................... 290
Finishing with the Stapler .................................................................................................................................. 292
Other Finishing Functions .................................................................................................................................. 294
Attaching Numbers and Symbols to Copies .......................................................................................................... 295
Making Booklets ................................................................................................................................................... 298
Making Booklets (Booklet Copying) ..................................................................................................................... 299
Setting Binding Margins .................................................................................................................................... 305
Adding a Cover and Back Cover .......................................................................................................................... 307
Useful Copy Functions ........................................................................................................................................... 309
Copying Free Size Originals ................................................................................................................................ 311
Mirroring Images (Mirror Image) ........................................................................................................................ 312
Shifting the Image ............................................................................................................................................ 313
Copying with the Image Repeated (Repeat Images) .............................................................................................. 315
Inserting Sheets and Chapter Pages (Insert Sheets) .............................................................................................. 317
Inserting Sheets When Copying Onto Transparencies ........................................................................................... 322
Superimposing Images ..................................................................................................................................... 324
Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks) ............................................................. 327
III
Storing Copy Documents in the Machine .............................................................................................................
331
Notifying You of the Completion of Copying by E-Mail ........................................................................................... 333
Making ID Card Copies ...................................................................................................................................... 335
Area Designation .............................................................................................................................................. 337
Enlarging an Image to Make a Poster .................................................................................................................. 341
Skipping Blank Pages When Printing ................................................................................................................... 346
Restricting Copying of Condential Documents ...................................................................................................... 348
Embedding the "TOP SECRET" Text (Secure Watermark) ........................................................................................ 349
Disabling Copying of Documents (Document Scan Lock) ........................................................................................ 352
Restricting Copying Using a TL Code ............................................................................................................. 353
Restricting Copying Using a QR Code ............................................................................................................ 355
Reducing Copying Operations ................................................................................................................................ 357
Recalling Previously Used Copy Settings (Previous Settings) ................................................................................... 358
Changing the Settings Quickly (Express Copy Screen) ............................................................................................ 360
Restrictions Regarding the Combination of Functions ............................................................................................. 362
Copy Basic Features Screen ................................................................................................................................ 363
<Options> Screen (1/4) ...................................................................................................................................... 367
<Options> Screen (2/4) ...................................................................................................................................... 376
<Options> Screen (3/4) ...................................................................................................................................... 379
<Options> Screen (4/4) ...................................................................................................................................... 382
Faxing .................................................................................................................................................................. 384
Fax Basic Features Screen ...................................................................................................................................... 386
Basic Operations for Sending Faxes ....................................................................................................................... 389
Canceling Sending Faxes ................................................................................................................................... 405
Receiving Faxes .................................................................................................................................................... 407
Sending Faxes Successfully .................................................................................................................................... 409
Checking Scanned Images Before Sending (Preview) ............................................................................................. 410
Stamping Scanned Originals for Sending ............................................................................................................. 412
Checking the Connection to the Recipient Before Sending (Direct Send) .................................................................. 413
Sending Faxes Manually (Manual Sending) ........................................................................................................... 415
Notifying You by E-Mail of the Completion of Sending ........................................................................................... 417
Simplifying Sending Operations ............................................................................................................................. 419
Sending Different Size Originals Together (Different Size Originals) ........................................................................ 420
Sending Separately Scanned Documents Together (Job Build) ................................................................................ 422
Recalling Previously Used Settings for Sending (Previous Settings) .......................................................................... 424
Useful Functions When Sending ............................................................................................................................. 426
Sending at a Specied Time ............................................................................................................................... 427
Saving a Copy of a Sent Document ...................................................................................................................... 429
Various Receiving Methods .................................................................................................................................... 432
Saving Received Documents in the Machine (Memory Reception) ........................................................................... 433
Keeping Received Documents Private ................................................................................................................. 436
Forwarding Received Documents Automatically ..................................................................................................... 438
Checking Status and Log for Sent and Received Documents .................................................................................... 441
IV
Sending Faxes from Your Computer (PC Fax) ..........................................................................................................
444
Sending PC Faxes ............................................................................................................................................. 445
Using Internet Faxes (I-Fax) ................................................................................................................................... 449
Sending I-Faxes ................................................................................................................................................ 450
Receiving I-Faxes .............................................................................................................................................. 458
Using Remote Faxes .............................................................................................................................................. 459
Printing .............................................................................................................................................................. 462
Printing From a Computer ..................................................................................................................................... 464
Canceling Printing ............................................................................................................................................ 467
Checking the Printing Status and History ............................................................................................................. 469
Advanced Functions for Printing ............................................................................................................................ 471
Printing After Checking the Document (Hold) ....................................................................................................... 472
Sending Documents for Job Hold From a Computer ........................................................................................ 473
Moving/Duplicating a File ............................................................................................................................ 475
Printing Job Hold Documents ....................................................................................................................... 477
Printing Documents Retained in the Machine (Forced Hold Printing) ....................................................................... 479
Printing at a Specied Time (Scheduled Printing) .................................................................................................. 483
Printing With Settings Disabling Unauthorized Copying ......................................................................................... 485
Various Printing Methods ...................................................................................................................................... 487
Directly Printing Files without Opening Them ....................................................................................................... 488
Printing Using a Virtual Printer ........................................................................................................................... 490
Printing From Memory Media (Media Print) ......................................................................................................... 493
Scanning ........................................................................................................................................................... 495
Scan Basic Features Screen .................................................................................................................................... 497
Basic Operations for Scanning Originals ................................................................................................................ 500
Checking Status and Log for Scanned Documents ................................................................................................ 517
Scanning Clearly ................................................................................................................................................... 519
Adjusting Image Quality .................................................................................................................................... 520
Adjusting Density ............................................................................................................................................. 521
Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 522
Erasing Dark Borders When Scanning (Erase Frame) ............................................................................................. 523
Scanning Eciently ............................................................................................................................................... 525
Sending/Saving Different Size Originals Together (Different Size Originals) .............................................................. 526
Scanning a Facing Page Original and Storing/Sending it as Two Separate Pages ....................................................... 528
Scanning to Make a Booklet (Booklet Scan) .......................................................................................................... 530
Sending/Saving Separately Scanned Documents Together (Job Build) ...................................................................... 532
Useful Scanning Functions .................................................................................................................................... 534
Skipping Blank Pages When Scanning ................................................................................................................. 536
Checking Scanned Originals Before Sending/Saving (Preview) ................................................................................ 538
Stamping Scanned Originals for Sending/Saving .................................................................................................. 540
Sending/Saving at a Specied Time ..................................................................................................................... 541
Notifying You by E-Mail of the Completion of Sending/Saving ................................................................................. 543
V
Scanning with the OCR Function .........................................................................................................................
545
Enhancing the Security of Electronic Files ............................................................................................................ 550
Recalling Previously Used Settings for Sending/Saving (Previous Settings) ............................................................... 555
Setting a File Name ........................................................................................................................................... 557
Specifying E-Mail Settings .................................................................................................................................. 559
Using Your Computer to Scan (Remote Scan) (Windows) ......................................................................................... 561
Using Color Network ScanGear 2 ........................................................................................................................ 562
Scanning Originals from an Application ......................................................................................................... 564
Using WSD ....................................................................................................................................................... 566
Scanning Originals Using WSD (WSD Scan) .................................................................................................... 568
Using Storage Space ............................................................................................................................... 572
Using as a Simple File Server ................................................................................................................................. 574
Saving Documents in the Advanced Box .............................................................................................................. 575
Accessing the Advanced Box from a Computer ..................................................................................................... 577
Working with Files and Folders in the Advanced Box ............................................................................................. 579
Creating the Personal Space in the Advanced Box ................................................................................................. 583
Printing Files in the Advanced Box ...................................................................................................................... 584
Working with Other Devices .................................................................................................................................. 586
Saving Documents in Other Devices .................................................................................................................... 587
Working with Files and Folders in Other Devices ................................................................................................... 588
Printing Files in Other Devices ............................................................................................................................ 589
Making Simple Edits to Files .................................................................................................................................. 591
Saving Documents in the Mail Box ...................................................................................................................... 592
Editing Files in the Mail Box ............................................................................................................................... 596
Printing Files in the Mail Box .............................................................................................................................. 601
Sending Files in the Mail Box .............................................................................................................................. 603
Specifying the Mail Box Settings ......................................................................................................................... 604
Working with Data in Memory Media ..................................................................................................................... 606
Saving Documents in Memory Media .................................................................................................................. 608
Working with Files and Folders in Memory Media ................................................................................................. 610
Printing Files in Memory Media .......................................................................................................................... 613
Setting Screen and Operations for Scanning to Save ............................................................................................... 615
Setting Screen and Operations for Printing Saved Files ........................................................................................... 618
Storage Locations and File Formats for Each Mode ................................................................................................. 626
Linking with Mobile Devices ............................................................................................................ 629
Connecting with Mobile Devices ............................................................................................................................ 630
Connecting Directly .......................................................................................................................................... 631
Utilizing the Machine through Applications ........................................................................................................... 637
Using AirPrint ....................................................................................................................................................... 639
Printing with AirPrint ........................................................................................................................................ 644
Scanning with AirPrint ....................................................................................................................................... 648
Faxing with AirPrint .......................................................................................................................................... 650
VI
If AirPrint Cannot Be Used .................................................................................................................................
652
Using Google Cloud Print ....................................................................................................................................... 653
Conguring the User Settings for Google Cloud Print ............................................................................................ 656
Printing with Default Print Service (Android) .......................................................................................................... 658
Managing the Machine ........................................................................................................................ 662
Applying a Security Policy to the Machine .............................................................................................................. 664
Using a Password to Protect the Security Policy Settings ........................................................................................ 665
Conguring the Security Policy Settings .............................................................................................................. 667
Security Policy Setting Items .............................................................................................................................. 669
Managing Users .................................................................................................................................................... 675
Conguring the Personal Authentication Management Settings ............................................................................. 678
Registering User Information in the Local Device ............................................................................................ 681
Importing/Exporting User Data .................................................................................................................... 686
Adding and Editing User Information in a CSV File .................................................................................... 690
Registering Server Information .................................................................................................................... 695
Conguring the Authentication Functions ...................................................................................................... 701
Using Personal Authentication to Manage Printing/Faxing/Remote Scanning via a Computer .............................. 710
Using Other Convenient Personal Authentication Management Functions ............................................................... 711
Setting the Department ID Management ....................................................................................................... 712
Changing the System Manager ID and PIN .............................................................................................. 713
Conguring the Department ID Management Settings .............................................................................. 715
Using Department IDs to Manage Printing or Remote Scanning via Computer ............................................. 718
Conguring Personal Folders ....................................................................................................................... 719
Using ACCESS MANAGEMENT SYSTEM ........................................................................................................... 723
Deleting User Setting Information ...................................................................................................................... 724
Conguring the Network Security Settings ............................................................................................................ 726
Restricting Communication by Using Firewalls ..................................................................................................... 728
Specifying IP Addresses in Firewall Settings ................................................................................................... 729
Specifying MAC Addresses in Firewall Settings ................................................................................................ 732
Conguring the Firewall of the Sub Line ........................................................................................................ 734
Setting a Proxy ................................................................................................................................................. 737
Conguring the Key and Certicate for TLS .......................................................................................................... 739
Generating the Key and Certicate for Network Communication ...................................................................... 741
Conguring the IPSec Settings ........................................................................................................................... 743
Conguring the IEEE 802.1X Authentication Settings ............................................................................................. 749
Restricting the Machine's Functions ...................................................................................................................... 752
Restricting Access to Address Book and Sending Functions .................................................................................... 753
Restricting Use of the Address Book ............................................................................................................. 754
Limiting Available Destinations ..................................................................................................................... 757
Restricting the Fax Sending Functions ........................................................................................................... 759
Restricting Printing from a Computer .................................................................................................................. 761
Restricting the Use of Memory Media .................................................................................................................. 764
Increasing the Security of Documents .................................................................................................................... 765
Printing User Information on Documents ............................................................................................................ 767
Embedding Invisible Text (Forced Secure Watermark) ........................................................................................... 769
VII
Embedding Information That Restricts Copying (Forced Document Scan Lock) .........................................................
771
Using TL Code to Restrict Copying ................................................................................................................ 774
Using QR Code to Restrict Copying ............................................................................................................... 776
Adding a Digital Signature to Sent Files ............................................................................................................... 778
Generating a Device Signature Certicate ...................................................................................................... 779
Registering a User Signature Certicate ........................................................................................................ 780
Managing the Machine from a Computer (Remote UI) ............................................................................................ 782
Starting the Remote UI ...................................................................................................................................... 784
Checking the Status and Logs ............................................................................................................................ 788
Turning OFF/Restarting the Machine ................................................................................................................... 793
Registering Destinations via the Remote UI ......................................................................................................... 794
Sharing an Address List with Specic Users .................................................................................................... 798
Registering User Groups ................................................................................................................................... 800
Registering a Key and Certicate for Network Communication ............................................................................... 802
Generating a Key and Certicate Signing Request (CSR) ......................................................................................... 807
Retrieving/Updating a Certicate from an SCEP Server .......................................................................................... 810
Managing Stored Files ....................................................................................................................................... 816
Managing the Logs ........................................................................................................................................... 822
Importing/Exporting the Setting Data ................................................................................................................. 827
Importing/Exporting All Settings .................................................................................................................. 831
Importing/Exporting the Settings Individually ................................................................................................ 835
Address Book Items .............................................................................................................................. 842
Backing Up/Restoring Data ................................................................................................................................ 847
Updating the Firmware ..................................................................................................................................... 852
Setting Scheduled Updates ................................................................................................................................ 853
Displaying Messages from the Administrator ....................................................................................................... 855
Conguring the Visual Message Function ............................................................................................................ 857
Sending E-Mail Notication When an Error Occurs ................................................................................................ 860
Installing System Options ..................................................................................................................................... 862
Synchronizing Settings for Multiple Canon Multifunction Printers .......................................................................... 864
Starting Setting Synchronization ......................................................................................................................... 867
Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine) ........................................... 870
Switching the Machines to Synchronize ............................................................................................................... 875
Distributing the Device Information to Other Canon Multifunction Printers ............................................................ 880
Registering the Device Information Destinations .................................................................................................. 882
Performing User Authentication when Distributing Device Information ................................................................... 884
Distributing the Device Information .................................................................................................................... 886
Checking the Results of Device Information Distribution ....................................................................................... 889
Managing Hard Disk Data ...................................................................................................................................... 890
Removing Unnecessary Data from the Hard Disk .................................................................................................. 891
Initializing All Data/Settings ............................................................................................................................... 893
Using TPM ....................................................................................................................................................... 895
Concerning the Information Security Standard ...................................................................................................... 899
Functions Linked to Cloud Service .......................................................................................................................... 900
VIII
Settings/Registration ............................................................................................................................ 905
Settings/Registration Table ................................................................................................................................... 906
Preferences ..................................................................................................................................................... 909
Paper Settings ............................................................................................................................................ 910
Display Settings .......................................................................................................................................... 912
Timer/Energy Settings ................................................................................................................................. 915
Network .................................................................................................................................................... 917
External Interface ....................................................................................................................................... 949
Accessibility ............................................................................................................................................... 950
Volume Settings ......................................................................................................................................... 951
Adjustment/Maintenance .................................................................................................................................. 952
Adjust Image Quality .................................................................................................................................. 953
Adjust Action ............................................................................................................................................. 955
Maintenance .............................................................................................................................................. 956
Function Settings .............................................................................................................................................. 957
Common ................................................................................................................................................... 958
Copy ......................................................................................................................................................... 969
Printer ...................................................................................................................................................... 971
Output Report ...................................................................................................................................... 973
Custom Settings ................................................................................................................................... 974
UFR II .................................................................................................................................................. 980
PCL ..................................................................................................................................................... 981
PS ....................................................................................................................................................... 984
Imaging .............................................................................................................................................. 986
PDF ..................................................................................................................................................... 988
XPS ..................................................................................................................................................... 990
Utility .................................................................................................................................................. 992
Send ......................................................................................................................................................... 993
Receive/Forward ...................................................................................................................................... 1004
Store/Access Files ..................................................................................................................................... 1007
Print ....................................................................................................................................................... 1011
Hold ....................................................................................................................................................... 1013
Web Access .............................................................................................................................................. 1014
Set Destination ............................................................................................................................................... 1017
Management Settings ..................................................................................................................................... 1020
User Management .................................................................................................................................... 1021
Device Management ................................................................................................................................. 1026
License/Other .......................................................................................................................................... 1034
Data Management .................................................................................................................................... 1036
Security Settings ...................................................................................................................................... 1038
<Preferences> ..................................................................................................................................................... 1040
<Paper Settings> ............................................................................................................................................ 1041
<Display Settings> .......................................................................................................................................... 1043
<Timer/Energy Settings> ................................................................................................................................. 1047
<Network> .................................................................................................................................................... 1052
<External Interface> ....................................................................................................................................... 1066
<Accessibility> ................................................................................................................................................ 1068
IX
<Adjustment/Maintenance>
................................................................................................................................ 1069
<Adjust Image Quality> ................................................................................................................................... 1070
<Adjust Action> .............................................................................................................................................. 1072
<Maintenance> .............................................................................................................................................. 1074
<Function Settings> ............................................................................................................................................ 1075
<Common> .................................................................................................................................................... 1076
<Copy> .......................................................................................................................................................... 1091
<Printer> ....................................................................................................................................................... 1093
<Send> .......................................................................................................................................................... 1095
<Receive/Forward> ......................................................................................................................................... 1111
<Store/Access Files> ........................................................................................................................................ 1118
<Print> .......................................................................................................................................................... 1123
<Hold> .......................................................................................................................................................... 1126
<Set Destination> ............................................................................................................................................... 1127
<Management Settings> ..................................................................................................................................... 1131
<User Management> ...................................................................................................................................... 1132
<Device Management> ................................................................................................................................... 1135
<License/Other> ............................................................................................................................................. 1140
<Data Management> ...................................................................................................................................... 1143
<Security Settings> ......................................................................................................................................... 1146
Maintenance ............................................................................................................................................... 1153
Regular Cleaning ................................................................................................................................................ 1155
Cleaning the Exterior ...................................................................................................................................... 1156
Cleaning the Platen Glass ................................................................................................................................ 1157
Cleaning the Feeder ........................................................................................................................................ 1159
Cleaning the Dust-Proof Glass .......................................................................................................................... 1163
Replacing the Toner Cartridge ............................................................................................................................. 1165
Replacing the Waste Toner Container .................................................................................................................. 1170
Replacing the Stamp Cartridge ............................................................................................................................ 1173
Loading Staples (Optional) .................................................................................................................................. 1176
Loading Staples of the Staple Finisher ............................................................................................................... 1177
Loading Staples of the Booklet Finisher ............................................................................................................. 1179
Loading Staples of the Inner Finisher ................................................................................................................ 1184
Emptying the Punch Waste (Optional) .................................................................................................................. 1186
Emptying the Punch Waste in the Staple Finisher ............................................................................................... 1187
Emptying the Punch Waste in the Booklet Finisher ............................................................................................. 1189
Emptying the Punch Waste in the Inner Finisher ................................................................................................. 1191
Replacement Parts .............................................................................................................................................. 1192
Checking the Remaining Amount of Consumables ............................................................................................... 1195
Adjusting Print and Finish Quality ....................................................................................................................... 1198
Adjusting Gradation ........................................................................................................................................ 1200
Adjusting Color Tone ...................................................................................................................................... 1203
Adjusting Density ........................................................................................................................................... 1205
X
Correcting Uneven Density
.............................................................................................................................. 1206
Correcting Color Mismatch .............................................................................................................................. 1209
Making Colors More Vivid ................................................................................................................................ 1210
Adjusting Image Size ...................................................................................................................................... 1211
Setting the Dither Pattern ................................................................................................................................ 1212
Adjusting Color Balance .................................................................................................................................. 1213
Adjusting the Saddle Stitch Position .................................................................................................................. 1214
Adjusting the Saddle Stitch Folding Position ....................................................................................................... 1215
Adjusting the Paper Folding Position ................................................................................................................. 1216
Paper Type Management Settings ....................................................................................................................... 1217
Adjusting the Image Position ........................................................................................................................... 1221
Adjusting the Secondary Transfer Voltage ......................................................................................................... 1224
Checking the Number of Pages for Copy/Print/Fax/Scan ....................................................................................... 1225
Printing Reports and Lists ................................................................................................................................... 1226
Troubleshooting ....................................................................................................................................... 1239
If the Machine Does Not Operate ........................................................................................................................ 1241
Cannot Print ....................................................................................................................................................... 1243
Problems with Printing Results ........................................................................................................................... 1244
Problems with Faxes ........................................................................................................................................... 1247
Problems with Scanning ...................................................................................................................................... 1249
Problems with the Network ................................................................................................................................ 1251
Problems with Security ....................................................................................................................................... 1255
Problems with MEAP ........................................................................................................................................... 1256
Other Problems .................................................................................................................................................. 1258
A Message or a Number Starting with "#" (an Error Code) Is Displayed .................................................................. 1261
A Message Saying to Contact a Local Authorized Canon Dealer Is Displayed .......................................................... 1262
Countermeasures for Each Message ................................................................................................................. 1264
Countermeasures for Each Error Code .............................................................................................................. 1308
Clearing Paper Jams ............................................................................................................................................ 1337
Paper Jams in the Feeder ................................................................................................................................. 1340
Paper Jams in the Main Unit ............................................................................................................................. 1343
Paper Jams in a Paper Source ........................................................................................................................... 1348
Paper Jams in a Finisher (Optional) ................................................................................................................... 1355
Paper Jams in the Staple Finisher ................................................................................................................ 1356
Paper Jams in the Booklet Finisher .............................................................................................................. 1359
Paper Jams in the Inner Finisher ................................................................................................................. 1364
Clearing Staple Jams (Optional) ........................................................................................................................... 1367
Staple Jams in the Staple Finisher ..................................................................................................................... 1368
Staple Jams in the Booklet Finisher ................................................................................................................... 1370
Staple Jams in the Inner Finisher ...................................................................................................................... 1374
Implementing Security Measures ............................................................................................. 1377
Various Security Functions .................................................................................................................................. 1378
XI
Appendix ........................................................................................................................................................ 1385
Third Party Software ........................................................................................................................................... 1387
Notice ................................................................................................................................................................ 1388
Feature Highlights .............................................................................................................................................. 1391
Operability .................................................................................................................................................... 1392
Utilizing Personalization ............................................................................................................................ 1393
Productivity ................................................................................................................................................... 1401
Image Quality ................................................................................................................................................ 1402
Manageability ................................................................................................................................................ 1403
Building a Dual Network Environment ......................................................................................................... 1405
Reliability ...................................................................................................................................................... 1408
Oce Compatibility ........................................................................................................................................ 1410
The List of System Functions and Items ............................................................................................................... 1411
Home ............................................................................................................................................................ 1412
Copy ............................................................................................................................................................. 1413
Fax ............................................................................................................................................................... 1415
Scan and Send ............................................................................................................................................... 1417
Scan and Store ............................................................................................................................................... 1419
Access Stored Files ......................................................................................................................................... 1426
Fax/I-Fax Inbox .............................................................................................................................................. 1435
Print ............................................................................................................................................................. 1437
MEAP .................................................................................................................................................................. 1438
Installing MEAP Applications ............................................................................................................................ 1440
Managing MEAP Applications ........................................................................................................................... 1443
Managing MEAP Application Licenses ............................................................................................................... 1448
Changing Login Services ................................................................................................................................. 1450
Basic Windows Operations .................................................................................................................................. 1455
System Specications .......................................................................................................................................... 1458
Fax Function .................................................................................................................................................. 1459
Send Functions .............................................................................................................................................. 1460
Printer Functions ............................................................................................................................................ 1463
Storage Space Functions ................................................................................................................................. 1466
Management Functions ................................................................................................................................... 1468
System Environment ....................................................................................................................................... 1475
Network Environment ..................................................................................................................................... 1477
Restrictions When Connecting to imagePASS ..................................................................................................... 1479
System Options .............................................................................................................................................. 1481
Hardware Specications ...................................................................................................................................... 1485
Main Unit ...................................................................................................................................................... 1486
Feeder .......................................................................................................................................................... 1489
Available Paper .............................................................................................................................................. 1490
Cassette Feeding Unit-AM ................................................................................................................................ 1500
High Capacity Cassette Feeding Unit-A .............................................................................................................. 1501
XII
Paper Deck Unit-F
........................................................................................................................................... 1502
Inner Finisher-H ............................................................................................................................................. 1503
Staple Finisher-Y ............................................................................................................................................. 1505
Booklet Finisher-Y ........................................................................................................................................... 1507
Inner 2way Tray-J ............................................................................................................................................ 1510
Copy Tray-J .................................................................................................................................................... 1511
Copy Card Reader ........................................................................................................................................... 1512
Options .............................................................................................................................................................. 1513
Optional Equipment ........................................................................................................................................ 1516
FL Cassette .............................................................................................................................................. 1520
Cassette Feeding Unit-AM ......................................................................................................................... 1522
High Capacity Cassette Feeding Unit-A ........................................................................................................ 1523
Paper Deck Unit-F ..................................................................................................................................... 1527
Staple Finisher-Y/Booklet Finisher-Y/Buffer Pass Unit-L/2/4 Hole Puncher Unit-A/2/3 Hole Puncher Unit-A/4 Hole
Puncher Unit-A ......................................................................................................................................... 1531
Inner Finisher-H/Inner 2/4 Hole Puncher-B/Inner 2/3 Hole Puncher-B ............................................................. 1544
Copy Tray-J .............................................................................................................................................. 1556
Inner 2way Tray-J ...................................................................................................................................... 1557
Platen Cover Type W ................................................................................................................................. 1558
Copy Card Reader ..................................................................................................................................... 1559
ADF Access Handle-A ................................................................................................................................ 1561
Removable HDD Kit .................................................................................................................................. 1562
Optional Equipment Supporting Specic Functions ............................................................................................. 1567
Manuals and Their Contents ................................................................................................................................ 1569
Using User's Guide .............................................................................................................................................. 1570
Screen Layout of User's Guide .......................................................................................................................... 1571
Viewing User's Guide ...................................................................................................................................... 1575
XIII
Setting Up
Setting Up ...............................................................................................................................................................
3
Preparations Required Before Use ....................................................................................................................... 4
Preventing Unauthorized Access .......................................................................................................................... 6
Setting up Using the Setup Guide ......................................................................................................................... 8
Logging in as an Administrator .......................................................................................................................... 17
Setting the Date/Time ......................................................................................................................................... 19
Setting up the Network Environment ................................................................................................................ 21
Canceling the Network Setting Lock ............................................................................................................... 24
Selecting the Network Connection Method .................................................................................................... 25
Connecting to a Wired LAN ............................................................................................................................. 27
Connecting to a Wireless LAN ......................................................................................................................... 28
Setting Up the Connection Using WPS Push Button Mode ....................................................................... 30
Setting Up the Connection Using WPS PIN Code Mode ............................................................................ 31
Setting Up Connection by Selecting a Wireless Router ............................................................................. 32
Setting Up a Connection by Specifying Detailed Settings ......................................................................... 33
Checking the SSID and Network Key ........................................................................................................ 35
Setting an IP Address ..................................................................................................................................... 36
Setting an IPv4 Address ........................................................................................................................... 37
Setting an IPv6 Address ........................................................................................................................... 39
Setting the IPv4 Address of the Sub Line ................................................................................................. 42
Adapting to the Network Environment ........................................................................................................... 43
Making Ethernet Settings ......................................................................................................................... 44
Setting the Wait Time When Connecting to a Network ............................................................................ 46
Making DNS Settings ............................................................................................................................... 47
Making SMB Settings ............................................................................................................................... 52
Making WINS Settings .............................................................................................................................. 55
Making WebDAV Settings ......................................................................................................................... 56
Registering the LDAP Server .................................................................................................................... 57
Monitoring and Controlling via SNMP ...................................................................................................... 61
Setting Static Routing .............................................................................................................................. 65
Other Network Settings ........................................................................................................................... 67
Conguring System Data Communication ............................................................................................... 69
Installing Drivers ................................................................................................................................................. 71
Fax Line Settings ................................................................................................................................................. 72
Setting E-mail/I-Fax Communication ................................................................................................................. 74
Setting the Advanced Box of the Machine ......................................................................................................... 78
Setting Up
1
Setting Advanced Box to Public ......................................................................................................................
79
Connecting to the Other Devices ....................................................................................................................... 84
Setting Up
2
Setting Up
4XR3-000
Setting up the usage envir
onment is required before using each function of the machine. First, conrm the processes
to complete "setting up" prior to actual setup.
Preparations Required Before Use(P. 4)
Administr
ators and General Users
To manage the machine, it is recommended to construct a system in which someone is appointed as an administrator
and general users operate the machine under the management of an administrator. Administrators decide the rules
for using the machine and operate important setups such as networks and security. Administrators set the access for
each user when necessary.
TIPS
Carrying out the initial setup of the machine (Setup Guide)
Y
ou can easily set up to start using the machine, such as setting the date and time and networks, by
following the on-screen instructions.
Setting up Using the Setup Guide(P. 8)
Setting Up
3
Preparations Required Before Use
4XR3-001
Set up the machine in or
der from steps 1 through 5. For details, click a link to display the corresponding pages. To use
the machine safely, at the same time, conrm
Preventing Unauthorized Access(P. 6) .
Step 1 Setting up Using the Setup Guide(P. 8)
Step 2 Setting up the Network Environment(P. 21)
Set up the network envir
onment not included on the Setup Guide. If you do not start the
Setup Guide, start setting up from this procedure.
Step 3 Installing Drivers(P. 71)
Step 4 Setting E-mail/I-Fax Communication(P. 74)
Step 5 Setting the Advanced Box of the Machine(P. 78)
TIPS
Setting from the Remote UI
When you complete setup for the network environment, you can set up the machine from Remote UI
eciently. Starting the Remote UI(P. 784)
Setting Up
4
Saving setup time by importing data from other machines
If you have any other Canon multifunction printer and save (e
xport) its registered setup data to a computer
beforehand, setup contents such as address book and paper type setting can be immediately used by
importing them to the machine.
Importing/Exporting the Setting Data(P. 827)
Setting Up
5
Preventing Unauthorized Access
4XR3-002
This section describes pr
eventive measures against unauthorized access from external networks. For administrators
and users that are using the machine in a network environment, make sure to read this section before use.
Connecting to networks enables you to use various functions such as printing, remote operation from a computer,
sending scanned documents through the Internet, etc. However, for protection against unauthorized access from an
external network, security measures are essential. This section describes some countermeasures against unauthorized
access, which must be implemented before using the machine with a network environment.
Implementing Private IP Addresses(P. 6)
Limiting Communication via a Firewall(P. 7)
Setting up TLS Encryption Communication(P. 7)
Managing the Machine's Information via Passwords(P. 7)
Implementing Private IP Addresses
An IP addr
ess is a number that is assigned to a computer on a network. A "global IP address" is used for Internet
connections. A "private IP address" is used for local area networks such as an oce LAN. If your IP address is a global
IP address, unauthorized users on the Internet can attempt to access your local network and risks such as information
leakage become larger. If your address is a private address, only users on a local area network such as the oce LAN
have access.
Global IP addr
ess
Accessible from outside your network
Private IP address
Accessible only from within a local area network
Generally, when setting up an IP address, use a private IP address. For a private IP address, any addresses in the
following ranges can be used. Conrm if the IP address that is currently set is a private IP address.
Ranges of Private IP Addresses
10.0.0.0 to 10.255.255.255
172.16.0.0 to 172.31.255.255
192.168.0.0 to 192.168.255.255
For information on how to conrm IP addresses, see
Setting an IPv4 Address(P. 37) .
Even if a global IP addr
ess is set for the machine, risk of unauthorized access can be reduced by using a
rewall. Consult your network administrator when you want to operate the machine using a global IP
address.
Setting Up
6
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